The URL can be used to link to this page

Home My WebLink AboutMINUTES - 12102002 - C53 TO: ' BOARD OF SUPERVISORS Contra Yq FROM: INTERNAL OPERATIONS COMMITTEE - Costa DATE: DECEMBER 10, 2002 li o u n t SUBJECT: STATUS OF IMPLEMENTATION OF THE MULTI-LANGUAGE CAPABILITIES OF THE COMMUNITY ALERT NETWORK EMERGENCY TELEPHONE NOTIFICATION SYSTEM SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: ACCEPT status report on the implementation of the multi-language capabilities of the Community Alert Network emergency telephone notification system, and DIRECT the Health Services Department to report back to the Internal Operations Committee with an update in April 2003. BACKGROUND: The Internal Operations Committee was asked by the Board to receive updates from, and provide additional direction to, the Health Services Department on the status of implementing the multi-language capabilities of the Community Alert Network. On March 5, 2001 the Committee received a status report and directed Mr. Pascalli to return to the Committee in May 2001 with a work plan that identified the steps needed to be taken to finish the multi-language messaging project by January 2002. The Committee also requested that a staff member in the Hazardous Materials Program be designated as a primary contact on this project, and that affected cities and the Air Quality Management District be contacted for possible financial support of the project. The Health Services Department worked with the community and affected agencies on this project throughout the year, and provided updates to the Internal Operations Committee in March, May, August and December 2001 on its progress. Funding commitments were received in the amounts of$100,000 from the California Air Resources Board and $40,000 from the Bay Area Air Quality Management District Board. Acquisition of this funding has enabled the Department to proceed with the multi-language pilot project involving the Laotion community. In December 2001, a Project Coordinator was selected with the assistance of the Laotion Organizing Project. CONTINUED ON ATTACHMENT: YES SIGNATURE: ` -------------_-___._-___.__..,._..._---------------------------------___-_---__ .�------ RECOMMENDATION OF COUNTY ADMINISTRATOR 2/'RECOMMEN . T N OF BOARD COMMITTEE APPROVE OTHER • - i SIGNATURE( S): MARK DeSAULNIER '� ".AYLE kUILkEMA _____-_---_-__________---_ __ -_-_. _-_----_--------------------------------------- ------ _______---_-_-_--- ACTION OF BOARD ON_DECEMBER 10 ,_2 0 0 2 APPROVE AS RECOMMENDED X OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN X UNANIMOUS(ABSENT T 7 ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED DECEMBER 10 , 2002 CONTACT: JULIE ENEA (925)335-1077 JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: INTERNAL OPERATIONS COMMITTEE STAFF LEWIS PASCALLI,HAZMAT PROGRAM MANAGER LAOTION ORGANIZING PROJECT,FAX(510)236-4572 _ ,DEPUTY 4!�'59 Multi-Language Capabilities of the CACI System December 10, 2002 internal Operations Committee Page 2 On March 4, 2002, Mr. Kent provided a draft workplan developed by the new Project Coordinator, Phaeng Toommaly. The immediate goals for the project in March were to complete the workplan, hire and train outreach workers, develop a database for managing the information collected through outreach efforts, and develop outreach materials. Can December 2, 2002, Ms. Toommaly prepared and presented the attached status report to our Committee, including an updated workplan. Ms. Toommaly indicated that data had been collected from 421 households thus far, and that a CCTV grant had been obtained to produce outreach videos in multiple Laotion dialects. Mr. Kent indicated that members of the community were also advised that they might be contacted for additional information on health-related issues. Mr. Pascalli indicated that outreach in the Lao community would be conducted on multiple issues in an effort to assess and better meet the particular needs of the community. 5Y Laotian Community Emergency Response Project Progress Report December 2, 2002 Project Summary: The Laotian Community Emergency Response Project officially started in May of 2002. The original timeline projected the initiation date in April of 2002. However, the hiring process delayed the start date of the program. Four Community Outreach Workers were hired in May of 2002. The project coordinator had previously been hired in February. The orientation for the Community Outreach Workers began with weekly meetings, toxic chemical training, computer training, and training from CAER. The orientation, training process,meetings with various community leaders, translation of necessary documents such as advertisement and educational materials, and practicing presentation skills were completed in May, June, and July. The staff spent the month of August meeting,planning, preparing and practicing for presentations and home visits. The months of September, October, and November were spent conducting workshops and home visits to collect data. These three months have also been used to work on a proposal to CCTV to create a training video in all four Laotian languages and to develop an emergency procedure poster. We are currently focusing on data collection. This should be completed by end of January. Then we will test the system, develop a method for maintaining the system and evaluate the project. 7 d] „lit la ku 5Y t h dt'� w§ v « t t€v "Ito p a, s Ito fa �x` X 0 t+ ( t �MF'� ki` ad�7;, d#{1`�$t r ... > � '.v.1 7 t '" r e.a i,#ry�g� a i. 4 �,li�'r ea 3�r #a�t �' ��trL i"k�: �'� h 'h �1�" i -;• �.k$ t rx k sr'� VV y1 *; ' .� rpt r}�`., r " �5,�... �yyy ryry ~S a.�u,1 f +,* 3 s 'a'•.x 9 7`�.:i.,s.Yp ai f r�,m" °s:agti r x r EM T_ ,� y��OJ Al Il �GiiP D �? a '€i ICr i t ip 4 � I : a Iq 1 I t..ia r j'�s'J lua r t w t'. ,■ryf�fy� II h i� t�1.,! �(nn€ t iJ �'n ! r t i'#.r� 1h+ � iDmped f r 5lu �. 7}f Jpr a t{`t G 1 ti `€1kl e.ktt 1,i1 !i r ,..,�. ti,.�,, v u� ale",dir71�� rir"€. F� :•i - *�S February 1-3 Hire Project Coordinator 1/1/2002 2/1/2002 2002 4 Outreach to Laotian Organizations 2/28/2002 March 5 Conduct interviews/dire outreach workers 3/30/2002 5/5/2002 2002 6 Select candidates/Process contracts 7 Write Letters to the Laotian Organizations 8 DeveloR databases stem April 2002 9 Orientation for Outreach Workers 4/30/2002 5/30/2002 10 Train Outreach workers in data collection 11-12 Develop Educational/Advertising Materials May 2002 13 Determine proper database system format 5/30/2002 On-going 14 Design data collection page/Test the system 15-16 Develop Educational/Advertising Materials June 2002 17-21 Develop Advertising/Educational materials 6/30/2002 On-going (Poster/Flyers/PSA/tapes) July 2002 22-26 Meeting Laotian Organizational Leaders 7/30/2002 6/30/2002 Outreach workers start collecting data Develop recorded message for the system Waitin for message August 27-31 Meeting Laotian Organizational Leaders 8/30/2002 7/30/2002 2002 Conduct Workshops/other outreach methods On-going September 32 Conduct Workshops/other outreach methods 1/30/2003 2002 33-36 October 37-41 Conduct Workshops/ other outreach 1/30/2003 2002 methods November 42-46 Conduct Workshop/Home visits 1/30/2003 2002 Data entering/Prepare summary report December 47-51 Conduct Workshop/Home visits 1/30/2003 2002 Entering Data January 52-56 Conduct Workshop/Dome visits 1/30/2003 2003 Entering Data February 57-61 Test System 2/28/03 2003 March 62-65 Verify and update System 5/30/03 2003 Evaluate Pro am April 66-70 Verify and update System 5/30/2003 2003 Evaluate the program