HomeMy WebLinkAboutMINUTES - 02262002 - HA2 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Robert McEwan, Executive Director
DATE: February 25, 2002
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING DECEMBER 31, 2001
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 5018 approving collection loss write-off in the amount of$19,253.18 for the
quarter ending December 31, 2001 as recommended by the Advisory Housing Commission.
II. FINANCIAL IMPACT:
Uncoilectable accounts impact on the budget by reducing total rental income. At the end of each
quarter, the Housing Authority takes action to write off those accounts which have been determined to be
uncollectable. For the quarter ending December 30, 2001, a collection loss write-off in the amount of
$19,253.18 is recommended.
Ill. REASONS FOR RECOMMENDATION/BACKGROUND
This collection loss is for the Conventional Program. The requested collection loss write-off
reflects a total of 8 accounts that are being recommended for write-off, representing an average of
$2,407.90 per account. The following chart illustrates the collection losses per quarter for the past four
quarters:
Conventional Program
12/01 $19,253.18
09/01 $ 7,412.45
05/01 $ 9,584.51
03/01 $30,744.82
Prior to submission of an account for write-off, the staff makes every effort, including referral to a
collection agency, to collect money that is owed the Housing Authority.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No. 5018 these accounts would
inflate the total accounts receivable for the Housing Authority and present a distorted financial picture.
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CONTINUED ON ATTACHMENT: YES SIGNATURE��
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON EgbrUBry 26 2002 APPROVED AS RECOMMENDED XX OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT N ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED Feb� 26, 2002 .
JOHN SWEETEN,CLERK.OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
f s
BY� eEPUTY
bo-clwo l.board
MEMORANDUM
TO: Robert McEwan, Executive Director
FROM: Ralph Rosario, ADHD
SUBJECT: Vacated Collection Loss Write-Offs
DATE: December 31, 2001
1 have reviewed the request for Vacated Collection Loss Write-Off Accounts submitted by the
Housing Managers and recommend that the following amounts be written off/submitted as non-
collectible:
PROJECT RENT LEGAL MAINTENANCE TOTAL
CAL 11-1 -0- -0- -0- -0-
CAL 11-2 476.00 -0- 430.13 906.13
CAL 11-3 -0- -0- -0- -0-
CAL 11-4 -0- -0- 569.80 569.80
CAL 11-5 1,934.79 570.00 3,184.14 5,688.93
CAL 11-6 -0- -0- -0- -0-
CAL 11-8 -0- -0- -0- -0-
CAL 11-9A 377.29 -0- 10.00 387.29
CAL 11-913 1,765.00 -0- 1,362.47 3,127.47
CAL 11-10 4,115.93 236.00 3,638.30 7,990.23
CAL 11-11 -0- -0- -0- -0-
CAL 11-12 -0- -0- -0- -0-
CAL 11-13 -0- -0- -0- -0-
CAL 11-15 -0- -0- -0- -0-
4501 -0 -0- -0- -0-
4502 534.00 -0- 59.33 593.33
TOTALS: $9,203.01 $ 806.00 $9,254.17 $ 19,263.18
\\HOUSAUTH_1\USER\lorismtz\W riteOffMemo1 c.doc
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5018
RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT
OF $19,263.18 FOR THE QUARTER ENDING DECEMBER 31,2001
WHEREAS, certain accounts of vacated tenants have been determined to be
uncollectable by management,and;
WHEREAS, a majority of these tenants accounts have been,or will be turned over to a
collection agency for continuing collection efforts;
NOW,THEREFORE,BE IT RESOLVED, by the Board of Commissioners of the
Housing Authority of the County of Contra Costa that the following amounts be
written off for collection loss for the quarters ending DECEMBER 31,2001:
Conventional
Program
Dwelling Rent $ 9,203.01
Legal Charges $ 806.00
Maintenance&Other Charges $ 9,254.17
$19,263.1$
PASSED AND ADOPTED ON February 26, 2002 by the
following vote of the Commissioners.
AYES: GIOIA, unKM, GERM, DaSAUUUM, GLt M, MSDM=
NOES: Nome
ABSENT: None
ABSTAIN:
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED FebnaarY 26, 2002
JOHN SWEETEN,CLERK OF
THE BOARD OF COMMISSIONERS
-AND COUNTY ADMINISTRATOR
BY
dwores.board