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HomeMy WebLinkAboutMINUTES - 10162001 - C.113 ,TO: , BOARD OF SUPERVISORS Contra FROM: JOHN SWEETEN, County Administrator g; _ ; ►• Costa DATE: OCTOBER 16, 2001 County ST'4 COU21� SUBJECT: ANNUAL REPORT OF THE BOARD OF LAW LIBRARY TRUSTEES SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: RECEIVE annual report of the Board of Law Library Trustees for fiscal year ending June 30, 2001. CONTINUED ON ATTACHMENT: 1--Y--ES SIGNATURE: COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BO D N October 16, 2001 APPROVE AS RECOMMENDED XX OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN XX UNANIMOUS(ABSENT None ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED October 16, 2001 CONTACT: NAOMI LITTLE (925)646-2783 JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: COUNTY ADMINISTRATOR LAW LIBRARY B DEPUTY .. �;."-���� ,.`.. •`tib_ ,:cti.:: ....•. . ..� ..... i. _ " Annual Report of the Board of Law Library Trustees County of Contra Costa, State of California Fiscal Year Ending June 30, 2001 RECEIVED OCT 4 2001 TO THE HONORABLE BOARD OF SUPERVISORS COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA CLERK BOARD OF SUPERVISORS CONTRA COSTA CO. Pursuant to§6349 and§ 6350 of the California Business and Professional Code, the Board of Law Library Trustees respectfully submits to your Honorable Board its annual report of the condition of its trust, with full statements of all property and money received, the number of books, periodicals and other publications on hand, the number added by purchase, gift, or otherwise, the number of lost or missing books, and other information as might be of interest for the fiscal year ending June 30, 2001. Board of Trustees The Board of Law Library Trustees was composed of the following members on June 30, 2001: Thomas Maddock(President) Judge, Superior Court Judith Craddick(Vice President) Judge, Superior Court Michael Coleman Judge, Superior Court Joyce Cram Judge, Superior Court Bruce Mills Judge, Superior Court David Del Simone Attorney Craig Andersen Attorney Honorable Peter Berger resigned on December 31, 2000 and was replaced by Honorable Bruce Mills. Staff VACANT Law Librarian Naomi Little Carol Thompson Robin Moore Judy Gooch Theresa Ritts Library Manager Library Assistant Library Assistant Library Assistant Looseleaf Filer (Administration) (Reference) (Technical Services) (Richmond Branch) (Contract PIT) -I- � � CC '..'S.rl �!_J.rf��r�.Y, I Condition of Trust The lav library's beginning fund balance was $197,291.58 on 7/1/00. During the 2000/2001 fiscal year, the law library spent$518,356.10 while receiving$653,617.24 in total revenue. The ending fiend balance on 6/30/01 was$332,552.72 While the trust still has a surplus, this has resulted from the reduced payroll and benefit expenditures due to the fact that no full time law librarian has been hired. Refer to the graph below for trend in filing fee revenue. -._.....-.............._......................_.... ------ - jP ra, - .x o u rt Filing_F'e e;;R e we 630,0;00:.00`'' $620,000.00. 0 0 ..,,.... ..:. :;fr :�:` _ ;$,6.0 ';0.0.:0:0 0; 5 9,00 0-.0.0 •,$`580 000 0 0 ? : '9 s< 17 -,-N1199,7.°/98`:'.: `1 99`8/99 .' 1 99910.0 2000/01 .....:.:... y..,. In addition to filing fees, the law library trust is augmented with interest earnings and miscellaneous revenue received for photocopies, fax receipts/transmissions, etc. A graph of these added revenues follows: .;:.x:...:......:.:....: ' _.:.. :. -17otaIlF2evenue2 :.%"` iib ":SE`.:' OSx"::-..: .::5""i+•"e m�',. . .N' •,i '#WAY•. A4" $680,066,66 .<"a:S •. .;.� _ .4.��:e.:x%••> .i',.. $660;000.00 "' " ' $640000.00 _ . x , :•.: ::' MUM 00::._ ;:.:.: .:.:; $ M Interest $600,000•00:'° .:_;:; : 0 Misc $58.0,000.:00 $560;00000 0 Filing Fees $5401000.00..:: .......: $520000;00:..- ..x 4M. .,..... 1996/9T ; 1.9977/98 ; ;; <1998/99 :„1;999%00:-' ;»x2000%01 ;> rim, :0 : Refer to Appendix A for Revenue and Expenditure Report: 7/1/00-6/30/01. Property Added this Fiscal Year Martinez Quantity Property NO PROPERTY PURCHASED IN FISCAL YEAR ENDING 6/30/01 2 BOOKMARK 21 XEROX COPY MACHINES-5 YEAR LEASE Collection Books 56,417 volumes(8,232 are located at the Richmond Branch) Microfiche 125,012 CD-ROM 22 titles Lost or Missing Books 2 Books Added 600 volumes During the 2000/01 fiscal year,volumes were recounted to ensure accuracy, the result was the tracking system used is accurate. Although the collection has decreased slightly, it has remained current. In light of the parsimonious financial budget, little has been done to add treatises covering new areas of law to the collection. The law library has just been trying to maintain titles most used by patrons. When available, Internet sources are used to retrieve information not available in print sources at the library, although some patrons have refused electronic information sources, favoring the print counterpart. -3- Significant Developments Name Change During the 2000/01 fiscal year, the Board of Trustees voted to add "public" to the name of the law library. This was done to make the library more user friendly to the general public. We are now known as the Contra Costa County PUBLIC Law Library. Staff The law librarian has not yet been replaced. Staffing remains consistent with prior year. Upgraded Hardware Upgrade for computer stations was approved by the Board of Trustees this fiscal year. Installation will be completed in 2001/02. Monies for this acquisition were drawn from the Law Library's trust fund reserve account. Other Update of the law library web-site and brochures were completed during the fiscal year. Future Plans During the 2001/02 fiscal year, the Law Library Board will continue to monitor revenue trends. An effort will be made to find funding for a full or,part-time law librarian position. Concerns, Problems As with other California county law libraries, declining revenue is a big concern. During the past fiscal years, the law library has experienced a drop in its filing fee revenues. The impact is great as the law library copes with increased costs for publications, cost-of-living increases, and technological maintenance. In the prior fiscal year, the Law Library was unable to provide cost-of-living salary adjustments to employees. The law library needs to address the issue of how it operates within its constraints and remain relevant to the legal community and the general public. In the prior year,the performance of the PERS retirement plan was such that the Law Library did not have to make any additional contributions to support the retirement fiend. Based on the current year performance of the bond and stock market, it is possible that the August 2001 evaluation by PERS may require additional payments this fiscal year. The law library continues to defer spending which has placed us in a disadvantageous position for long-term maintenance. In order to hire a new Law Librarian and to conduct appropriate acquisitions and equipment purchases and upgrades, a revenue increase appears to be needed. -4- .._..-............. — -- CONTR4 COSTA"COUNTY PUBLIC LAW'LIBRARY LAE 11%Revenue and,Expendifu a Report ,711100`>through 6%30/01 Summary BEGINNING FUND BALANCE(7/01/00) $ 197,291.58 Revenue 653,617.24 Expenditures (518,356.10) ENDING FUND BALANCE(6/30/01) $ 332,552.72 Revenue Detail 9681 Revenue- Filing Fees $ 616,243.00 9975 Revenue - Misc. Non-Taxable 25,324.74 0800 Receipts (Interest Earned) 12,049.50 FUND TOTAL (REVENUES) $ 653,617.24 Expenditure Detail 1000 Salaries & Employee Benefits 1011 Permanent Salaries $ 132,311.88 1013 Temporary Salaries 1,365.00 1014 Permanent Overtime 988.23 1042 F.I.C.A. 1,048.18 1044 Retirement Expense 9,261.72 1060 Employee Group Insurance 15,430.86 1070 Worker's Compensation (441.48) 2000 Services and Supplies 2100 Office Expense 5,033.60 2103 Postage 312.85 2110 Communications 309.07 2111 Telephone Exchange Service 3,374.19 2200 Memberships 1,014.00 2250 Rents& Leases-Equipment 5,462.97 2251 Computer Software Cost 5,134.12 2270 Maintenance-Equipment 5,113.58 2284 Requested Maintenance 439.39 2300 Transportation &Travel 869.17 2310 Professional/Specialized Services 2,640.00 2313 Outside Attorney Fees 425.00 2315 Data Processing Service 4,415.03 2323 Electronic Database Services 605.55 2461 Adult Materials-Library 323,243.19 FUND TOTAL (EXPENDITURES) $ 518,356.10 Appendix A Annual Report of the Board of Law Library Trustees County of Contra Costa, State of California Fiscal Year Ending June 30, 2001 TO THE HONORABLE BOARD OF SUPERVISORS COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA The undersigned, Secretary of the Board of Law Library Trustees, County of Contra Costa, State of California, respectfully submits this report of the finances of the said trust and other information as might be of interest, for the fiscal year ending June 30, 2001, based upon information provided her by the Auditor-Controller of said County and the bookkeeper of the Law Library, all information she believes to be true. Signed Naomi Little Law Library Ma ager/Secretary To the Board of Law Library Trustees County of Contra Costa STATE OF CALIFORNIA COUNTY OF CONTRA COSTA Naomi Little, being first duly sworn, deposes and says: That she is Secretary of the Board of Law Library Trustees, County of Contra Costa, State of California, that she has read the attached report and knows the contents thereof, and that she believes it to be true. Signed Subscribed and sworn to before me this 4LL- day of OC-1-0 I..e1 , 2001. Signed Title Annual Report of the Board of Law Library Trustees County of Contra Costa, State of California Fiscal Year Ending June 30, 2001 TO KENNETH J. CORCORAN, AUDITOR-CONTROLLER COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA Pursuant to§ 6349 and §6350 of the California Business and Professional Code, the Board of Law Library Trustees respectfully submits to the auditor of the county its annual report of the condition of its trust, with full statements of all property and money received, the number of books, periodicals and other publications on hand, the number added by purchase, gift, or otherwise, the number of lost or missing books, and other information as might be of interest for the fiscal year ending June 30, 2001. Respectftilly submitted this 27th day of September, 2001. Naomi Little Law Library Manage/Secretary To the Board of Law Library Trustees County of Contra Costa, State of California -6- Annual Report of the Board of Law Library Trustees County of Contra Costa, State of California Fiscal Year Ending June 30, 2001 TO THE HONORABLE BOARD OF SUPERVISORS COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA Pursuant to§6349 and § 6350 of the California Business and Professional Code, the Board of Law Library Trustees respectfully submits to the Honorable Board its annual report of-the condition of its trust, with frill statements of all property and money received, the number of books, periodicals and other publications on hand, the number added by purchase, gift, or otherwise, the number of lost or missing books, and other information as might be of interest for the fiscal year ending June 30, 2001. Respectfully submitted this 27th day of September, 2001. .fudge Thomas Maddock, President Law Library Board of Trustees County of Contra Costa, State of California -7-