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HomeMy WebLinkAboutMINUTES - 12172002 - C.138 .: .�. TO; BOARD OF SUPERVISORS .,,' '•.�' , Contra FROM: JOHN SWEETEN, County Administrator ! Costa DATE: DECEMBER 10, 2002 ,s County SUBJECT: 2002 ANNUAL. REPORTS FROM BOARD ADVISORY BODIES SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: RECEIVE 2002 Annual Reports submitted by the Crockett-Carquinez Fire Protection District's Fire Advisory Commissioners, Fish and Wildlife Committee, Hazardous Materials Commission, Affordable Housing Finance Committee, and the IHSS Public Authority. BACKGROUND: On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular and ongoing board, commission, or Committee shall annually report to the Board of Supervisors on its activities, accomplishments, membership attendance, required training/certification (if any), and proposed work plan or objectives for the following year, on the second Tuesday in December. Annual reports shall follow the following format and shall not exceed two typewritten pages: Advisory Body Name: Advisory Body Meeting Time/Location: Chair(during the reporting period): Staffperson (during the reporting period): Reporting Period: 1. Activities (1/2 page) II. Accomplishments (1/2 page) Ill. Attendance/Representation (1/4 page) IV. Training/Certification (1/4 page) V. Proposed Work Plan/Obiectives for Next Year (1/2 page) As the deadline has been only recently established, we expect that the annual reports will filter in over the next several weeks. These reports will be transmitted to the Board upon receipt and reminders will be sent advisory bodies that have not filed annual reports. CONTINUED ON ATTACHMENT: YES SIGNATURE: ❑ RECOMMENDATION OF COUNTY ADMINISTRATOR [-] RECOMMENDATION OF BOARD COMMITTEE ❑APPROVE [] OTHER SIGNATURE(S): ACTION OF BOARD ON , ua s', tet_ /.-7 APPROVED AS RECOMMENDED ® OTHER ❑ / VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND UNANIMOUS{ABSENT NONE ) ENTERED ON THE MINUTES OF THE BOARD OF AYES: NOES: SUPERVISORS ON THE DATE SHOWN. . ABSENT: ABSTAIN: ATTESTED ------------ DECRIM 17. 2002 Contact: GINA MARTIN(925) 335-1900 JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: STAFF, INTERNAL OPERATIONS COMMITTEE CHIEF CLERK OF THE BOARD OF SUPVS s i� By: , _- :_ % ��5._5� . Deputy+ December 6,2002 To:The Clerk of the Board Contra Costa County Board of Supervisors Enclosed find the Annual Report for the Year 2002 submitted by the Crockett/Carquinez Fire District Advisory Commission. Also enclosed are the affidavits signets by the Commissioners to attest to the viewing of the video presentations of the"Brawn Act and Better Governance Ordinance"and "The Ethics Orientation for County Officials". Respectfully submitted �& . (Bud)Burlison Commission Staff CROCKETT I CARQUINEZ FIRE PROTECTION DISTRICT ANNUAL REPORT ICOR YEAR 2002 ♦ NAME CROCKETTICARQUINEZ DIRE PROTECTION DISTRICT ADVISORY COMMITTEE ♦ MEETING TIME AND PLACE-7:00 P.M.ON THE THIRD THURSDAY OF EACH MONTH AT FIRE STATION#T$,746 LORING AVE.CROCKETT.CA 94515.REQUIRED PUBLIC NOTICE 19 TEMPORARILY POSTED AT TMS POMONA STREET ClIAMSER OF COMMERCE KIOSK. ♦ ELECTED CHAIRPERSON FOR YEAR 1002 WAS COMMISSIONER ANTHONY MACHADO.UPON CHAIRMAN MACHADO%DEATH,COMMISSIONER FILED MARIA WAS IILEECT90 TO FINISH THE TERM. s THE ELECTED STAFF PERSON FOR YEAR 1002 WAS COMMISSIONER BUD BURLISON. ACTIVITIES- FOR THE REPORTING YEAR 3902 THE ADVISORY COMMISSION CONTINUED TO WORK IN CONJUNCTION MATH THE CHIEF OF THE DISTRICT,CHIEF GERALD LITTLETON, AS AN OVERSIGHT BOARD FOR DISTRICT FINANCIAL EXPENDITURES,DISTRICT OPERATIONS,MAINTENANCE AND CONSTRUCTION OF THE DISTRICT PHYSICAL CAMPUS FIND FACILITIES AND PREVENTATIVE MAINTENANCE FOR DISTRICT EQUIPMENT.THE ADVISORY COMMISSION CONTINUES TO ACT AS A CITIZEN REVIEW BOARD FOR COMMUNITY FIRE HAZARD ABATEMENT ISSUES AND COMMUNITY FIRM PROTECTION ISSUES.VMS COMMISSION HAS ASSISTED THE HSIONSORING EAST SAY HABITAT FOR HUMANITY PROJECT BY MAKING AVAILABLE THE UPSTAIRS TRAINING FACILITIES AT 746 LORIN*AVENUE FOR THEIR MONTHLY MEETING USE. ♦ ACCOMPLISHMENTS w FOR THE REPORTING YEAR 2903 THE ADVISORY COMMISSION HAS ACCOMPLISHED THE ONGOING OVERSIO14T AND DOCUMENTATION OF THE SEISMIC REETNOVIT CONSTRUCTION WORK BRING PERFORMED AT FIRS STATWH#TS AT 94313 FLORA ST.IN CROCKETT.THE CONSTRUCTION DOCUMENTATION PERFORMED BY THE COMMISSION INCLUDES PROJECT DELAYS AND CONTRACTOR ABSENCES ON THE PROJECT FOR THE YEAR 1902.THE COMMISSION SUPPORTED THE MORALE AND FUND RAISING ACTIVITIES OF THE CROCKETT I CARQUINEZ FIREFIGHTERS ASSOCIATION AND CONTRIBUTED FUNDS FOR THE DISTRICT FIREFIGHTERS TRAINING FUND. ♦ ATTEENDANCOR#EPRESE3ENTATION-THE CROCKETT CAROUINIIZ FIRE PROTECTION DISTRICT"IS REPRESENTED BY THE FOLLOWING APPOINTED COMMISSIONERS; APPOINTEE i------TERM EXPIRES 12/31/2002 MR.DUANEE(BUD)BURLISON-384 SOWARDS ST.CROCKETT CA,04825 "POINTER 2.a... TERM EXPIRES 1213912002 MR.DON ROBINSON-99 8 AVE.(P.O.BOX 6)PORT COSTA CA,94569 "POINTER 3----- TERM EXPIRES 1113112902 MR.FRANK 09HIM11RO-1315 ROSE ST.CROCKETT CA,94518 APPOINTEE 4— TERM EXPIRES 921311200.3 MR.HANK TRIOLIA-1538 POMONA ST.CROCKETT CA,84815 APPOINTEE 5---- TERM EXPIRES 12/3111004 MR.FRED MARIA-----505 EDWARDS ST.CROCKETT CA,94825 PAGE 1 ♦ ATTENDANCE AT SCHEDULED MEETINGS IS REGULAR AND NO UNEXPECTED LACK OF QUORUM HAS RESULTED IN CANCELLED MEETINGS.TMD JULY,2002 MEETING WAS CANCELLED BY PRIOR MAJORITY VOTE BY THE COMMISSIONERS DUE TO CONFLICTING VACATION SCHEDULES.THE COMMISSION HAS EXPERIENCED NO PUBLIC INPUT DURING THE MEETINGS FOR THIS REPORTING YEAR.THE STAFF MEMBER OF THE ADVISORY COUNSEL MAS REPRESENTED AND REPORTED FOR THE COMMISSION AT LOCAL COMMUNITY CHAMBER OF COMMERCE ACTIVITIES.COMMISSION MEMBERS HAVE ATTENDED MEETINGS Oft THIN CROCKETT COMMUNITY FOUNDATION TO SUPPORT DISTRICT GRANT REQUESTS AND AS REPRESENTATIVES Of TILE COMMUNITY. ♦ TRAINING i CERTIFICATION-THE MAJORITY OF THE MEMBERS Of THE ADVISORY COMMISSION NAVA PAST EXPERIENCE IN FIRE SUPPRESSION AND PREVENTION AND WERE CERTIFIED AS FIREFIGHTERS.THERE ARE RETIRED OFFICERS OF OTHER DIRE AGENCIES AND ACTIVE LAW ENFORCEMENT OFFICERS AS MIEMBERS OF THE COMMISSION.THERE ARE ALSO RETIRED PUBLIC UTILITY SUPERVISORS AND MUNICIPAL GOVERNMENT PUBLIC WORKS MANAGERS AS MEMBERS OF THE COMMISSION,DEMONSTRATING A WIDSE ARRAY OF EXPERIENCE FOR THE IIENEFIT OF THE DISTRICT.THERE ISI ALSO A COMMISSION MEMSER CERTIFIED BY TIME CALIFORNIA SPECIALIZED TRAINING INSTITUTE AS Ali EMERGENCY OPERATIONS CENTER(EDC)OPERATIONS MANAGER FOR EARTHQUAKE AND FLOOD EMERGENCIES. WORK PLAN 1 OBJRICTIV98 FOR YEAR 2003-CONTINUE ADVISORY COMMISSION OVERSIGHT PROGRAM FOR THE DISTRICT FINANCIAL AND OPERATIONAL ACTIVITIES WITH REGULAR MEETINGS AND CONFERENCES WITH THE DISTRICT CHIEF AND OTHER DISTRICT OFFICERS.CONTINUE TO MONITOR AND DOCUMENT CONSTRUCTION ACTIVITIES POR THE SEISMIC RETROFIT OF FIRE STATION#79.ASSIST WITH ANY REQUESTED PARTICIPATION IN POST CONSTRUCTION MATTERS PERTAINING TO THE STATION 79 RETROFIT PROJECT. CONFER WIT"DISTRICT OFFICERS TO DETERMINE FEASIBILITY OF TRAINING MEMBERS OF THIN ADVISORY COMMISSION FOR LOCAL NISIONBORMOOD EMERGENCY RESPONSE ACTIVITIES FOR LOCAL EARTHQUAKE EMERGENCIES.CONTINUE TO ASSIST THE DISTRICT FIREFIGHTERS ASSOCIATION IN THEIR FUND RAISING ACTIVITIES AND EVENTS AND CONTINUE TO PROVIDE OVERSIGHT AND ASSISTANCE TO THE DISTRICT ADMINISTRATION WHEN REQUESTING GRANT FUNDING FROM THE CROCKETT COMMUNITY FOUNDATION AND OTHER GRANTING AGENCIES. PAGE 2 Certification (Member of County Advisory Body) By signing below, I certify that on //ZZ ! L� 2 , I watched the entire video training tape: "The Brown.Act and Better Government Ordinance- What You Need to Know as a Commission,Board,or Committee Member," By signing below, I certify that on !t' a,,' , I watched the entire video training tape: "Ethics Orientation for County Officials." (Name of Member of Advisory Body) (Date) ,return this Certification to the chair or stu ff of your advisory body. Your Certification that you have completed these training activities will be included in your advisory body's annual report to the Board of Supervisors. The chair or staff f�'to your advisory body mast keep all certifications on file. H--tBRh+A ltMSCEra.wr-d Mr.Don.Robinson Certification (Member of County Advisory Body) By silting below, I certifV that on fd ?�matched the entire video training tape: "The Brown tact and.Better Govenurient rd ce-What You.Need to Know as a Commission, Board, or Committee Member." By signing below,I certify that on //01/Z./ d�Z-y, I watched the entire video training tape. " ti Orientation I-,' r County Of cigas.' "Name of Member of Advisory Body) FDate Return this Certifica;ion to the chair orstalf of`yoar advisory body, Your Certi ution that you have completed these training activities will be included in your advisory body's annual report to the Board of*Supertiisors. The chair or staff fl`to,)our-advisory bo4v must keep all certifications onfile. w Frank 4chinm Cerfi cation (Member of County Advisory Body) By signing below, I certify that on f C';�-- ,I watche€l the entire video training tape: "The Brown Act and Better Government Ordinance-VIhat You Need,to Know as a Commission,Board, or Committee Member." By signing below, I certify that on r�,�fir` - I watched the entire video training tape: 'Ethics Orientation for C'Limy Officials." (�3axne��h�e�xaher of advisory 13ody� (I7ate� Return this Cer tt� I ation to thx chair or staff vf your advisory body. Your Certaf cation that you have corrttj eted these training activities will be included in your advisoty body's annual report rt ttt the Baur q)'Supervisors. Thechairorsiaff'to your advisory body must keep all certifications onfile. H-HANACT14r»$ceMkrd Mr.Henry J.Triglia Certification (Member of County Advisory Body) By signing below, I certify that on I watched the entire video training tape: "The Brown Act and Better Government Ordinance- what You?deed to Know as a Commission, Board,or Committee Member." By signing below, I certify that on ' I watched the entire video training tape: x` thze:s Orientation for County Officials. ('Mame ofIcer . Adv' ory Body) (Uat Return this Certification to the chair or staff Qf your advisory body. Your Certification that yore have completed these training activities will be included in your advisory body's annual report to the.Board of Supervisors. The chair or staff f oto your advisory body must keep all certifications on file. H.IBRNAcr if9Cerr.xfet Mr..Duane H.(Bud)Burlison Certification (Member of County Advisory Body) By signing below, I certify that onI watched the entire video training tape: "The Brown Act and Better Government Ordin ce-What You Deed to Know as a Commission,Board, or Committee Member." ��rr By signing below, I certify that on d- I watched the entire video training tape: "Ethics Orientation for County Officials." (Xame of N, ofAdvisory Body) (Date Return this Certification to the chair or staffof your advisory body. Your Cert fication that you have completed these training activities will be included in your advisory body's annual report to the Board of Supervisors. The chair or staff to your advisory body must keep ail certifications onfile. H::BRNACTulwgcerr.%Td Advisory Body Name: Contra Costa County Fish and Wildlife Advisory Committee (FWC) Meeting;Time/Location: Every third Wednesday,at County Public Works Dept. Chair: Brett Morris Staff Persons: John Kopchik and Kae Ono(Community Development Department) Reporting Period: From January 2002 to December 2002 1, Activities Every year FWC distributes the Fish and Wildlife Propagation Funds. RFPs are sent to interested individuals in October/November. Proposals are due on the last day of the year. FWC also hosts a BBQ gathering function with fish and wildlife related law enforcement officials. The purpose of the gathering is to facilitate a discussion among the law enforcement entities that regulate fish and wildlife related activities. This year's gathering was the third annual event. FWC plans to continue facilitating the event next year. Other activities that we participate in are field trips and inviting speakers. 2. Accomplishments o Awarded total of$9995 from the Fish and Wildlife Propagation Funds for three projects a Restoration of San Francisco Estuary Steelhead and Salmon Study Project--Center for Ecosystem Management and Restoration(CEMAR), • Monarch Butterfly Rearing and Education Project--Carquinez Regional Environmental Education Center(CREEL)and o Native Grass Revegetation Project—Mount Diablo Audubon Society. o Hosted a BBQ gathering to discuss wildlife related law enforcement issues in the County. Included in the participants were County wardens,judges,staff from Board of Supervisors' offices,staff`from State Department of Fish and Game,State Fish and Game Commissioner, interested individuals,among others. o Field Trip to the Co-Part Auto facility in Martinez. The FWC was involved with reviewing Co- Part's construction plans in 2001. This field trip took place to make sure that Co-Part was in compliance with the environmental regulations. o Created a sub committee of the FWC that works on creating a brochure that addresses methods to help people deal with wild animals in urban environment. FWC plans to publish the brochure in 2003. Invited several speakers to facilitate discussions on wildlife issues in Contra Costa County: n Christina Batt(Muir Heritage Land Trust)on the update on acquiring the Praxis property at the mouth of Walnut Creek, a Mo Pazooki from CalTrans regarding the mitigation plans for the Benicia Bridge project. a Ed Meyer from the Contra Costa County Agricultural Commission,regarding the proposed Integrated Pest Management policy that is being formulated by the County, o John Kopchik from the Community Development Department,regarding updates on the Contra Costa Advisory Committee on Open Space Funding, o Karl Malamud-Roam from the Contra Costa Mosquito&Vector Control District regarding efforts of the District related to preservation of fish and wildlife in the County, o Roberta Goulart from the County Community Development Department regarding ship channel navigation projects in the County, o Crary Bogue from the Contra Costa Times regarding current fish and wildlife related topics that are emphasized by CC Times and o Bob Wisecarver from a sub committee of the City of Walnut Creek Park and Recreation Department regarding potential improvement of the nature pond at Walnut Creek's Heather Farm Park. © Watched two videotapes: "The Brown Act and Better Government Ordinance"and"Ethics Orientation for County Officials". o Facilitated interview sessions with people who submitted applications for the expired seats(two At-Large seats and one Alternate-To-At-Large seat). It is expected that the FWC will have the final decision on who will be serving on the seats at the December 18`h meeting. 3. Attendance/Representation Currently; three seats are expired(two At-Large seats and one Alternate-To-At-Large seats). New applications were submitted for these positions and an interview tools place on November 20`x'and another one will take place on December 18�to select three individuals for the seats. Level of participation is increasing. Currently,the sub committee for creating the wildlife brochure,as described above,meets every month. Two Committee members are also involved with helping the sub committee of the City of Walnut Creek Park and Recreation Department. Also,all Comrnittee members are very current with the fish and wildlife related issues in the County. They share information at the monthly meetings,which often become agenda items for future meetings. A quorum is always present at the meetings. In 2001 and 2002,no meetings were cancelled due to absenteeism or any other reasons. 4. Training/Certification None 5. Proposed Work Plan/t3b}actives for Next Year o Monitor and advise the Board on projects that may affect fish and game resources in the County. This is an on-going activity. o Develop policy recommendations on fish and wildlife issues. Gary Bogue from the Contra Costa Times told the FWC in 2001 that many people who write to the Contra Costa Times do not know how to deal with wildlife in urban settings. FWC is in the process of creating publications that would explain to new homeowners how to live with wildlife in urban settings. FWC plans to print out publications in 2003 and to research creating a policy that would enable to distribute this publication to new homeowners. o Create a brochure that describes ways to deal with wildlife in urban settings. Sub Committee members meet every month to work on this subject. FWC plans to allocate some funds to print this document. o Make recommendation to the Board of Supervisors for the appropriation of funds from the Fish and Wildlife Propagation Fund to support fish and wildlife projects in the community. The RFP for the 2002/2003 FW Propagation Fund was sent in November. This year,RFPs were sent to more than 300 individuals,much larger than that of previous years. FWC will review the submitted applications at the January and February meetings. It will make a recommendation to the Board of Supervisors in March/April. o Plan an all-day workshop on current wildlife conditions in the County in 2003/2004. In 1999,the FWC conducted a Symposium on watershed management,which later became the Contra Costa Watershed Forum. Staff from the Community Development Department facilitates bi-monthly meetings. The number of people who regularly came to the Forum meetings is more than 30. Some of the FWC members are actively involved with the Forum.The workshop that is planned in 2003/2004 will be designed to educate County residents about the current status of the environment that they live in. Discussions on the decrease in certain fish and other animal populations,possible causes of the environmental destructions and possible solutions for the future may be included in the workshop. 12/09/02 MON 12:31 FAX 510 934 8277 001 Certification (Member of County Advisory Body) By signing below, Y certify that on r -2. T watched the entire video training tape: "The Brawn Act and Better Government 6rdin ce-What You Need to Know as a Commission, Board, or Committee Member." 4Mr ow, I certify that on t'L/ , G watched the entire video training to ion for County Officials.' / /_e) ' Advisory Body) (Date 7Return this Certification to the chair or staff'of your advisory body. Your Certification that you have completed these training activities will be included in your advisory body's annual report to the Board of Supervisors. The chair or stuff to your advisory body must keep all certifications on,f 7e. X:tBRN+t CI'Ynr�cert,r fix! Dee Cls 02 04: 36p Watershed HQ 8252548320 ��Jp P()tr�y2 C erti .cation (Member of County Advisory Body) By signing below, I certify that on ,I watched the entire video training tape: "The Brown Act and Bette- Government brcjjjfaxxce.What You Need to Know as a Commission,Board, or Committee Member," By signing below, I certify that on I watched the entire video training tape: "Ethics Orientation for County Officials.", Oanmliof�Micm�ber of Advisory Body) (Date) Return this Certification to the chair or staff of your advisory body. Your Cert f cation that you have completed these training activities will be included in your advisory body's annual report to the Board of Supervisorv. The chair or staff to your advisory body must keep all certifications onfile, CSC"' ,F_+ A r�A Certification (Member of County Advisory Body) By signing below, I certify that on iD-tjp-02.. ,I watched the entire video training tape. "The Brown Act and Better Government Ordinance-What You Meed to Know as a Commission, Board, or Committee Member." By signing below, I certify that on L L - - .,,I watched the entire video training tape: "Ethics Orientation for County Officials." (Name of Member of Advisory Body) (Date) Return this Certification to the chair or staff of your advisory body. Your Certification that you have completed these training activities will be included in your advisory body's annual report to the Board of Supervisors. The chair or staff to your advisory body must keep all certifications on,file. X:IBRIvIc°�trngrrr.wpd Certification (Member of County Advisory-Body) By signing below,I certify that on 2 I watched the entire video training tape: "The Brown Act and Better Govemrn t Ordinance-What You Need to Know as a Commission, Board,or Committee Member." By signing below,I certify that on /4D/31/02- ,I watched the entire video training tape: "Ethics Orientation for County OffiPAr cials.' (Nine d�l4Lember of'�A�cl�vis rY Body) {Date} Return this Certification to the chair or staff f�'of your advisory body. Your Certification that you have completed these training activities will be included in your advisory body's annual report to the Board of Supervisors. The chair or staff to your advisory body must keep all certifications on file. t/:St�Bt vt cnrrr:,g�rt.Kgset Cerffication (Member of County Advisory Body) By signing below, I certify that on 6Cr 14C�watched the entire video training tape: "'The Brown Act and Better Government Ordinance-What You Need to Know as a Commission,Board, or Committee Member." y s` ing , I certify that on 1V,0 -20: �;2, I watched the entire video training fi e: t c 'tori nt o for County Officials." :42 1:k� ame ofMem er of isory Body) {Date} Return this Certification to the chair or staff of your advisory body. Your Certification that you have completed these training activities will be included in your advisory body's annual report to the Board of Supervisors. The chair or staff to your advisory body must keep all certifications on file. tt:te7txscnrr��crrr.x�xt NOV 25 AK tot 1 Certification (Member of County Advisory Body) By signing below,I certify that on a, rL �, ::�>;=v,:�- ,I watched the entire video training tape: "The Brown Act and Better Government Ordinance-What You Deed to Know as a Commission, Board,or Committee Member." By signing below,I certify that on t( 2oo;- ,I watched the entire video training tape: "Ethics Orientation for County Offici is=' (a 06b S- 7114c�.Z.:), �- � (Name of Member of Adt vi Q Body) (bate) 4.rP�l.a4�` {y1Y I 7 �.Yt�Id �. i Return this Certification to the chair or staff of your advisory body. Your Certification that you have completed these training activities will be included in your advisory body's annual report to the Hoard of Supervisors. The chair or staff to your advisory body must keep all certifications on file. X:18RNACT Urngstrt.xgxl Certification (Member of County Advi o Body) 6N .— By signing below, I certify that on I watched the entire video training tape: "The Brawn Act and Better Government Ordinance-What You Deed to Know as a Commission, Beard, or Committee Member." I By signing below, I certify that on 11 L02 I watched the entire video training tape: "Ethics Orientation for County Officials. 3 r�of I�dternbe� ' f Advisory Bo ) (Date) ZZO/0 ----r Return this Certification to the chair or staff of your advisory body. Your Certification that you have completed these training activities will be included in your advisory body's annual report to the Board of Supervisors. The chair or staff to your advisory body must keep all certifications on file. WB)WAC7VM *pd Certification (Member of County AdvisoryBody) By signing below, I certify that on — 2.0— I watched the entire video training tape: "The Brown Act and Better Government Ordinance-What You Deed to Know as a. Commission,Board, or Committee Member." By signing below, I certify that on IL- z-,-,- o I watched the entire video training tape: "Ethics Orientation for County Officials." (Name of Member of Advisory Body) (Date) Return this Certi/Icaticn to the chair or staff of your advisory body. Your Certif cation that you have completed these training activities will be included in your advisory body's annual report to the,Board of Supervisors. The chair or staff f,�to your advisory body must keep all certifications on file. 02 NOVFFi 5: 07 Certification (Member of County Advisory.Body) By signing below, I certify that on I watched the entire video training tape: "The Brown Act and Better Government Ordinance-What You Meed to Know as a Commission,Beard, or Committee Member." By signing be ;,,I certify that on t i ce + ,I watched the entire video training tare: "Ethics C3ripnt tion fbr County Officials." ame of Member of Advisory Body) {Date) .Return this Certification to the chair or staff of your advisory body. Your Certification that you have completed these training activities will be included in your advisory body's annual report to the Board of Supervisors. The chair or staff to,your advisory body must keep all certifications on f le. Certification (Member of County Advisory.Body) By signing below, I certify that on 1V I 6/0-� ,I watched the enure video training tape: "The Brown Act and Better Government{ordinance-What You breed to Know as a Commission,Board, or Committee Member." By signing below, I certify that on i; f �' �U ,Z watched the entire video training tape: "Ethics Orientation for County Officials." Narne of Member of Advisory Body) (Date) v Return this Cendcation to the chair or staffof your advisory body. Your Certiftcation that you have completed these training activities will be included in your advisory body's annual report to the Board of Supervisors. The chair or staff to your advisory body must keep all certifications on file. H.tBANA Crimpen,i4rd __ Certification i+cation (Member of County Advisory Body) By signing below, I certify that on C u , I watched the entire video training tapes "The Brown Aot and Better Government Ordinance-What You Deed to Know as a Commission, Board,or Committee Member." r 1 By signing below, I certify that on Il -k ,I watched the entire video training tap `IE s Orientation for County Officials." (N of Member of Advisory Body) (Date) a _r>44 w r Return this Certification to the chair or staff of your advisory body. Your Certification that you have completed these training activities will be included in your advisory body's annual report to the Board of Supervisors, The chair or staff to your advisory body must keep all certifications on file. H:t$RNACr onjcert.xpd DRAFT Advisory Body Name: Hazardous Material Commission Advisory Body Meeting: Time/Location: 4{h Thursday of Odd-Numbered Months, 4:00 PM—6:00 PM, 2477 Arnold Industrial Way, Concord Chair: Leslie Stewart, League of Women Voters Staffperson: Michael Kent, Contra Costa Health Services Reporting Period: January—December, 2002 Activities The Hazardous Material Commission's four major goals in 2002 were to: 1) Review the Industrial Safety Ordinance. 2) Implement the County's Environmental Justice Policy with the GAO's office and County Departments. 3) Develop a Drug-lab Clean-up policy with the Hazardous Materials Programs. 4) Develop an accidental release activities checklist. Accomplishments In December of 2001, the Commission was asked by the Board of Supervisors to review four proposed amendments to the County's Industrial Safety Ordinance. The Commission chose to use this opportunity to also conduct a comprehensive review of the ordinance. The Commission and its two sub-committees met eleven times during 2002 to discuss these proposed amendments and to comprehensively review the ordinance. On July 23, 2002,the Commission prepared their recommendations to the Board of Supervisors on the proposed amendments. At that same time they made 6 additional recommendations to change the ordinance or its implementing guidelines. On December 3, 2002 the Beard of Supervisors voted to endorse the Commission's recommendations. The Hazardous Materials Commission developed an Environmental Justice Policy that was adopted by the Board of Supervisors on October 24, 2000. At that time,the Board directed the Hazardous Materials Commission to work with the CAD's office and County Departments to implement the policy. In 2001 and in the first quarter of 2002,the Commission oversaw the development and hiring of an Environmental Justice Coordinator position to facilitate the implementation of the policy. Since April,the Operations sub-committee of the Commission has been meeting with the Environmental Justice Coordinator on a monthly basis to receive updates on her activities and to give guidance. This project will be completed in the second quarter of 2003. The Commission is very concerned about the potential exposures and health effects to current and future residents of homes,hotel rooms and ether dwellings that have been used to manufacture illegal drugs,most notably methamphetamine. So far in 2002,the Hazardous Materials Programs has responded to clean up 26 illegal drug labs. The Commission believes that Contra Costa County must have a stringent policy in place to ensure that premises that have been used as drug labs are adequately inspected, assessed and remediated before they are reoccupied. Throughout the first half of 2002, the Planning and Policy Development sub-committee of the Commission researched various polices in place elsewhere that attempt to accomplish these goals. In August of 2002, the Commission asked the Board of Supervisors to direct the Hazardous Materials Programs and the Building Inspection Department to develop a drug lab clean-up policy, and to report monthly on their progress to the Commission. The Commission has received these monthly briefings, and has reviewed the draft policy that was developed. The Commission will continue to oversee the development of the policy until it is adopted next year. While the Commission does not have direct over-site authority over the incident response activities of the Hazardous Materials Programs and the use of the Community Warning System,they are concerned with the policies that govern these activities. To that end, in mid-2002, the Commission developed a checklist to evaluate the implementation of the various steps of responding to a Level 3 incident(an incident in which the siren system and CAN system are activated). This checklist has been applied to one Level 3 event so far in 2002. The Commission hopes that applying this checklist to a series of Level 3 events will eventually aid them in identifying possible areas of concern in the policies that govern the use of the Community Warning System. Attendanc e/Representation The 13-member commission has members from organized labor, environmental groups, industry,cities,environmental engineering firms and the public at large. The commission has membership from all regions of the County. All seats on the Commission were occupied this year. The Commission held 7 meetings this year, as well as 10 meetings of the Operations sub-committee and 10 meetings of the Planning and Policy Development Committee. Six of the seven full Commission meetings obtained a quorum,with an average of 11 of the 13 members or their alternates being present at those meetings. Trainingl Certification No training or certification was provided or conducted. Proposed Work Plan/Obiectives for Next Year Next year the Commission intends to continue implementing the Environmental Justice Policy, developing the drug-lab clean-up policy, and evaluating additional Level 3 incidents using the checklist they developed.New goals they intend to meet are to evaluate policy options around dioxin reduction strategies,Household Hazardous Waste collection options, and MTBE replacement in gasoline. The Commission will also respond to any requests from the Board of Supervisors and continually evaluate emerging issues. Advisory Body Name: Affordable Housing Finance Committee(AHFQ Meeting time: Annual meeting in late March additional meetings as needed Location: Central County,tyRically the Contra Costa Transportation Authority Staff: Dara Douglas,Community Development Department Reporting period: 2002 I. Committee purpose The AHFC committee works with the Community Development Department to develop recommendations for the Board of Supervisors concerning the allocation of Community Development Block Grant and HOME Investment Partnership Act funds among eligible affordable housing programs and projects in the County. Currently, the County receives an annual allocation of approximately$4.5 million in funds for affordable housing development. II. Activities/Accomplishments The AHFC committee met three times in 2002: + March 19: Agenda included consideration of$1,000,000 request for Community Development Block Grant(CDBG) funds and presentation of the Analysis of Impediments for Fair Housing Choice. • March 27: Agenda included consideration of$5,190,000 in requests for CDBG and HOME Investment Partnership Act(HOME) funds for FY 2002/03 funding. + December 3: Agenda included consideration of$2,875,291 in requests for CDBG and HOME funds from the Housing Development Assistance Fund. III. Attendance/Representation There are nine members on the AHFC, representing the cities, the County, and the community. There are three current vacancies, including one of each type listed above. The AHFC has voted unanimously to recommend the Board re-appoint Irene Alonzo-Perez to a new three-year term as a County representative. Recruitment is underway for the other vacancies. The committee has a good balance of men and women. Minorities are also represented. Attendance is generally 100 percent and there was a quorum at all meetings in 2002. IV. Trainina/Certification Committee members were provided with a copy of the Board Advisory Body handbook and were instructed to watch both the conflict of interest and the Better Government Ordinance/Brown Act videos. Members are submitting their certifications confirming they watched both videos. V. Proposed Work Plan/Objectives for Next Year The work plan and objectives for 2003 are unchanged from the committee purpose statement. REPORT TO CONTRA COSTA COUNTY BOARD OF SUPERVISORS Name: Contra Costa County IHSS Public Authority Meeting: 1:00 to 4:00 p.m. the third Tuesday of every month 1350 Arnold Drive, Conference Room Chair: Paul De Mange, Acting-Chairperson: December 2001 through March 2002 David Thayer, Chairperson: April 2002 through November 2002 Staff: Eldon Luce Report Period: December 1, 2001 — November 30, 2002 1. Activities: Outreach to IHSS Recipients — Sent notice of reduction in Share of Cost to Senior Centers, Residential facilities, and all IHSS recipients. Olmstead Decision— Kept informed of statewide and local activities to implement the Olmstead Decision Mandated Reporting of Abuse of Elders and Dependent Adults — Reviewed activities of Contra Costa, San Mateo, and Santa Clara Counties regarding notification of IHSS providers about requirement to report suspected or observed abuse Background Checks of Providers— Considered the issue of criminal background checks for all providers 11. Accomplishments: Collaborated with IHSS, Payroll, and Public Authority Staff to develop and send a Consumer Satisfaction Survey. Mailed to 5,600 consumers on November 26th. Coordinated a Consumer Conference in July: conference was attended by 58 Consumers, 10 Providers, 12 Presenters, and 20 exhibitors and interested others. Published 4 issues of a Newsletter, "News and Views'; Newsletter was mailed to all 5,600 IHSS consumers and 4,6001HSS providers Established Standing Committees and Sub-Committees in accordance with Brown Act and Better Government Ordinance, e.g. meeting notice, committee purpose, membership, appointment and terms Directed Public Authority Staff to include information about mandated reporting of elder and dependent adult abuse in all enrollment packets sent to "new" providers. III. Attendance/Representation: State law, regulations and County Ordinance specify an 'I 1 member Advisory Committee appointed by the Board of Supervisors. No fewer than 50 percent of the members shall be individuals who are current or past users of personal assistant services paid for through public or private funds or recipients of services of In Home Support. The Advisory Committee started the year 2002 with 10 members. During the year there have been 3 resignations for health reasons and 1 member who failed to attend 5 meetings in a row. One additional member was appointed, leaving a current membership of 7. Meetings could not be held in 4 months because of lack of a quorum. IV. Training/Certification: The Advisory Committee has heard presentations on the following topics: 1. Rubicon 24/7 Urgent Care Program by Bessanderson McNeil, M.P.H. 2. Brown Act Requirements by Andrea Cassidy, County Counsel 3. Prosecution of Elder Abuse Cases by Dana Filkowsky, Dep. D.A. 4. Adult Protective Services by Abby Schofield, APS social worker V. Proposed Werk Plan: The goals of the Public Authority for year 2003 are to; 1. Convene a facilitated retreat to focus on how to increase the effectiveness of the Advisory Committee 2. Stay informed on issues affecting individuals who are elderly or who have a disability 3. Provide input during Labor negotiations with the Contra Costa County and SEIU Local 250 4. Provide Input to annual Pubic Authority Budget 5. Study the responses of the Consumer Satisfaction Survey and develop any appropriate recommendations. 6. Convene separate consumer conferences in East, Central, and West County 7. Continue to work collaboratively with IHSS and other County Departments Prepared b �='�r ' '` Date ` p y Fran Smith, Interim Director