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HomeMy WebLinkAboutMINUTES - 10232001 - C.1 k/ TO: BOARD OF SUPERVISORS FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR DATE: October 23, 2001 SUBJECT: Approve Project Contingency Fund Increase and Contract Change Order No. 4 for the 2001 RAC Overlays - Federally Funded project, Project No. 0662-6R4243-01, Central, South, and East County areas. Specific Request(s)or Recommendation(s)&Background&Justification I. Recommended Action: APPROVE project contingency fund increase of$300,000 fora new total of$559,325 and Contract Change Order No. 4 in the approximate amount of$435,738 in order to compensate the contractor, Top Grade Construction, Inc. for existing item increases. II. Financiallmpact: The project contingency funds are currently insufficient to cover the increased cost. The increase in contingency funds will be funded by the Transportation Equity ct(8 . o)and Measure C Funds (11.5%). Continued on attachment: X yes SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON: October 23 , 2001 APPROVED AS RECOMMENDED xx OTHER_ VOTE OF SUPERVISORS xx UNANIMOUS (ABSENT ) AYES: NOES: ABSENT: ABSTAIN: I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Contact: Mike Carlson,(925)313-2320 Supervisors on the date shown. Orig. Div.: PW(Constr) cc: County Administrator Auditor-Controller ATTESTED: October 23 , 2001 Public Works JOHN SWEETEN, Clerk of the Board of Supervisors and Accounting,R.Gilchrist County Administrator Construction,R.Bruno - Design Contractor By Deputy RB:jc G:\GRPDATA\C0NST\B0\2001\1 O-OCT\23-01 OLFED-PCC&CCO 1.DOC v f &J SUBJECT: Approval of contract contingency fund increase and Contract Change Order No.4 for the 2001 RAC Overlays — Federally Funded project. Project No. 4660-6R4243-01, Central, South, and East County areas DATE: October 23, 2001 PAGE 2 OF 2 III. Reasons for Recommendations and Background: Additional funding is needed to pay the contractor for increases in contract work. The work included additional pavement and base failure repair on Pacheco Road (Site 2) between N. Buchanan Circle and Center Avenue; on Treat Boulevard (Site 3) between Jones Road and Walnut Creek Channel and on Willow Pass Road (Site 4) between Clearland Drive and Highway Avenue. The additional pavement and base distress occurred through winter between the time the plans were designed and the time construction began. This change exceeds the project contingency fund and approval of the project contingency fund increase is required to compensate the contactor for the increase in contract item work. IV. Consequences of Negative Action: The lack of approval would prevent successful completion of this contract and preclude payment to the contractor for required work.