HomeMy WebLinkAboutMINUTES - 02122002 - C100 TO: BOARD OF SUPERVISORS Centra
FROM: William Walker, M.D. Costa
Health Services Director
DATE: February 12, 2002 County
SUBJECT: Hold Harmless Agreement between Contra Costa Health Services Department and the
United Camps, Conferences and Retreats (UCCR).
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the Health Services Director, or his designee, Donna M. Wigand, to
sign a Hold Harmless Agreement indemnifying the United Camps, Conferences and Retreats for
use of their Westminster Retreat facility located at 512 Hemme Avenue, Alamo, CA, on Tuesday,
February 26, 2002 for utilization by the Health Services Mental Health Staff.
BACKGROUND:
Staff from the Department of Health Services Mental Health Division will gather for in-depth
discussions on current and future issues related to "Best Practices in Management."
FISCAL IMPACT:
None.
CONTINUED ON ATTACHMENT: _t®YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOA February 12. 2002 _APPROVE AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
X_ UNANIMOUS (ABSENT NOne 1 AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN:
ATTESTED Febxvaxy 1 . 2002
CONTACT: Donna Wigand(313-8411) JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Health Services Director
Mental Health Administration
595 Center Avenue,#200,Mtz
BY DEPUTY
t}2/05/02 TUE 11:26 FAX 9253136449 Mental Health Admin 141002
"r.'r+rcrtuur partnerahrps to pro�idx life-chstnging erpertences"
*'kAlt4L JBrluc'7Fy9, 2002
Michelle Garbers U C C R
Contra Costa County Health Services United Camps,
Conferences and Retreats
20 Allen Street
Martinez, CA.94553
RE: Use Agreement* 13895
Westminster Retreat, Alamo
Old Date: January 29, 20102
_ N:W Dates 1?eb ry-26-.
Dear Michelle:
This letter will serve to amend Use Agreement#13895 as follows:
AMVAL DATE changes to Tuesday, February 26, 2002 at 8:00 AM
DEPARTURE ,ATE changes to Tuesday,February 26, 2002 at 5:00 PM
FIRST MEAL changes to Breakfast on Tuesday, February 26, 2002.
MEAL changes to Lunch on Tuesday,February 26, 2002,
Guarmateed Minimums Fee stays the same at$810.00,
This is a one time only rescheduling of your event. if Contra.Costa County
Health Services is not able to use the facility as agreed on February 26, 2002, the
entire Guaranteed Minimum Fee will be forfeited to UCCR..
Pall.other.arrangements_revalaas.slAvd.ga. I ,4g=jDent#,13$95,
Please sign and return this amendment to UCCR by FebXuary 11. 20Q2.
Thank you.
This Amendment Executed: This Amendment Accepted:
Date:, 1 ��/� off, Date:
c: Tina Heck, Site Director, Westminster Retreat
912 Lootens Place• Son Rafael,CA 9490}1- Phone'415/456-51012 • Fant:415/457-0689- UCCRGUCCR,CR6
FEB-05-2002 11:28 9253136449 97% P.02
t 0 to -meq " Us* 13895
it
UNITED CAMPS, CONFERENCE'th A''S This"iment _.ate .iato'bq�i .
9y12py {},�//y�Pl}tyy/jry�ryry8an to 8941 united Cams tis pail to is ii6CR)and
, PHONE OO'l1«V 8-51V.i_
W.415-40.0694-
IINAIL u�org
,: Na�i>itwep t�It-iLtCsie►.-, '
(havinsiter r&ted to as Licensee)
CONTACT whose authorized agent,is the named_Contact Person.
PERSON: Hichelle Gaxrbers
contra-Costa Comity Health ige>evioes PROORAMt'
2011 len' t! RS
,gtreeenior Staff :Re t.,,:
Martinez, CA'445 3, FACkItt
The Hanor
PHONE NO: 925-316=301612"OIl P" ` weatu roster E lat, ' 1 , C.
NFORMATION ' Tl3,ilk .
0-1541 I ;!;f,A,'ftil.l br astf..WtIl. be <Geryed. uppmarrival, /y/�
Arm sday 01/25/ iF-.y�.1(�i
Tuef... :5:.
'This is an adults only facility, rine wader a.�r�rt�nr: y. :�1�25}� t�k,:��♦tOW P
1$'years, plea w,
RNW of 1410111 7.7; 20
"Xou I ver jni!x t r
# f ,., Plead Corits(tct 't4'
the.Sitis 13trector at least I. awnT.i�-:.iia advance. 911kS SERVED
: H.. 1Ae. 011/290.
.
please let Bites birectdt know exact W;ai�i L.'.Tiata, Oxj 9
of persons at least 2 weeks prior to event
PAYMENT TERMS, GUARANTEED MINIMUM FEE 4 TERMINATION
USE
PAYMENT TERMS
Price(s)per person: ❑Umsee agrees to pay at site prior to departure from the&dhtr,or
$40.50 + $1.74 tax on food L 6ensee ta.payln 1Iby
GUARANTEED MINIMUM FEE AND TERMINATION
If U!wit�ouf u ' e ty;i($ Tca(we ; pays ire atno7utt cdthe
Guaranteed Minimum Fee of$ 810.00
USE PEE DETAIL
If Ucensee terminates this
Agemeto10/29/Q1
Lodging> 'P+ p nF w#thouttpgthecilit}as o .
Weed,Licensee will receive a refund of 75%of
$18.75/person
the." is non-refundable
Liremsee will be rel from the Guaranteo Minimum Fee obligation provided
Mt, UCCit is able to re-license the same h auty for the.same period of time at the some
--fee- —- - - - -- -
Mid; Ork. 8.50 "tun 13.25.. Din + tax. py :.
Nam-rzinc-Non ;wPtmixedArrafori
tklie�r Fees: ,vue .
X
810;130#- appl
taxon°;foodite .
The QwmtW Nnimum Pee is based on the number of persons guarnhim ., .
by Bre Licensee multoect by the pwksge price(s)leas tax if wheible: See reverse side for additional important term and conditions,..
TO CONFIRM RESERVATION:
:
12/10/91 NOTES:
1)Sign Use Agint at.x bent
(E A! to UtCltl t.
.'
ORIGINAL—SIGN AND RETURN TO UCCR
tirti'!tkrr:" 'r?,. ...r,t iYceyill... �.,. , Ai?'#!;x
g�,r�re3t i UCCR TERMS AND��
I. DE3CR(PTI 0 ! PRE' lES 17� "lo_pettlit lcettsee f4 itse tit p" ,tcten' 8. lies'las ({ .Amar pants,uce the FarrilttYst't, e S•
tlfied in this,a3'14r act >tiRtig fa tl1Lt j2itfow9'rY terhts'iatd con' tilts.' 'Plie"' Wcenset shall pay to UCfR art addltiottaCfect ,19tis fen? r4 the 'TR
;Ap,etnept igClud the usgjfa11�i�r�,provetgients to the Eacilit except;thgsee which UCCR express by the add3Nonal persons,acrd will be calculate{I by Lala ng i e'$ vidt -each
ly exclude by so noti#yinK the Licensee's representativve"upon hisJlrerarrivai at the Futility additional person`s latlging or day use fee meal'char r 'adlerv}aer tuhere
applicable and sates tax.
2. FOOD SERVICE UCCR shalllir e tdtOal'*'spe.JfW0pLr t4*,*ug side in accordance
with an estimate of lite nurniat3r.,tr fAmPslit R limit . days err advance of file ser- G Breakage find Derange Licensee agrees to pay L'•CCR thnount e aareasar9r`�I�y Ott Cisary'Ib
TO repair or replace property or equipment dannged or destroyed by Licensee ail Nat.
Nat.
vice of the first meal. , i }.......>r. I r<< lief aitts:cirtrin Licensee's use. "
If Licensee utcVar its participants prepares its awtr foritC,itassumes ail respoiisiblllfy fror' p. g L* : *'tz ff ;m r.i.
any foods prepared,and for all activities incident to their preparations,and shall ltbltK, D,:t$Izlr! gins,ticenagrees to tlekv,.en pafreent in foil to a txrtesit ntativc of UCCR prior
and the facility owner harmlt st scant:ally Riad.al(Iktbflt#y ar sing tet eft one. to L{i ensc e s daperttrre from the Futility;l pt:onsr ptust%;p�Laved by UCCR prior to
Licensee agrees to assist with food service as requested by UC(;R and to assist with atter , anivai. L.Ircrisee agrees trr p ty lutetes:ga a8y unjZid Ajili e' eyed t balance at the rate of
vision over the use of the dining faritides as regrtestgrl; t ' i i`%per month(annual percentage`rdter`of i23i}:
J:
3. USE Of PRENII#,S AND Sat�1,�,DU1 During the,ym of this " reement,Licensee Shall 9.LIABiLITY FOR INJURY TO PERS"S OR P.RQPERTY
rise the Facility for ciiWuciing a program of its ower iltsigti ani!sh d comply with all applica- A. Licensee agrees to supervise and to assume ftp goatrol and res Q181bility for any Irersuns,
ble laws,codes and regulations: Licensee shall notify UCCR of the nature of its prograni,and :Mrtides orthings other thitr( I ht Pefsonuel#ra topb>tj tuft
shalt promptly supply UCCR with Iuforsrradou concerning the program upon request by kJCCK. ori the Facility by reason of Licensee's program or use of the '
#Jcensee shall furnish to UCCR a schedule of adti}9ii arid", Ii give prlor tiud6c ution to UCCR B "L E'itensee°i reed*defe?id 16Mmiify d btrld'harmlesgVWk mid its"p.tst,.y#rt seut`and
of any rhu»gcs}li tlrc schedule,, r •:,,);' ' r:¢, future members,director.,officers,employees,agents and independent contractors and Its
4. TAX $TATU$i,_Ucettq*wiirrattu that it is cprrent,,!ecentpt from fed�rul,y :._,V4jhe_i�;succe 4s,assigns and h**fro�►auft,agttittst arty harm nndior clair�x by
state income taxation and that its activities at the Facility will be In furtherance of its tax-exent rty any third paarising aril of rtr in any'xray connected w,ith,Llcensee's actions ailiVor fail-
PrtPo r r ,c ure(s)to act with respect to Its performance of this A,gree)itent ` :'
S. UTtL1TiE5.•UCCR shat p?oYir�e waist el and gaxh.;}a#;i royal without char e to, {. aurin the term of this reement Licensee shalt°ut its awn cnr en�'vraint tin a of
g g. , tx r ir, po7
Licensee. r, l catfrielteltsl4c politic Halttllty'�flnits twat fess tttraa2rr one mlotiiars riaLUEIt as
b. MAINTENANCE UCCR strati tnrdrat tilt the Facility in and condition and repair am hat„ `adili lFa1 hisared••trt•.Silffrisee shaiF..be'self-iitsrrrQl a t lo§s aadlo in an
provide jatiltorial services to the premises alid'btifldings U{'a, sliaill provide beds,rftatthesa-` amount of not less than one million dollars,naming UCCR as adriidatwl insured and shall,
s u nthis Agreet;ietrifp s�iir ' prgofrtbat'it will be tn, rl� tarring the
es,Idtchen utensils,dishes,and other egtriprnent rcessaty frrx Lk-Wradon of theV90ifty. ,A
Licensee-agrees to assist in keeping the-Facilltydean,and shall le=ave the Facility free of cidar;e- eittitr Period of Its ust of the Facility, _
rzreut q andttrr is pa t $ t 1 .D. Neither UCCR nor the Facility owner shall be liable to Licensee or to any company insuring
- s fir Licensee for any lass or damage to License if the casualty causing such loss or damage was
7. HEALTH•AND SAFETY .; : or could have been covert�d by any Other property Insurance.
A.UCCR does not provide medical supervision,treatment or maintenance and dispensing of
medications Lozol iulpersl•1i se:rtsponsibAes belorogId the LitetxstV u ,
E For the purpose of this section,"any penan"includes,inti is,000414A jf�etts�es
B.Licensee agrees to furnish aquatffied adult m praviciehaslc 1tt atilt supezvl: t; qualified agents unit employees,participurts in Licensee's program, ltd l ttensee vfs}torc,
adult is at least':l years of age and possesses at least a certificate of training In the princi-. � 10,MISCELLANEOUS
pies of tint aid and Cl . zst�.rk1':5 ;..� '�'' �'. A.Licensee warrants that the person signing the Agreement Inas the authozlty to exzcute this
C.Licensee shall Irving and trove available at ll iiiA%il current list of particatp'.uns tflgt tpoudes:`, Agreement on its behalf.
nazttes and addle s s,t rpargency Ct}�ittjc t to{ta n,t n,ggcl`tsnovytt¢Iltrrgres qr H ilt..9 B+'rhis Agreement may be altered or amended only by written agreement of both parties.
dihans. Also,far each par2lci}iani{caroller anti-s#�tnerrii r)under"the age of'f8 acid Hirt" C.UCCR reserves the right to require that the Licensee remove front the Facility ally perssrrns In,
accompanied by their,parent or guardif ,a sigtrecl form granting permission to seek mer- or in any way connected midi,Licensee's group who,in the sole opinion of UCCR,are cre-
gency treatment or a gigued waiver esernptinq thein from eine r gency treatment due to rely, tdii a disturbaiir e or who are otitez-wise disrupting activities; on said
gious or personal beliefs) _` :€.. r � ' g' l g i
agrees to permit only auttiarirxd persons to enter the Facility acrd}dial!ttlic. s.atY
t3.Licensee shall furl islt at tease title eriu#iselrrr` ge 4year5 oeddet Who is trained in die1 + steps to reprove unauthorized persons from said facility,
principles of first a4 for.each ten eantpen:s under 16 years of age. D.Licensee agrees that die total number of participants on the premises"wilt not ekied the
:.F.mergerrcy trrnsprrrtation is availablethrpu ti Iota!e6iegeiiCy respopse grout,s by dialing;
Facility lftdldingt Maximum at any,time.
911 tilCZh&agtees'tt:`trrnls`h$bn eftcerg ey iixt`nsp'aatatiart
: trt S 11.TERMINATION AND BREACH '
tLCaGIC'ptroh�frits liundrtg;firewalls ftccatxti ,iatiitnutlltr tlF,ane$ek}i1 5ivt s at'thefFacSli .; A.UCCR and licensee agree that these terms and conditions are material inducements to the.
The a,%,of gasoline, flammables,poisonoW'sti stances,aitd hand:rnd'avtrer took are: — -
----- ._ – �ligan.=p# fi#sAgtiirsi;aifcltlrat fie Ili cac r i3f arty Dile cji tnrst�trfa?d provfst ?
lulled. 17r'Coraufliryriitfiin freim tliitc7trcYctormttst}re t5131dttttt. ,
- _ be a material breach entitling 1Tt;CR to terminate this Agreement without rrodce, aper Of
1.if a swimming pool is alrari,of the Facility,no one shall enter the paoi area unlriss a(ludlitine tar triols brearfics slialf'not be Eo}nstrred as waiver of any subsequent or othl! reak~hes.
tied lifeguard is suptzvl lug die roal`aiea:t G71`shifll;iii Gs sole cttsc'tetit)n,determine the g !)CCR rimy terminate this Agreement without tory liability upon ten(lii)days prior written
minimum qualifications far said iiftguar,d,which will generally be a inhiinitun of a RedIlli notice to Licelisee either 1)with cause or 2)upon a,de.terulination by UCCR,ink tkile ltfid
Cross Lifeguard Certificate. Swinnabig pools arl)CCR adult coiu`erence centers are"exempt; exclusive judgment, that the requirements of the State Fire Marshal, the Department of
from this condition. Swtnnning pools are generally available from Memorial Day weekend 1?lblic health acid Safe€ or an statute nate or regulation of Tiny federal s Stop,
thronlhrlrabor l)ay weekend,weather and tnallateu juice permitting:Availability at other tittles y' y g
imposes undue requirements or harrdship on UCCR. in such latter euents Taff
is at the discretion of the site Director.mid Is sttbjectto rliruige. '-by UF is§eetit UCCR shall befidCy refruiiied 3
i.iScerrseV will prohihn smoking erceiit ht dcsignatcd pli es grid shall w rrn alt"Persons of the "
hazards of indiscrimfnate'sisidkin at the I arils { en firLs`rte lye bttllt ool tnrfhe cft'' C. if the Facility is destroyed by;fire or::other rarse:os'ctv'S.a:datnagrt4 that#tis iclttenantwhie,
.. .. tY .. .. .. y... l? this Agreement nuty,in the discretictu_of UCCR,be terminated and Licensee shall have no
ilii rhea fell:wjiielt ftre_))ernilts lu the been stored. ft is undcrstooil thatlacensee and its, farther obligation hcrcunder.
participants mast comply,with all lawful orders rrfappropriate fire control officials g'
Use of vehicles at the,Facility is restricted to roads and parking areas designated by the Site 1 +In the event a legal prevaactl6iling
party
shall be merlin is hr-,over `o erthe n the tvailint}E alis
Director.Fostc�rl spr:txi linitis Shall be obeyed. Agreement, the previdling party shalt.be ort#i#teci to rc,cover from the Wan-prevailing party
those of its fees and costs incurred in the'proceerlltig wlticfiihe Finder of Fact shall,in its
once at tire.rac3lity,tits Lirensec.is required to participate in a brief orientation to ttCCR'sd
t
procedures led bsole discretion,apportion in its favor
s }:>3. r
safety regulations and emergency proy lite Site Director or designee,.. _ . .. .. i E.In die event a#cancellation by licensee; Licensee will bt;4tgseds�sr'ii'p��fri�tlt
USS HES—AND CPStS. t
Uuar ant+eed Nnimum Fee provided UCCR receives written notice of the termination na later.
Guaraafead A>l4ttkwm.Fee The Guaranteed Minimum Fee is Rased on the number Of ;::,than 90##prktpxa the event,or uccR re lli;dws the sdme heilitles"far the wind petffxl
persons gttatwantecd by"Licensee: It'wlll'be chatlled to Umisee even 3#fewerperrsonk use the; cif dpi at the same fee. UCCR agrees lo-W its best efforts to re license the Facility In this
Facility.than Licensee guaranteed,or IfLicensee terminates this Agr@einem with using " Nent. :If Ljc+�psee. . t*Agt'eeit gtwithtxut,"n ;as
t t0 amount tt2
the Facility as agreed. The t:n atnaunt of the Guaranteed MlntmMinimumYee will be paid aCanns r?#��'>g? es6, e FaCilitEr,jbeft,�§� ��"p�'
tiidated tGttna,es. Guaranteed it rintum Feel
if s. _...
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