HomeMy WebLinkAboutMINUTES - 02262002 - C114 TQ: BOARD OF SUPERVISORS
FROM: Barton J. Gilbert, Director of General Services Contra
Costa
DATE: January 22, 2002
County:
SUBJECT: REQUEST TO PURCHASE ONE VEHICLE FOR THE
HEALTH SERVICES DEPARTMENT MATERIALS
MANAGEMENT DIVISION
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1. APPROVE and AUTHORIZE the Fleet Manager to purchase one 2002 Bobtail truck for the
Health Services Department Materials Management Division.
2. AUTHORIZE the attached, appropriation adjustments transferring $28,110 of accumulated
depreciation and estimated salvage value to the Hospital Enterprise Fund and transferring
$4,390 within the Hospital Enterprise Fund.
FINANCIAL. IMPACT
The estimated purchase cost of $32,500 will be funded by $25,110 of accumulated depreciation,
$3,000 estimated salvage, and $4,390 from the Hospital Enterprise Fund. The attached
appropriation adjustments detail the financing and budget impacts for the proposed purchase.
REASON(S) FOR RECOMMENDATION / BACKGROUND
Purchase of the requested vehicle will replace a 1989 International truck with over 85,000 miles that
is in poor`condition. It is used to deliver medical supplies throughout the County and it is necessary
to replace'the truck due to its poor condition.
In accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition
and Replacement Policy with Guidelines," approval'is requested for the purchase of the above
referenced vehicle. Based on a review of the need for the new vehicle and consideration of
alternative fueled vehicles, the Fleet Manager recommends approval of this request. This request
has been reviewed and approved by the 'County Administrator for consideration by the Board of
Supervisors.
CONTINUED ON ATTACHMENT: *"YES SIGNATURE:
&&qA4E
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
_,,,APPROVE OTHER
SIGNATURES
ACTION OF BOA 0 0 - 7 (' APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT ' )
AYES NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:BARTON J.GILBERT(313-7100)
cc: brig:General Services Department-Admin I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Accounting AND ENTERED ON THE MINUTES OF THE BOARD
Fleet Division OF SUPERVISOR ON THE DATE SHOWN.
County Administrator's Office
Auditor-Controller ATTESTED
Health'Services JOHN SWEETEN,CL OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY !—�'�"� +G/ I i. �.f� DEPUTY
F:1VehicteReplacementBoardOrders\HlealthSvcsV30 BobtailTruck HSMaterialMgmt 1222002.doc Page t of 1
M382(10/86)
CCT-V-2001 TIDE 10:21 AM MATERIELS 'IGfIT FAX NO. 9253705423 I', 02
Memo
To: Fleet Management Division—General Services
Attn: Frank Morgan
From: Stephanie Patz, Asst Materials Manager
Date: 10/2/01-
Re Vehicle Request
Please see attached Vehicle and Equipment Request Form. All of the necessary
details regarding the reason for the request and the description of the vehicle are all
noted on this form 1 originally submitted this request on 4/17/01. This request was>
returned to me so that l may explain why this request cannot wait until the next
budget cycle and to Identify the funding to be used.
I am not aware of the timeframes of the budget cycle or if this time has passed since
my original request on 4/17/01. Our current truck, #6800, has several leaks and is
used to deliver medical and ether supplies throughout the Central, West, and East
County. With the rainy season':approaching, it is necessary to get a replacement so
that supplies will not be damaged during delivery.
I will forward this request to Pat Godley for approval to the funding that may be used
for this request:
Thank you.
cc: Pat Godley
A MON 16:03 FAX '510 313 7088 comy suvia CM Q002
VEHICLE AND EQUIPMENT REQUEST FORS
(Use a separate west for each vehicle regueso
L3eparrtrrtent: Ma4eo'. tobete U
Authorized Signatory "° _ , -=+;2
1. Description of vehicle or piece of equipment requested: }? _ e
004 ejzaL�=, t1
z; Reason for vehicle request: _ c, - y_cJ j.s Qvei-- /Z �vem-s / . .r iLt 1,
r r
lea= LAA e n 44- rains
cap' cavvry s,pP res
3. Fundln'§Sourc4� s51 ,
Is an appropriation adjustment needed Yes No
4. is an alternative fueled vehicle acceptable: Yeses,_ Na
If answer Is no reason clean air vehicle will not work.
5. if replacement vehicle, please show the following for vehicle to be replaced:
♦ vehicle number tC
* odometer reading
6. Reason purchase can not wait until next budget cycle: y1i es, G
FOR FLEET MANAGEMENT CQMP
1 lnspeotionlevaluation by Fleet Management as to condition of vehicle:
♦ Date of Inspection:
♦ Make Model:
♦ Year:
L: 4
♦ Depreciation:
♦ Salvage: OI
♦ Estimated cost of request: D
♦ Condition of vehleWoquipment and life expectancy:
2. Fleet ManagementSignatory:
3. CAE) Signatory: f Approved Not Approved,
4. Date for Board Carder
OWg W—ehiale and Equipment Request'Form.dac
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY
APPROPRIATION ADJUSTMENT FINAL APPROVAL NEEDED BY.
T/C 27 BOARD OF SUPERVISORS
COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT GENERAL SERVICES
ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
SUB-ACCOUNT
BU 0853 HOSPITAL FIXED ASSETS
6979 4953 AUTOS &TRUCKS 28,110.00
0995 6301 RESERVE FOR CONTINGENCIES 28,110.00
0995 6301 APPROPRIABLE NEW REVENUE 28,110.00
BU 0063 FLEET SERVICES
0465 3570 CONTRIBUTION TO ENTERPRISE FUND 28,110.00
0990 6301 RESERVE FOR CONTINGENCIES 28,110.00
0990 6301 APPROPRIABLE NEW REVENUE 28,114,00
TOTALS: $56,220.00 �112,440i00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER To appropriate accumulated depreciation and estimated
salvage from equipment#6800 and transfer to Hospital
By, Dace: / > Enterprise Fund. The equipment is being replaced by
Health Services.
COUNTY AfJMiNIST2ATOR 1 r jjj p
�i• J`W��.Y..,.w.r�""'�".!
Date:
BOARD OF SUPERVISORS
YES: 7
Deputy Director
NO: General'Services 11/15/01
GNATUI2E TITLE'- DATE.
By: Date: APPROPRIATION
(M 8134 Rev.2186) ADJ. JOURNAL NO'. APOO �?
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
T/C 24
ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES'
ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE>
ACCOUNT
BU 0063 FLEET SERVICES
0005 8982 EQUIPMENT REPLACEMENT RELEASE 25,110:00
0005 9922 SALE OF EQUIPMENT 3,000.00_
BU 0853 HOSPITAL FIXED ASSETS
6979 8381 HOSPITAL SUBSIDY 28,110:00
TOTALS $56,220,00 $ 0.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONS, LER To appropriate accumulated depreciation &
By: Date: Jam' estimated salvage from vehicles #6840 and to
transfer the funds to the Hospital Enterprise Fund.
COUNTY ADMINISTRATOR
BOARD OF SUPERVISORS
YES:
NO: deputy Director
General Services 11/14/01
441
NATURE Tn'L£ DATE
By: Date:
REVENUE ADJ.
(M 8134 Rev.2186)
JOURNAL N{7. RAaO