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HomeMy WebLinkAboutMINUTES - 10012002 - C.73 TO: BOARD OF SUPERVISORS CONTRA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA DATE: OCTOBER 1, 2002 COUNTY SUBJECT: REQUEST TO PURCHASE ONE 7-PASSENGER VAN FOR THE PROBATION DEPARTMENT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE and AUTHORIZE the Purchasing Agent or his designee to purchase one 7- passenger van for the Probation Department. 2. AUTHORIZE the attached appropriation adjustment transferring $20,341 from the Probation Department to General Services Department/Fleet Management for the purchase. FINANCIAL IMPACT The vehicle will be financed by transferring $20,341 from the Probation Department High Intensity Drug Trafficking Area (HIDTA) grant funds to General Services/Fleet Management. BACKGROUND The Probation Department is purchasing one 7-passenger van with funds from a Federal High Intensity Drug Trafficking Area (HIDTA) grant. The vehicle will be used to support the West Contra Costa Narcotics Enforcement Team. This vehicle is not on the FY 2002/03 Master Vehicle Replacement List. Therefore, in accordance with Administrative Bulletin No. 503: "County Vehicle and Equipment Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of the above-referenced vehicle. Based on a review of the need for the new vehicle and consideration of alternative fueled vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed and ' approved by the County Administrator for consideration by the Board of Supervisors. CONTINUED ON ATTACHMENT: YES SIGNATURE: &6A&A&_ --'RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE 9---KPROVE OTHER �s SIGNATURE(S): '' ACTION OF BOA5E O{ October 1, 2002 APPROVED AS RECOMMENDED X OTHER I/ VOTE OF SUPERVISORS X UNANIMOUS(ABSENT None } AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS ISA TRUE Administration AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Fleet Management Division Auditor-Controller(via FIM) ATTESTED October 1, 2002 Probation(via F/M) JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR f r i BY DEPUTY ADM\GENSHARE\Admin\Fleet-New&Replacement Vehicles\ProbationVehPurchBO10-i.doe FM:DP Page 1 of 1 M382(10(88) CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: 0308 Probation D amnent ORGANl2ATION REVENUE REVENUE DESCRIPTION INCREASE <:DECREASE> ACCOUNT 3060 9362 ST ACD CRIME CONTROL 20,341.00 TOTALS 20,341.00 0.00 EXPLANATION OF REQUEST AUDITOR-CONTROLLER To recognize grant revenue for purchase of vehicle. COUNTY A tSTRAT Funds provided by High Intensity Drug Traffic Area grant(State funds). By: Date ` 1 • O BOARD OF SUPERVISORS YES: NO: Admin.Svcs.Offloor $12112002 7��SIGNATL&E TITLE DATE � REVENUE ADJ.RAW :J Lf 4J By: Date JOURNAL No. (M8134 Rev.2/86) AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED EY APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS T1C 27 © COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0308 Probation Department ORGANLZATSON EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT General Services Dept: 4263 4953 AUTOS&TRUCKS 20,341.00 RESERVE FOR CONTINGENCIES 0990 6301 APPROPRIABLE NEW REVENUE 20,341.00 0990 6301 RESERVE FOR CONTi1NGENCIES 20,341.00 TOTALS 20,341.00 40,68.2.00 EXPLANATION OF REQUEST AUDITOR-CONTROLLER By: To transfer funds to GSD for acquisition of grant-funded vehicle. COUNTY AD ST R Funds provided by High Intensity Drug Traffic Area grant(State funds). By: Date BOARD OF SUPERVISORS YES: NO: Admin.Svcs.Officer 8/24/2002 SIGWATOkE TITLE DATE APPROPRIATION AP00 6000 By: Date ADJ.JOURNAL NO.