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Home My WebLink AboutMINUTES - 02262002 - C21 T,0: � � BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS, WIEDEMANN RANCH GEOLOGICAL HAZARD ABATEMENT DISTRICT FROM Maurice Shiu, Public Works Director DATE February 26, 2002 SUBJECT: ACCEPT the FY 2000/01 Annual Report and the 1ST Quarter FY 2001/02 expense report for the Wiedemann Ranch Geologic Hazard Abatement District, San Ramon area. WO 5511 SPECIFIC REQUESTS)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION I, Recommended Action: ACCEPT the FY 2000/01 Annual Report and the 1St quarter FY 2001/02 Expense Report for the Wiedemann Ranch Geological Hazard Abatement District(GHAD). II Financial Impact: There is no impact on the County GeneralFund. The Wiedemann Ranch CHAD is funded through assessments levied on properties within the boundaries of the District. A 1 Continued on Attachment:X SIGNATURE: _RECOMMENDATION OF BOARD;COMMITTEE _...APPROVE —OTHER `S SIGNATURES • _. ACTION OF BOARD FE+B,2{, 2 p 0 2 APPROVED AS RECOMMENDED BOTHER'' i< VOTE OF SUPERVISORS 7Z'Y UNANIMOUS(ABSENT ) AYES: NOES: I hereby certify that this is a true and correct copy of an ABSENT: ABSTAIN: action taken and entered on the minutes of the Board of Supervisors on the date shown. ss:sr GAGrpDataASpnlsARoard O derru0OM2 Febroury\02-26-02 WledGRA.D FYOO.01 AnRep.dac February b Z'LI�.� 2 fi 2�.0 Z Otig>Div: Public Works(Special Districts) ATTESTED: y a contset: Skip Epparly(3i3-=3) JOHN SWEETEN,Clerk of the Wiedemann Ranch CC. County Administrator County counsel GHAD Board of Directors and Board Administrator Wm:R.CWay Co.Inc. eputy SUBJECT: ACCEPT the FY 2000/01 Annual Report and the 1ST Quarter FY 2001/02 expense report for the Wiedemann Ranch Geologic Hazard Abatement District, San Ramon area. WO5511 DATE: February 26,2002 PAGE: -2- IU. Reasons for Recommendation and Background: On September 1, 1998, the Contra Costa Board of Supervisors, pursuant to the provisions of Section 26550 of the Public Resources Code, adopted Resolution No. 98/438 and formed the Wiedemann Ranch Geologic Hazard Abatement District. On April 11, 2000,the GHAD's Board of Directors and the Contra Costa County Board of Supervisors approved the annexation of the Presley Henry Ranch Development (City of San Ramon Subdivision 8188) into the Wiedemann Ranch CHAD. The Board of Supervisors is the Board of Directors of the District. William R. Cray and Company, Inc., General Manager of the District has prepared and submitted the attached reports: 1. Wiedemann Ranch CHAD Annual Expense Report for Fiscal Year 2000/01, and 2. lst Quarter Expense Report,FY 2001/02, Wiedemann Ranch CHAD Expenditures by the District during the FY 2000/01 fiscal year totaled $34,307.50. The annual report prepared by the General Manager details expenditures by the District under four major budget categories— Major Repair projects, a Preventative Maintenance and Operations program, a Special Projects program and Administration. Assessments collected from the properties within the boundaries of the District during the fiscal year totaled $40,044.60 and the District ended the fiscal year with an unexpended Fund Balance of approximately$280,604.30. Expenditures by the District during the first quarter of this fiscal year totaled $13,743.44. IV. Consequences'of Negative Action: The annual report and the quarterly expense reports for CHAD operations will not be available to residents and others with an interest in the District. February 26, 2002 TO Board of Directors FROM: William R. Gray and Company,General Manager Wiedemann Ranch Geologic Hazard Abatement District(CHAD) By: William R. Gray,President SUBJECT: Wiedemann Ranch GHAD Annual Report for the 2000101 Fiscal Year On September 1, 1998, the Contra Costa Board of Supervisors, pursuant to the provisions of Section 26550 of the Public Resources Cade, adoptedResolution No. 98/438 and formed tate Wiedemann Ranch Geologic Hazard Abatement District(CHAD). Wiedemann Ranch is a 371 unit residential development along the south side of Norris Canyon Road near Bollinger Canyon Road in the San Ramon area. On April 11, 2000,the GHAD's Board of Directors and the Contra Costa County Board of Supervisors approved the annexation of the 100-unit Presley Henry Ranch Development(City of San Ramon Subdivision 8188)into the District. The Board of Supervisors is the Board of Directors of the District. William R. Gray and Company, Inc., General Manager, prepared this report, including the attached spreadsheets. This report is the representation of management and has not been audited, reviewed or compiled by an independent accountant. There may be classification and tinning differences between these reports and the accounting records maintained by Contra Costa County; however, we believe that these differences, if any, are not material and would not significantly change these reports. The following chart details the sources and use of Wiedemann Ranch GHAD funds for the 2000101 fiscal year that ended on June 30, 2001: Estimated Beginning Fund Balance--July 1,2000 $212257.83 Sources of Funds Income from Assessments 40,044.60 Interest on Investments $17,610.37 Other income $45,000.00 Total Sources of ands $102,654.97 Total Available Funds $314,912.80 Uses of Funds Major Repair Program (Acct Code 2319) $0.00 Preventative Maintenance Program (Acct Code 2282) $1,254.25 Special Projects (Acct Code}24791 $12,184.54 Administration and PW (Acct Codes 2310&5011 l $20,776.94 Total Uses'.of Funds $34,307.50 Estimated Ending Fund Balance(Reserves Available)-June 30,2001 $280,605.30 1~ebruary 26, 2002 Page.2 Income. Income for the 2000/01 fiscal year totaled$102,654.97. The major source of revenue is income from assessmentslevied on properties within the boundaries of the District. Property assessments within the CHAD are adjusted annually to reflect increases in the Consumer Price Index (CPI). It important to note that revenues from assessments levied on properties within the boundaries of the District will generate approximately$300,000 per year at build out of the projects. The developer of the Lyon-Henry Ranch project in the City of San Ramon contributed$20,000 to the District to offset the cost of processing the annexation as well as a required update to the Districts Plan of Control. Funds generated by these assessments,and all interest earned thereon, are segregated and deposited in a separate account for the exclusive benefit of the Wiedemann Ranch GHAD. The Wiedemann Ranch CHAD has approximately$0.3 million in reserves as of July 1, 2001. Expenses. Expenditures during this past fiscal year totaled$34,307.50; Details regarding expenditures by category are discussed below and shown in detail in the attached spreadsheets. 1. Major Repair Program. There were no expenditures under the Districts Magor Repair program.. Under the provisions of the District's Plan of Control,the developers of the original two projects (Wiedemann Ranch and the Lyon-Henry Ranch) are responsible for GHAD related activities for specified periods of time. The.District will assume responsibility for an initial phase of the Wiedemann Ranch project in the fall of 2002. 2. Preventative Maintenance and Operations. Expenditures under the District's Preventative Maintenance and Operations (PM)program accounted for$1,254.25 or 3.7%of the Districts total expenditures for the 2000/01 fiscal year. The only expenditure in the PM program over the past year related to initial development of a Preventative Maintenance and Operations Program for the District. Details of expenditures under the District's PM program are shown on the attached spreadsheets. 3. Special Projects. Expenditures tracked under the Special Projects portion of the District's budget accounted for$12,184.54 or 35.2%'`of total expenditures during the 2000/01 fiscal year. Details of expenses related to the various"special projects"are shown on the attached spreadsheet. By far,the most significant of the District's Special Projects is the development and implementation of a Geographic Information System(GIS). This project,being completed jointly with the Blackhawk and Canyon Lakes GHAD's, features a web-based system that will ultimately allow the District to display the location and condition of the various District maintained facilities—piezometers,inclinometers, subdrains,B-58' ditches and other facilities(subdrains,retaining walls,etc.). In addition,the system will allow the District to locate and track calls from homeowners and others related to reported incidents (landslides,drainage problems,'etc.). Other expenditures tracked under the Special Projects portion of the District's Budget relate to efforts to update the Plan of Control for the District to reflect the annexation of the Lyon-Henry Ranch project to the District as well as to respond to concerns raised by the United States Army Corps of Engineers related to an endangered species habitat that is to be maintained by the District. F;\DATA\CHAD filesMedemaem RawMAdminiatration\Annual oral Quarterly Budgets\FY 00-014Annual Rgort FY OP 01.doc February 26,2002 Page 3 Details of expenditures under the Special Projects portion of the District's budget are shown on the'attached spreadsheets. 4. Administration. Expenditures under the Administrative portion of the District's budget accounted for$20,776.94 or 60.8% of the Districts total expenditures for the 2000/01 fiscal year. A major element of these expenditures relates to the processing of the Lyon- Henry Ranch Annexation. The developer of the project reimbursed all costs associated with this effort. Details of expenditures under the Special Projects portion of the District's budget are shown on the attached spreadsheets. In addition to details regarding expenditures associated with the four major program areas,-a spreadsheet is attached summarizing charges by the Districts three major consultants (William R. Gray and Company,Inc., Sands Construction Company, Inc. and Farallon Geographies, Inc.). If you have any questions or would like any additional information,please do not hesitate to call. WRG/kg attachments FADATAIGHAD filesSWiedemam Rawh�AdminintrationlAnauat and Qaarterly Buoge WY oo-oilAnnual Report FY 00-ol.dDe N Y u. d �s N acc cc 11 GrTOO o ccs as a a N. i� M N C% ti !LS cr C C t mm c X Cc 23 cc LL vt � iV �n c, Gt co cz } d c J` ti. u. to co G Y t y Go n. r N N .4 r +� J y, N V .+ N c �- o February 26 2002 TO: Board of Directors FROM: William R. Gray and Company,Inc.,General Manager Wiedemann Ranch Geologic Hazard Abatement District By: William R. Gray,President SUBJECT: 1"Quarter Expense Report,FY 2001/02, Wiedemann Ranch GHAD On September 1, 1998,the Contra Costa Board of Supervisors, pursuant to the provisions of Section 26550 of the Public Resources Cade,"adopted'Resolution No. 98/438 and formed the Wiedemann Ranch Geologic Hazard Abatement District(GHAD). On April 11, 2000,the - GZ AD's Board of Directors approved the annexation'of the Lyon-Henry Ranch Development (City of San Ramon Subdivision 8188)into the District. The Board of Supervisors is the Board of Directors of the District. William R. Gray and Company, Inc., General Manager, prepared this report, including the attached spreadsheets. This report is the representation of management and has not been audited, reviewed or compiled by an independent accountant. There may be classification and timing differences between these reports and the accounting records maintained by Centra'Costa County, however, we believe that these differences, if any, are not material and would not significantly change these reports. The following is a summary of expenditures by the Weidemann Ranch CHAD during the Int quarter of the 2001/02 fiscal year-July`l, 2001 through September 30, 2001; Uses of Funds Major Repair Program (Acct Code 2319} $0.00 Preventative Maintenance Program {Acct Code 22821 $342.00 Special Projects {Acct Code 24791 $6,.581.95 Administration and PW {Acct Codes 2310&50111 $6,819.49 Expenses—First Quarter FY 01/02 $13,943.44 Expenses. Total expenditures for the first quarter of the 2001/02 fiscal year for the Weidemann Ranch CHAD totaled$13,743.44. Details regarding expenditures by category are discussed below and shown in detail in the attached spreadsheets. 1. Major Repair Program. There were no expenditures under the Districts Major Repair program. Under the provisions of the District's Plan:of Control,the developers of the February 26, 2002 Page 2 original two projects(Wiedemann Ranch and the Lyon-Henry Ranch) are responsible for CHAD related activities for specified periods of time. The District will assume responsibility for an initial phase of the Wiedemann:Ranch project in the fall of 2002. 2. Preventative Maintenance and Operations. Expenditures under the District's Preventative Maintenance and Operations(PM)program,accounted for$342.00 or 2.5% of the Districts total expenditures during the 15t quarter of the fiscal year. The only expenditure in the PM program over the past year related to initial development of a Preventative Maintenance and Operations Program for the District. Details of expenditures under the District's PM program are shown on the attached spreadsheets. 3. Special'Projects. Expenditures tracked under the Special projects portion of the District's budget accounted for$6,581.95 or 47.9% of expenditures during this quarter. Details of expenses related to the various"special projects" are listed on the attached spreadsheet. For the most part,these charges were the result of continued work on development and implementation of a web-based Geographic Information System(GIS). The District is also working to complete the update the Plan of Control to reflect the annexation of the Lyon-Henry Ranch property into the District. Details of expenditures under the District's Special Projects program are shown on the attached spreadsheets. 4. Administration. Expenditures under the Administrative portion'of the District's budget accounted for$6,819.49 or 49.6% of the Districts expenditures during the 1't quarter of the fiscal year. For the mast parr, these expenditures relate to the General Manager function (General Administration)as well as efforts to complete the required annual update of the Assessment Role. In addition to details regarding expenditures associated with the four major program areas, a spreadsheet is attached summarizing charges by the Districts two major consultants(William R. Gray and Company, Inc. and Farallon Geographics,Inc.), If you have any questions or would like any additional information,please do not hesitate to call. WRG/kg attachments F:\DATA\CHAD ftlesMedemsrm Rumb AAdmlttistration\Amul and Quarterly BudgcOs Y 01-02\lst Q FY 01-02 Expense Repondoc t� N G Off. s y N N y , ' & o o ... tit ss. z c� tv -iTi fsi Q'. co N �[ tV C'7 !G LL. ru c 'C- a W � T AL CL 0 cm 04 � co a „ c az c3 rn tl7 1” t1) G3 tyG ,� � ' 00 ... � rrp co cr Ny. p co try y cr t7 " C ,— r� cq vi sry d � ass c W CM o � Ir-