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MINUTES - 02122002 - HA2
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Robert McEwan, Executive Director DATE: February 12, 2002 SUBJECT: AGENCY PLAN FOR FISCAL YEAR 2002-03 FOR THE HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA HOUSING AUTHORITY AS MANDATED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD). SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: APPROVE the Public Housing Agency (PHA) Annual Plan for Fiscal Year 200203. APPROVE the "PHA Certification of Compliance with the PHA Plans and Related Regulations Board Resolution to Accompany the PHA Plan" (Resolution No. 5021). AUTHORIZE the Chair to sign the above mentioned board Resolution, and AUTHORIZE the Executive Director to sign any other required documentation related to the PHA Agency Plan. II. FINANCIAL IMPACT: None. III. REASONS FOR RECOMMENDATION/BACKGROUND The Housing Authority is again requesting approval for its fiscal year 2002-03 PHA Five Year and Annual Pian as required by the federal Quality Housing and Work Responsibility Act of 1998 (QWHRA). The Housing Authority's 2001-02 PHA Five Year and Annual Plan was approved by your Board on January 1, 2001. Under QWHRA each PHA must annually submit an Annual Plan for the upcoming fiscal year. To fulfill this requirement the Housing Authority conducted a planning process to prepare its Annual Plan for fiscal year 2002-03. Notices were published and posted at each of the Housing Authority's developments to inform the residents of the new Annual Plan, the scheduled public hearings dates and to solicit comments. At a scheduled public hearing on January 16, 2002 comments and recommendations were received and reflected in the attached minutes of the public hearing. The public notification also welcomed comments and recommendations at the regularly scheduled Housing Authority Advisory Commission meeting on CONTINUED ON ATTACHMENT: YES SIGNATURE )/ � RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON February 12, _2002_ APPROVED AS RECOMMENDED XX OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A X UNANIMOUS (ABSENT None ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED February 12, 2002 JOHN SWEETEN,CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY V A& DUTY eldrwi�rc January 28, 2002, at which time the Advisory Commission approved the Housing Authority's Annual Plan for fiscal year 2002-03. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect not to approve the Housing Authority's Annual Plan for fiscal year 2002-03, the Housing Authority would not be in compliance with HUD mandates and the QHWRA. U.S.Department of Housing and Urban Development Office of Public and Indian Housing RESOLUTION NO. 5021 PHA C�fltrona of Compliance with the PHA Plans and Belated Regulations Board Resolution to Accompany the PHA Plan Acting on behalf of the Boatel of Con=ssirmers of the Public Housing Agency(PHA)listed below,as its Chairtnan or other authorized PHA official if there is no Board of Commissioners, I approve thL-subnunzin of the- -Year Plan and Annual.Plan for PHA fiscal year begimmng 411/02- hererefciredto as the Plan of which this document is a part and make the following certifi :and ex is with the Dgwtment of Housing Development(HUD)in connection'with blue submisMon of the Plan andimpl=entation thereof: I. The Plan is consistent with the applicable comprehensive housing affordability strategy(or any plan incorporating such strategy)for the jurisdiction in which the PHA is located. 2. The Plan contains certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan,which includes a certification that requires the preparation of an Analysis of impediments to Fair Housing Choice,for the PHA's jurisdiction and a description of the manner in which-the PHA Plan is consistent with the applicable Consolidated Plan. 3. ,The PIMA has established a Resident Advisory Board or Boards,the membership of which represents the residents assisted bythe PITA,consulted with this Board or Boards in developing the Plan,and considered the recommendations of the Board or Boards(24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description ofthe manner in which the Plan addresses these recommendations. 4. The PHA madethaproposed Plan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing,published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. 5. The PHA will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964,the Fair Housing Act,section 304 of the Rehabilitation Act of 1973,and title II of the Americans with Disabilities Act of 1990. 6. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identifyany impediments to fair-housing-choice within those programs,address those impediments in a reasonable fashion-in-view of theresources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and rnairttain records-reflecting-these.arWyaes and actions. 7. For PHA Plan that includes a policy for site based waiting lists: • The PHA regularly submits required data to HUD's MTC5 in an accurate,complete and timely manner(as specified in PIH Notice 99-2); • The system of situ-based waiting lists provides for full disclosure to each applicant in the selection of the developmentin which to reside,including basic information about available sites;and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes anrttypes at each site; • Adoption ofsite-based waiting listwould not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HULL, • The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively hirtheringfair housing; • The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications,as specified in 24 CFR part 903.7(c)(1). PHA Certifications of Compliance with the PHA Plans and Related Regulations 12!59 Page I of 3 U.S.Department of Housing and Urban Development Office of Public and lndi Housin 8, The PHA will comply-with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 9. The PHA will comply+with the Architectural Barriers Act of 1968 and 24 CFR Part 41,Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped: 10. The PHA will complywith dwtequirexnettts of section 3 of the Housing and Urban Development Act of 1968,Employment Opporttmit cs for Low-or Very-Low Income Persons,and with its implementing regulation at 24 CFR Part 135. 11. The PHA has submitted with the Plan a certification with regard to a drug tree workplace required by 24 CFR Part 24 SubpartF. 12. The PHA has submitted with the Plan a certification with regard to compliance with restrictions on lobbying required by 24 CFR Part 87,together with disclosure forms if required by this Part,and with restrictions on-payments to influence Federal Transactions,in accordance with the Byrd Amendment and implementing regulations at 49 CFR Part 24. 13. For PHA Plan thatincludes a PHDEP Plan as specified in 24 CFR 761.21:The PHDEP Plan is consistent with and conforms to the"Plan Requirements"and"Grantee Performance Requirements"as specified in 24 CFR 761.21 and 761.23 respectively and the PHA will maintain and have available for reviewtinspeotion(sit all times),records or documentation of the following: • Baseline law-enfiarcement services for public housing developments assisted under the PHDEP plan; • Consortium-agreementfs between the PHAs participating in the consortium and a copy of the payment agreement between the consortium and HUD(applicable only to PHAs participating in a consortium as specified under 24 CFR 761.15); • Partnership agrearrients(indicating specific leveraged support)with agencieslorganizations providing funding -services or other in-kind resources for PHDEP-funded activities; • Coordination-with other law enforcement efforts, • Writtenagreement(s)with local law-enforcement agencies(receiving any PHDEP funds);and • All crime statistics anktothe levant data(including Part I and specified Part Il crimes)that establish need forthe public housing sites assisted under the PHDEP Plan; 14. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and heal Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 15. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5:105(a). 16. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58. 17. With respect to publinhousing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under-section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 18. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 19 The PHA will comply with the Lead`-Based Paint Poisoning Prevention Act and 24 CFR Part 35. 20. The PHA will complywiththepolicies,guidelines,and requirements of OMB Circular No.A-87(Cost Principles for State,Local and Indian Tribal Governments)and 24 CFR Part 85(Administrative Requirements for Grants and Cooperative Agreements to State,Local and Federally Recognized Indian Tribal Governments.). 21. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilfze-covered grant funds only for activities that are approvable under the regulations and included in its Plan. PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 2 of 3 r U.S.Department of Housing and Urban Development Office of Public and Indian Housing 22. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and attachments at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA. Housing Authority of the County of Contra. Costa CA011 PHA Name PHA Number 1� Aj�� Sign a y PHA Board Chair or other authorized PHA official PHA Certifications of Compliance with the PHA flans and Related Regulations 12199 Page 3 of 3 U.S.Department of Housing and Urban Development Office of Public and Indian Housing PHA Certifications of Compliance with the PHA Plans and Related Regulations Board Resolution to Accompany the PHA Plan Acting on behalf of the.Board of Commissioners of the Public Housing Agency(PHA)listed below,as its Chairman or other authorized PHA official if there is no Board of Commissioners, I approve the submission of the 5-Year Plan and Annual Plan for PHA fiscal year beginning 4 1 0 2 hereinafter referred to as the Plan of which this document is a part and make the following certifications and agreements rents with the Department of Housing Development(HUD)in connection with the submission of the Plan and implementation thereof: 1. The Plan is consistent with the applicable comprehensive housing affordability strategy(or any plan incorporating such strategy)for the jurisdiction in which the PHA is located. 2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan,which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing Choice,for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan. 3. The PHA has established a Resident Advisory Board or Boards,the membership of which represents the residents assisted by the PHA,consulted with this Board or Boards in developing the Plan,and considered the recommendations of the Board or Boards(24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations. 4. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing,published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. 5. The PHA will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964,the Fair Housing Act,section 504 of the Rehabilitation Act of 1973,and title 11 of the Americans with Disabilities Act of 1990. 6. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any impediments to fair housing choice within those programs,address those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and maintain records reflecting these analyses and actions. 7. For PHA Plan that includes a policy for site based waiting lists: • The PHA regularly submits required data to HUD's MTCS in an accurate,complete and timely manner(as specified in PIH Notice 99-2); • The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside,including basic information about available sites;and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; • Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; • The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing; • The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications,as specified in 24 CFR part 903.7(c)(1). PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 1 of 3 U.S.Department of Housing and Urban Development Office of Public and Indian Housing 8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41,Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968,Employment Opportunities for Low-or Very-Low Income Persons,and with its implementing regulation at 24 CFR Part 135. 11. The PHA has submitted with the Plan a certification with regard to a drug free workplace required by 24 CFR Part 24,Subpart F. 12. The PHA has submitted with the Plan a certification with regard to compliance with restrictions on lobbying required by 24 CFR Part 87,together with disclosure forms if required by this Part,and with restrictions on payments to influence Federal Transactions,in accordance with the Byrd Amendment and implementing regulations at 49 CFR Part 24. 13. For PHA Plan that includes a PHDEP Plan as specified in 24 CFR 761.21:The PHDEP Plan is consistent with and conforms to the"Plan Requirements"and"Grantee Performance Requirements"as specified in 24 CFR 761.21 and 761.23 respectively and the PHA will maintain and have available for review/inspection(at all times),records or documentation of the following; • Baseline law enforcement services for public housing developments assisted under the PHDEP plana • Consortium agreements between the PHAs participating in the consortium and a copy of the payment agreement between the consortium and HUD(applicable only to PHAs participating in a consortium as specified under 24 CFR 761.15); • Partnership agreements(indicating specific leveraged support)with agencies/organizations providing funding,services or other in-kind resources for PHDEP-funded activities; • Coordination with other law enforcement efforts; • Written agreement(s)with local law enforcement agencies(receiving any PHDEP funds);and • All crime statistics and other relevant data(including Part I and specified Part 11 crimes)that establish need for the public housing sites assisted under the PHDEP Plan. 14. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 15. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 16. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58. 17. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 18. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 19. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35. 20. The PHA will comply with the policies,guidelines,and requirements of OMB Circular No.A-87(Cost Principles for State,Local and Indian Tribal Governments)and 24 CFR Part 85(Administrative Requirements for Grants and Cooperative Agreements to State,Local and Federally Recognized Indian Tribal Governments.). 21. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. PHA Certifications of Compliance with the PHA Plans and Related Regulations 12199 Page 2 of 3 U.S.Department of Housing and Urban Development Office of Public and Indian Housing 22. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and attachments at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA, Housing Authority of the County of Contra Costa CA011 PHA Name PHA Number Signed/Dated by PHA Board Chair or other authorized PHA official PHA Certifications of Compliance with the PHA Plans and Related Regulations 12199 Page 3 of 3 Certification for U.S. Department of Housing a Drug-Free Workplace and Urban Development Applicant Name _ HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA- -Program/Activity Receiving Federal Grant Funding Acting on behalf of the above named Applicant as its Authorized Official, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD)regarding the sites listed below: I certify that the above named Applicant will or will continue (1) Abide by the terms of the statement; and to provide a drug-free workplace by: (2) Notify the employer in writing of his or her convic- a. Publishing a statement notifying employees that the un- tion for a violation of a criminal drug statute occurring in the lawful manufacture,distribution,dispensing,possession,or use workplace no later than five calendar days after such conviction; of a controlled substance is prohibited in the Applicant's work- e. Notifying the agency in writing, within ten calendar days place and specifying the actions that will be taken against after receiving notice under subparagraph d.(2) from an em- employees for violation of such prohibition. ployee or otherwise receiving actual notice of such conviction. b. Establishing an on-going drug-free awareness program to Employers of convicted employees must provide notice, includ- inform employees --- ing position title, to every grant officer or other designee on (1) The dangers of drug abuse in the workplace; whose grant activity the convicted employee was working, unless the Federalagency has designated a central point for the (2) The Applicant's policy of maintaining a drug-free receipt of such notices. Notice shall include the identification workplace; number(s) of each affected grant; (3) Any available drug counseling, rehabilitation, and f. Taking one of the following actions, within 30 calendar employee assistance programs; and days of receiving notice under subparagraph d.(2), with respect (4) The penalties that may be imposed upon employees to any employee who is so convicted--- for drug abuse violations occurring in the workplace. (1) Taking appropriate personnel action against such an c. Making it a requirement that each employee to be engaged employee, up to and 'including termination, consistent with the in the performance of the grant be given a copy of the statement requirements of the Rehabilitation Act of 1973,as amended; or required by paragraph a.; (2) Requiring such employee to participate satisfacto- d. Notifying the employee in the statement required by para- rily in a drug abuse assistance or rehabilitation program ap- graph a. that,as a condition of employment under the grant,the proved for such purposes by a Federal,State,or local health,law employee will --- enforcement, or other appropriate agency; g. Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs a, thru f. 2. Sites for Work Performance. The Applicant shall list(on separate pages)the site(s)for the performance ofwork done in connection with the HUD funding of the program/activity shown above: Place of Performance shall include the street address, city, county, State, and zip code. Identify each sheet with the Applicant name and address and the program/activity receiving grant funding.) Check here D if there are workplaces on file that are not Identified on the attached sheets. Thereby certify that all the information stated herein,as well as any information provided in the accompaniment herewith,is true and accurate. Warning: HUGS will prosecute false claims and statements. Conviction may result In criminal andtor civil penalties. (18 U.S.C,1001,1010,1012; 31 U.S.C.3729,3802) Name of Authorized Official Title Robert: McEwatx Executive D r Signature Date X 1/30/02 form HUD-50070(3198) ref.Handbooks 7417.1,7475.13,7485.1&.3 Certification of Payments U.S. Department of Housing and Urban Development to Influence Federal Transactions Office of Public and Indian Housing Applicant Name HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA Program/Activity Receiving Federal Grant Funding The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be (3) The undersigned shall require that the language of this paid, by or on behalf of the undersigned, to any person for certification be included in the award documents for all subawards influencing or attempting to influence an officer or employee of at all tiers (including subcontracts, subgrants, and contracts an agency, a Member of Congress, an officer or employee of under grants, loans, and cooperative agreements) and that all Congress, or an employee of a Member of Congress in connec- subrecipients shall certify and disclose accordingly. tion with the awarding of any Federal contract,the making of any This certification Federal grant, the making of any Federal loan,the entering into is a material representation of fact upon which of any cooperative agreement, and the extension, continuation, reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making renewal, amendment, or modification of any Federal contract, or entering into this transaction imposed by Section 1352, Title grant, loan, or cooperative agreement. 31, U.S. Code. Any person who fails to file the required (2) If any funds other than Federal appropriated funds have certification shall be subject to a civil penalty of not less than been paid or will be paid to any person for influencing or $10,000 and not more than $100,000 for each such failure. attempting to influence an officer or employee of an agency, a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions. I hereby certify that all the information stated herein,as well as any information provided in the accompaniment herewith,is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result In criminal and/or civil penalties. (18 U.S.C.1001,1010,1012, 31 U.S.C.3729,3802) Name of Authorized Official Title Robert McEwan Executive Director Signature Date(mm/dd/yyyy) v 1/30/02 Previous edition is obsolete form HUD 50071 (3/98) ref.Handb000ks 7417.1,7475.13,7485,1,&7485.3 HUD 50075 U.S. Department of Housing and Urban Development Office of Public and Indian Housing PHA Flan Annual Flan for Fiscal Year 2002 HousinLy Au thori f the Coun1y of Contra Costa HUD 50075 OMB Approval No.2577-0226 Expires: 03/31/2003 HUD 50075 NOTE: THIS PITA PLANS TEMPLATE(HUD 50075)IS TO BE COMPLETED IN ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES FY 2002 Annual flan Page 2 HUD 50075 OMB Approval No:2577-0226 Expires:03131/2003 HUTS 50075 PHA Flan .Agency Identification PHA Name. Housing Authority of the County of Contra Costa PISA Number: CA 011 PHA Fiscal Year Beginning: 4/1/2002 Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting. (select all that apply) ® Main administrative office of the PHA ® PHA development management offices ❑ PHA local offices Display Locations For PHA Plans and Supporting Documents The PHA Plans (including attachments) are available for public inspection at: (select all that apply) Z Main administrative office of the PHA ❑ PHA development management offices ❑ PHA local offices ❑ Main administrative office of the local government Z Main administrative office of the County government ❑ Main administrative office of the State government ❑ Public library ❑ PHA website © Other(list below) PHA Plan Supporting Documents are available for inspection at: (select all that apply) ® Main business office of the PHA PHA development management offices ❑ Other(list below) PHA Identification Section, Page 1 FY 2002 Annual Plan Page 3 HUD 50475 OMB Approval No.2577-0226 Expires.03131/2043 HUM 50075 Annual PHA. Plan PHA Fiscal Year 2001 [24 CFR Part 903.7] L Annual Plan e. © Standard Plan Streamlined Plan: ® High Performing PHA [� Small Agency(<250 Public Housing Units) © Administering Section 8 Only F Troubled Agency Plan I Executive Summary of the Annual PHA Plan �24 CFR Part 903 3 9{r�� This Annual Plan includes a newly updated and significantly changed Section 8 Administrative Plan.and Public Housing Plan,to be adopted within 60 days of this submittal. The general direction of the new policies is as follows: • Quality Housing and Werk Responsibility Act(QHWRA) conformance. • Improved housing quality. • Increasing choices and flexibility for households. • Providing vehicles for greater income mixes and balances. • Creating safer and healthier communities. • Maintaining fair and consistent practices and systems. Housing assessments,financial status, capital needs,deconcentration plans,rent strategy and other planning information is included herein. Some information not required of high performing agencies is also included as a prudent measure. FY 2002_Annual Plan Page 4 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 Annual Plan Table of Contents [24 CFR Part 903.7 9(r)] Provide a table of contents for the Annual Plan,including attachments,and a list of supporting documents available for public inspection. Table of Contents Pagee## Annual Flan i. Executive Summary ii. Table of Contents 1. Housing Needs 2. Financial Resources 3. Policies on Eligibility, Selection and Admissions 4. Rent Determination Policies 5. Operations and Management Policies--NOT REQUIRED 6. Grievance Procedures--NOT REQUIRED 7. Capital Improvement Needs 8. Demolition and Disposition 9. Designation of Housing—NOT REQUIRED 10. Conversions of Public Housing—NOT REQUIRED 11.Homeownership --NOT REQUIRED 12. Community Service Programs—NOT REQUIRED 13. Crime and Safety--PHDEP 14.Pets NOT REQUIRED 15..Civil Rights Certifications(included with PHA Plan Certifications) 16. Audit 17. Asset Management—NOT REQUIRED 18. Other Information PHA Plans Certifications Certificate of Consistency with the Contra Costa Cog=Consolidated Plan Attachments fix ) * asp �.. � n '� r t _ ii Required Attachments: ® Admissions Policy for Deconcentration FY 2001Capital Fund Program Annual Statement Most recent board-approved operating budget(Required Attachment for PHAs that are troubled or at risk of being designated troubled ONLY) Optional Attachments: [� PHA Management Organizational Chart FY 2002 Annual Plan Page,5_ HUD 50075 COMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 Z Public Housing Drug Elimination Program(PHDEP)Plan—see PHDEP template ® Comments of Resident Advisory Board or Boards(must be attached if not included in PHA.Plan text) Z Other(List below,providing each attachment name) Attachment A: Minutes Resident Advisory Board 01/16/02 Attachment B: List of Members of Governing Board of Commissioners Attachment C: List of Members of Advisory Housing Commission Attachment D: Statement of Progress Su portio Documents Available for Review List of Supporting Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Display X PHA Plan Certifications of Compliance with the PHA Plans 5 Year and Annual Plans and Related Re ations X State/Local Government Certification of Consistency with 5 Year and Annual Plans the Consolidated Plan X Fair Housing Documentation: 5 Year and Annual Plans Records reflecting that the PHA has examined its programs or proposed programs,identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available,and worked or is working with local jurisdictions to implement any of the jurisdictions' initiatives to affirmatively further fair housing that require the PHA's involvement. X Consolidated Plan for the jurisdictions in which the PHA is Annual Plan: located(which includes the Analysis of Impediments to Fair Housing Needs Housing Choice(Al)))and any additional backup data to support statement of housing needs in the jurisdiction X Most recent board-approved operating budget for the public Annual Plan: housing program Financial Resources; X Public Housing Admissions and(Continued)Occupancy Annual Plan: Eligibility, Policy(A&O),which includes the Tenant Selection and Selection,and Admissions Assignment Plan[TSAP] Policies X Section 8 Administrative Pian Annual Plan: Eligibility, Selection,and Admissions Policies FY 2002 Annual Plan Page 6 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 List of Supporting Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Display X Public Housing Deconcentration and Income Mixing Annual Plan: Eligibility, Documentation: Selection,and Admissions 1. PHA board certifications of compliance with Policies decancentration requirements(section 16(a)of the US Housing Act of 1937,as implemented in the 2/18/99 Quality Housing and Work Responsibility Act Initial Guidance;Notice and any further HUD guidance)and 2. Documentation of the required deconcentration and income mixing analysis X Public housing rent determination policies,including the Annual Plan: Rent methodology for setting public housing flat rents Determination E]check here if included in the public housing A&0 Policy X Schedule of flat rents offered at each public housing Annual Plan: Rent development Determination check here if included in the public housing A&0 Polis X Section 8 rent determination(payment standard)policies Annual Plan: Rent check here if included in Section 8 Determination Administrative Plan NA Public housing management and maintenance policy Annual Plan: Operations documents,including policies for the prevention or and Maintenance eradication of pest infestation.(including cockroach infestation NA Public housing grievance procedures Annual Plan:Grievance Mcheck here if included in the public housing Procedures A&0 Policy. NA Section 8 informal review and hearing procedures Annual Plan: Grievance E]check here if included in Section 8 Procedures Administrative Plan X The HUD-approved Capital Fund/Comprehensive Grant Annual Plan: Capital Needs Program Annual Statement(HUD 52837)for the active grant ear X Most recent CIAP Budget/Progress Report(HUD 52825)for Annual Plan: Capital Needs ey active CIAP t X Most recent,approved 5 Year Action Plan for the Capital Annual Plan: Capital Needs Fund/Comprehensive Grant Program,if not included as an attachment(provided at PHA a tion NA Approved HOPE VI applications or,if more recent, Annual Plan: Capital Needs approved or submitted HOPE VI Revitalization Plans or any other a oved proposal for develo meat of public hEnmL X Approved or submitted applications for demolition and/or Annual Plan: Demolition disposition of pablic housing and Disposition NA Approved or submitted applications for designation of public I Annual Plan:Designation of housin (Designated Housing Plans Public Housin FY 2002 Annual Plan Page 7 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 List of Supporting Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Display NA Approved or submitted assessments of reasonable Annual Plan: Conversion of revitalization of public housing and approved or submitted Public Housing conversion plans prepared pursuant to section 202 of the 1996 HUD Appyopnafions Act NA Approved or submitted public housing homeownership Annual Plan: ro ams/ laps Hoeownershi NA Policies governing any Section 8 Homeownership program Annual Plan: check here if included in the Section 8 Homeownership Administrative Plan NA Any cooperative agreement between the PHA and the TANF .Annual flan: Community agency Service&Self-Sufficient X FSS Action Plains for public housing and/or Section 8 Annual Plan: Community Service&Self-Sufficient X Most recent self-sufficiency(ED/SS,TOP or ROSS or other Annual Plan: Community resident services antt ro am reports Service&Self-Sufficiency X The most recent Public Housing Drug Elimination Program Annual Plan: Safety and (PHEDEP)semi-annual performance report for any open Crime Prevention grant and most recently submitted PHDEP application PHDEP Plan X The most recent fiscal year audit of the PHA conducted Annual Plan: Annual Audit under section 5(b)(2)of the U.S.Housing Act of 1937(42 U. S.C. 1437c(h)),the results of that audit and the PHA's response to ny findings NA Troubled PDAs:MOA/RecoveryPlan Troubled PHAs X Other supporting documents(optional) (specify as needed) list individual) ;use as Many lines as necessary) Detached Executive S 1. Statement of Housing Needs [24 CFR Part 903.7 9(a)] A. Housing Needs of Families in the Jurisdictionis Served b the PHA 1 t �r 4 the Revised 4104101 Housing Needs of Families in the Jurisdiction by Family Type Family Type Coverall Afford- Supply Quality Access- Size Loca- ability ibility tion Income<—30% 11,296 5 5 3 2 5 5 of AMI FY 2002 Annual flan Page 8 - HUD 50075 OMB Approval No:2577-0226 Expires:03131/2003 HUD 50075 Dousing Needs of Families in the Jurisdiction by Family Type Family Type Overall Afford- Supply Quality Access- size l oca- ability ibility tion Income{= 30% 11,296 5 5 3 2 5 5 of AMI Income>30%but 9,810 5 5 3 2 4 5 <=50%of AMI Income>50%but 9,363 5 5 3 2 3 4 <80%of AMI Elderly 6,136 5 5 4 4 2 3 Families with 8,208 5 4 4 4 3 3 Disabilities Race/Ethnicity 30,569 4 3 3 2 2 2 White Race/Ethnicity 4,607 5 5 4 3 5 4 Hispanic Race/Ethnicity 1,166 2 2 2 2 2 2 AsianlPac.Island Race/Ethnicity 3,088 5 5 4 34 4 Black What sources of information did the PHA use to conduct this analysis?(Check all that apply; all materials must be made available for public inspection.) Consolidated Plan of the Jurisdictionis Indicate year: 2000-2005 Z U.S. Census data: the Comprehensive Housing Affordability Strategy ("CHAS") dataset [] American Housing Survey data Indicate year: [� Other housing market study Indicate year: ® Other sources: (list and indicate year of information) Consolidated Plan of the City of Richmond 1997-2002 Consultant- 1999 B. Housing Needs of Families on the Public Housing and Section 8 Tenant- Based Assistance Waiting Lists 4 Z Revised 4/04/01 FY 2002 Annual Plan Page 9 H1JU 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 Housing Needs of Families on the Waiting List Waiting list type. (select one) Section 8 tenant-based assistance © Public Housing El Combined Section 8 and Public Housing ❑ Public Housing Site-Based or sub jurisdictional waiting list(optional) If used, identify which development/ ubjurisdiction: #of families %of total families Annual Turnover Waiting list total 7,773 1,755 Extremely low income NA NA � <— AMI A .., y ` Very low income (>30%but c-50% 7,773 100°l0 'fin is AMDHz ys*� Low income NA NA (>50%but X80% -0- -0- 5s ' t Families with children 4,376 73% Elderlfamilies 233 4% '' .` Families with 760 13% T`yl ti r Disabilities Race/ethnicity 4,316 56% ` Black non-Hispanic Race/ethnicity u 2,576 33% White, non-Hispanic Race/ethnicity 88 1% Asian,non-Hispanic a � Race/ethnicity 415 5% Native American .F . Race/ethnicity 378 5% White Hispanic ],4 a4 Characteristics by NA NA NA Bedroom Size (Public Housing only) 1 BR NA NA NA 2 BR NA NA NA 3 BR NA, NA NA 4 BR NA NA NA 5 BR NA NA NA FY 2002 Annual Plan Page 10 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 Housing Needs of Families on the Waiting List 5+BR NA NA NA Is the waiting list closed(select one)? n No Z Yes If yes: How long has it been closed(#of months)? 11 Does the PHA expect to reopen the list in the PHA Plan year? n No Z Yes Does the PHA permit specific categories of families onto the waiting list, even if generally closed? Z No ® Yes Revised 4/04/01 Housing Needs of Families on the Waiting List Waiting list type: (select one) Section 8 tenant-based assistance ® Public Housing Combined Section 8 and Public Housing [] Public Housing Site-Based or sub jurisdictional waiting list(optional) If used, identify which development/subjurisdiction: #of families %of total families Annual Turnover Waiting list total 4,073 - 0- Extremely 0- Extremely low NA NA x y income<=30%AMI Very low income NA NA (>30%but<=50% AMI) r c"'S Low income NA NA (>50%but<80% z � AMI) ' Families with 3,268 80% children Elderly families 325 8°1° ' Families with 480 12% h � � t Disabilities k Race/ethnicity 1,303 32°1° White Race/ethnicity 573 14% Hispanic Race/ethnicity 283 7% k Asian/Pac.Islander FY 2002 Annual Plan Page 11 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HLM 50075 Housing Needs of Families on the Waiting List Race/ethnicity 1,914 47% : BlackI&Ay Characteristics by Bedroom Size (Public Housing Only) 1BR 1,744 43% 0 2 BR 1,533 38% 74 3 BR 629 15% 42 4 BR 165 4% 58 5 BR 21 0% 0 5+BR NA NA NA Is the waiting list closed(select one)?No Yes If yes: How long has it been closed(#of months)? 24 months Does the PHA expect to reopen the list in the PHA Plan year?Z No ❑ Yes Does the PHA permit specific categories of families onto the waiting list, even if generally closed? No Z Yes C. Strategy for Addressing Needs n }� U 14 - X11 Strategies Need: Shortage of affordable housing for all eligible populations Strategy 1. Maximize the number of affordable units available to the PHA within its current resources by: a f. Employ effective maintenance and management policies to minimize the number of public housing units off-line ® Reduce turnover time for vacated public housing units Z Reduce time to renovate public housing units ® Seek replacement of public housing units lost to the inventory through mixed finance development ® Seek replacement of public housing units lost to the inventory through section 8 replacement housing resources ® Maintain or increase section 8 lease-up rates by establishing payment standards that will enable families to rent throughout the jurisdiction Z Undertake measures to ensure access to affordable housing among families assisted by the PHA,regardless of unit size required FY 2002 Annual Plan Page 12 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 Z Maintain or increase section 8 lease-up rates by marketing the program to owners,particularly those outside of areas of minority and poverty concentration Maintain or increase section 8 lease-up rates by effectively screening Section 8 applicants to increase owner acceptance of program Z Participate in the Consolidated Plan development process to ensure coordination with broader community strategies Other(list below) Strategy 2: Increase the number of affordable housing units by: SAWt - .G. Z Apply for additional section 8 units should they become available Z Leverage affordable housing resources in the community through the creation of mixed-finance housing Z Pursue housing resources other than public housing or Section 8 tenant-based assistance. ❑ Other: (list below) Need: Specific Family Types: Families at or below 30% of median Strategy 1• Target available assistance to families at or below 30 % of AMI Z Exceed HUD federal targeting requirements for families at or below 30% of AMI in public housing Z Exceed HUD federal targeting requirements for families at or below 30%of AMI in tenant-based section 8 assistance ❑ Employ admissions preferences aimed at families with economic hardships Z Adopt rent policies to support and encourage work ❑ Other: (list below) Need: Specific Family Types: Families at or below 50% of median Strateegy 1 Target available assistance to families at or below 50% of AMI OAA eaet` © Employ admissions preferences aimed at families who are working Z Adopt rent policies to support and encourage work ❑ Other: (list below) Need: Specific Family Types: The EIderly Strategy 1: Target available assistance to the elderly: FY 2002 Annual Plan page 13 — HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 500'75 s r ❑ Seek designation of public housing for the elderly ® Apply for special-purpose vouchers targeted to the elderly, should they become available Z Other: (list below) Consider near elderly outreach in future. Need: Specific Family Types: Families with Disabilities Strate 1: Target available assistance to Families with Disabilities ❑ Seek designation of public housing for families with disabilities ® Carry out the modifications needed in public housing based on the section 504 Needs Assessment for Public Housing ® Apply for special-purpose vouchers targeted to families with disabilities, should they become available Z Affirmatively market to local non-profit agencies that assist families with disabilities ❑ Other: (list below) Need: Specific Family Types: Races or ethnicities with disproportionate housing needs Strategy 1: Increase awareness of PHA resources among families of races and ethnicities with disproportionate needs �1 w Z Affirmatively market to races/ethnicities shown to have disproportionate housing needs ❑ Other: (list below) Strategy 2 Conduct activities to affirmatively further fair housing ® Counsel section 8 tenants as to location of units outside of areas of poverty or minority concentration and assist them to locate those units Z Market the section 8 program to owners outside of areas of poverty/minority concentrations ❑ Other: (list below) Other Housing Needs & Strategies: (list needs and strategies below) 1'2) Reasons for Selectin�Strategies FY 2002 Annual Plan Page 14 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 Of the factors listed below, select all that influenced the FHA's selection of the strategies it will pursue: Z Funding constraints Z Staffing constraints Z Limited availability of sites for assisted housing Z Extent to which particular housing needs are met by other organizations in the community ® Evidence of housing needs as demonstrated in the Consolidated Plan and other information available to the PHA Z Influence of the housing market on PHA programs Z Community priorities regarding housing assistance Z Results of consultation with local or state government Z Results of consultation with residents and the Resident Advisory Board Z Results of consultation with advocacy groups Z Other: (list below) Federal funding priorities. Housing Authority's experience and knowledge. 2. Statement of Financial Resources (24 CFR Part 9, 7 9 pi (b 1 fl 77 t Financial Resources: Planned Sources and Uses Sources Planned$ Planned Uses 1. Federal Grants 2001 rants a Public Housing eratin Fund 2,451,224 b Public Housing Ca ital Fund 2,827,093 c) HOPE VI Revitalization 0 d HOPE VI Demolition 0 y e) Annual Contributions for Section 48,117,600 8 Tenant-Based Assistance f) Public Housing Drug Elimination 314,239 { Program(including any Technical Assistance funds g) Resident Opportunity and Self- 80,000 Sufficiency Grants El Community Development Block 200,000 Grant FY 2002 Annual Plan Page 15 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 Financial Resources: Planned Sources and Uses Sources Planned $ Planned Uses i HOME NA 2. Prior Year Federal Grants (unobligated funds only) (list below See above 0 0 0 3.... Public Housing Dwelling Rental 3,210,000 PH Operations Income Revised 4104101 4. Other income (list below Char es 55,000 PH 0 perations Management Fees 147,478 Other 5. Non-federal sources list below Coon Head Start facilities Other Coon Homeless facilities 266,689 Other Total resources 57,669,323 'Total page 12 &, 13 3. PHA Policies Governing El ibility, Selection, and Admissions [24 CFR Part 9033 9(c)] A. Public Housing o- (1)EliFAilitY a. When does the PHA verify eligibility for admission to public housing? (select all that apply) ® When families are within a certain number of being offered a unit: (state number) When families are within a certain time of being offered a unit: (state time) ® Other: (describe) At initial application and re-verified prior to admission. FY 2002 Annual Plan Page 16 xui7 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HIM 50075 b. 'Which non-income(screening) factors does the PHA use to establish eligibility for admission to public housing(select all that apply)? Z Criminal or Drug-related activity Z Rental history ❑ Housekeeping ❑ Other(describe) c. Z Yes ❑ No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? d. ❑ Yes Z No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? e. ❑ Yes ® No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC- authorized source) X21 Wanting List Organization a. Which methods does the PHA.plan to use to organize its public housing waiting list (select all that apply) ® Community-wide list ❑ Sub jurisdictional lists ❑ Site-based waiting lists b. Where may interested persons apply for admission to public housing? Z PHA main administrative office ❑ PHA development site management office ® Other(list below) Central Waiting List Office and area offices c. If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each of the following questions; if not, skip to subsection(3).Assignment 1.How many site-based waiting lists will the PHA operate in the coming year? 2. ❑ Yes 0 No: Are any or all of the PHA's site-based waiting lists new for the upcoming year(that is,they are not part of a previously-HUD- approved site based waiting list plan)? If yes,how many lists? 3. ❑ Yes❑ No: May families be on more than one list simultaneously If yes,how many lists? 4. Where can interested persons obtain more information about and sign up to be on the site-based waiting lists(select all that apply)? FY 2002 Annual Plan Page 17 HUD 50075 . OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 ❑ PHA.main administrative office ❑ All PHA development management offices ❑ Management offices at developments with site-based waiting lists ❑ At the development to which they would like to apply ❑ Other(list below) Revised 4/04/01 (3) Assenment a. How many vacant unit choices are applicants ordinarily given before they fall to the bottom of or are removed from the waiting list?(select one) One ❑ Two El Three or More b. ® Yes ❑ No: Is this policy consistent across all waiting list types? c. If answer to b is no, list variations for any other than the primary public housing waiting list/s for the PHA: (4) Admissions Preferences a. Income targeting: ❑ Yes ® No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 40% of all new admissions to public housing to families at or below 3C11°lo of median area income? b. Transfer policies: In what circumstances will transfers take precedence over new admissions? (list below) ® Emergencies ❑ Overhoused ® Underhoused ® Medical justification Administrative reasons determined by the PHA.(e.g., to permit modernization work) ❑ Resident choice: (state circumstances below) ® Other: (list below) Victim/Witness Protection c. Preferences 1. Z Yes ❑ No: Has the PHA established preferences for admission to public housing(other than date and time of application)? (If"no"is selected, skip to subsection(5) Occupancy) FY 2002 Annual Plan Page 18 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences: Involuntary Displacement(Disaster, Government Action,Action of Housing Owner,Inaccessibility,Property Disposition) Z Victims of domestic violence [] Substandard housing [] Homelessness ® High rent burden(rent is>50 percent of income) Other preferences: (select below) [] Working families and those unable to work because of age or disability Z "Veterans and veterans' families Residents who live and/or work in the jurisdiction [] Those enrolled currently in educational,training,or upward mobility programs [1 Households that contribute to meeting income goals(broad range of incomes) �] Households that contribute to meeting income requirements(targeting) ® Those previously enrolled in educational,training,or upward mobility programs ® "Victims of reprisals or hate crimes Other preference(s)(list below) Terminally Ill Victim/Witness protection issues Lease in place 3. If the PHA will employ admissions preferences,please prioritize by placing a"1"in the space that represents your first priority,a"2"in the box representing your second priority, and so on. If you give equal weight to one or more of these choices(either through an absolute hierarchy or through a point system),place the same number next to each. That means you can use"1"more than once,"2"more than once, etc. 1 Date and Time Former Federal preferences: Involuntary Displacement(Disaster,Government Action,Action of Housing Owner,Inaccessibility,Property Disposition) 2 Victims of domestic violence Substandard housing Homelessness High rent burden Other preferences (select all that apply) FY 2002 Annual Plan Page 19 HUD 50075 OMB Approval No:2577-0225 Expires:03/31/2003 HUD 50075 ❑ Working families and those unable to work because of age or disability 3 Veterans and veterans' families 1 Residents who live and/or work in the jurisdiction Q Those enrolled currently in educational,training, or upward mobility programs [� Households that contribute to meeting income goals(broad range of incomes) Households that contribute to meeting income requirements(targeting) ❑ Those previously enrolled in educational,training,or upward mobility programs 2 Victims of reprisals or hate crimes 2 Other preference(s)(list below) Terminally Ill Victim/Witness Protection Lease in Place 4. Relationship of preferences to income targeting requirements: ❑ The PHA applies preferences within income tiers ® Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements (S)Occnpancv a. What reference materials can applicants and residents use to obtain information about the rules of occupancy of public housing(select all that apply) ® The PHA-resident lease E The PHA's Admissions and(Continued)Occupancy policy Z PHA briefing seminars or written materials Z Other source(list) Family Obligations document "One Strike"document b. How often must residents notify the PHA of changes in family composition? (select all that apply) Z At an annual reexamination and lease renewal Z Any time family composition changes Z At family request for revision ❑ Other(list) (6)Deconcentration and_irnc me Mixing a. ® 'Yes E No. Did the PHA's analysis of its family(general occupancy) developments to determine concentrations of poverty indicate the need for measures to promote deconcentration of poverty or income mixing? FY 2002.Annual Plan Page 20 HUD 50075 OMB Approval No:2577-0226 Expires:03/3112003 HUD 50075 b. ® Yes ❑ No: Did the PHA adopt any changes to its admissions policies based on the results of the required analysis of the need to promote deconcentration of poverty or to assure income mixing? c. If the answer to b was yes,what changes were adopted? (select all that apply) ❑ Adoption of site-based waiting lists If selected, list targeted developments below: ❑ Employing waiting list"skipping"to achieve deconcentration of poverty or income mixing goals at targeted developments If selected, list targeted developments below: ❑ Employing new admission preferences at targeted developments If selected, list targeted developments below: Z Other(list policies and developments targeted below) Safeguard policies for correction of possible future imbalances. Affirmative actions adopted to attract higher income households. d. Z Yes ❑ No: Did the PHA adopt any changes to other policies based on the results of the required analysis of the need for deconcentration of poverty and income mixing? e. If the answer to "d"was yes, how would you describe these changes? (select all that apply) ® Additional affirmative marketing Z Actions to improve the marketability of certain developments ❑ Adoption or adjustment of ceiling rents for certain developments Z Adoption of rent incentives to encourage deconcentration of poverty and income-mixing ® Other(list below) Adoption of reasonable flat rents in highly inflationary rental market. f. Based on the results of the required analysis, in which developments will the PHA make special efforts to attract or retain higher-income families? (select all that apply) ❑ Not applicable: results of analysis did not indicate a need for such efforts Z List (any applicable) developments below: All. g. Based on the results of the required analysis, in which developments will the PISA make special efforts to assure access for lower-income families? (select all that apply) ® Not applicable: results of analysis did not indicate a need for such efforts ❑ List(any applicable) developments below: FY 2002 Annual Plan Page 21 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 B. Section 8 (,1)Eli bility a. What is the extent of screening conducted by the PHA.? (select all that apply) ® Criminal or drug-related activity only to the extent required by law or regulation [� Criminal and drug-related activity,more extensively than required by law or regulation �] More general screening than criminal and drug-related activity(list factors below) Z Other(list below) Income'Verification through third party Credit History,if fraud is suspected b. Z Yes [] No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? c. ® Yes® No: Does the PHA.request criminal records from State law enforcement agencies for screening purposes? d. E] "Yes ® No: Does the PHA access FBI criminal records from the FBI for screening purposes?(either directly or through an NCIC- authorized source) e. Indicate what kinds of information you share with prospective landlords? (select all that apply) [� Criminal or drug-related activity ® Other(describe below) Rental history and related lease compliance. (Z) Waiting List Organization a. With which of the following program waiting lists is the section 8 tenant-based assistance waiting list merged? (select all that apply) C] None D Federal public housing Z Federal moderate rehabilitation Other federal or local program(list below) The Section 8 Community Investment demonstration program Designated housing for persons with disabilities FY 2002 Annual Plan Page 22 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 b. Where may interested persons apply for admission to section 8 tenant-based assistance? (select all that apply) ❑ PHA main administrative office Z Other(list below) Central Waiting List Office. (3) Search Time a. Z Yes ❑ No: Does the PHA give extensions on standard 60-day period to search for a unit? Revised 4/01/01 If yes, state circumstances below: Extensions beyond 120 days given if applicant demonstrates extensive but unfruitful efforts. (4)Admissions Preferences a. Income targeting ❑ Yes Z No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 75%of all new admissions to the section 8 program to families at or below 30% of median area income? b. Preferences 1. Z Yes ❑ No: Has the PHA established preferences for admission to section 8 tenant-based assistance? (other than date and time of application) (if no, skip to subcomponent(5) Special purpose section 8 assistance programs) 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or,other preferences) Former Federal preferences ❑ Involuntary Displacement(Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Z Victims of domestic violence Substandard housing ❑ Homelessness ❑ High rent burden(rent is>50 percent of income) Other preferences (select all that apply) El Working families and those unable to work because of age or disability Veterans and veterans' families _-- FY 2002 Annual Plan Page 23 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 Z Residents who live and/or work in your jurisdiction ❑ Those enrolled currently in educational,training, or upward mobility programs ❑ Households that contribute to meeting income goals(broad range of incomes) ❑ Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility programs ® Victims of reprisals or hate crimes Z Other preference(s) (list below) Terminally Ill. Victim/Witness Protection. Lottery Selections(if utilized). 3. If the PHA will employ admissions preferences,please prioritize by placing a"1"in the space that represents your first priority, a"2"in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system),place the same number next to each. That means you can use"1"more than once, "2"more than once, etc. 1 Date and Time Former Federal preferences Involuntary Displacement(Disaster, Government Action, Action of Housing Owner, Inaccessibility,Property Disposition) 2 Victims of domestic violence Substandard housing Homelessness High rent burden Other preferences (select all that apply) ❑ Working families and those unable to work because of age or disability 3 Veterans and veterans' families 1 Residents who live and/or work in your jurisdiction ❑ Those enrolled currently in educational,training,or upward mobility programs ❑ Households that contribute to meeting income goals (broad range of incomes) ❑ Households that contribute to meeting income requirements(targeting) Those previously enrolled in educational,training, or upward mobility programs 2 Victims of reprisals or hate crimes Z Other preference(s) (list below) Terminally Ill—2 Victim/Witness Protection—2 Lottery Selections (if utilized) -- 1 FY 2002 Annual Plan Page 24 HUD 50075 OMB Approval No:2577-02.26 Expires:03/31/2003 HUD 50075 4. Among applicants on the waiting list with equal preference status,how are applicants selected? (select one) ❑ Date and time of application ® Drawing(lottery) or other random choice technique 5. If the PHA plans to employ preferences for"residents who live and/or work in the jurisdiction"(select one) ❑ This preference has previously been reviewed and approved by HUD ® The PHA requests approval for this preference through this PHA.Plan b. Relationship of preferences to income targeting requirements: (select one) 0 The PHA applies preferences within income tiers Z Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements (51 Special Purpose Section 8 Assistance Programs a. In which documents or other reference materials are the policies governing eligibility, selection, and admissions to any special-purpose section 8 program administered by the PHA contained? (select all that apply) ® The Section 8 Administrative Plan V9 Briefing sessions and written materials Other(list below) b. How does the PHA announce the availability of any special-purpose section 8 programs to the public? Z Through published notices Z Other(list below) Through direct service providers. 4. PHA Ment Determination Policies [24 CFR Part 903.7 9(d)] A. Public Housing 1 Income Based hent Policies 3R Ik nom." a a. Use of discretionary policies: (select one) FY 2002 Annual Plan Page 25 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 ® The PHA will not employ any discretionary rent-setting policies for income based rent in public housing. Income-based rents are set at the higher of 30% of adjusted monthly income, 10%of unadjusted monthly income,the welfare rent, or minimum rent(less HUD mandatory deductions and exclusions). (If selected, ship to sub-component(2)) ---or--- ❑ The PHA employs discretionary policies for determining income based rent(If selected, continue to question b.) b. Minimum Rent 1. What amount best reflects the PHA's minimum rent? (select one) © $0 ❑ $1-$25 ® $26-$50 2. ❑ Yes ® No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? 3. If yes to question 2, list these policies below: c. Rents set at less than 30%than adjusted income 1. ❑ Yes Z No: Does the PHA plan to charge rents at a fixed amount or percentage less than 30%of adjusted income? 2. If yes to above, list the amounts or percentages charged and the circumstances under which these will be used below: d. Which of the discretionary(optional)deductions and/or exclusions policies does the PHA plan to employ(select all that apply) For the earned income of a previously unemployed household member ❑ For increases in earned income ❑ Fixed amount(other than general rent-setting policy) If yes, state amounts and circumstances below: ❑ Fixed percentage(other than general rent-setting policy) If yes, state percentage/s and circumstances below: ❑ For household heads ❑ For other family members FY 2002 Annual flan Page 26 - — HUD 50075 OMB Approval No:2577-0225 Expires:03/31/2003 HM 50075 ❑ For transportation expenses ❑ For the non-reimbursed medical expenses of non-disabled or non-elderly families ❑ Other(describe below) e. Ceiling rents 1. Do you have ceiling rents? (rents set at a level lower than 30%of adjusted income) (select one) Z Yes for all developments ❑ Yes but only for some developments ❑ No 2. For which kinds of developments are ceiling rents in place? (select all that apply) ® For all developments ❑ For all general occupancy developments(not elderly or disabled or elderly only) For specified general occupancy developments ❑ For certain parts of developments; e.g.,the high-rise portion ❑ For certain size units; e.g., larger bedroom sizes ❑ Other(list below) 3: Select the space or spaces that best describe how you arrive at ceiling rents(select all that apply) ❑ Market comparability study ❑ Fair market rents (FMR) ❑ 95`x'percentile rents [❑ 75 percent of operating costs Z 100 percent of operating costs for general occupancy(family)developments ❑ Operating costs plus debt service ❑ The"rental value"of the unit ❑ Other(list below) f. Rent re-determinations- 1. e-determinations;1. Between income reexaminations,how often must tenants report changes in income or family composition to the PHA such that the changes result in an adjustment to rent? (select all that apply) ❑ Never ❑ At family option ❑ Any time the family experiences an income increase, or a change in family composition FY 2002 Annual Plan Page 27 HUD 50075 OMB Approval No:2577-0226 Expires.03/31/2003 HUD 50075 ❑ Any time a family experiences an income increase above a threshold amount or percentage: (if selected,specify threshold) _ _ _ Z Other(list below) Any time the family experiences an income decrease or a change in family composition. g. ❑ Yes Z No: Does the PHA plan to implement individual savings accounts for residents(ISAs)as an alternative to the required 12 month disallowance of earned income and phasing in of rent increases in the next year? (2) Flat Rents 1. In setting the market-based flat rents,what sources of information did the PHA use to establish comparability? (select all that apply.) The section 8 rent reasonableness study of comparable housing ❑ Survey of rents listed in local newspaper ❑ Survey of similar unassisted units in the neighborhood ® tither(list/describe below) Rental market and operating costs plus reasonable reserve. B. Section 8 Tenant Based Assistance 1 Payment Standards a. What is the FHA's payment standard? (select the category that best describes your standard) ❑ At or above 90%but belowl 00%of FMR 100%of FMR Z Above 100%but at or below 110%of FMR ❑ Above 110%of FMR(if HUD approved; describe circumstances below) b. If the payment standard is lower than FMR,why has the PHA selected this standard? (select all that apply) D FMRs are adequate to ensure success among assisted families in the PHA's segment of the FMR area ❑ The PHA has chosen to serve additional families by lowering the payment standard ❑ Reflects market or submarket FY 2002 Annual Plan Page 28 I1TJD 50075 LIMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 ❑ Other(list below) c. If the payment standard is higher than FMR,why has the PHA chosen this level? (select all that apply) ® FMRs are not adequate to ensure success among assisted families in the PHA's segment of the FMR area ® Reflects market or submarket Z To increase housing options for families ® Other(list below) Preserve high lease-up rate. Maintain landlord interest and participation. Minimize rent burden of households. d. How often are payment standards reevaluated for adequacy? (select one) ❑ Annually Z Other(list below) Regularly as needed;requesting administrative authority to revise 90%- 110%as conditions change. May also ask HUD approval for 110%- 120%. e. What factors will the PHA.consider in its assessment of the adequacy of its payment standard? (select all that apply) ® Success rates of assisted families Rent burdens of assisted families Z Other(list below) Mix of market pressure, landlord participation, lease-up rate and greatest number of households served. (2) Minimum Rent a. What amount best reflects the PHA's minimum rent? (select one) ❑ $0 ❑ $1-$25 ® $26-$50 b. Z Yes ❑ No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? (if yes, list below) Hardships granted only through clear documentation demonstrated in an informal hearing. 5. Operations and Management -- NOT REQUIRED [24 CFR Part 903.7 9(e)] ___-- FY 2002 Annual Plan Page 29 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HM 50075 A. PHA Management Structure 04� (select one) El An organization chart showing the PHA's management structure and organization is attached. A brief description of the management structure and organization of the PHA follows: B. HUD Programs Under PHA Man a ement - Program Mame Units or Families Expected Served at Year Turnover Beginning Public Housing Section 8 Vouchers Section 8 Certificates Section 8 Mod Rehab Special Purpose Section 8 Certificates/Vouchers list individually)_ Public Housing Drug Elimination Program HDEP Other Federal Programs(list [individually) C. Management and Maintenance Policies At ON tlad �. : (1) Public Housing Maintenance and Management: (list below) (2) Section 8 Management: (list below) 6. PHA Grievance Procedures -- NOT REQUIRED [24 CFR Fart 903.7 9(fl] FY 2002 Annual Plan Page 30 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 A. Public Housing 1. ❑ Yes❑ No: Has the PHA established any written grievance procedures in addition to federal requirements found at 24 CFR.Part 966, Subpart B, for residents of public housing? If yes,list additions to federal requirements below: 2. Which PHA office should residents or applicants to public housing contact to initiate the PHA grievance process? (select all that apply) ❑ PHA main administrative office ❑ PHA development management offices ❑ Other(list below) B. Section 8 Tenant-Based Assistance 1. ❑ Yes ❑ No: Has the PHA established informal review procedures for applicants to the Section 8 tenant-based assistance program and informal hearing procedures for families assisted by the Section 8 tenant- based assistance program in addition to federal requirements found at 24 CFR.982? If yes, list additions to federal requirements below: 2. Which PHA office should applicants or assisted families contact to initiate the informal review and informal hearing processes? (select all that apply) ❑ PHA main administrative office ❑ Other(list below) 7. Capital Improvement Needs [24 CFR fart 903.7 9 .. . A. Ca ital Fund Activities 00 r v 1 Cavital Fund Pro ram Annual Statement a Ahe WAN POWN-MI, FY 2002 Annual Pian Page 31 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 00*11 �low - � Select one: ❑ The Capital Fund Program Annual Statement is provided as an attachment to the PHA Plan at Attachment HUD 52834. -or- Z The Capital Fund Program Annual Statement is provided below: (if selected, copy the CFP Annual Statement from the Table Library and insert here) 2) O y�,tional 5-Year Action Plan IM op MJ MI a. ❑ Yes Z No: Is the PHA.providing an optional 5-Year Action Plan for the Capital Fund? (if no, skip to sub-component 7B) b. If yes to question a, select one: ❑ The Capital Fund Program 5-Year Action Plan is provided as an attachment to the PHA Plan at Attachment(state name -or- ❑ The Capital Fund Program 5-Year Action Plan is provided below: (if selected, copy the CFP optional 5 Year Action Plan from the Table Library and insert here) B. HOPE VI and Public Housing Development and Replacement Activities (Non-Capital Fund) ❑ Yes ® No: a)Has the PHA received a HOPE VI revitalization grant? (if no, skip to question c; if yes,provide responses to question b for each grant, copying and completing as many times as necessary) b) Status of HOPE VI revitalization grant(complete one set of questions for each grant) 1. Development name: 2. Development(project)number: 3. Status of grant: (select the statement that best describes the current status) ❑ Revitalization Plan under development FY 2002 Annual Plan Page 32 Hun 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 ❑ Revitalization Plan submitted,pending approval ❑ Revitalization Plan approved ❑ Activities pursuant to an approved Revitalization Plan underway Z YesE] No: c)Does the PHA plan to apply for a HOPE VI Revitalization grant in the Plan year? If yes, list development name/s below: Possible: Las Deltas (CAO 11006; 011009A; 011009B) Z Yes ❑ No: d)Will the PHA be engaging in any mixed-finance development activities for public housing in the Plan year? If yes, list developments or activities below: ❑ Yes Z No: e) Will the PHA be conducting any other public housing development or replacement activities not discussed in the Capital Fund Program Annual Statement? If yes, list developments or activities below: 8. Demolition and Disnosition [24 CFR Part 903.7 9(h)] loot .,. `l ►ca" e iris se . 1. Yes ❑ No: Does the PHA plan to conduct any demolition or disposition activities (pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.C. 1437p)) in the plan Fiscal Year? (If"No", skip to component 9; if"yes", complete one activity description for each development.) Demolition/Disposition 11-9A& 11-913 2. Activity Description ❑ Yes ® No: Has the PHA provided the activities description information in the optional Public Housing Asset Management Table? (If "yes", skip to component 9. If"No", complete the Activity Description table below.) Demolition/Disposition Activity Description 1 a. Development name: Las Deltas lb. Development ro'ect number: 11009A, 11009B 2. Activity type: Demolition Dis osition 3. Application status (select one) Approved ❑ Submitted,pending approval ❑ Planned application FY 2002 Annexal Plan Page 33 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 4. Date application , sWkRi#ed-,or planned for submission: 02/28/02 5. Number of units affected: 12 6. Coverage of action(select one) Z Part of the development Total development 7. Timeline for activity: a. Actual or projected start date of activity: 09/02 b. Projected end date ofactivity: 09/04 Demolition/Disposition Activity Description No. 2 1 a. Development name: Las Medanos Pueblo lb. Development(project)number: CA 011004 2. Activity type: Demolition Disposition 3. Application status (select one) Approved ❑ Submitted,pending approval Planned application 4. Date a lication submitted, or planned for submission: 10/18/Ol 5.Number of units affected: 86 6. Coverage of action(select one) [] Part of the development Total development 7.' Timeline for activity: a. Actual or projected start date of activity: 09/02 b. Projected end date of activity: 04/04 9. Designation of Public Housing for Occupancy by Elderly Families or Families with Disabilities or Elderly Families and Families with Disabilities [24 CFR Part 903.7 9(i)] Ex Vii,. k' X, . ..... 1. ❑ Yes Z No: Has the PHA designated or applied for approval to designate or does the PHA plan to apply to designate any public housing for occupancy only by the elderly families or only by families with disabilities, or by elderly families and families with disabilities or will apply for designation for occupancy by only elderly families or only families with disabilities, or by elderly families and families with disabilities as provided by section 7 of the U.S. Housing Act of 1937(42 U.S.C. 1437e) in the upcoming FY 2002 Annual Plan Page 34 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 fiscal year? (If"No", skip to component 10. If"yes", complete one activity description for each development,unless the PHA is eligible to complete a streamlined submission; PHAs completing streamlined submissions may skip to component 10.) 2. Activity Description ❑ Yes ❑ No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table? If"yes", skip to component 10. If "No", complete the Activity Description table below. Designation of Public Housing Activity Descri tion 1 a. Development name: lb. Development(pro 'ect number: 2. Designation type: Occupancy by only the elderly ❑ Occupancy by families with disabilities❑ Occupancy by only elderly families and families with disabilities 3. Application status (select one) Approved; included in the PHA's Designation Plan❑ Submitted, pending approval Planned application 11 4. Date this designation approved, submitted,or planned for submission: OD/MM/YY) 5. If approved, will this designation constitute a(select one) ❑ New Designation Plan El Revision of a previously-approved Designation Plan? 6. Number of units affected: 7. Coverage of action(select one) ❑ Part of the development Total development 10. Conversion of Public Housing to Tenant-Based Assistance [24 CFR Part 903.7 9 0)] & 00 " 1 �; . ': ��. awe . . soidn A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD FY 1996 HUD Appropriations Act 1. ❑ Yes ® No: Have any of the PHA's developments or portions of developments been identified by HUD or the PHA as covered under section 202 of the HUD FY 1996 HUD Appropriations Act? (If"No", skip to component 11; if"yes", complete one activity description for each identified development, unless FY 2002 Annual Plan Page 35 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 eligible to complete a streamlined submission. PHAs completing streamlined submissions may skip to component 11.) 2. Activity Description ❑ Yes❑ No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table?If"yes", skip to component 11. If "No", complete the Activity Description table below. Conversion of Public Housing Ac#y#y Description I a. Development name: lb. Development(project).number: 2. What is the status of the required assessment? ❑ Assessment underway ❑ Assessment results submitted to HUD ❑ Assessment results approved by HUD (if marked,proceed to next question) ❑ Other(explain below) 3. Yes No: Is a Conversion Plan required? (If yes, go to block 4; if no, go to block 5. 4. Status of Conversion Plan(select the statement that best describes the current status) ❑ Conversion Plan in development ❑ Conversion Plan submitted to HUD on: (DDCMM/YYYY) ❑ Conversion Plan approved by HUD on: (DDINVIMlYYYY) ❑ Activities pursuant to HUD-approved Conversion Plan underway 5. Description of how requirements of Section 202 are being satisfied by means other than conversion(select one) ❑ Units addressed in a pending or approved demolition application(date submitted or approved: ❑ Units addressed in a pending or approved HOPE VI demolition application (date submitted or approved: ) ❑ Units addressed in a pending or approved HOPE VI Revitalization Plan (date submitted or approved: . } ® Requirements no longer applicable: vacancy rates are less than 10 percent ❑ Requirements no longer applicable: site now has less than 300 units ® Other: (describe below) 9*0 4i + �: . ? . n v. FY 2002 Annual Plan Pae 36 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 54075 11. Homeownership Prourams Administered by the FHA [24 CFR part 903.7 9(k)] A. Public Housing 1. ❑ Yes ® No: Does the PHA administer any homeownership programs administered by the PHA under an approved section 5(h) homeownership program (42 U.S.C. 1437c(h)),or an approved HOPE I program(42 U.S.C. 1437aa.a)or has the PHA applied or plan to apply to administer any homeownership programs under section 5(h),the HOPE I program, or section 32 of the U.S. Housing Act of 1937 (42 U.S.C. 14372-4). (If"No", skip to component I IB; if"yes",complete one activity description for each applicable program/plan, unless eligible to complete a streamlined submission due to small PHA or high performing PHA status. PHAs completing streamlined submissions may skip to component 11B.) 2. Activity Description ❑ Yes ❑ No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table? (If"yes", skip to component 12. If "No", complete the Activity Description table below.) Public Housing Homeownership Activity Description Com fete one for each development affected 1'a. Development name: lb. Development ro'ect number: 2. Federal Program authority: ❑ HOPE I ❑ 5(h) ❑ Turnkey III Section 32 of the USHA of 1937 effective 10/1/99 3. Application status: (select one) ❑ Approved; included in the PHA's Homeownership Plan/Program ❑ Submitted,pending approval [] Planned application FY 2002 Annual Plan Page 37 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 4. Date Homeownership Plan/Program approved, submitted,or planned for submission: DD 5. Number of units affected: 6. Coverage of action: (select one) ® Part of the development Total develo went B. Section 8 Tenant Based Assistance 1. Z Yes No: ❑ Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y)of the U.S.H.A. of 1937,as implemented by 24 CFR part 982? (If"No", skip to component 12; if"yes", describe each program using the table below(copy and complete questions for each program identified),unless the PHA is eligible to complete a streamlined submission due to high performer status. High performing PHAs may,skip to component 12.) 2. Program Description: a. Size of Program ❑ 'Yes ❑ No: Will the PHA limit the number of families participating in the section 8 homeownership option"? If the answer to the question above was yes,which statement best describes the number of participants? (select one) ❑ 25 or fewer participants ❑ 26- 50 participants ❑ 51 to 100 participants ❑ more than 100 participants b. PHA-established eligibility criteria ❑ Yes ❑ No: Will the PHA's program have eligibility criteria for participation in its Section 8 Homeownership Caption program in addition to HUD criteria? If yes, list criteria below: 12. FHA Community Service and Self-su�fficieney Froarams -- NOT REQUIRED [24 CFR.Fart 903.7 9 If"01 ON, FY 2002 Annual Plan Page 38 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 A. PHA Coordination with the Welfare(TANF)Agency 1. Cooperative agreements: ❑ Yes❑ No: Has the PHA has entered into a cooperative agreement with the TANF Agency,to share information and/or target supportive services(as contemplated by section 12(d)(7) of the Housing Act of 1937)? If yes,what was the date that agreement was signed?DD/NlNI/YY 2. Other coordination efforts between the PHA and TANF agency(select all that apply) ❑ Client referrals ❑ Information sharing regarding mutual clients (for rent determinations and otherwise) ❑ Coordinate the provision of specific social and self-sufficiency services and programs to eligible families ❑ Jointly administer programs ❑ Partner to administer a HUD Welfare-to-Work voucher program ❑ Joint administration of other demonstration program ❑ Other(describe) B. Services and programs offered to residents and participants (11 General a. Self-Sufficiency Policies Which, if any of the following discretionary policies will the PHA employ to enhance the economic and social self-sufficiency of assisted families in the following areas? (select all that apply) ❑ Public housing rent determination policies ❑ Public housing admissions policies ❑ Section 8 admissions policies ❑ Preference in admission to section 8 for certain public housing families ❑ Preferences for families working or engaging in training or education programs for non-housing programs operated or coordinated by the PHA ❑ Preference/eligibility for public housing homeownership option participation ❑ Preference/eligibility for section 8 homeownership option participation Other policies (list below) b. Economic and Social self-sufficiency programs ---- FY 2002 Annual Plan Page 39 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 ❑ yes ❑ No: Does the PHA coordinate,promote or provide any programs to enhance the economic and social self- sufficiency elfsufficiency of residents?(If"yes",complete the following table; if"no"skip to sub-component 2,Family Self Sufficiency Programs. The position of the table may be altered to facilitate its use. ) Services and Programs Program Name&Description Estimated Allocation Access Eligibility (including location,if appropriate) Size Method (development office/ (public housing or (waiting PHA main office/ section 8 list/random other provider name) participants or selection/specific both) criteria/other (2)Family Self Sufficiency pro a. Participation Description Famfl Self Sufficiency SS Pairtici on Program Required Number of Participants Actual Number of Participants start of FY 2001 EstimateAs of T}D Public Housing Section 8 b. ❑ Yes ❑ No: If the PHA is not maintaining the minimum program size required by HUD, does the most recent FSS Action Plan address the steps the PHA plans to take to achieve at least the minimum program size? If no, list steps the PHA will take below: C. 'Welfare Benefit Reductions 1. The PHA is complying with the statutory requirements of section 12(d) of the U.S. Housing Act of 1937 (relating to the treatment of income changes resulting from welfare program requirements)by: (select all that apply) ❑ Adopting appropriate changes to the FHA's public housing rent determination policies and train staff`to carry out these policies FY 2002 Annual Plan Page 40 x1.1n 50075 OMB Approval No:2577-0226 Expires;03/31/2003 HUD 50075 ❑ Informing residents of new policy on admission and reexamination Actively notifying residents of new policy at times in addition to admission and reexamination. ❑ Establishing or pursuing a cooperative agreement with all appropriate TANF agencies regarding the exchange of information and coordination of services ❑ Establishing a protocol for exchange of information with all appropriate TANF agencies ❑ Other: (list below) oio n, . � I � �. bt T20.1 13. PHA Safety, and Crime prevention Measures— NOT REQUMD [24 CFR.Part 903.7 9(m)J y 00, 0�01 it 1,=- .1,6411 MOO""ff��tt" A. Need for measures to ensure the safety of public housing residents 1. Describe the need for measures to ensure the safety of public housing residents . (select all that apply) ❑ High incidence of violent and/or drug-related crime in some or all of the PHA's developments ❑ High incidence of violent and/or drug-related crime in the areas surrounding or adjacent to the PHA's developments ❑ Residents fearful for their safety and/or the safety of their children ❑ Observed lower-level crime,vandalism and/or graffiti ❑ People on waiting list unwilling to move into one or more developments due to perceived and/or actual levels of violent and/or drag-related crime ❑ Other(describe below) 2. ghat information or data did the PHA used to determine the need for PHA actions to improve safety of residents(select all that apply). ❑ Safety and security survey of residents Analysis of crime statistics over time for crimes committed"in and around" public housing authority ® Analysis of cost trends over time for repair of vandalism and removal of graffiti ❑ Resident reports ❑ PHA employee reports ❑ Police reports FY 2002 Annual Plan Page 41 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 ❑ Demonstrable, quantifiable success with previous or ongoing anticrime/anti drug programs ❑ Other(describe below) 3. Which developments are most affected? (list below) B. Crime and Drug Prevention activities the PHA has undertaken or plans to undertake in the next PHA fiscal year 1. List the crime prevention activities the PHA has undertaken or plans to undertake: (select all that apply) ❑ Contracting with outside and/or resident organizations for the provision of crime- and/or drag-prevention activities ❑ Crime Prevention Through Environmental Design ❑ Activities targeted to at-risk youth, adults, or seniors ❑ Volunteer Resident Patrol/Block Watchers Program Other(describe below) 2. Which developments are most affected? (list below) C. Coordination between PHA and the police 1. Describe the coordination between the PHA and the appropriate police precincts for carrying out crime prevention measures and activities: (select all that apply) ❑ Police involvement in development, implementation, and/or ongoing evaluation of drug-elimination plan ❑ Police provide crime data to housing authority staff for analysis and action ❑ Police have established a physical presence on housing authority property(e.g., community policing office,officer in residence) ❑ Police regularly testify in and otherwise support eviction cases ❑ Police regularly meet with the PHA management and residents ❑ Agreement between PHA.and local law enforcement agency for provision of above-baseline law enforcement services ❑ Other activities (list below) 3. Which developments are most affected? (list below) D. Additional information as required by PHDEP/PHDEP Plan e Pia 1 " pp M Z Yes ❑ No: Is the PHA eligible to participate in the PHDEP in the fiscal year covered by this PHA Plan? Z Yes ❑ No: Has the PHA included the PHDEP Plan for FY 2001 in this PHA Plan? FY 2002 Annual Plan Page 42 HUD 50075 OMB Approval No:2577-7226 Expires:03/31/2003 HUD 50075 0 Yes ® No: This PHDEP Plan is an Attachment. (Attachment: PHDEP Template) [24 CFR Part 903.7 9(n)] NOT REQUIRED 15. Civil Rights Certifications [24 CFR Part 903.7 9(a)] Civil rights certifications are included in the PHA Plan Certifications of Compliance with the PHA Plans and Related Regulations. 16. Fiscal Audit [24 CFR Part 903.7 9(p)] 1. N Yes E] No: Is the PHA required to have an audit conducted under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))? (If no, skip to component 17.) 2. ® Yes ❑ No: Was the most recent fiscal audit submitted to HUD? 3. [] Yes No: Were there any findings as the result of that audit? 4. Z Yes ❑ No: If there were any findings, do any remain unresolved? If yes,how many unresolved findings remain? 3 5. Z Yes [] No: Have responses to any unresolved findings been submitted to HUD? If not,when are they due(state below)? 17. PHA Asset Management -- NOT REQUIRED [24 CFR Part 903.7 9(q)] 1,. 0 Yes ❑ No: Is the PHA engaging in any activities that will contribute to the long-term asset management of its public housing stock, including how the Agency will plan for long-term operating, capital investment,rehabilitation, modernization, disposition, and other needs that have not been addressed elsewhere in this PHA Plan? 2. What types of asset management activities will the PHA undertake? (select all that apply) [� Not applicable Q Private management ❑ Development-based accounting FY 2002 Annual Plan Page 43 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 ❑ Comprehensive stock assessment ❑ Other: (list below) 3. ❑ Yes ❑ No: Has the PHA included descriptions of asset management activities in the optional Public Housing Asset Management Table? 18. Other Information [24 CFR Part 903.7 9(r)] A. Resident Advisory Board Recommendations 1. ® Yes ❑ No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Board/s? 2. If yes, the comments are: (if comments were received,the PHA MIDST select one) 0 Attached at Attachment(File name) ® Provided below: Capital improvements in PH developments Discussion of Community Services Requirement suspension for fiscal year 2002 Denial HOPE VI Application New 180 unit DeAnza Development replacing Los Medanos Development in Bay Point, CA 3. In what manner did the PHA address those comments? (select all that apply) ® Considered comments,but determined that no changes to the PHA Plan were necessary. Revised April 4,2001 Resident Services Manager to conduct RAB quarterly meetings More input is needed from Bayo Vista residents regarding installation of new playground equipment ❑ Other: (list below) B. Description of Election process for Residents on the PHA Board 1. ❑ Yes ® No: Does the PHA meet the exemption criteria provided section 2(b)(2) of the U.S. Housing Act of 1937? (If no,continue to question 2; if yes, skip to sub-component C.) 2. ❑ Yes ® No: Was the resident who serves on the PHA Board elected by the residents? (If yes, continue to question 3; if no, skip to sub- component C.) FY 2002 Annual Plan Page 44 HUD 50075 OMB Approval No:2577-0226 Expires.03131/2003 HUD 50075 3. Description of Resident Election Process a.Nomination of candidates for place on the ballot: (select all that apply) ❑ Candidates were nominated by resident and assisted family organizations ❑ Candidates could be nominated by any adult recipient of PHA assistance ❑ Self-nomination: Candidates registered with the PHA and requested a place on ballot © Cather: (describe) b. Eligible candidates: (select one) ❑ Any recipient of PHA assistance ❑ Any head of household receiving PHA assistance ❑ Any adult recipient of PHA assistance ❑ Any adult member of a resident or assisted family organization ❑ Cather(list) c. Eligible voters: (select all that apply) © All adult recipients of PHA assistance(public housing and section 8 tenant- based assistance) ❑ Representatives of all PHA resident and assisted family organizations ❑ Cather(list) C. Statement of Consistency with the Consolidated Plan as 1"c ably �: 1. Consolidated Plan jurisdiction: Contra Costa County(excluding the city of Richmond) Revised April 4,2001 2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply) (� The PHA has based its statement of needs of families in the jurisdiction on the needs expressed in the Consolidated Plants. Z The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. ® The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. ® Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below) Full utilization of assisted housing programs. Rental rehabilitation program. FY 2002 Annual Plan Page 45 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 ❑ Other: (list below) 4. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) Coordination and consultation with planning process. Partnership in housing activities. A Other Information Required by HUD FY 2002 Annual Plan Page 46 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2003 HUD 50075 Attachments FY 2002 Annual Plan Page 47 HUD 50075 OMB Approval No:2577.0226 Expires:03/31/2003 HUD 50675 5a r4 of i Component 7 Capital Fund Program Annual Statement Parts I,II, and II Annual Statement Capital Fund Program(CFP) Part I: Summary Capital Fund Grant Number CA39POl 1709 FFY of Grant Approval: 04/2001 ® Original Annual Statement Line No. Summary by Development Account Total Estimated Cost 1 Total Nan-CGP Funds 2 1406 Operations 3 1408 Management Improvements 574,000 4 1410 Administration 287,000 . 5 1411 Audit 2,000 6 1415 Liquidated Damages 7 1430 Fees and Costs 241,093 8 1440 Site Acquisition 9 1450 Site Improvement 161,000 10 1460 Dwelling Structures 1,320,000 11 1465.1 Dwelling Equipment-Nonexpendable 12 1470 Nondwelling Structures 13 1475 Nondwelling Equipment 190,000 14 1485 Demolition 15 1490 Replacement Reserve 16 1492 Moving to Work Demonstration 17 1495.1 Relocation Costs 18 1498 Mod Used for Development 19 1502 Contingency . 52,000 20 Amount of Annual Grant(Sum of lines 2-19) 2,827,093 21 Amount of line 20 Related to LEP Activities 22 Amount of line 20 Related to Section 504 Compliance 23 Amount of line 20 Related to Security 232,000 24 Amount of line 20 Related to Energy Conservation Meas. 272,000 Table Library HUD 50075 Annual Statement Capital Fund Program(CFP) Part II. Supporting Table Development General Description of Major Work Development Total Number/Name Categories Account Estimated HA-Wide Activities Number Cost HA-Wide Management Improvements 1408 574,000 Administration 1410 287,000 Audit 1411 2,000 Project Management,Planning Costs 1430 241,093 CAO 11005 Sewer Line Repair 1450 70,000 El Pueblo Repaint Unit Exteriors 1460 560,000 CA011010/ Remodel select units 1460 547,000 Bayo Vista Replace playground equipment 1450 91,000 CAO 110151 Unit Remodels 1460 213,000 Elder Winds HA-Wide 2 Trucks 1475 50,000 Computer hardware 1475 100,000 Office work stations 1475 40,000 Contingency 1502 52,000 Grant Total $2,827,093 Table Library HUD 50075 Annual Statement Capital Fund Program (CFP) Part III: Implementation Schedule Development All Funds Obligated All Funds Expended Number/Name (Quarter Ending Date) (Quarter Ending Date) HA-Wide Activities CA011/11A-Wide 12/31/03 12/31/04 CAO 110051 EL PUEBLO 12/31/03 12/31/04 CA011010/ 12/31/03 12/31/04 BAYO VISTA CAO 110151 ELDER WINDS 12/31/03 12/31/04 Table Library U.S.Department of Housing and Urban Development Office of Public and Indian Housing Certification by State or Local Official of PHA Plans Consistency with The Consolidated Plan I, James Kennedy, the Deputy Director of Redevelopment, certify that the Five Year and Annual PHA Plan f the Housing Authority of the County of Contra Costa is consistent with the Consolidated Plan of the Contra Costa Consortium prepared pursuant to 24 CFR Part 91. Date: January 30, 2002 Signed/Dated by Appropriate State or Local Official �ertjfjcation by State and roMME671o ans Mnsistency with a Consoliam Plan to Accompany Tie HUI7 50075 OMB Approval No.2577-0266 Expires 03/31/03 Page i of I Attachment A HUD 50075 Housing Authority of the County of Contra Costa 3133 Estudillo Street,P.U.Boat 2759,Martinez,CA 94553 PHA PLAN PROPOSED ANNUAL PLAN FOR. FISCAL YEAR 2002 Public Hearing Minutes Wednesday to January 16, 2002 v,) 5:30 p.m. Attendees: RESIDENTS: Cathie M. Matson Bayo Vista Wendell Booth Elder Winds Geneva Green Elder Winds Dianne Angle Elder Winds Karl G. Mezei Bayo Vista Kaylene Smith Bayo Vista Lillie Bairos Bayo Vista Beleu Ramioz Releu Bayo Vista Charla Norris Bayo Vista Housing Authority of do George Brawn Housing Advisory Commissioner County of Conbu Cosa: Rudy Tamayo Deputy Director of Housing Operations Jay Daley Director of Development Ralph Rosario Assistant Director of Housing Operations Robert Moore Housing Technical Officer Ron Guelden Facilities Manager Bakulesh Patel Director of Finance Colleen L. Morillo Secretary to the Development Departmer Mr.Tamayo began the meeting at 5:38 p.m.by making introductions of Housing Staff in attendance. He also pointed out that commissioner George Brown,one of the Advisory Housing Board Members was present this evening. Mr.Tamayo explained that Capital Fund Program activity is part of the Housing Authority's Annual Plan. He then spoke about the topic on page 34 of the Annual Plan,disposition at two developments;namely, Las Deltas (CA011009A)and Los Medanos(CA011002). At Las Deltas four units on three land parcels at scattered sites will be disposed of. The entire Los Medanos development in Bay Point will be disposed. Discussion proceeded on the Los Medanos project in 51 HUD 50075 Public Hearing Minutes Proposed Annual Plan for Fiscal Year 2002 Page 2 which Mr.Tamayo informed those present that Los Medanos was originally built in 1942 and has 86 units. The proposed new 180 unit, DeAnza Development, replacing Los Medanos(CA011002)will be constructed under the DeAnza Corporation which Is the Housing Authoritiy's new non-profit organization. Housing Authority of the County of Contra Costa plans on issuing Section 8 Vouchers to the existing residents during the construction and once completed,the tenants will have the option of returning to the new development or living elsewhere permanently on the Section 8 Voucher. The new development will not be Public Housing nor will it be operated by HUD. it will be affordable housing. Mr.Daley was Introduced as the Director of Development and continued the meeting by explaining that the Housing Authority of the County of Contra Costa is a cosponsor with the County Redevelopment Agency of the Youth Build Project application to get funds from the Government. Three sites at Las Deltas(CA011009A)have been selected for replacement homes built by the Youth Build Project utilizing HOME Program financing and HUD Administrative funds. The Youth Build Project will train at-risk youths to complete their education needs and obtain a GED. This could effect their economic careers for their lifetimes. Participants will also be taught leadership skills and be counseled for other needs. The Resident Service Coordinator will bring these people into a pre-apprenticeship program that will help them apprentice through the union to develop a career. Right now at these three disposal lots,buildings are totally destroyed. The Housing Authority's plan is to dispose of these properties and that is why we are here tonight informing you of that plan.The majority of the Federally awarded Youth Build money,$400,000.00,will go toward training and rebuilding the three Las Deltas sites(CA01.1009A)from the ground up. Mr.Booth inquired if any work was going to be completed at the CA011006,Las Deltas development. Mr. Daley informed him that the Housing Authority had been holding off doing anything at that development as they made an application to HOPE VI but,unfortunately,was not awarded any money. Now,work needed at Las Deltas is being scheduled. The Housing Authority would like to leave its options open when meeting with our consultants and possibly reapplying. Mr.Tamayo further stated that HOPE Vl application efforts were targeted for the North Richmond area as it needs to be revitalized. However,he pointed out that the funding is running out and this Is the last year for the HOPE VI money. The self-sufficiency aspect does exist under the Ross Grant and the Resident Council can apply for a sum of money. 52 HUD 50075 Public Hearing Minutes Proposed Annual Plan for Fiscal Year 2002 Page 3 Mr. Mezei raised his hand and informed all of us that he was sent a Notice PIH 2000-36 Transmittal of Guidance on the Requirement for Appointment and Role of Resident Advisory Boards in the Development of Public Housing Agency Pians from HUD. He asked that he be allowed to read the following portions from that Notice: It is the purpose of assisting and making recommendations regarding the development of the PHA Pian,and any significant amendment or modification to it. FHA's must ensure the RAB's are actively involved in the development of PHA Plans,and should set up timelines and procedures for RAB notification and involvement. The role of the RAB's is to assist and make recommendations regarding the development of the PHA Plan and any significant amendments or modification to it. RAB's should be involved in the planning process as soon as it is feasible and must be given sufficient time to fully participate in the process so that they can carry out their proper role and provide representation that is meaningful and relevant to the development of the Plan. PHA's may do preliminary work prior to involving the RAB's such as gathering and compiling data and materials to help residents participate in the process. Mr. Mezei then continued inquiring if the Resident Advisory Board Members are all low income tenants under the jurisdiction of the Housing Authority of the County of Contra Costa? I believe they have been deprived of representation of the RAB board. Mr. Mezei then left the meeting. Ms.Angle announced that she received a packet regarding being a member of the RAB in the mail just before she was to leave for Washington D.C. She was astonished as she was not aware that she was actually a member of the Board. Ms. Matson asked that she may read her letter she wrote directed at Mr. Rosario: Greetings from the heart. The purpose of this letter is to provide you with my written, as well as my public comments concerning the HUD Comprehensive Grant Program which I'll provide you with my written, as well as my public comments concerning the HUD CGP which I'll provide at tonight's meeting. Firstly though, I want to thank you sincerely for including me in this important process. I sincerely appreciate and feel honored to have been invited to participate as an appointed member of the Advisory Board. This will be my first year to serve in this capacity and tonight I'll meet with the other Advisory Board members for the first time. Please forgive me for the limited amount of time&resources I've been able to pull together in preparation for tonight's meeting. Since receiving my draft copy of the PHA plan exactly 45 days ago,the basic questions and contextual references I hoped to get more information on where left unanswered by both Tommie Hodge and Karl Mezei who I contacted numerous times for this purpose. I had hoped to contact the other Advisory Panel members for their comment on the plan before tonight's meetings to get some idea about what's important to discuss and what's not. 53 HUD 50075 Public Hearing Minutes Proposed Annual Pian for Fiscal Year 2002 Page 4 The fact that I do believe strongly in the benefits of keeping lines of communication open is such as I did intend to drop each panel member a card requesting them to call me. There was a pending death in my family, however,and I simply didn't have time before leaving for the last two weeks to Ohio. In order not to take up too much time at tonight's meeting, I'd like to start off by introducing myself to the other Advisory Board members and getting some sort of understanding about what my role and responsibilities are as a new member. This,of course, could have happened before now but as I said before, I was limited by the resources and opportunity I had. My first advice I'd like to provide the Housing Authority with Is to be more supportive in establishing these lines of communication with me,other panel members,the Housing Authority and HUD. How else are we gonna get things done? Since Tommie Hodge and Kari Mezei were either unable or unwilling to provide me with the phone numbers of the other panel members, I'm afraid that many of the questions I'll be raising tonight will be procedural in nature and bog down the progressive discussions that I'm hopeful will be of the greatest benefit to the communities concerned. Had 1 been able to contact the other Advisory Board Members before tonights meetings, there would be no need for me to apologize beforehand for my inexperience and lack of knowledge on procedural questions and need for clarification on certain aspects of the plan. I feel it's important to establish open lines of communication between panel members and the Housing Authority in order for a good partnership to develop with each other and HUD. I expressed this to Tommie Hodge and Mr. Mezei both personally over the phone and publicly at our board meeting and taken back when told that if I felt this was so important I could have written to each of them instead of repeating my request for phone numbers. Yours truly Mr.Hodge noted that the resident portion of the Annual Plan is in draft form and this is the opportunity to make their comments and suggestions. He pointed out that he informed Ms.Matson that the phone numbers were private numbers and he felt he could not, in good faith,give them to her. He did, however,suggest that she give him her number and he could inform the other members of the RAB that she would like to talk to them and give them her number. They would be on their own for the business of contacting her. Ms.Matson said she was not interested in personal phone numbers, all she wanted was a contact number. It was pointed out that Mr.Tamayo is trying to reach out to the other board members and obtain their input, questions and discuss the line of communication with residents. Forty-five days is a minimum amount of time for the residents comments. Mr.Tamayo noted that when he has been involved with the Resident Councils in the past,the Resident Councils will get together and become active in the public comment portion. Mr.Tamayo reported that Mr. Mezei should have posted the notice In the Resident Council building. Regarding this issue,it was noted by Bayo Vista residents present,that he did not post It and they never saw It. 54 TUU 500'75 Public Hearing Minutes Proposed Annual Plan for Fiscal Year 2002 Page v Ms.Angle said that the fencing at Elder Winds needs to be completed. Mr.Booth commented that the deterioration of security at Eider Winds Senior Complex is awful. He said that the newer tenants have no regard for the existing rules. He wanted the Housing Authority to be aware of the matter and decide on a plan which would save what he termed,"the sinking ship". He said there was a mugging during the Christmas Season and a car which had its disabled license plates stolen. Mr.Temayo suggested that the Resident Council invite the Housing Authority staff to their next meeting. Ms.Angie said they have done that in the past,however,no one actually attends. She said that their meetings are always held on the 2"d Tuesday of every month. The meeting on February 12th has the Fire Department on the agenda. He asked if there could possibly be a Special Meeting"held. Both Ms.Angle and Mr.Booth said that they do not get a good turn out with Special Meetings. They decided they would consider having both the Fire Department and the Housing Authority attend next month's meeting. The issue of disabled people living in a senior development was raised and Mr. Hodge pointed out that he worked at HUD when they passed the HUD rule for the inclusion of the disabled In a HUD project. A question was raised whether there are disabled tenants at our Oakley developments and Mr. Rosario said yes Oakley does have such tenants. There are problems of which Karis is made aware of and there could be efforts made, however,the tenants may not know about them due to confidentiality. Mr.Moore,the Housing Technical Director,was introduced and he began by verifying the residing developments for the tenants present. Mr. Moore said the comments and the effectiveness of the RAB has a tremendous impact for him. They have always been received well and welcomed. The RAB has an Impact on the Annual Plan. He pointed out that the last funding round budgeted for the parking lot issue and there Is going to be reserved parking installed at Bayo Vista and they will also be replacing the worn out playground equipment at Bayo Vista. Another issue is the garden at Elder Winds. The RAB has a significant impact on how we prioritize the work items. Mr.Moore explained that in the past years the budget was called the CTAP Program and then it changed to CGP and now it Is changed again and Is called the Capital Fund Program. We have to project a five year budget for the money proposed in 2002 there is actually only three developments effected. We are starting more of an ambitious program for those developments. Ms.Smith inquired If the tenants get to be involved in selecting the playground equipment or do we get what has already been decided on and ordered? Mr. Moore said that he will definitely consider their comments and suggestions. Discussion drifted back to the Las Deltas and Los Medanos developments. It was disclosed that some vacant Las Deltas units were gutted because of vandalism and may need to be demolished. Alternatively,the Housing Authority of the County of Contra Costa may have them totally rebuilt and sold to low-income people under affordable programs. At Los Medanos,the land will be leased by the HA to the developer,and a new development constructed. 55 HUD 50075 Public Hearing Minutes Proposed Annual Plan for Fiscal Year 2002 Page 6 Mr. Mezei returned to the meeting as Mr. Moore directed the topic back to Bayo Vista and the tenants claimed that there are still vines growing on the buildings. Mr. Moore was dismayed and gave his phone number 372- 7400 Ext.2025 and asked them to phone him and let him know which units they were referring to. He would like to know since exterior painting would be hindered if the vines are still present. Ms.Smith pointed out that her kitchen sink in the Bayo Vista development is not set in the counter properly and rocks back and forth. She has even resorted to washing her dishes in her bathtub. Mr. Moore said that he will be addressing plumbing issues throughout the units,that could reveal systematic problems. Ms.Angie pointed out several items at Eider Winds that need attention, heaters,carpeting,screen doors and the air conditioning units are the original ones. They are inefficient and noisy. She also stated that the bathroom and kitchen flooring needs to be looked at as she has three different levels in her bathroom floor alone,and new fencing would be a nice addition. Mr. Moore said that he intends on replacing the fencing with new, however,we will not have the money to spend on such items until late Spring. An inquiry was made as to if remodeling of the Interior of the units was being considered along with new appliances. Mr. Moore confirmed that is highly possible and apologized for his vagueness but he is trying to keep it flexible because if the suggested work items would not be feasible this year,they could be placed on another budget for another year. One issue raised was providing Fire Extinguishers available in the units. Mr.Tamayo said he would definitely look into that matter. Mr. Moore stated that he always wants input from the RAB and discuss their issues for remodeling the units. The RAB will not have the ultimate decision but will have considerable input. He stated that part of what he does at this agency Is take calls from residents about issues regarding their units. He said he wanted them to be aware that he welcomes calls from the residents. Mr. Booth noted that there are several residents at Elder Winds who do not speak English and need interpreters so they can be aware of upcoming work or potential work items. Without interpreters they cannot voice their opinions. Mr.Tamayo continued the meeting stating that the development Bayo Vista was hit with a lot of things this past year and that curb appeal is always an issue. However,some things have to be delayed as the Capital Fund Program money needs to go to more urgent issues. He asked if the tenants present were aware that the San Pablo development had four units burn. When this happens,the Capital Fund Program funding is pulled away from assigned projects and spent on repairing the more urgent issue of fire damages. 56 11M 50075 Public Hearing Minutes Proposed Annual Plan for Fiscal Year 2002 Page 7 Ms.Smith recalled that when Frank Sorisio was the Maintenance Supervisor in Antioch there was a program sponsored by PG &E where we turned in our old refrigerator and received a new more efficient one. She asked if there was anything like that available for Bayo Vista residents? No one was aware of such a program at this time. Mr.Tamayo suggested that there be a fifteen minute recess at 7:15 p.m. The meeting resumed at 7:30 p.m.with Mr. Rosario pointing out that the Community Service requirement is going to be suspended as of March 191. Consequently, it will not be enforced for this Fiscal Year. With that requirement gone, Ms.Smith pointed out the importance of the work the Resident Council does,and in looking at the big picture, how their decisions effect the rest of the United States. Ms.Angie inquired about the responsibility of caregivers. She wondered if they had the right to ask Management to disclose the names of the people on the lease. Mr. Rosario said that live-in aides ban live in the unit as long as they are approved by the Manager and documented with a physician's letter, however,they are not recognized as part of the family. Meaning,should the resident no longer be in occupancy,the caretaker is not allowed to continue living in the unit. They have no tenant rights. Mr. Booth asked if the person is not listed on the lease but getting their mail delivered,wouldn't that be enough to ask them to leave. Mr. Rosario said that if you have been seeing the particular person on a daily basis you might have to testify in court but that he has yet to see a Judge rule on a decision based on receiving mail at a unit. Mr. Rosario continued,stating that the Housing Authority does whatever it can to terminate folks that are involved in illegal criminal activity. Cases take a long time. One in particular took 18 months. We look to settle the problem. He asked that if any tenant has concerns about something that Management is not doing right, let him know about it. Mr. Mezei asked about the rent status of a resident who recently was married and he was with the understanding that even though the income goes up at the time of the marriage,the rent could be locked into for a year. Mr.Rosario said that he would discuss the matter with Jodie,the Manager of Bayo Vista,tomorrow. Mr. Rosario pointed out that RAB was formerly known as Council of Presidents and had been in exisistence for many years. HUD mandated that the Housing Authority recognize the resident's group and therefore the Council of Presidents then became the Resident Advisory Board(RAB). He ended by saying that Mr. Hodge, Resident Services Manager would commence scheduling quarterly RAB meetings beginning April 2002. Mr. Hodge would inform Resident Council's in writing as to meeting date,time and location. The discussion then proceeded to cover issues that were unrelated to the main topic and the meeting was adjourned at 8:1.5 p.m. 57 HUD 50075 Attachment B HOUSING AUTHORITY of the COUNTY OF CONTRA COSTA 3133 Estudillo Street • P.O.Box 2759 • Martinez,California 94553 PHONE:(925)372-7400 FAX(925)372-0236 MEMBERS OF RESIDENT ADVISORY BOARD Karl Mezei, President Miner Von Jurgens, President Bayo Vista Resident Council. Casa Serena Resident Council 148 Dempsey Way 1035 Clearland Drive Rodeo, CA 94572 Bay Point, CA 94565 Geneva Green, President Robert Barlow Elder Winds Resident Council Los Medanos Resident Council 2100 Buchanan Road, Apr. 504 Bay Point, CA 94565 Antioch,CA 94509 Wendell Booth, Vice President Kaylene Smith Elder Winds Resident Council Bayo Vista Resident Council 2100 Buchanan Road, Apt. A 104 Rodeo, CA 94572 Antioch, CA 94509 Diane Angle, Secretary Lillie Bairos Elder Winds Resident Council Bayo Vista Resident Council 2100 Buchanan Road Rodeo, CA 94572 Antioch, CA 94509 Cathie Matson, Officer Beleu Ramios Releu Bayo Vista Resident Council Bayo Vista Resident Council 23 California Street Rodeo, CA 94572 Rodeo, CA 94572 Charla Dorris Bayo Vista Resident Council Rodeo, CA 94572 58 HUD 50075 Attachment c HOUSING AUTHORITY of the COUNTY OF CONTRA COSTA 3133 Estudillo Street • P.O.Box 2759 • Martinez,California 94553 PHONE:(925)372-7400 FAX(925)372-0236 MEMBERS OF GOVERNING BOARD OF COMMISSIONERS District 1 John Gioia,Vice Chair 11780 San Pablo Avenue,Suite D El Cerrito,CA 94530 District 2 Gayle B.Uilkema,Chair 651 Pine Street,Room 108A Martinez,CA 94553 District 3 Donna Gerber 309 Diablo Road Danville,CA 94526 District 4 Mark DeSaulnier 2425 Bisso Lane,Suite 110 Concord,CA 94520 District 5 Federal D.Glover 315 East Leland Road Pittsburg,CA 94565 Julie Medina Housing Authority Resident Commissioner 112 Cordova Way,Apt. 19 Concord,CA 94519 60 HUD 50075 Attachment a HOUSING AUTHORITY of the COUNTY OF CONTRA COSTA 3133 Estudillo Street • P.O.Box 2759 . Martinez,California 94553 PRONE:(925)372-7400 FAX(925)372-6236 Statement of Progress in meeting the 5 year plan mission and goals: The Housing.Authority of the County of Contra Costa(HACCC)in its efforts to increase the availability of decent safe and affordable housing in a good state of repair (DSA/GR.) has implemented or accomplished the following: • The HACCC has applied for and received 179 additional Section 8 Housing Choice Vouchers. • The HACCC has increased its public housing occupancy from 96.6% in March, 2001 to 98.8% occupancy rate for October, 2001. This increase represents 25 additional family households in HACCC public housing complexes. • The HACCC has developed a five-year action plan to increase the available housing in the Bay Point Community of the county from 86 to 180 units by developing available land and leveraging available funds.The neve development will be known as De Anza Gardens. In addition to the above, the HACCC has also implemented or initiated the following activities to meet its 5 year goals: • A strategic planning meeting for the upcoming fiscal year has been scheduled for April, 2002 to assess the HACCC goals' accomplishments and activities. This meeting includes HACCC management staff and advisory board members. • Created a landlord newsletter to develop better communications between Section 8 property owners and the HACCC. • Increased security at HACCC targeted public housing complexes by increasing communications and cooperation with local law enforcement agencies. This was accomplished through the renewal security service agreements and purchasing direct voice communication devices between management staff and local sheriffs at two public housing complexes. The HACCC future plans include the installation of security devices to protect staff and buildings and exploring other remedies to diminish crime at its public housing locations which include a Neighbor Hood Watch and Block Captains programs. • Through the Tenants Opportunity Program(TOP)grant provided to the Resident Council of the Bayo Vista public housing apartments an English as a Second Language (ESL) program is currently in progress and plans are to start a General Education Diploma(GED)program and a job skills training program. • Through the Public Housing Drug Elimination Program the HACCC is currently operating a recreational facility for the youths at the Las Deltas Public Housing complex in North Richmond. This program will be re-evaluated for other funding sources since Congress has stopped grant funding the Public Housing Drug Elimination Program. • The HACCC Family Self-Sufficiency (FSS) increased enrollment in the program from sixty-nine participants in October 2000 to approximately 160 participants by October 1,2001. Since January 1, 2000 there have been thirty-seven graduates from the FSS Program, 61 HUD 50075 Attachment E FY 2001/02 - 2004/5 Contra Costa Consolidated Flan April 2000 City of Antioch Concord California The Seal of Contra Costa County California Pittsburg City of Walnut Creed. 62 Public Housing Drug Elimination Program Plan Annual PHDEP Plan Table of Contents: 1. General Information/History 2. PHDEP Plan Goals/Budget 3. Milestones 4. Certifications Section 1: General Informaton/History A. Amount of PHDEP Grant-- $314,239 B. Eligibility type(Indicate with an "x') N1 N2 R X C. FFY in which funding is requested: FFY 2001 D. Executive Summary of Annual PHDEP Plan !1 11110 ,. 11 The four components of community policing, drug referrals, education and recreation are utilized to help 5 residents make positive choices that don't include drugs. E. Target Areas y 4 i a 1 yn R PHDEP Target Areas Total#of Units within Total Population to (Name of development(s)or site) the PHDEP Target be Served within Area(s) the PHDEP Target Area(s) Las Deltas(North Richmond) 224 746 Bayo Vista(Rodeo) 250 639 F. Duration of Program 6 Months 12 Months X 18 Months 24 Months Other Revised 5/10/01 PHDEP Plan, page 1 _ HUD 50075--PHDEP Plan OMB Approval No:25577-0226 Expires:03/31/2002 G. PHDEP Program History Fiscal Year of PHDEP Grant# Fund Balance Grant Anticipated Funding Funding as of Date of Extensions Completion Received this Submission or Waivers Date FY1998 336,900 CA39DEP0110198 -0- FY 0-FY 1999 250,292 CA39DEP0110199 19,615 04/01/02 FY 2000 293,145 CA39DEP0110100 217,703 04/01/02 FY 2001 314,239 CA39DEP0110101 314,239 04/01/03 Section 2: PHDEP Plan Goals and Budget A. PHDEP Plan Summary ail The targeted communities need more police presence; positive integration of law enforcement; accessible and culturally sensitive substance abuse referrals; self-sufficiency implementation and youth esteem activities in order to continue abatement of drug-related activity and all of the associated ills. Specific, measurable crime reduction will be tracked and objective monthly reports will be issued. Partners will be held accountable for result-oriented activities. B. PHDEP Budget Summary FY 2001 PHDEP Budget Summary Budget Line Item Total Funding 9110-Reimbursement of Law Enforcement $208,552 9120-Security Personnel 9130-Employment of Investigators 9140-Voluntary Tenant Patrol 9150-Physical Improvements 9160-Drug Prevention $ 105,687 9170-Drug Intervention 9180-Drug Treatment 9190-Other Program Costs TOTAL PHDEP FUNDING $314,239 PHDEP Plan, page 2 HUD 50075--PHDEP Plan OMB Approval No:25577-0226 Expires:03/31/2002 C. PHDEP Plan Goals and Activities ,. 9110-Reimbursement of Law Enforcement Total PHDEP Fuming:$174,232 Goal(s) Community-Oriented Policing System Objectives Crime mitigation and prevention through joint resident/Sheriff efforts Proposed Activities #of Target Start Expected PHEDEP Other Performance Indicators Persons Population Date Complete Funding Funding Served Date (Amount/ Source) 1.Community policing 4/1/02 4/l/03 $30$,552 Crime statistics 2. 3. 9120- Security Personnel Total PHDEP Funding:$ Goal(s) Objectives Proposed Activities #of Target Start Expected PHEDEP Other Performance Indicators Persons Population Date Complete Funding Funding Served Date (Amount /Source) 1. 2. 3. 9130-Employment of Investigators Total PHDEP Funding:$ Goal(s) Objectives Proposed Activities #of Target Start Expected PHEDEP Other Performance Indicators Persons Population Date Complete Funding Funding Served Date (Amount /Source) L 2. 3. 9140-Voluntary Tenant Patrol Total PHDEP Funding: $ Goal(s) PNEP Plan, page 3 HUD 50075—PHDEP Pian OMB Approval No:25577-0226 Expires:03/31/2002 Objectives Proposed Activities #of Target Start Expected PHEDEP Other Performance Indicators Persons Population Date Complete Funding Funding Served Date (Amount /Source) 1. 2. 3. 9150-Physical Improvements Total PHDEP Fundings$ Goal(s) Objectives Proposed Activities #of Target Start Expected PHEDEP Other Performance Indicators Persons Population Date Complete Funding Funding Served Date (Amount /Source) 1. 2. 3. 9160-Drug Prevention Total PHDEP Funding: $76,060 Goal(s) To Reduce Use of Drugs Objectives Provide accessible and culturally sensitive drug treatment;promote economic self-sufficiency;expand children's education and developmental opportunities. Proposed Activities #of Target Start Expected PHEDEP Other Performance Indicators Persons Population Date Complete Funding Funding Served Date (Amount /Source) 1.Childrens Education and #s graduates&referrals Development Opportunities Youth 8-13 4/02 4/03 105,687 10,000 through reg.Reports. (PRIDE&other) 9170-Drug Intervention Total PHDEP Funding.$ Goal(s) Objectives Proposed Activities #of Target Start Expected PHEDEP Other Performance Indicators Persons Population Date Complete Funding Funding Served Date (Amount /Source) 1. 2. 3. PHDEP Plan, page 4 HUD 50075—PHDEP Plan OMB Approval No:25577-0226 Expires:03/31/2002 9180-Drug Treatment Total PHDEP Fundings$ Goal(s) Objectives Proposed Activities #of Target Start Expected PHEDEP Other Performance Indicators Persons Population Date Complete Funding Funding Served Date (Amount /Source) 1. L3 = 9190- Other Program Costs Total PHDEP Funds:$ Goal(s) Objectives Proposed Activities #of Target Start Expected PHEDEP Other Performance Indicators Persons Population Date Complete Funding Funding Served Date (Amount /Source) 1. MEN 2. 3. Section 3: Expenditure/Obligation Milestones Budget Line 25%Expenditure Total PHDEP 50%Obligation Total PHDEP Item# of Total Grant Funding of Total Grant Funding Funds By Activity Expended(sum of Funds by Activity Obligated(sum of # the activities) # the activities) e.g Budget Line Activities 1, 3 Activity 2 Item #9124 9110 1 208,552 2 208,552 9120 9130 9140 9150 9160 1 105,687 2 105,687 9170 9180 9190 TOTAL $314,239 1 314,239 PHDEP Plan, page 5 HUD 50075--PHDEP Plan OMB Approval No:25577-0226 Expires:03/31/2002 Section 4: Certiffcations A comprehensive certification of compliance with respect to the PHDEP Plan submission is included in the "PHA Certifications of Compliance with the PHA Plan and Related Regulations." PHDEP Plan, page 6 HUD 50075---PHDEP Plan OMB Approval No:25577-0226 Expires:03/31/2002