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Home My WebLink AboutMINUTES - 10012002 - C.65-C.67 TO: BOARD OF SUPERVISORS FROM: William Walker,M.D.,Health Services Director f { Contra By: Ginger Marieiro, Contracts Administrator Septe ber 18 , 2002 Costa ELATE: • •-� County SUBJECT: Approval of Contract Amendment Agreement#23-316-1 with The Data Systems Group t..,� SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RRCOMA�f N'DATION(S): Approve and authorize the Health Services Director to execute on behalf of the County, Contract Amendment Agreement #23-316-1 with The Data Systems Group (DSG), a corporation, effective August 14, 2002, to amend Contract #23316, to increase the Contract payment limit by $100,000, from$200,000 to a new total of$300,000 and extend the Contract term through August 14,2003. FISCAL IMPACT: This Contract is revenue offset through the combined use of Federally Qualified Health Center revenues and the Federal CAP grant. On August 14, 2001, the Board of Supervisors approved Contract#23-316 with The Data Systems Group for the period from August 15, 2001 through August 14, 2002, to license, install, and support Electronic Claims and Remittance System software. Approval of Contract Amendment Agreement #23-316-1 will allow the Contractor to continue providing services through August 14, 2003. CONTINUED ON/ATT CHMENT' S I NAT R { te�j ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE "APPROVE _OTHER SIGNAl'UR (S): .-.. ' ACTION OF BOARD Oi}I'; APPROVED AS RECOMMENDED,, OTR~` VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS {ABSENT b''..4``}1.1'-.--•) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. a' ATTESTED JOHN SWEETEN,CLERK 6F THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact Person: Pat Godley 370-5007 CC: Health Services Dept. (Contracts) Auditor-Controller f. Risk Management BY ��tS?S?. '�� t " ~ " r `DEPUTY Contractor AID:225-0205/A.3.2 TO: BOARD OF SUPERVISORS CONTRA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA DATE: OCTOBER 1, 2002 COUNTY SUBJECT: APPROVE THE USE OF WESTERN PLACER UNIFIED SCHOOL , DISTRICT'S BID TO PURCHASE TWO MODULAR BUILDINGS FOR THE COMMUNITY SERVICES DEPARTMENT HEADSTART PROGRAM'S IN CONCORD AND ANTIOCH (WH480B and WH481 B) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RF.COMMENDATION 1. APPROVE the use of Western Placer Unified School District's bid to purchase two modular buildings for the Community Services Headstart Program. One modular building will be used as a Home Base Center at the George Miller Center, 3020 Grant Street, Concord and one modular building will be used as a Staff Resource Center at the Antioch Fairgrounds, 1203 W. Tenth Street, Antioch. 2. AUTHORIZE the Director of General Services to "piggyback" on the Western Placer Unified School District's bid and EXECUTE a separate purchase order for each modular building, including concrete foundation, from Gary Doupnik Manufacturing, Inc. FINANCIAL NCIAL IMPACT The cost to purchase the two modular buildings, including concrete foundation, for the Concord and Antioch Headstart Centers is $209,175.00 and $205,339.00, respectively. The Administration for Children and Families, under the Department of Health and Human Services, was awarded a Head Start Expansion Grant in October 2001 of which $710,000.00 has been allocated for the George Miller Home Center and $586,000.00 has been allocated for the Staff Resource Center at the Antioch Fairgrounds. An appropriation adjustment transferring grant revenue will be processed by the Community Services Department to fund the purchase of the modular buildings and associated project improvements. CONTINUED ON ATTACHMENT: YES SIGNATURE: A*9h4& s✓-RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE F,,OPROVE OTHER ` �~ e- SIGNATURE(S): f r , ACTION OF BOARV/� f _ '� � S r - APPROVED AS RECOMMENDED_ p M VOTE OF SUPERVISORS UNANIMOUS(ASSENT ZS —_Yi ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Architectural Division AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE ATE SHOWN. Purchasing .. xsfti� AID File: 225-0205/A.5 ATTESTED AID File: 305-02011A.3.2,A.5 JOHN SWEETEN,CLERK OF THE SOARD OF SUPERVISORS County Administrator's office {' AND COUNTY ADMINISTRATOR County Counsel j Auditor Controller Community Services Department(via A/D) BY {+ DEPUTY f'"' H:\200Z2250205\02G005011b.doc RK:tb Rev.9/24102 Page 1 of 2 M382(10188) W APPROVE THE USE OF WESTERN PLACER UNIFIED 225-0205/A.3.2 SCHOOL DISTRICT'S Sia TO PURCHASE TWO October 1, 2002 MODULAR BUILDINGS FOR THE COMMUNITY SERVICES DEPARTMENT HEADSTART PROGRAMS IN CONCORD AND ANTIOCH (WH480B and 'WH481B) BACKGROUND The Community Services Department, the Department of General Services, and the County Administrator's Office have been meeting to coordinate the best ways to add Headstart facilities for the Community Services Department. In order to expedite the building fabrication and installation process of the modular buildings at the George Miller Center and Antioch Fairgrounds, it was determined that use of the Western Placer Unified School District's competitive public bid would enable the County to complete the project in the most cost effective and efficient manner. Purchase of the modular buildings through the use of Western Placer Unified School District's bid will reduce the length of time to implement additional Headstart programs for which the Community Services Department receives federal funding. RK:tb AID:345-0203/AA.1 TO: BOARD OF SUPERVISORS CONTRA FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA DATE: OCTOBER 1, 2002 COUNTY SUBJECT: APPROVE THE SECOND AMENDMENT TO THE CONSULTING SERVICES lft&j AGREEMENT WITH FACILITIES DESIGN GROUP TO RELOCATE THE POLICE ACADEMY, 340 MARINA BOULEVARD, PITTSBURG FOR THE SHERIFF-CORONER'S OFFICE (WH698B) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATI9N 1. APPROVE the Second Amendment authorizing extra work under the Consulting Services Agreement dated January 31, 2002, with Facilities Design Group for additional design and construction document services to Relocate the Police Academy, 340 Marina Boulevard, Pittsburg for the Sheriff Coroner's Office. The Second Amendment increases the scope of services and increases the Payment Limit from $25,000.00 to $32,400.00. 2. AUTHORIZE the Director of General Services to execute the Second Amendment to the Consulting Services Agreement and to issue written authorizations for extra work, in addition to the authorization for the Second Amendment, provided that the cumulative total cost for such additional authorizations shall not exceed $3,200.00. FINANCIAL I IMCT Project costs are budgeted in the Sheriff Law Enforcement Training Center Enterprise Fund (142000). BACKGROUND On January 31, 2002 the Director of General Services approved a consulting services agreement for design and construction document services to relocate the Police Academy. Facilities Design Group was selected to provide the required services based upon successfully providing similar services for other County projects. The First Amendment extended the Completion nate from August 31, 2002 to November 30, 2002. The Second Amendment increases the scope of work to provide additional design, construction administration, and inspection services relative to the construction phase of the project. i ATTACHMENT: ._YES SIGNATURE: r _Lt::�ECOMMENPDATI€3N OF COUNTY ADMINISTRATOR _„_RECOMMENDATION OF BOARD COMMITTEE ___,. PROVE _,.,_,OTHER v SIGNATURE(S): ACTION OF BOARD IN * C CJ• APPROVED AS RECOMMENDED� �� ii V'Cr,13TE OF SUPERVISORS _4_ UNANIMOUS(ASSENT ` '` 1 AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department AND CORRECT COPY OF AN ACTION TAKEN Architectural Division AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISO {3N TH ' SHOWN. �Rib File: 345- .5 County Administrator's Office ATTESTED w County Counsel JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS Auditor Controller ;I AND COUNTY ADMINISTRATOR Sheriff-Coroner's Office(via A!D) !� r Consultant(via A/D) BY,.1 --_ ,DEPUTY L H:\2002\3450203\02L003041b.doc tb Page 1 of 1 M382(10/88) File:345-0203/A.1.I SECOND AMENDMENT TO CONSULTING SERVICES AGREEMENT TO RELOCATE THE POLICE ACADEMY, 340 MARINA BOULEVARD,PITTSBURG FOR THE SHERIFF-CORONER'S OFFICE (WH698B) I. Effective mate and Partiec: Effective October 1,2002,Facilities Design Group(herein called"Consultant"),a Sole Proprietorship,and the County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows: 2. Pnrpoc : On January 31,2002,the parties entered into a contract entitled"Consulting Services Agreement,"referred to as the"Agreement,"which covers design and construction document services to relocate the Police Academy, 340 Marina Boulevard,Pittsburg. The parties desire to further amend the Agreement to expand the scope of service and to increase the payment limit accordingly. 3. Amendments to Ag ton : A. In the Agreement,Section I(c),change the Payment Limit from$25,000.00 to$32,400.00,an increase of$7,400.00. B. In accordance with Section 14 of the Agreement provide the following: Provide additional design, construction administration, and inspection services related to the construction phase of the Police Academy, Pittsburg. 4. Effect: Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect. 5. signature: These signatures attest the parties'agreement hereto: PUBLIC EN CONSULTANT By: Date: Type of business: Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership, Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.) If corporation,state of incorporation: By: Title: (Designate official capacity in the business) By: Title: (Designate official capacity in the business) Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president or vice-president;the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec. 1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public. .................................................................................................................................................................................................. CERTIFICATE OF ACKNOWLEDGMENT State of California ) } ss County of 1 On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. WITNESS my hand and official seal. Dated: Notary Public [Notary's Seal] RECOMMENDED FOR APPROVAL: By: APPROVED AS TO FORM: Director,Capital Facilities&Debt Management SILVANO B.MARCHESI County Counsel By: Deputy tb H:\2002\3450203\02L003042a.doc Page 1 of l