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TO: BOARD OF SUPERVISORS
costa
FROM: John Sweeten, County Administrator County
DATE: September 23, 2002
SUBJECT: California State Surplus Property Program REXIMIRN, X.2JCI2/675
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. RECOMMENDED ACTION:
ADOPT Resolution authorizing the Chair, Board of Supervisors, to sign an Assurance of
Compliance to renew the Office of the Sheriffs eligibility to acquire federal surplus property from
the State of California Department of General Services Procurement Division, Materials
Management-Surplus Property.
If. FINANCIAL IMPACT:
NONE. Any funds spent will be from current Office of the Sheriff appropriations.
Ill. BACKGROUND/REASON(S) FOR RECOMMENDATION(S):
The California Surplus Property Program warehouses surplus state and federal property. This
property is available for acquisition by governmental agencies and non-profit organizations. The
Office of the Sheriff has participated in this program since 1997. The attached documents are
required by the State for continued participation in the program.
Used items available from the California Surplus Property Program are discounted 75% to 90%
from their original acquisition cost. Occasionally brand new items are available at a discount of
25% to 50% off their original cost. The County will save considerable money by obtaining required
merchandise from surplus property rather than purchasing at regular prices.
Some examples of the type of property that is available for purchase include copier paper,
disposable gloves, vehicles, office furniture, computers, printers, etc. This program affords the
Office of the Sheriff the opportunity to acquire normally used consumable items at considerable
savings. It also allows the replacement of aging equipment or vehicles at a cost that meets
budgetary considerations.
CONTINUED ON ATTACHMENT: Yes SIGNATURE: � f
E I R R01,1230MA N5W TOTMITTEE
APPROVE OTHER
SI (�1A711RE4S� -
t 11
ACTION OF BOAW0N QaOBE.R a L APPROVED AS RECOMMENDED—X_ OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (ASSENT I ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE MATE SHOWN.
Contact Person: G#oria Sutter335-1526
CC: Sheriff-Coroner ATTESTED: OCIOBER 22. 2002 �J
CAO,Justice System Administration JOHN SWEETEN,CLERK OF THE BOARD OF
SUPE IISOR S AND COUNTY ADMINISTRATOR
BY: �� DEPUTY
DEPARTMENT OF GENERAL SERVICES SASP Form 201-A(0212000)
PROCUREMENT DIVISION www.pd.dgs.ca.gov/materialslfsurpius.asp
SURPLUS PROPERTY
1700 NATIONAL DRIVE ELIGIBILITY RENEWAL APPLICATION
SACRAMENTO,CA 95834-1965 FEDERAL SURPLUS PROPERTY PROGRAM V—SOWTIO NO -20D2/675
(916)928.4630 ContAa Corta Court
A. Name of Organization Cf ,ice o�j .the ShAdm. Telephflne-(925) 646-4400
Address 651 Pine 5t. . 7th 6L12o�L C€ty CountyCon.ttr.0
Organization is a:
PUBLIC AGENCY NONPROFIT AGENCY
—A.Conservation �- J<Private Education
B.Economic Development K.Private Health
—C.Education–ADA —L.Older Americans Act for Sr.Citz:
—D.Parks&Recreation —M.Homeless Program
�E.Public Health
F.Public Safety
>S.2 or more listed NOTE:Categories J-K-L-M
—H.Other(includes
library/museums Number of sites
1.Homeless Program Enrollment or number of clients served
RESOLUTION
B. "BE iT RESOLVED by the Governing Board.OR by the Chief Administrative Office of those
organizations which do not have a governing board,and hereby ordered that the official(s)
and/or employee(s)whose narne(s),title(s),and signature(s)are listed below shall be and
is(are)hereby authorized as our representative(s)to acquire federal surplus property
from the Callfomia Slate Agency for Surplus Property under the Terms and Conditions listed
on the reverse side of this form."
NAME-(Print or type) TITLE SIG ' T E-MAIL ADDRESS
Michue,? R. Ruttedge 1J.�.,,tee�on r MR:tt@SJ.Co.Conn0La-Cos a
- - -- us
Jim, no lZuu Se-toeant SO.Co.Con.Acu-Colo
ins
PASSED AND ADOPTED this day of CLW , 20_, by the Governing Board of
by the following vote:
AYES: I T�T„ ;NOES.N ;ABSENT:"M
i, LM-A 0' INEAL Iv, y . Clerk of the Governing Beard of
yr ac, CaMA COM MINNY do hereby certify that the foregoing is a
full, true, and correct copy of a resolution adopted by the Board at a Icard _ - - meeting
thereof held at Its regular place.of meeting at the date and by 66 vote above stated,which
resc�€uii i5 on fila inJhe of;ice of the Boprd.
(Signed
C. "NOTE: IF YOUR HAVE A GOVEI N€)\G BOARD,SECTIONS W AND"B"SHOULD BE COMPLETED.
1F YOU DO NOT HAVE A GOVEliN NG BOARD,SECTIONS"A"AND"C"SHOULD BE COMPLETED.
AUTHORIZED this day of L.LL,f 20;x,, by:
Name of Chief Administrative Officer Title
(Signed)
- - - FOR STATE AGENCY USE
Application: approved: Application disapproved: ---
Comments or Additional information
Date: _ --- Signed:
DEPARTMENT OF GENERAL SEKVIc;tz�
PROCUREMENT DIVISION
SURPLUS PROPERTY
1700 NATIONAL DRIVE
SACRAMENTO,OA 9583441965
(916)928-4630
SP Form 203
(3-32)
ASSURANCE OF COMPLIANCE WITH GSA REGULATIONS UNDER
TITLE VI OF THE CIVIL RIGHTS ACT'OF 1964, SCTION 606
OF TITLE VI OF THE FEDERAL PROPERTY AND ADMINISTRATIVE
SERVICES ACT OF 1949, AS AMENDED, SECTION 504 OF
THE REHAEILITATIN ACT OF'1973, AS AMENDED,
TITLE IX OF THE EDUCATION AMENDEMENTS OF 1972, AS AMENDED
AND SECTION 3033 OF THE AGE DISCRIMINATION ACT OF 1975.
Cont,,%a Corta County 06 ice oK the Sher iA� m ,AditLin. , (hereinafter called the "donee"
(Name of donee organization)
HEREBY AGREES THAT the program for or in connection with which any property
is donated to the donee will be conducted in compliance;with, and the donee will
comply with and will require any other person (any legal entity) who through contractual
or other arrangements with the donee is authorized to provide services or benefits
under said program to comply with, all requirements imposed by or pursuant to the
regulations of the General Services Administration (41 CRF 1031-6.2) issued under the
provisions of Title VI of the Civil Rights Act of 1964, Section 6035 of'Title VI of the
Federal Property and Administrative Services Act of 1949, as amended, Section 504 of
the Rehabilitation Act of 1973, as amended, Title IX of the Education Amendments of
1972, as amended, and Section 3033 of the Age Discrimination Act of 1975, to the end
that no person in the United States shall on the ground of race, calor, national origin,
sec, or age, or that no otherwise qualified handicapped person shall solely by reason of
the handicap, be excluded from participation in, be denied-the benefits of, or be
subjected to discrimination under any program or activity for which the donee received
Federal assistance from the General Services Administration; and HEREBY GIVES
ASSURANCE THAT it will immediately tape any measures necessary to effectuate this
agreement.
The donee further agrees that this agreement shall be subject in all respects to the
provisions of said regulations; that this agreement shall obligate the donee for the
period during which it retains ownership or possession of any such property; that the
United States shall have the right to seek Judicial enforcement of this agreement; and,
this agreement shall be binding upon any successor in interest of the donee and the
word `"donee" as used herein includes any such successor in interest.
t
Date ,' % z . � "or a Cos a Cous7 n ce o�j the Sheti. ,, Admin.
Doone Organi ation
JV
By
' '(President/Chairman of the Board
`'or comparable authorized official)
651 Pine Sheet, 7th 6&op-
MaAtinez, CA 94553
Donee Mailing Address