HomeMy WebLinkAboutMINUTES - 10022001 - C.32 ' 225-9908/A.1.1
TO: BOARD OF SUPERVISORS i. goy/
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES = Contra
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_ Costa
DATE: October 2, 2001 County
SUBJECT: APPROVING THE SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT FOR
REMODEL FOR THE PROPERTY AND EVIDENCE STORAGE DIVISION AT 2099 ARNOLD
INDUSTRIAL WAY,CONCORD FOR THE SHERIFF-CORONER'S OFFICE (WH439B FORMERLY
WPA342)
SPECIFIC REQUESTS OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE Second Amendment authorizing extra work under the Consulting Services Agreement
dated June 6, 2000, with James Miller & Associates, for architectural services for Remodel for the
Evidence Storage Division at 2099 Arnold Industrial Way, Concord for the Sheriff-Coroner's Office.
The Second Amendment increases the scope of services and increases the payment limit, as amended
by Amendment No. 1, from $102,115.00 to $107,668.00, an increase of$5,553.00.
B. AUTHORIZE the Director of General Services to execute the Second Amendment to the consulting
services agreement and to issue written authorization for extra work, in addition to the authorization
for the Second Amendment, provided that the cumulative total extra cost for such additional
authorizations shall not exceed $25,000.00.
II. FINANCIAL IMPACT
There are sufficient funds in the general fund plant acquisition account ($951,851.00) to cover the amount
encumbered by this agreement.
I1I. REASONS FOR RECOMMENDATIONSBACKGROUND
A. On June 6, 2000 the Board of Supervisors approved and authorized the Director of General Services to
execute the original consulting services agreement with the Consultant. The agreement provides for
the design development phase, construction document phase, bidding phase and contract administration
services for the Remodel for the Property and Evidence Storage Division at 2099 Arnold Industrial
Way, Concord for the Sheriff-Coroner's Office.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
—Ae!�rttCOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
1
SIGNATURE(S):
ACTION OF BOA O Qo t abar 9, 9001 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
_X_ UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
File: 225-9908/A.5
County Administrator's Office ATTESTED October 2, 2001
Auditor-Controller JOHN SWEETEN,CLERK OF THE BOARD OF
County Counsel ,SUPERVISORS AND COUNTY ADMINISTRATOR
Sheriff Coroner's Office(Via A/D) 02�'
Consultant(Via A/D) BY 0 DEPUTY
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APPROVING SECOND AMENDMENT TO CONSULTING 225-9908/A.1.1
SERVICES AGREEMENT FOR REMODEL FOR THE PROPERTY AND October 2, 2001
EVIDENCE STORAGE DIVISION AT 2099 ARNOLD INDUSTRIAL WAY,
CONCORD FOR THE SHERIFF-CORONER'S OFFICE.
B. The First Amendment increased the scope to provide:
1. A structural evaluation of existing building, cost estimate of any required upgrades to current codes
and additional engineering and construction administrative services.
C. The Second Amendment increases the scope of service to provide for additional architectural and
consulting due to design changes and expanded scope. Scope changed to:
1. Add a new storage area, new shower and janitor area, new vented evidence drying cabinets, new
shredder, a small office in weapons area, new communications room and security fencing along
rear of building.
2. Modify mezzanine configuration and electrical circuits to accommodate additional light fixtures
and outlets at various locations.
3. Structural evaluation of roll-up door opening and prepare corrective action required to design wall
anchorage.
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File: 225-9908/A.1.1
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SECOND AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR REMODEL FOR THE PROPERTY AND EVIDENCE STORAGE DIVISION
AT 2099 ARNOLD INDUSTRIAL WAY,CONCORD
FOR THE SHERIFF-CORONER'S OFFICE
(WH439B)
1. Effecti a Date and Parties: Effective October 2,2001,James Miller&Associates, herein called"Consultant"),a Sole Proprietor,and the County
of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Purpose: On June 6, 2000, the parties entered into a contract entitled "Consulting Services Agreement," referred to as the "Agreement," which
covers architectural services for Remodel for the Property and Evidence Storage Division, 2099 Arnold Industrial Way, Concord for the Sheriff-
Coroner's Office. The parties desire to further amend the Agreement to expand the scope of service and to increase the payment limit accordingly.
3. Amendments to Agreement:
A. In the Agreement,Section 1(e),change the Payment Limit,as amended by Amendment No. 1, from 5102,115.00 to 5107,668.00,an increase
of$5,553,00. This change shall apply to charges from and after February 1,2001.
B. In accordance with Section 14 of the Agreement,provide the following extra services:
I. Add new storage area,new shower and janitorial area,new vented evidence drying cabinets,new shredder,a small office in weapons
area,new communications room,and security fencing along rear of building.
2. Modify mezzanine configuration and electrical circuits to accommodate additional light fixtures and outlets at various locations.
3. Structural evaluation of roll-up door opening and prepare corrective action required to design wall anchorage.
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Signatt re:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: Type of business:
Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
By:
Title:
(Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
..................................................................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
ss
County of 1
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant, personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
Notary Public
[Notary's Seal]
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Director,Capital Facilities&Debt Management SILVANO B. MARCHESI
County Counsel
By:
LS:aa Deputy
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