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Home My WebLink AboutMINUTES - 10152002 - C.26-C.30 TO: BOARD OF SUPERVISORS Ontra FROM: Leslie T. Knight, Director of Human Resources Costa DATE: September 10, 2002 SUBJECT: Renewal of Contract with Delta Dental Plan of California for County Third Party Administration of Self-Funded Dental Plan SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: AUTHORIZE THE DIRECTOR OF HUMAN RESOURCES to execute a three (3) year contract renewal with Delta Dental Plan of California effective January 1, 2003 through December 31, 2005 for the purpose of providing third party claims administration services in connection with the County's self-insured dental program. BACKGROUND: The Delta Dental Plan of California has been the County' s third party claims administrator since the implementation of the County's self-insured dental program on December 1, 1980. This action allows for the continuation of uninterrupted claims administration services for the County's self-insured dental program. The County's current administrative fee is $3.62 per member per month. FISCAL IMPACT: The monthly cost for the contract period of January 1, 2003 through December 31, 2005 will be $3.99 per member, an increase of 10.2% or $0.37 per member. The fee will be funded by the County's self-insured dental trust fund. CONTINUED ON ATTACHMENT: _ SIGNATURE: -,,,-f2ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE -.4,-APPROVE OTHER r SIGNATURE(S): - -------------------- -- -- - - - - ----------------------------------------------------------------------------------------------- ACTION OF BO D Nt .E i ,}# iZ, (.<.;,--APPROVE AS RECOMMENDED. y�` OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT_ } AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED ..t ;{ CONTACT: JOHN SWEETEN,CLERIZ THE BOARD OF SUPERVISORS AND BOUNTY ADMINISTRATOR,,,,-, CC: Human Resources Department 5-1747 r County Administrator 7 DEPUT County Counsel is Auditor-Controller Benefits Service Unit,Human Resources Department DELTA DENTAL PLAN THIRD PARTY RENEWAL AGREEMENT • The County's dental program is self funded and the County contracted with Delta Dental to process all member claims under the contract coverage on behalf of the County. The current contract is terminating December 31, 2002. • While negotiating the terms of a new renewal agreement, the County benefits consultant (Buck Consultants) and staff met with Delta representatives for the purpose of negotiating renewal options. • There are over 10,000 members in this plan and Delta has been the administrator since 1980 and extremely familiar with the regulations and plan benefits. • Delta's openings quote was overstated (13.43%) and after some discussion Delta agreed to an administrative fee with a 10.2 % increase for a three year contract. Based on the increased utilization and claims expenses of our plan, the increase over three years was well supported. • This renewal agreement will be effective for the period of January 1, 2003 December 311 2005. Prepared and Submitted by: Date. Page 1 TO: BOARD OF SUPERVISORS ................ Contra . FROM: Leslie T. Knight, Director of Human Resources Costa DATE: October 15, 2002 ad rqc-vrtK'; � County SUBJECT: Health, Dental, and Life Insurance Contract Renewals SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: IT IS ORDERED that the Director of Human Resources be authorized to execute contact renewals with the Non PERS Health Plan carriers listed below for the contract period January 1, 2003 through December 31, 2003. IT IS FURTHER ORDERED that the Director of Human Resources be authorized to execute contract renewals with ReliaStar Life Insurance Company for the contract period of January 1, 2003 through December 31, 2004 and PMI DeltaCare for the contract period of January 1, 2003 through December 31, 2005. BACKGROUND: The County Non PERS health plans, dental plans, and life insurance contracts expire December 31, 2002. In order to ensure uninterrupted coverage for enrolled members (active, retirees and survivors) the following contracts are renewed in accordance with the following rate increase effective January 1, 2003: NON MEDICARE PLANS: CCHP A Single 23.8% / Family 14.9% CCHP B Single 35.8% / Family 14.6% HEALTH NET HMO/EPC? 20.3% KAISER 25.2% HEALTH NET PPO 20,3% MEDICARE SUPPLEMENT PLANS: CCHP A 19.8 % to 44.0% CCHP B 19.0 % to 39.9% HEALTH NET HMO/EPO 14.6 % to 20.3%* KAISER 33.2 % to 46.2%* HEALTH NET PPO 20,30% *Dependent upon number enrolled in Medicare CONTINUED ON ATTACHMENT: X YES SIGNATURE: -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ee RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE �. ,--;APPROVE OTHER SIGNATURE(, { ------------------------ �---------------------------------------------------------------------------------------------------- ACTION OF BOf f C ON , z a' r.-�?y APPROVE AS RECOMMENDED_ (}THER F a t VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE P AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENTZ `"•! -'�— ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED CONTACT: 40 SWEETEN,CLERK OF T $OARD OF StJ..,kRVISORS AND COUNTY A£Mt4ilSTE1T CC: Human Resources Department,Benefits Service Unit(5-1747) B County Administrator DEPUTY County Counsel Auditor-Controller lr t MEDICARE CHOICE (RISK) PLANS HEALTH NET SENIORITY PLUS 83.0% KAISER SENIOR ADVANTAGE 71.0% to 88.0%* *Dependent upon number enrolled in Medicare DENTAL PLANS PMI DELTACARE (3 year Contract) 7.0% DELTA DENTAL No Increase LIFE INSURANCE RELIASTAR LIFE INSURANCE ALL PLANS No Change (2 year Contract) HEALTH PLANS The primary factor for all health plan rate increases continues to be the escalating costs for prescription drugs. Prescription drugs continue to be a major driver of increased health plan costs. Additional factors continued to include utilization of expensive medical services, higher reimbursement costs with providers, an aging population and greater demands for higher provider Medicare reimbursements on claims. CCHP A & B In the past CCHP increased rates across the board. This year the CCHP actuary used HMO industry data to assess expected expense levels and determined that CCHP premiums for family was too high and too low for single. Therefore, CCHP adjusted the single rate compared to the family rate increase for 2003. DENTAL PLANS The primary factor for the dental plan increase involves overall dental trend costs to providers. FISCAL IMPACT: The annual increase for the County contributions for active employee health plans for the first half of the calendar year 2003 is estimated at $3.6 million based on current enrollments. The annual increase for the County contributions for active employee dental plans for the first half of calendar year 2003 is estimated at $22,660 based on current enrollments. Premiums for active and retired members are funded by employee contributions and budgeted funds charged to County Departments and Special Districts. HEALTIL RENTAL LIFE INSURA�CF RAIE RENEWALS • The County insured plans (CCHP A, CCHP B, Health Net, Kaiser, PMI DeltaCare and Reliastar Life Insurance) rates and contracts terminate December 31, 2002. • All rates will be effective January 1, 2003. • Health :dans: After meeting with the carriers in conjunction with Buck Consultants, the carriers agreed to adjust their original quotes (all higher) as negotiated by Buck to various the rates (lower) as listed on the Board Order. • Life Insurance: The life insurance contract (County paid and voluntary supplemental life policies) resulted in a favorable no rate increase based on claims experience over the past 3 years. The new contract is for the period from January 1, 2043 through December 31, 2404. • Self-Insured Dental: The self-insured Delta plan, after review with Delta and Buck Consultants of the claims experience and expenses, has sufficient funding to support no increase for 2003. • The contract will be renewed in accordance with the following rate increase effective January 1, 2003: NON MEDICARE PLANS: CCHP A Single 23.8% / Family 14.9% CCHP B Single 35.8%/ Family 14.6°/u HEALTH NET HMC}/EPC) 20.3% KAISER 25.2% HEALTH NET PPC) 20.3% MEDICARE SUPPLEMENT PLANS: CCHP A 19.8 % to 44.0% CCHP B 19.0 % to 33.9% HEALTH NET HMO/EPS} 14.8 % to 20.3%* KAISER 33.2 % to 48.2%* HEALTH NET PPC} 20.301% *Dependent upon number enrolled in Medicare Page 7 MEDICARE CHOICE (RISK) PLANS HEALTH NET SENIORITY FLUS 83.0% KAISER SENIOR ADVANTAGE 71.0% to 88.0%* *Dependent upon number enrolled in Medicare DENTAL PLANS PMI DELTACARE (3 year Contract) 7.0% DELTA DENTAL No Increase LIFE INSURANCE RELIASTAR LIFE INSURANCE ALL PLANS No Change (2 year Contract) Prepared and Submitted.by: Date: Page 2 GENERAL SERVICES SERVICES DEPARTMENT Architectural Division 1220 Morello Avenue,Suite 100 Martinez,California 94553-4711 (925) 313-7200 FAX (925)313-7299 File: 250-0230/B.4.4 Authorization No. WH483B TO: Board of Supervisors FROM: Barton J. Gilbert, Director a enera Services DATE: October 15, 2002 SUBJECT: CONTRACT AWARD RECOMMENDATION Bids for TENANT IMPROVEMENTS FOR THE CRIME LAB AT 1960 MUIR ROAD, SUITE 201, MARTINEZ FOR THE SHERIFF-CORONER were received and opened at the County Architectural Division Offices on Thursday, September 12, 2002. It is recommended that the Board of Supervisors award the construction contract to the lowest responsive and responsible bidder, Team Commercial Construction, Inc., of Point Richmond, in the amount of$299,750.00. The Consulting Architect for the project (GEZ Architects Engineers) estimated the probable construction cost for the base bid only to be $400,500.00. Other bids received were as follows: Basp,Bi 1. P. J. Atkinson Construction $343,600.00 Walnut Creek, CA 2. Skill Clean, Inc. $359,600.00 Pittsburg, CA 3. CJE Construction, Inc. $361,100.00 Concord, CA 4. Albay Construction Company $366,000.00 Martinez, CA H:\2002\2500230\02L030030m.doc Board of Supervisors 250-0230/B.4.4 CONTRACT AWARD RECOMMENDATION Page 2 5. Stevelle Construction Company $372,140.00 Emeryville, CA 6. Buestad Construction, Inc. $375,400.00 Alameda, CA 7. Sausal Corporation $376,400.00 San Leandro, CA 8. SLS Construction $379,000.00 Rocklin, CA 9. Page Construction Company $379,402.00 Novato, CA 10. G. Swanson Construction,,Inc. $434,900.00 Milpitas, CA 11. Bravo Building Company, Inc. $442,600.00 Pittsburg, CA The Contract Compliance Officer has reported that Team Commercial Construction, Inc. has documented an adequate good faith effort to comply with the requirements of the County's Outreach Program. RK:s; Attachment cc w./attach.: County Administrator's Office County Counsel Clerk of the Board(w/bids) Contract Compliance Officer H:\2002\2500230\02L030030rn.doc .. County of Contra Costa Office of the County Administrator Affirmative Action Office 651 Pine Street, Martinez, CA 94553 (925) 335-1045 fax: (925) 646-1353 Ekuev a@cao.co.contra-costa.ca.us Memorandum Date: September 30, 2002 To: Barton I. Gilbert, Director General Services Department From: Emma Kuevor Affirmative Action Officer Subject: Tenant Improvements (Crime Lab Extension) For the Crime Lab at 1960 Mair Road Suite 201 Martinez for the Sheriff-Coroner Project Our office reviewed the"Good Faith Effort" documentation submitted by the three lowest bidders for the Tenant Improvements (Crime Lab Extension) for the Crime Lab at 1960 Muir Road, Suite 201 Martinez for the Sheriff Coroner project. Our recommendation is to award to the lowest bidder, Team Commercial Construction, Tnc., who has documented an adequate `good faith effort"to comply with the requirements of the County's Outreach Program for the Tenant Improvements (Crime Lab Extension) for the Crime Lab at 1960 Muir Road, Suite 201 Martinez for the Sheriff- Coroner heriffCoroner project. cc: Michael Lango, Deputy Director General Services Department County Counsel s� .. a:deptTenantlmp CrimeLabTeamltr File: 250-02308.4.4 THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order of October 15, 2002,by the following vote: AYES: SUPERVISORS UILYtiEMA, GERBER, DESAUENIER, GLOVER and GIOIA NOES: NONE ABSENT: NONE ABSTAIN: NONE SUBJECT: Award of Contract for the Tenant Improvements for the Crime Lab at 1960 Muir Road, Suite 201,Martinez for the Sheriff-Coroner Budget Line Item No. 4407-4483 Authorization No. 0928-WH483B Bidde total Amount Bond Amounts Team Commercial Construction, Inc. $299,750.00 Payment: $299,750.00 253 Tewksbury Avenue Performance: $299,750.00 Point Richmond, CA 94801 P. J. Atkinson Construction Walnut Creek, CA Skill Clean, Inc. Pittsburg, CA CJE Construction, Inc. Concord, CA Albay Construction Company Martinez, CA Stevelle Construction Company Emeryville, CA Buestad Construction, Inc. Alameda, CA Sausal Corporation San Leandro, CA SLS Construction Rocklin, CA Page Construction Company Novato, CA G. Swanson Construction, Inc. Milpitas, CA Bravo Building Company, Inc. Pittsburg, CA The above-captioned project and the plans and specifications therefore having been previously approved, Addendum No. 1 having been issued and approved, and bids having been duly invited and received by the Director of General Services on September 12, 2002; and H:\2002\2500230\02L03003I b.doc I of 2 Award of Contract for the 250-0230/B.4.4 TENANT IMPROVEMENTS FOR THE CRIME LAB AT October 15, 2002 1960 MUIR ROAD, SUITE 201, MARTINEZ FOR THE SHERIFF-CORONER The bidder listed first above, Team Commercial Construction, Inc. ("Team"), having submitted the lowest responsive and responsible bid, which is $43,850.00 less than the next lowest bid; and The Contract Compliance Officer having reported that Team has documented an adequate goad faith effort to comply with the requirements of the County's Outreach Program; and The Director of General Services recommending that the bid submitted by Team is the lowest responsive and responsible bid, and this Board concurring and so finding; NOW, THEREFORE,the Board finds, determines and orders as follows: The Board DETERMINES that Team, as the lowest responsive and responsible bidder, has demonstrated an adequate good faith effort, pursuant to the specifications for this project, to comply with the requirements of the County's Outreach Program, and the Board WAIVES any irregularities in such compliance; and The Board, therefore, ORDERS that the contract for the furnishing of labor and materials for said work is awarded to Team at the listed amount and at the prices submitted in said bid, and that said contractor shall present sufficient payment and performance surety bonds as indicated above, and that the Director of General Services or designee shall prepare the contract therefor; and The Board FURTHER ORDERS that after the contractor has signed the contract and returned it, together with the bonds as noted above and any required certificates of insurance or other required documents, and the Director of General Services has reviewed and found them to be sufficient, the Director of General Services or designee is authorized to sign the contract for this Board; and The Board FURTHER ORDERS that in accordance with the project specifications and/or upon signature of the contract by the Director of General Services or designee, any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned; and The Board FURTHER ORDERS that the Director of General Services or designee is authorized to sign any escrow agreements prepared for this project to permit the direct payment of retention into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Section 22300 of the Public Contract Code; and Pursuant to Public Contract Code Section 4114, the Board DELEGATES its functions under Public Contract Code Sections 4107 and 4110 to the Director of General Services or designee. The Board DECLARES that, should the award of the contract to Team be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the Board from reawarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract or fails to furnish required bonds or insurance in accordance with Public Contract Code Sections 5100-5107. 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND Orig. Dept. General Services Dept. - Architectural Divisi ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. cc: General Services Department ATTESTED Architectural Division JOH SWEETEN, CLERK OF'THE BOARD Accounting AND COU TY ADMINISTRATOR AID File: 250-0230/A.5 BY - �- County Administrator's Office DEPUTY County Counsel =`c✓ Contract Compliance Officer(via A/D) Auditor-Controller Team Commercial Construction, Inc. (via A/D) Surety(via A/D) GEZ Architects Engineers (via A/D) RK:sc H:\2002\2500230\02L030031 b.doc 2 of 2 GENERAL SERVICES DEPARTMENT Architectural Division 1220 Morello Avenue, Suite 100 Martinez, California 94553-4711 (925)313-7200 FAX (925)313-7299 File: 280-0202/B.4.4 Authorization No. WW0252 TO: Board of Supervisors FROM: Barton J. Gilbert, Director of General Services DATE: October 15, 2002 SUBJECT: CONTRACT AWARD RECOMMENDATION Bids for REROOFING AT 2020 NORTH BROADWAY, WALNUT CREED were received and opened at the County Architectural Division Offices on Thursday, September 26, 2002. The project was bid under the informal bidding procedures based on the initial construction contract estimate of$47,600.00. However, only three bids were received and they exceeded the County's informal limits but not the Public Contract Code limits. A major roof leak at the south side of the building has caused decay and failure of the plywood sheathing, which is part of the gravity and lateral load resisting system of the building. Rebidding this roof repair project under the formal bidding procedures would delay completion of the required roof repair for several months causing further deterioration of the building roof. There are sufficient funds in the project budget to award the contract and it is recommended that the Board award the contract as permitted by the Public Contract Code to the lowest responsive and responsible bidder, Enterprise Roofing Services, Inc., of Concord, in the amount of $61,910.00. HR:aa cc w/attach: County Administrator's Office County Counsel Clerk of the Board (w/bids) Contract Compliance Officer H:\2002\2800202\02R002014m.doc yP a File: 280-002/8.4.4 THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order of October 15, 2002, by the following vote: AYES: SUPERVISORS UILKEMA, GERBER, DESAULNIER, GLOVER and GIOIA NOES: NONE ABSENT: NONE ABSTAIN: NONE SUBJECT: Award of Contract for the Reroofing at 2020 North Broadway, Walnut Creek Authorization No. WW0252 idder Total Amount Bond Amounts Enterprise Roofing Services, Inc. $61,910.00 Payment: $61,910.00 P. O. Box 27368 Performance: $61,910.00 Concord, CA. 94527-0368 Sparks Roofing Co., Inc. Concord, CA Andy's Roofing Co., Inc. Mountain View, CA The Director of General Services having invited bids for the above-captioned project pursuant to the informal bidding procedures of Public Contract Code Sections 22032(b) and 22034 and County Ordinance No. 93-66; and Bids having been received by the Director of General Services on September 26, 2002; and The Director of General Services recommending that the bid listed first above submitted by Enterprise Roofing Service, Inc. ("Enterprise"), is the lowest responsive and responsible bid, and this Board concurring and so finding; NOW, THEREFORE, the Board DETERMINES that the cost estimate which was used as a basis for using the informal bidding procedures was reasonable; and Pursuant to Public Contract Code Section 22034(f), the Board ORDERS that the contract for the furnishing of labor and materials for said work is awarded to Enterprise at the listed amount and at the prices submitted in said bid, and that said contractor shall present two good and sufficient surety bonds as indicated above, and that the General Services Department shall prepare the contract therefore; and The Board FURTHER ORDERS that after the contractor has signed the contract and returned it, together with the bonds as noted above and any required certificates of insurance or other required documents, and after the Director of General Services has reviewed and found them to be sufficient, the Director of General Services or designee is authorized to sign the contract for this Board; and The Board FURTHER ORDERS that in accordance with the project specifications and/or upon signature of the contract by the Director of General Services or designee, any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned; and The Board FURTHER ORDERS that the Director of General Services or designee is authorized to sign any escrow agreements prepared for this project to permit the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Section 22300 of the Public Contract Code. H:12002\2800202i02R002016b.doc 1 of 2 r 1'- X Award of Contract for the 280-02028.4.4 REROOFING AT 2020 NORTH BROADWAY, October 15, 2002 WALNUT CREEK Pursuant to Public Contract Cade Section 411.4, the Board DELEGATES its functions under Public Contract Code Sections 4107 and 4110 to the Director of General Services or designee. The Board DECLARES that, should the award of the contract to Enterprise be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the'Beard from reawarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract or fails to furnish required bonds or insurance in accordance with Public Contract Code Sections 5100-5107. Orig. Dept. General Services Dept. - Architectural Division cc. General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE AND Architectural Division CORRECT COPY OF AN ACTION TAKEN AND Accounting ENTERED ON THE MINUTES OF THE BOARD OF A/D pile: 280-0202/A.5 SUPERVISORS ON THE DATE SHOWN. County Administrator's Office ATTESTED County Counsel JOHN SWEETEN, CLERR OF THE BOARD Contract Compliance Officer(via A/D) AND COUNTY ADMINISTRATOR Auditor-Controller Enterprise Roofing Co., Inc. (via A/D) BY ,, . „DEPUTY Surety(via A/D) Theophanus Structural Engineers (via AID) HR:tb