HomeMy WebLinkAboutMINUTES - 01082002 - C43-C47 TC: BOARD OF SUPERVISORS =• Contra
Y Y
FROM: Tony Collin, Director ;.
Community Services Department Costa
DATE: January 8, 2082 County
SUBJECT: AUTHORIZATION TO AMEND CONTRACT FOR TEMPORARY
TEACHING STAFF SERVICES
Specific Request(S) or Recommendation (S) & Background and Justification
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE Community Services Department Director or designee to
execute contract amendment #38-465-17 with ChildCare Careers to increase the payment limit
by $35,00 to a new payment limit of $475,000 for the provision of contracted temporary
teaching staff services for the period from July 01, 2001 through December 31,2001.
II. FINANCIAL IMPACT:
No County funding is required. Funded through the federal Head Start Basic Grant and is
included in the Children.and Families Services Department's FY 2001-2002 budget.
III. CHILDREN*S IMPACT STATEMENT:
The Community Services Department Child Development Division supports two of Contra
Costa County's community outcomes: "Children Ready for and Succeeding in School" and
"Families that are Safe, Stable and Nurturing." These outcomes are achieved by offering
comprehensive services, including high quality early childhood education, nutrition, and
health to love-income children throughout Contra Costa County.
IV REASONS fOR RECt)1' MENDATIONSfBACKGROUN D:
On July 17, 2001, the County Board of Supervisors approved a Standard Service Contract
#38-465-11 for the provision of contracted temporary teaching staff services through
December 31, 2001.
Due to an on-going shortage of qualified teaching staff available for hire and the increased
need for teaching staff`to maintain a full-day, full-year child care and development program,
the level of contractor services requested and received by the Community Services
Department, Family and Children's Services Division exceeded original expectations.
Approval of this request will allow for the County to reimburse the contractor for
temporary teaching staff services provided to the Community Services Department.
CONTINUED ON ATTACHMENT: _Y�S SIGNATURE` 777
uItfIECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMIT E-
„APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD S ., )7�'�APPROVE AS RECOMMENDED ---- OTHER
_w___a
0 t
vt
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT ` ' ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED n”` 1 + '
CONTACT: Tony Colon,646 ';,JOHN SWEET N,CLERK OF THE
X°BOARD OF SLWERVISORS AND
COUNTY ADMINISTRATOR
rlg.,signed,seated copies)
BY EPUTY
TO: BOARD OF SUPERVISORS �•�
a Contra
FROM: Tony Collin, Director
Community Services Department -- Costa
DATE: January 8, 2002 � County
SUBJECT: AUTHORIZATION TO EXECUTE A CONTRACT WITH HEAD START
DELEGATE AGENCY FOR ADMINISTRATION OF ITEECH PROGRAM
Specific Request(S)or Recommendation (S)&Background and Justification
L RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee to execute
contract 38-452-1 with the First Baptist Church in the amount of$30,600 for Head Start
ITEECH Program services for the period from.January 1, 2002 through Dec 31, 2002
11. FINANCIAL IMPACT:
This contract is funded through the Federal Head Start Basic Grant and is included in the
Community Services Department's FY 2001-2002 budget. No County funding is required.
III. CHILDREN'S IMPACT STATEMENT.
The Community Services Department Head Start Program supports two of Contra Costa
County's community outcomes: "Children Ready for and Succeeding in School" and
"Families that are Safe, Stable and Nurturing." These outcomes are achieved by offering
comprehensive services, including high quality early childhood education, nutrition, health,
and social services, along with a strong parent involvement focus, to low-income children
throughout Contra. Costa County. The overall goal of the program is to bring about a
greater degree of social competence in preschool children from low-income families.
IV. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On September 11, 2001, the Board approved and authorized submission of the 2002 Head
Start Basic Grant Application to the U.S. Department of Health and Duman Services,
Administration for Children and Families to continue Head Start program services to
approximately 1,516 children and their families for the period from January 1, 2002 through
December 31, 2002.
Approval of this contract will provide allowable reimbursement for training of classroom
teachers and other staff at First Baptist Church to meet the education performance
standards described in Section 641A(a)(1)(B) and 648A(a)(2)(A) of the Head Start Act.
This funding is to cover allowable expenditures for six (6) individuals working towards an
AA degree, and one(1)individual working towards a BA degree.
This contract will be reviewed and approved as to form by County Counsel prior to
execution.
CONTINUED ON ATTACHME'W"r: _Y SIGNATURE: �'� F
- 1 --
ROVE ---
DATIt)N OF OTHER ADMINISTRATOR�~_Y YRECONME `ATION OF Bt7ARL7�l1MITTEE �w
SIGNATURE(S): r
ACTION OF BOARD LL � M1/!•;I i(,A' U�;,=RAPPROVE AS RECOMNIENDED Y OTHER
VOTE OF SUPER RSA I HEREBY CERTIFY THAT THIS IS A TRUE
y..,
AND CORRECT COPY OF AN ACTION TAKEN
UNAN11MOUS(ASSENT i' I;��✓ } AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN
ABSENT: ABSTAIN: (
ATTESTED°
CONTACT: Tony Colon:646-3990 . JOHN SWEEN,CLERK OF THE BOARD
OF SUPERVIS RS AND COUNTY
ar
ADMINISTRATOR,
CC: CAO
orig.,signed,sealed copies)
DEPUTY
BY �; t
e. "�E
TO: BOARD OF SUPERVISORS ontr
FROM: Tony Colon, Director ;` _Community Services Department - Costa
DATE: January 8, 2002 - - County
SUBJECT: AUTHORIZATION TO EXECUTE A CONTRACT FOR HEAD START
PROGRAM ENHANCEMENT SERVICES.
Specific Request(S)or Recommendation(S)&Background and Justification
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee
to execute contract #38-482 with Martinez Early Childhood Center Inc. in the
amount of $52,000 for Head Start Program Enhancement services for the
period from January 1, 2002 through December 31, 2002.
I I. FINANCIAL IMPACT:
This contract is funded through the Federal. Head Start Basic Grant and is
included in the Community Services Department's FY 2001-2002 budget. No
County Funding is required.
III. CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start Program supports two of Contra
Costa County's community outcomes: "Children Ready for and Succeeding in
School" and "Families that are Safe, Stable and Nurturing." These outcomes are
achieved by offering comprehensive services, including high quality early childhood
education, nutrition, health, and social services, along with a strong parent
involvement focus, to low-income children throughout Contra Costa County. The
overall goal of the program is to bring a greater degree of social competence in
preschool children from low-income families. The Head Start program allows the
County to provide these services to program eligible children, ages 3 to 5 years.
IV. REASONS FOR RECOMMENDATIONSIBACKGROtTND:
On September 11, 2001, the Board approved and authorized submission of the
2002 Head Start Basic Grant Application to the U.S. Department of Health and
Human Services, Administration for Children and Families to continue Head Start
program services to approximately 1,816 children and their families for the period
from January 1, 2002 through December 31, 2002.
Approval of this contract with Martinez Early Childhood Center Inc. will allow the
County to provide Head Start Program Enhancement services to twenty (20)
program eligible children ages three (3) to five (5) years, in a full day childcare
program.
This contract will be reviewed and approved as to form by County Counsel prior to
execution.
CONTrNI1ED ON ATTACHMENT: _YF SIGNATURE:
� ECOMIIviENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMA E
&, PPROVE OTHER
r
SIGNATURE(S):
_____—______.---_.._._-----w-------------
ACTION OF BO 3;"'rb��^v c�<: % APPROVE AS RECOMMENDED ``v OTHER–
VOTE OF SUPE V ORS' I HEREBY CERTIFY THAT THIS IS A TRUE
a n AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT :'y i } AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED cj��'�si4a
CONTACT: Tony Colon,646-5990 ' p HN St�JEE CLERK OF THE BOARD
a OF SUPER YIStYR S A VD COU
Tv Y
ADMINISTRATOR
CC: CAU s
wl,signed,sealed c Wies)
BY DEPUTY
70: BOARD OF SUPERVISORSpow. C,. ra
William Walker, M.D., Health Services Director
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By Chris Grazzini, Associate Executive Director, CCRMC
*AM' January 8, 2002 Lr•
mac: Retroactive Payment to Language Line Services
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RECOMMENDED ACTION.
Ratify continued purchase of services from Language Line Services for the period from February 1,2001,! through
August 31, 2001, and authorize the County Auditor-Controller to pay the $78,442.15 outstanding balance for
language interpretation services for the Health Services Department on a one time Purchase Order(P.O.).
FISCAL IMPACT:
Funding for this one time P.O. is included in the Health Services Department budget.
BACKGRQUND/REA503NfS)FOR RECOMMENDATION:
On 10-29-99, the County General Services Department (Purchasing) approved P.O. 90977 with Language Line
Services for the period from 9/1/99 through 1/31/01,with a payment limit of$25,000, to provide interpretation
services for patients to access the Health Services Department's healthcare system, particularly in the ureas of
the Hospital, health Centers, and Health Plan. Services were requested and provided beyond the expijration
date and by the end of August 31, 2001, charges of$78,442.15 had been incurred, all of which remains
outstanding.
Services were both requested by County staff and provided by the Contractor in good faith. Because of
administrative oversight by both the County and Contractor, use of the Contractor's services exceeded the
authorized limits.
The Department is requesting that the amount due to the Contractor be paid. This can be accomplished by
the Board of Supervisors ratifying the actions of the County employees in obtaining provision of interpretation
services of a value in excess of the P.O. payment limit. This will create a valid obligation on the part of the
County, retroactively authorizing all payments made by the Auditor/Controller up to 8/31/01 and authorizing
payment of the outstanding balance of$78,442.15.
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Contact: Pat Godley w (370-50017) .�� SWEETEN"CLERK OF THE
Health Services Department (Contracts) BOARD { SUPERVISORS ANDAuditor/Controller COQ
Risk Management �� �'A,DMCNIs1~RATt). .:,
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William Walker, M.D., Health Services Director ATTACHMENT A
By: Chris Grazzini, Associate Executive Directory CCRMC
January 8, 2032
Retroactive Payment to Language Line Services
Page Two
JUSTIFICATION:
At the time of P.D. implementation, payment limit was based upon target levels of utilization, and both parties
anticipated that the need for services would not exceed a total of$25,000. However, the utilization during the
term of the P.O, agreement and beyond was actually higher than originally anticipated. Due to the mutual
mistake of the parties, P.O, #90977 did not accurately reflect the intent of the parties which was that the
Contractor be paid a fee-for-service for g County-referred patients,which it provides language interpretation
services for CCRMC/CCHCs and CCHP during the term of the P.C.
On 7/13/01. a new Contract bequest was initiated to begin a contract on 911/01. CCRMC and CCHCs were
forced to begin this contract due to an unexpected high usage of the P.O. by CCHP Advice RNs. Bills incurred
from 9/1/01 forward will be paid on this new contract(26-422) approved by the Board of Supervisors on
10/23/01. This one time P.O.and subsequent contract will augment the department's staff to provide patient
language interpretation services. Due to patient care access and on-going medical treatment, patient
interpreter services could not be disrupted.
TO: BCJAfta OF SUPERVISORS � i..�►�f
FROM: William Walker, M.D. , Health Services Director . . ' �. Contra
By: Ginger Marieiro, Contracts Administrator Costa
DATE: December 21, 2001 County
SUBJECT:
Approval of Contract Amendment Agreement #74-086-2 with S .P.
Resources (dba Ps chiatric Resources Locums)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND ANIS JUSTIFICATION
RECOMMENDATIONS)
Approve and authorize the Health Services Director or his designee
(Donna Wigand, L.C. S .W. ) to execute on behalf of the County,
Contract Amendment Agreement #74-086-2 with S . P. Resources (dba
Psychiatric Resources Locums) effective September 1, 2001, to amend
Contract #74-086-1, to increase the payment limit by $119, 800, from
$24, 500 to a new Contract Payment Limit of $144 , 300.
FISCAL IMPACT:
This Contract is funded by Mental Health Realignment .
BACKGROUND/REASON(S} FOR RECOMMENDATION(S) :
In October, 2001, the County Administrator approved and the
Purchasing Services Manager executed Contract #74-086-1 for the
prevision of recruitment of temporary physicians ,for County' s child
and adolescent Outpatient Mental Health Clinics, for the period from
July 1, 2001 through June 30, 2002 .
Approval of Contract Amendment Agreement #74-086 -2 will allow
Contractor to provide additional services to ensure appropriate
staff coverage to the County' s Outpatient Mental Health Clinics,
through June 30, 2002 .
N NT Y
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN&TION OF BOARD COMMITTEE
PPROVEOTHER
( ATUR
ACTION OF BOARD O <,i `s Y'... APPROVED AS RECOMMENDED ` OTHER
1, '�'•
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT`yy'• , U } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
JOA SWEETEN'C/ RK 'F THE BOARD OF
SUP RVISORS AND OUNTY ADMINISTRATOR
Contact Person: Donn Wi nd L. .S.W. (313-6411)
CC: Health Services ept.l onfracts)
Auditor-Controller
f s: �
RISE Management $Y .f d f✓ y f ? f DEPUTY
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Contractor