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TO: BOARD OF SUPERVISORS 250-0135/A.1.1
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES -- = Contra
t Costa
n: I.
DATE: October 2, 2001 _ County
SUBJECT: APPROVING CONSULTING SERVICES AGREEMENT FOR ARCHITECTURAL
SERVICES AT 1340 ARNOLD DRIVE, SUITE 220, MARTINEZ FOR THE
HEALTH SERVICES DEPARTMENT (WW0129)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. RECOMMENDATION
A. APPROVE a consulting services agreement with Specialized Office Services and Products, 1581
Thousand Oaks Boulevard, Berkeley, for architectural services for Tenant Improvements at 1340
Arnold Drive, Suite 220, Martinez. The agreement will be effective October 2, 2001 and will provide
for full design and construction observation services with a payment limit of $25,000.00, which
amount shall not be exceeded without prior, written authorization by the Director of General Services.
The agreement shall apply to charges for services from and after September 13, 2001.
B. AUTHORIZE the Director of General Services to execute the agreement and to issue written
authorizations for extra work, provided that the cumulative total extra cost for all such authorizations
shall not exceed $5,000.00.
II. FINANCIAL IMPACT
Tenant Improvements will be financed from bond proceeds of$600,000.00. Once the improvements are
completed, the debt service payments on the bonds will be paid from the Health Services Mental Health
budget.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND
A. The project involves design and build services for approximately 25 workstations utilizing County -
owned Knoll partitions and creating a new file and equipment layout for 1340 Arnold Drive, Suite
220, Martinez, to suit the requirements of the Health Services Department.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
+RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
IffOPROVE OTHER
t
SIGNATURE(S): _ v
ACTION OF BOA O dC�ot>-enc rQ o fD� APPROVED AS RECOMMENDED�_ OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department )HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISQ�S ON THE DATE SHOWN.
File: 250-0135/A.5 d I,
County Administrator's Office ATTESTED—
County
County Counsel JOHN SWEETEN,CLERK OF THE BOARD OF
Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR
Health Services Department(Via A/D)
BY D O ,DEPUTY
H:\2001\2500135\01L035002b.doc Page 1 oft M382(10188)
-''"APPROVING CONSULTING SERVICES AGREEMENT FOR 250-0135/A.1.1
ARCHITECTURAL SERVICES AT 1340 ARNOLD DRIVE, SUITE October 2, 2001
220,`MARTINEZ FOR THE HEALTH SERVICES DEPARTMENT
B. Specialized Office Services and Products was selected to provide architectural services for this project
because of their previous involvement with this program and department and their knowledge of
County guidelines and requirements.
C. Negotiations have been completed and an appropriate agreement is ready to sign.
D. The County must proceed with this agreement for architectural services because it does not have
sufficient staff to provide the services.
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H:\2001\2500135\01 L035002b.doc Page 2 of 2 M382(10/88)