HomeMy WebLinkAboutMINUTES - 10152002 - C.59 To: BOARD OF suPERvisaRs `' ONTRA
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICER �.f COSTA
DATE: OCTOBER 15, 2002 COUNTY
SUBJECT: REQUEST TO LEASE PURCHASE AN AERIAL BUCKET
TRUCK FOR THE GENERAL SERVICES
DEPARTMENT/BUILDING MAINTENANCE DIVISION
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
APPROVE and AUTHORIZE the Purchasing Agent or designee to purchase an aerial bucket truck
for the Building Maintenance Division of General Services Department.
FINANCIAL IMPACT
There will be no net County costs associated with this purchase. This is a 60-month lease purchase
at 5 V2Its for a total cost of$79,560. This truck will be used exclusively for traffic signal work, which is
100% revenue producing from charges to contract cities or for work done for Public Works in the
unincorporated areas of the County. The lease costs, estimated to be $1,300 per month, will be
calculated into the charge-out rate for Traffic Signal Electricians.
BACKGROUND
The vehicle (#6807) that is being replaced is more than 10 years old, has more than 150,000 miles,
and has become uneconomical to repair and maintain. The salvage value is $3,000, and the most
recent transmission repair in July was over $4,000. This vehicle was not on the Master List for
Vehicle Replacement in FY2002-2003.
Therefore, in accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment
Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of the
above-referenced vehicle. Based on a review of the need for the new vehicle and consideration of
alternative fueled vehicles, the Fleet Manager recommends approval of this request. This request has
been reviewed and approved by the County Administrator for consideration by the Board of
Supervisors.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
1-112
SIGNATURE(S):
ACTION OF BOA Oi lr "�°;/ APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
Fleet Management Division
Auditor-Controller(via F/M) ATTESTED
General Services Department(via FIM) JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISOR
AND COUNTY ADMINISTRATOR
BYy DEPUTY
? ', u
UGSD_FSI\VOLADM\USERSIMKING\VehicleReplacementBoardOrderslGenSvcs\BO Aerial Bucke#TruckSignais1Q152002.doe FM:MAK Page 1 of 1
M382(10188)
VEHICLE AND EQUIPMENT REQUEST FORM
(See Instruction Sheet)
Department : Date:
Authorized Signature:. " r� x Telephone:
Printed Name: ° 7-
1. Reason and justification for vehicle request: �=1Z F 6-�I F f fi i
1a - may,t /,t
2. FundingSource: (Budget information will be used to prepare Board Order): 1'E "
Is an appropriation adjustment needed? ❑ Yes No
Fiscal Officer: Name: e,yy yl Telephone:
3. Description of vehicle or equipment requested (if applicable,complete an accessories farm):
4. Is an alternative fuel vehicle acceptable? ❑ Yes No
If no, reason clean air vehicle will not work: % % mac'; 0
6. If replacement, which vehicle or equipment is being replaced: Type:..
Vehicle/Equipment Number: Odometer/Hours:
6. Reason purchase cannot wait until next budget cycle: '- _ �£ ;a'�. cY
FOR GSD FLEET MANAGEMENT AND COUNTY ADMINISTRATOR'S USE
1. Is vehicle/equipment an addition to the fleet? ❑ Yes ,5 No
2. If vehicle/equipment is for replacement, an inspection/evaluation to be completed by Fleet Manager:
Date Inspected: 5 ` c'
Vehicle/Equipment: Make: � rrl Model: r" f Year: > j
Condition of vehicle and/or equipment and life expectancy: �IH,"(Z. H^ S 0 1Z-
/ C- ! , 6 .S /fig D S /-Z 00-1 ,
Accumulated Depreciation- Estimated Salvage Value: "
Estimated Cost of Reques -
3. Fleet Manager Signature: Date: ti
4. CAO Approval ❑ Yes ❑ No If Yes, Date of Board Order:
CAO Approval Signature: Date:
GAMgmtWehicle-Equipment Request.doc 12/12/01