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Home My WebLink AboutMINUTES - 10162001 - C.101 .y i. A/D File: 000-9908/A.LI TO: BOARD OF SUPERVISORS C, �D FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES - - Contra oI . `' _ ' Costa DATE: October 16, 2001 County .sr�cdvNi'l. SUBJECT: APPROVING THE FOURTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT FOR ARCHITECTURAL DESIGN SERVICES FOR REMODELING AND OFFICE LANDSCAPE PARTITIONS AT VARIOUS SITES FOR EMPLOYMENT AND HUMAN SERVICES DEPARTMENT(WPA407) SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. RECOMMENDATION A. APPROVE a Fourth Amendment authorizing extra work under the Consulting Services Agreement dated May 25, 1999, with Interactive Resources, for Architectural Design Services for Remodeling and Office Landscape Partitions at Various Sites for Employment and Human Services Department. The Fourth Amendment increases the scope of services and increases the Payment Limit, as amended by the First, Second and Third Amendments, from $620,165.00 to $636,115.00, an increase of$15,950.00. B. AUTHORIZE the Director of General Services to execute the Fourth Amendment to the Consulting Services Agreement, and to issue written authorizations for extra work, in addition to the authorizations for the First, Second, Third and Fourth Amendments, provided that the cumulative total extra cost for such additional authorizations shall not exceed $25,000.00 IT. FINANCIAL IMPACT The architectural services necessary to design office landscape partitions (OLP) for various Employment and Human Services offices is sufficiently budgeted within the Employment and Human Services budget under professional services. CONTINUED ON ATTACHMENT: X YES SIGNATURE: -RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER r SIGNATURE(S): ACTION OF BO D N Qct-obit JAD O APPROVED AS RECOMMENDED OTHER l VOTE OF SUPERVISORS UNANIMOUS(ABSENT 1 AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: BARTON J.GILBERT(313-7100) CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE Architectural Division AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISO S ON THE DATE SHOWN. File: 000-9strato 5 V, g"� // County Administrator's Office ATTESTED (((��(�(� 6 (� County Counsel JOHN SWEETEN,CLERK OF T/Fk BOARD OF Employment and Human Services(Via A/D) SUPERVISORS AND COUNTY ADMINISTRATOR Consultant(Via AID) BY DEPUTY H:\1999\0009908\9A00815b.doe Page 1 of 2 M382(10/88) is 'APPMOVING THE FOURTH AMENDMENT TO THE CONSULTING A/D File: 000-9908/A.1.1 ` SERVICES AGREEMENT FOR ARCHITECTURAL DESIGN October 16, 2001 SERVICES FOR REMODELING AND OFFICE LANDSCAPE PARTITIONS AT VARIOUS SITES FOR EMPLOYMENT AND HUMAN SERVICES DEPARTMENT (WPA407) III. REASONS FOR RECOMMENDATIONS/BACKGROUND A. The Board of Supervisors approved and the Director of General Services executed a Consulting Services Agreement with Interactive Resources, effective May 25, 1999, for architectural services for Remodeling and Office Landscape Partitions (OLP) at Various Sites for Employment and Human Services Department. B. The First Amendment increased the scope and authorized the following additional architectural Services. 1. At 4545 Delta Fair Blvd., Antioch, OLP scope increased from 170 to 226 workstations. Provide additional architectural services to accommodate increased number of workstations, minor mechanical modifications and review existing electrical site conditions. 2. At 151 Linus Pauling, Hercules, OLP scope increased from 100 to 195 workstations. Provide revised architectural drawings to accommodate new floor layout. Changes include demolition of existing walls, modifications to existing mechanical and electrical systems. New doors and modifications to floors and ceilings. This amendment does not include redoing hardware in doors not directly affected by revised design. 3. At 201 East 18`h Street, Antioch, provide additional architectural, mechanical, electrical and furniture layout revisions, including new hardware throughout building. C. The Second Amendment increased the scope and authorized additional architectural services required to revise layout of workstations to place the Social Service and Child Welfare Divisions on opposite sides of the second floor at 151 Linus Pauling, Hercules. D. The Third Amendment increased the scope and authorized additional architectural services for design modifications, minor changes to the construction drawings and major changes to bill of materials required for splitting Phase 2 into two phases (2a and 2b) and changing the electrical from a 6-wire system to an 8-wire system at 4545 Delta Fair Blvd., Antioch. E. The Fourth Amendment increases the scope and authorizes additional architectural services. 1. At 151 Linus Pauling, Hercules, restart the preliminary design phase and provide a new preliminary design to accommodate new project requirements. 2. At 151 Linus Pauling, Hercules, provide a structural analysis of the existing second floor framing system. LS:aa H:\1999\0009908\9A00815b.doc Page 2 of 2 M382(10/88) is A/D File: 000-9908/A.LI FOURTH AMENDMENT TO CONSULTING SERVICES AGREEMENT FOR ARCHITECTURAL DESIGN SERVICES FOR REMODELING OFFICE LANDSCAPE PARTITIONS AT VARIOUS SITES FOR EMPLOYMENT AND HUMAN SERVICES DEPARTMENT (WPA407) I. Effective Date and Parties: Effective October 16, 2001, Interactive Resources (herein called "Consultant"), a California Corporation, and the County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows: 2. Purpose: On May 25, 1999, the parties entered into a contract entitled "Consulting Services Agreement," referred to as the "Agreement," which covers Architectural Design Services for Remodeling and Office Landscape Partitions at Various Sites for Employment and Human Services Department. The Agreement has previously been amended as follows: First Amendment dated March 7, 2000, Second Amendment dated May 4, 2000, and Third Amendment dated September 25, 2000. The parties desire to further amend the Agreement to expand the scope of service and to increase the payment limit accordingly. 3. Amendments to Agreement: A. In the Agreement, Section 1(e), change the Payment Limit from $620,165.00 to$636,115.00, an increase of$15,950.00. This change shall apply to charges from and after August 20,2001. B. In accordance with Section 14 of the Agreement,provide the following services: 1. A new preliminary design phase to accommodate new project requirements at 151 Linus Pauling, Hercules. 2. A structural analysis of the existing second floor framing system at 151 Linus Pauling,Hercules. 4. Effect: Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect. 5. Signature: These signatures attest the parties'agreement hereto: PUBLIC AGENCY CONSULTANT By: Date: Type of business: Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership, Director of General Services/Purchasing Agent partnership,government agency, limited liability company,etc.) If corporation,state of incorporation: By: Title: (Designate official capacity in the business) By: Title: (Designate official capacity in the business) Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec. 1 190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public. .................................................................................................................................................................................................. CERTIFICATE OF ACKNOWLEDGMENT State of California ) ss County of ) On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. WITNESS my hand and official seal. Dated: Notary Public [Notary's Seal] RECOMMENDED FOR APPROVAL: By: APPROVED AS TO FORM: Director,Capital Facilities&Debt Management SILVANO B. MARCHESI County Counsel Deputy I_S:aa H:\1999\0009908\9A00816a.doc Page 1 of 1