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HomeMy WebLinkAboutMINUTES - 02272001 - D.2 •C `� CONTRA TO: BOARD OF SUPERVISORS � �:r;•;,� ° yar COSTA FROM: Phil Batchelor, County Administrator : COUNTY DATE: February 27, 2001 , Yjq-�'UVK' SUBJECT: Zero Tolerance for Domestic Violence—Implementation Report SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): 1. ACCEPT the first quarterly (Oct-Dec 2000) report.on the implementation of the Board of Supervisors' policy of Zero Tolerance for Domestic Violence. DIRECT Departments to continue their work to generate and document the return on investment for these efforts. 2. RECOGNIZE that to protect vulnerable children, effectively serve victims of violence and hold batterers and abusers accountable for their actions, there are a wide variety of community initiatives underway that focus on reducing the incidence and human cost of violence. RECOGNIZE also the need for continuous improvement in the domestic and family violence/elder abuse prevention and response system. 3. AUTHORIZE AND DIRECT the County Administrator, in order to most effectively unify the wide range of community efforts and leverage funding, to investigate financing alternatives and organizational options for establishing a position to coordinate domestic and family violence/elder abuse intervention within the County. DIRECT that this report be included in the next Zero Tolerance quarterly implementation report in May, 2001. 4. ACKNOWLEDGE that the County Administrator is working with Departments and community organizations to prepare an action plan; for the development of multidisciplinary teams and other system improvements to hold batterers accountable, assist victims of domestic violence/elder abuse and reduce/mitigate children's exposure to violence. 5. DIRECT the County Administrator to continue to.. prepare quarterly reports on the Zero Tolerance initiative, with the next reports due in May, 2001 and August, 2001. CONTINUED ON ATTACHMENT: X YES SIGNATURE: / W-a _�)j RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOARD COMMITTEE APPROVE —OTHER SIGNATURE(S): ACTION OF BOAR � FFeybr,�a y 97, 2(f)1 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A X UNANIMOUS(ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: ATTESTED February 27, 2001 PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUN rMINISTRATOR cc: CAO BY ,DEPUTY i i Zero Tolerance for Domestic Violence Initiative Quarterly Implementation Report February 27, 2001 Background: The Board's policy of "Zero Tolerance for Domestic Violence" was established in February, 2000. In August, 2000, funds were allocated beginning October 1, 2000 for the purpose of taking initial steps to implement the "Zero Tolerance" policy. The funding was system-wide and focused primarily on, early intervention, addressing domestic and family violence at the misdemeanor level. The needs of victims, children and elders were taken into account in establishing or expanding programs and services that offer counseling/other services, raise community awareness, train staff and more effectively protect' victims. The Zero Tolerance initiative is primarily designed to hold more batterers more accountable earlier in the cycle of violence, and link more victims, children and elders to needed services sooner by focusing on misdemeanor offenses. Each Department or community organization accessing Zero Tolerance funds is expected to generate and document the"return on investment" resulting from the initiative. The first quarter of activity for the Zero Tolerance for,Domestic Violence initiative was October 1, 2000-December 31, 2001. Summaries of, individual Department progress reports follow a format that consists of a Program Outcome Statement, Return on Investment Measures and a "Story Behind the Data section outlining the challenges and accomplishments of the first quarter of activity. More detailed reports from some Departments are also attached to this report. AccomiRlishmentso Domestic Violence Court--The Misdemeanor Post-Conviction Calendar (involving the Court, Probation and DA) began in January, 2001 and handled 40 cases in the first month. At the initial session of this Calendar, the first misdemeanor offender to appear had violated his probation and was therefore jailed at the review appearance. In addition, this Court has already begun to coordinate associated actions and orders in these cases (family law, domestic violence and probate). STAND! Against Domestic Violence is present at this Court every week to ensure victims and their children better access to services. Misdemeanor Investigations--Initial Sheriffs data shows a doubled rate of misdemeanor domestic violence filings, attributable to increased capacity for investigating misdemeanor offenses. In addition, the District Attorney subsequently filed two misdemeanors investigated by the Sheriff's Department during this period as felonies. E/derAbuse--The District Attorney's Elder Abuse Unit has already recorded its first felony elder abuse conviction. Several other cases and investigations are in progress. Victim and Children's Services--The CalWORKs domestic violence pilot (STAND! and Employment and Human Services collaboration) evaluation shows substantial increases in both staff knowledge of domestic violence dynamics and resources and client satisfaction with the process of learning about and accessing services. Other activities are well underway and should provide iadditional "return on investment" data by the second quarter of activity. Zero Tolerance for Gbmeslic Violence. Quarterly Report--February,2001 1 Challenges: ' Data—System capacity to collect and report `return on investment" data ranges from promising to adequate to poor. Promising;The Sheriff's DV Tracking System, which has almost four years' worth of data on DV incidents (based on police reports from local police departments across the county as well as the Sheriffs Department). While some agencies do not fully utilize this venue for data reporting, it is widely considered the most complete repository of initial information about offenders, with potential also to be the best source of data on domestic violence victims and children. This system also features terminals at every local police department in the County, allowing local law enforcement to access the DV Tracking System at the time of incidents as well as for investigative purposes. Adequate: The report recently developed from the County's Law and Justice computer system. Much of the Zero Tolerance administrative allocation for this year was spent to create this report. The initial run of this report produced useful information and baseline data for three years (1998-2000) on police reports processed at the District Attorney's Office (case filings and charges), as well as Court dispositions and sentencing. This report will be produced quarterly. A major drawback is that the report is "point in time", rather than case-specific. Plans are underway to produce an alternative version that tracks each case through the system. Poor: Some Departments that lack infrastructure to collect and report data. For example, the Probation Department lacks an automated system and must compile data by hand to enter in an Excel spreadsheet. This challenge is being addressed in part by the formation of a Data Subcommittee of the Advisory Council on Domestic Violence. This group is expected to identify and prioritize actions needed to improve the data infrastructure. Other data enhancements such as the Sheriffs ROSS module (to track statistics on protective orders and modifications of orders) and expansion of the Domestic Violence Tracking System are not yet operational due to vendor delays, but are expected to come on line soon. Stafflng--The tight labor market. and staff turnover make it more difficult and costly to hire and retain qualified staff, especially bilingual staff. This problem exists for both permanent and contracted staff. There is also a lack of funding to fully staff some of the functions. This challenge is being addressed in part by more and better staff training and redeployment of staff to offer services countywide, if not full-time. E/ders­-No specific funding was allocated in the Zero Tolerance initiative to assist elders and other vulnerable adults who are, or are at risk of becoming, victims of elder abuse. While the Governor's proposed state budget for 2001-02 increases the allocation for aging and adult services, these funds are earmarked for mandated/categorical services or being utilized for system improvements (such as support to County Counsel and the Public Guardian's office). This challenge is being addressed in part by a proposal from Employment and Human Services to use a portion of the Zero Tolerance community services allocation for elder/dependent adult abuse-related activities. These services include public education and community outreach, to make people aware of the sometimes life-saving services available to elders and dependent adults who suffer from neglect, abuse and fiduciary fraud. Zero Tolerance kir obmesuc violence.• Quarterly Report—February,2001 2 System Improvements Centra/ coordination—In October, 2000, over 50 local experts from across the County participated in a full-day `Zero Tolerance" workshop to identify and prioritize system improvements. They examined the wide and diverse array of activities to protect victims, reduce children's exposure to violence, assist vulnerable elders, hold batterers accountable for their crimes and prevent family violence. To fully realize the potential of these activities—better leveraging funding, integrating services and filling system gaps--coordination of domestic and family violence and elder abuse intervention was cited as the top recommendation of the Zero Tolerance workshop held in October, 2000. The Board has adopted, as part of its Legislative Program, a position of sponsorship for legislation to provide funding for the County's domestic violence initiative. Senator Torlakson has agreed to author legislation to increase marriage certificate fees to support coordination of County domestic and family violence/elder abuse activities. However, the proposed increase would not fully fund a Coordinator position. The County Administrator is prepared to research and report on other sources of potential funding for this purpose, as well as investigate organizational options for housing this coordination. The Coordinator would act as the liaison to the County's Advisory Council on Domestic Violence, manage the implementation of the Board's Zero Tolerance policy, develop funding opportunities and unify the wide variety of activities and efforts to rectify, intervene in and prevent incidents of domestic/family violence and elder abuse. Multidisciplinary Team9—The "Zero Tolerance" workshop participants also noted that the many County Departments, local police and community organizations engaged in domestic and family violence intervention could more effectively serve families and hold batterers accountable with a formal venue to work together. The Zero Tolerance workshop participants cited this "team" approach as the second highest priority. The County Administrator is prepared to coordinate the planning process to develop an action plan for the establishment of such teams. Planning for 2001-2002—Besides the system improvements outlined above, departments and community organizations are working on ways to contribute to strengthening the system of protection and accountability. Subsequent quarterly reports will outline proposals for other system improvements beyond year one of the Zero Tolerance initiative. Zero Tolarance for Domestic violence: Quarterly Report—February,2001 3 Sheriff/Coroner Division—VictimTechnical Services • • Program Outcome Statement Story Behind the Data Ensure that all Restraining Orders are Of the two Senior Clerk positions allocated promptly entered into the statewide to assist the Office of the Sheriff in its new database and tracked locally. In addition, role as sole recipient of all Restraining domestic violence incidence data will be Orders issued in the county, one was filled tracked countywide for the purpose of in 11/00 and the other is expected to be better managing domestic violence cases filled shortly. and gathering statistics to protect victims, reduce the exposure of children to violence The two measures of performance in entry and hold batterers accountable. of all Orders into the statewide system: Timeliness of Order entry—Family Law and Civil Court Restraining Orders are Return on Investment Measures entered the same day as received by the Court. Timeliness for protective Orders has improved from two to one business Restraining Orders/Statewide System days as of 2101. Number of DV Restraining Orders entered into DVROS(per CA Dept. of Justice): Whether all Orders are entered—with FY 1998-99 4,151 few exceptions, all Family Law and Civii FY 1999-00 5,236 (Estimate of total Orders entered: 20%) Court Restraining Orders and Emergency Protective Orders are now entered into As of 1/1/01: DVRO5. Exceptions are minimal and Data not yet available usually caused by insufficient information (Estimate of total Orders now entered: 100%) to identify the restrained person or by receipt of the Order after expiration. The Sheriff's DV Tracking System Sheriff's Office is working closely with the Countywide felony and misdemeanor DV reports Court to ensure prompt entry of Orders entered into the data tracking system: upon receipt of the amended or missing 1997 2'927 information. 1998 4,129 1999 3,328 2000 3,287 Progress in developing and installing the "ROSS" module, which tracks domestic violence Protective Orders locally and Incidents where children were present: gathers statistics, has been delayed due to 1997 1,015 1998 1,209 vendor downsizing. In the interim, 1999 959 Records staff began tracking data 2000 1,115 manually as of January 1, 2001. Incidents where drugs and alcohol were involved: From 10/l/00-12/31/00, 755countywide 2000 36% felony and misdemeanor DV reports from 21 county law enforcement agencies have been entered into the Sheriff's local data tracking system. Data tracking system links to all law enforcement agencies countywide are being updated. The DV tracking format is being expanded to include information related to Child and Family Services and Probation. A system "cleanup"is in progress to promote accurate statistics. Zero Tolerance for Domes7ic Violence.Quarterly Report—February,2001 Sheriff/Coroner Investigation • D• Violence Unit Services Program Outcome Statement Story Behind the Data Improve the quality of misdemeanor and For the period of October 1, 2000 through felony domestic violence investigations, December 31, 2000, filing rates of track domestic violence data for most of the misdemeanor and felony domestic violence County's law enforcement agencies, and cases increased significantly. The ensure that all restraining orders are misdemeanor filing rate has doubled in the promptly entered into the statewide first quarter of the misdemeanor database and tracked locally. Ultimate goal: investigation effort. In addition, two of the reduce repeat offenses of domestic violence. misdemeanor cases investigated by the DP Unit were subsequently filed by the Distrid Attorney as felonies Return on Investment Measures Since its inception in 1997, the Office of Baseline-4/1/00-9/30/00 the Sheriffs Domestic Violence Program Misdemeanors has increased its efforts to stop the Misdemeanor DV crime reports routed for filing: 297 Number filed byviolence in Contra Costa County. The Zero of total misdemeanors theemeannoo rs filed: li/o 303 Tolerance effort has enabled the Sheriff to /o Number investigated by the DV Unit: 0 fully staff the Domestic Violence Unit with the addition of one Sergeant, one Detective and one full-time Clerk. As a Number of felonies sent to DA: 238 result, this Unit now has the ability to Felony filing rate: 54% conduct thorough investigations on al Zero Tolerance--10/1/00-12/31/00 domestic violence felony cases and many Misdemeanors domestic violence misdemeanors Misdemeanor DV crime reports routed for filing: 110 Number filed by the DA: 24 The Unit also reviews all domestic violence %of total misdemeanors filed: 22% reports that are written in the Sheriff's Number investigated by the DV Unit: 31 Office jurisdiction and the Contract Cities Filing rate for DV Unit cases: 58% of San Ramon, Danville, Lafayette, Orinda DV Unit misdemeanors filed as felonies: 2 and Oakley. NumbeNumber rs of felonies sent to DA: 54 In addition, a total of 20 agencies/contract Felony filing rate: 63% cities forward their domestic violence reports to the Sheriff for the purpose of data tracking. These agencies, in turn, have access to the information, resulting in the ability to compile reports out of other jurisdictions related to a particular offender, who may have many documented incidents of violence from other agencies and who otherwise may not have been recognized as a repeat offender. Note: The most common reason cases are not riled by the District Attorney is lack of sufficient evidence. Addidonai investigation would probably not change the outcome of these cases for Fling purposes Zero Tolerance for Domestic Violence:Quarterly Resort—February,2001 District Attorney Misdemeanor • • Victims • Witness Assistance Elder • use Prosecutions Program Outcome Statement Story Behind the Data Enhance the conviction rate in Misdemeanor Prosecutions misdemeanor domestic violence cases As of January 2, 2001, a Deputy District and expand capacity to prosecute elder Attorney is in place in each of the two branch abuse cases. offices to review and file domestic violence cases and to coordinate misdemeanor DP prosecutions within the branch (felony cases are "vertically" prosecuted through the District Return on Investment Attorney's Domestic Violence Unit in Martinez). Measures The two attorneys assigned to misdemeanor case coordination are also responsible for Domestic Violence Misdemeanors: training new attorney staff in the branches on Baseline all aspects of domestic violence prosecutions. 1999 Filings: 664 Conviction rate: 81% The DA's Office is also working closely with the Court to set up their Misdemeanor Post- 2000 Filings: 617 Conviction Calendar ("DV Court'j. All DV Conviction rate: 82% filings are now labeled by the DA so as to be easily identifiable by Court staff. "High risk" misdemeanor cases are being identified for the Victim and Witness Assistance: Post-Conviction Calendar. Number/rate of victims cooperating in the prosecution of domestic violence Victim and Witness Assistance cases: Two Case Preparation Assistants were hired in Data not yet available December, 2000. Their duties include locating and serving subpoenas to domestic violence victims and assisting victims and witnesses in Elder Abuse• their efforts to cooperate, for example by February, 2001— ensuring transportation to court. The DA's Disposition: felony conviction office is also working closely with Probation's Victim-Witness program; for example, the DA is automatically sending reports on misdemeanor cases from the Central/East County area to Victim-Witness staff. Elder Abuse As of January 2, 2001, an Elder Abuse Prosecution Unit (one Attorney/one Investigator) has been dedicated to elder abuse prosecutions. The Unit handles felony Challenge: The improvement in the financial abuse, felony neglect cases and active consistency and quality of misdemeanor felony physical abuse perpetrated against prosecutions that is expected to result will elders by relatives, caretakers or others. They take time to show up in the misdemeanor are engaged in outreach and training that conviction rate data. began with County APS workers and Concord PD Investigators. The initial caseload was 7 Challenge: The initial data report, while filed cases and 2 active investigations. This helpful, is a point-in-time measure of the has increased in one month to seven (ileo status of cases at different points in the cases and 5 active investigations system. To accurately reflect progress, further refinement of this report is needed to track each case through the system. Zero Tolerance for Domestic Violence:Quarterly Report—February, 2001 Public Defender Domestic Violence Defense Program Outcome Statement Story Behind the Data Defend individuals charged with domestic The increase in the number of domestic violence crimes. violence prosecutions expected with the advent of Zero Tolerance creates a need for additional staffing in the Public Defender's office. An Attorney was hired Return on Investment Measures to meet this need. Baseline: Domestic violence cases are not Number of cases defended specialized within the Public Defender's Data report was created but is not office. compiled Challenge: The data report recently created to meet initial Zero Tolerance reporting requirements has Public Defender data, but this data is not summarized. Summary data will be requested in a revised version of the report. Zero Tolerance for Domestic Violence:Quarterly Repod—February,2001 Court Misdemeanor Post-Conviction Calendar ("'Domestic Violence • Program Outcome Statement Story Behind the Data Address the needs of victims and children The Court, as part of the County's Zero who witness domestic violence, and hold Tolerance initiative, has established a offenders accountable, by focusing Misdemeanor Post-Conviction Calendar resources on early intervention efforts in This Court focuses on families of post-conviction misdemeanor domestic relationships involving children ano violence cases. offenders who have a demonstrated history of domestic violence. The Court began identifying cases in Return on Investment Measures November, 2000 and the first misdemeanor Baseline—no data domestic violence calendar was heard on (new activity began January, 2001—data wiij January 5, 2001. At present, a half-day of be provided in the next quarterly report) court time is devoted to this calendar, with plans to expand to a full day as program January Calendar-- demands increase. Number of new cases: 40 Number of bench warrants issued: 10 This Court is based on a national model that requires frequent and on-going review of cases. The two Probation Officers assigned to this Court work closely with the Judge to ensure that all orders of the Court are followed. The District Attorney also has a Deputy assigned to this Court. In addition, a Court Legal Technician attends all sessions, identifies all associated cases and prepares restraining orders that result from these hearings. Other cases involving these offenders (except felony matters) are brought before the Judge for consideration and review; in addition, all related protective orders are reviewed by this Court, and these offenders' family law and probate actions are assigned to this court. STAND! Against Domestic Violence staff are present each week to ensure that victims and children who attend have access to information and resources. Zero Tolerance lbr Domestic violence.Quarterly Report—February,2001 Coud Richmond Domestic Violence Restraining Order Clinic Pilot Project/ Restraining Order Transmittal to Statewide System (DVROS) Program Outcome Statement Story Behind the Data Reduce/prevent domestic violence by DV Restraining Order Clinic Pilot providing better access and information for The Domestic Violence Restraining Order Clinic all parties in restraining order actions. pilot project is a partnership between BayLegal (Bay Area Legal Aid) and the Contra Costa Ensure timely entry of all appropriate Superior Court. The Court provided start-up documents into the Department of Justice funds and BayLegal has secured first- and Domestic Violence Restraining Order second-year funding via grants through the State Bars Legal Services Trust Fund System (DVROS). Commission. BayLegal's Clinic Attorney assists pro per litigants with pleadings, confers information and provides written and resources regarding court process, legal Return on Investment Measures procedures and linkages to community organizations such as STAND! (which staffs the DV Restraining Order Clinic Pilot Clinic one day per week), the County Bar 9/00-11/00.• Number of individuals served Association, or the Family Law Facilitator. Petitioners 66 Since second-year funding for the Clinic Pilot Respondents 6 has been secured, the Court and BayLegal are Number of services provided* 80 currently assessing this program and considering other opportunities to best utilize 12/00.- Number of individuals served the funds earmarked from the County's "Zero Petitioners 33 Tolerance"initiative. Respondents 4 Number of services provided* 45 Transmitta/ofOrr/ersintoDVROS The Court has developed, through Total Number of Referrals collaboration with the Sheriffs Department, a (no data provided) protocol which ensures timely entry of all appropriate documents and orders into the Department of Justice Domestic Violence Restraining Order System (DVROS). These Superior Court: Richmond Branch documents include temporary and permanent Restraining Order Calendar Data restraining orders, proofs of service and 10/00-12/00: reissuance orders for all case types, i.e., Total cases 237 criminal, family law, domestic violence, elder Number of total cases that are DV: 138 abuse, probate (guardianship and % of total cases that are DV: 62% conservatorship actions), juvenile and civil Number of TROs processed harassment. These documents are centrally through Clinic: 67 posited at the Martinez Court and transmitted % of total Richmond TROs daily to the Sheriffs Department. The Court processed through Clinic: 48% developed and implemented a transmittal form in January, 2001 to informally monitor the numbers of orders filed and transmitted. Entry of these documents into the DVROS is paramount in enforcement efforts. Statutorily, a protected person is required to serve local law enforcement agencies with a certified copy of a restraining order (or any other such document) in venues where the restrained person resides, attends school, works and/or conducts regular and usual business, which almost always involves multiple jurisdictions. This protocol precludes the need for multiple agencies to make duplicative entries into the DVROS, as well as ensuring documents are entered promptly into the statewide system. Zero Tolerance for Domesw Violence:Quarterty Report—February,1001 Probation FelonyMisdemeanor Post-Conviction Calendar (""DV Court") p - • Program Program Outcome Statement Story Behind the Data Hold misdemeanor offenders accountable Misdemeanor Post Conviction by actively supervising their probation Domestic Violence Program through the Court's misdemeanor post- Two Deputy Probation Officers were selected and conviction calendar process. Monitor the assigned as Court/Supervision Officers in Fall, 2000. most violent felony domestic violence They worked with Court and District Attorney staff to offenders through intensive supervision. develop Contra Costa's misdemeanor domestic Establish outreach to victims and their violence program, focused on a Court Misdemeanor children in misdemeanor domestic violence Post-Conviction Calendar which became active on cases for Victim-Witness Program services. .January 5, 2001. Courtl5upervision Olt<cers appeal in this Court each week and are responsible fol enforcing all aspects of Probation for offenders assigned to this calendar, including monitoring Return on Investment Measures participation in batterer's treatment and referrals to Misdemeanor Post-Cony. Calendar substance abuse and other programs. During review Baseline: no data (new activity)—See Court hearings, the Court routinely asks these Deputy section for January Calendar activity Probation Officers to speak with victims and make recommendations regarding protective and "stay- Felony Intensive Supervision away" orders, thereby providing an additionai Baseline: measure of protection to victims of crimes and their Number of violent DV felons intensively families. supervised*: Prior to 1998: 0 Fe%nv Intensive�uyervision 1998: 70 On October 1, 2000, a Deputy Probation Officer was 1999-2000: 150 hired and a 1/2-time Probation Supervisor increased to full time to expand intensive supervision of the most Zero Tolerance: violent felony domestic violence offenders to 185 (150 Number of felons added to intensive was the former caseload). As of December 31, 2000, supervision as of 12/00: 19 7 of the 19 violent felons added to this caseload have Number/rate referred to substance abuse been referred for substance abuse treatment(a 31% treatment: 7/31% rate, higher than the 21% rate estimated by sampling past records). The Probation Clerk added as part of *Data on number and rate of probation violations is Zero Tolerance has developed and will maintain a currently not compiled. Caseload sampling shows spreadsheet of domestic violence felons countywide to about 1/5 (18.2%) of felony batterers were track variables that could help develop more effective returned to Court for Probation violation during the methods for dealing with violent felony offenders. past 3 years. Victim-Witness Program Victim-Witness Program: In October, 2000 a Deputy Probation Officer was No misdemeanor referrals before Zero selected and assigned to the Victim-Witness program Tolerance. Data on the number of referrals as the advocate for misdemeanor domestic violence and services received is expected for next cases in Central and East County (West County is not report. being served at this time due to expected volume of referrals from Central and East County). This DPO completed the required 176-hour Probation Officer Challenge: Probation still lacks sufficient staff to Core Training course in December. Probation intensively supervise all felony domestic violence Partnered with District Attorney staff to design offenders. Approximately 100 violent domestic materials and protocols for referrals to the Victim- violence felons are not subject to the intensive Witness program. The DA's o>tice began making supervision process. Moreover, 3 of the Domestic referrals to the misdemeanor VIctim-Witness DPO in Violence Unit positions are grant-funded. January, 2001. Probation staff are meeting with Court staff and STAND! staff to ensure that victims are Challenge: There is little automation to track and made aware of and appropriately linked to needed document the return on investment. An Excel services. spreadsheet has been created to document characteristics of and services provided to felony domestic violence offenders. Zero Tolerance for Domestic Violence.Quarterly Report—February,2001 Employment and Human Services Children and Family Services Adult . Aging Services—Eider Abuse Program Outcome Statement Story Behind the Data Locate Domestic Violence Liaisons in the 3 Children and Family Services offices with Children and Family Services with DV liaisons on site, CFS staff both clients to train CFS staff and ensure that schedule appointments and drop in for case families access all available resources in consultations. Issues include safety planning their efforts to reduce and/or eliminate the for families, appropriateness of counseling, exposure of children to domestic violence. lethality issues and establishing case plans Reduce the harmful effects of domestic Liaisons accompany CFS staff both to schools violence on the elderly and other and homes They help to assess lethality, vulnerable adults by offering prevention, offer information to families and help them establish safety plans and access services from intervention and remediation services. DV agencies (shelter, batterer's treatment and Train staff and community service victim counseling). Liaisons also developed providers and conduct outreach activities resource packets for staff and client use. to raise community awareness about available services. CFS staff participated in a 7-hour introductory training for a total of 1,314 training hours. A new case plan format has been developed and will be utilized by all workers. This Plan Return on Investment Measures includes a specific section with space for essential information on domestic violence. Children and Family Services: CFS staff actively support and participate in a Baseline—No data available (new services) number of Countywide domestic violence efforts, such as: 11-12/00: Z CFS and STAND! meet monthly and have Number of case consultations established a subcommittee to develop a between CFS staff and DV liaison: 81 memorandum of understanding between the two agencies with regard to domestic Number of home visits for which violence the DV liaison accompanied CFS staff: 34 Z CFS staff are members of the ACAD Police Victim Committee to develop cross- reporting guidelines between law Number of cases given resource enforcement and CFS and referral information: 48 :D CFS staff serve on the Domestic Violence Death Review Committee Number of CFS staff training hours: 1,314 Elder Abuse The Aging and Adult Services Bureau currently Elder Abuse: participates in a multidisciplinary effort to train (Expected results based on proposal) Adult Protective Services (APS) staff to identify Number of hours of training and serve victims of elder/dependent adult Number of clients accessing services abuse and domestic/family violence. APS staff Other measures to be developed work closely with contractors such as the Contra Costa Crisis Center for emergency housing/telephone response services, and with Elder Abuse Prevention for Multipurpose Senior Services. This Bureau currently seeks to contract for community-wide consultation sessions, small and large group training and a countywide outreach campaign. Their goal: increase knowledge and awareness of elder/dependent adult abuse issues among EHSD staff, contractors, clients, community organizations, seniors and caregivers. Zero Tolerance for Domestic violence:Quarterly Report—February,2001 Employment and Human Services Workforce Services Program Outcome Statement Story Behind the Data Reduce the harmful effects of domestic EHSD commenced a pilot program in violence on CalWORKs participants and January, 2000 in its East County Workforce their children by providing: on-site Services Office with STAND! Against domestic violence liaisons offering Domestic Violence. This project provided: assistance to identify and develop Z education for all CalWORKs applicants employability plans for welfare-to-work and participants about domestic participants who are victims of domestic violence; violence; counseling; access to Z Welfare-to-Work domestic violence victim/children's domestic violence waiver options; services; and staff training and Z assistance in implementing universal consultation. screening of clients for DV; :Z employability plans for victims of domestic violence; Return on Investment Measures :> domestic violence support services :) training for CalWORKs staff Baseline: East County Pilot Program 1/00-12/00 During this time, almost 70961 of clients documented by STAND! case managers Clients accessing DV services reported that their partners had tried to (at both CalWORKs and STAND! sites): 63 prevent them from getting education ano training. EHSD staff reported that the Clients completing a safety plan training they received overwhelmingly within one week of contact: 63 improved their understanding about the nature and dynamics of DV, the challenges Clients referred to STAND! drop-in facing clients with DV issues and the role and educational groups: 49 of CalWORKs staff in addressing domestic violence. Nearly 90% of clients surveyed Number of STAND! presentations/ subsequently expressed that they were clients reached at Job Club: 63/365 comfortable talking to CalWORKs staff about abuse. Number of hours of staff training: 2,320 Client feedback showed a preference for Number of exemptions for continued specialized DV training for EHSD domestic violence/avg. length of staff. Staff feedback indicated that exemption: additional training is warranted on tailoring Data not available. EHS will work to make this welfare-to-work plans for DV-affected data available for the second quarterly report: clients and dealing with the effects of clients with DV experience. EHSD, as part of its comprehensive plan to expand domestic violence services, Challenge: The tight labor market makes it recently contracted with STAND! Against very difficult to hire and retain qualified DV Domestic Violence to bring the East County liaison staff, especially bilingual staff are a pilot to scale in the four Workforce special need. Services Offices and at STAND! sites Services include integrated caseload Challenge: There is a lack of infrastructure management, training, on-site liaisons and for data collection and accurate billing for administrative support. services. Zero Tolerance for Gbmesuc Violence:Quartafy Report—February,2001 Health Services ViolenceFamily • Project Program Outcome Statement Story Behind the Data Build the capacity of Health Services The Family Violence Prevention Project is a programs to address violence among collaboration among the Community Wellness and clients in Health Services and contractor Prevention Program, Ambulatory Care and agency settings. STAND! Against Domestic Violence. The implementation efforts for FVPP will be through the Advisory Council Against Domestic Violence's (ACAD) Health Committee, which has Return on Investment Measures been re-configured as a joint Health Services/ACAD "Health Systems Response to Medical Service Provider Training: Domestic Violence" Committee, including all Baseline: 1998-9 Health Services Divisions, Kaiser Richmond and Number of Ambulatory Care Clinic staff STAND! (A contract is pending with STAND! to trained: ioo coordinate medical service provider training, participate on the Committee and expand 2000: bilingual services on its Emergency Response Training be 2/01—data to be compiled. Team.) Core activities: Number of staff trained ✓Review and revise DHS Guidelines for Dl� Number of training sessions Screening and Reporting and DV Policy Participant satisfaction/learning ✓Assess the DV training and technica assistance needs of substance abuse providers ✓Train DHS Mental Health staff and contractors Access to DV Services: ✓Advocate within DHS for establishment of Number of referrals to STAND!'s Emergency formal D V documentation procedures Response Team by Health Services Providers /Increase referrals to STAND! Emergency Response Team and continue to improve Data not yet avai/ab/e but is expected for coordination and linkages between DHS and first quarter 2000 STAND! FVPP, in collaboration with the Alameda/Contra Costa California Medical Association, to fund printing of Di/posters and resource cards that will be widely distributed to, and at, health care sites in the County. These posters and resource cards are aimed to educate victims, health care providers and the general public about the resources available for victims and children, and— more importantly—those health service providers can help connect victims and their families to badly-needed services. In 1998-9, the domestic violence training effort focused on Ambulatory Care Clinic staff, who are considered to have a significant amount of contact with potential victims. Approximately 106 doctors, nurses, other licensed medical staff, medical social workers and medical interpreters received this initial domestic violence training. In 2000, the training effort continues with the Substance Abuse and Mental Health Divisons, including a significant number of contractee community service providers. A comprehensive (six-session) domestic/family violence Mental Health training session began 2/20/01. The Substance Abuse Division will conduct a needs assessment of its staff and contractors prior to training. Zero Tolerance for Domestic Wolence:Quarterly Report—February, 2001 Community-Based Services Domestic and Family Violence/EiderAbuse Children'sElder Program Outcome Statement Story Behind the Data Expand the capacity of community-based Community-based organizations, which organizations to serve victims, children and already provide many services for victims, elders suffering from or at risk of domestic children and elders subjected to domestic and and family violence. family violence, have or are in the process of contracting with County Departments for the provision of Zero Tolerance-related services. Return on Investment Measures STAND! Against Domestic Violence is the Baseline—no data (expanded services) primary contractor (with Asian Pacific (See EHSD summary for information from Psychological Services and BayLegal) for a the STAND! CalWORKs pilot project) $525,000 contract that includes $100,000 of the $150,000 allocated for children and Data expected for second quarterly report.. victims services. This contract expands the Number accessing services CalWORKs services pilot to scale. The Zero Victims Tolerance allocation supports the full-scale Children CalWORKs program by meeting the needs of Elders/vulnerable adults victims and children not eligible for Pre-post surveys (training) categorical reimbursements. In addition, STAND! contracts with EHS Children and Family Services for child welfare-related services. STAND! has and will offer training to County EHS and Health Services staff on identification, referral and follow-up for domestic and family violence victims and their families. STAND! also works with the Victim-Witness program, the District Attorney's Office and the Court to ensure that victims and children receive needed services. EHSD seeks to utilize the remaining $50,000 of the 100,000 allocated for Zero Tolerance community-based services to contract with Elder Abuse Prevention for the provision of community education and outreach services. Such services are designed to raise awareness of elder abuse and help victims and their advocates access law enforcement, social services and other programs to ensure the safety and well-being of elders and vulnerable adults. Zero Tolerance for Liumesdc Violence:Quarterly Report—February,2001 OFFICE OF THE SHERIFF WARREN E. RUPF Contra Costa County Sheriff Field Operations Bureau Kathryn J. Holmes Investigation Division 313-2600 Undersheriff Date: January 31, 2001 To: Kathi Holmes, Undersheriff From: Commander Tom Moore, Field Operations Bureau /M Subject: Domestic Violence Program-Quarterly Status Report INVESTIGATION DIVISION-DOMESTIC VIOLENCE UNIT SERVICES: Since its inception, the Office of the Sheriffs Domestic Violence Program has increased its efforts to stop the violence in Contra Costa County. The Domestic Violence Unit has increased staffing with the addition of one Sergeant, one Detective, and one full- time Clerk. The Unit is now fully staffed with five full-time positions. The recent expansion of the Domestic Violence Unit has given us the ability to conduct thorough investigations on all domestic violence felony cases and many domestic violence misdemeanors, which are considered to be priority cases. In addition to active investigation of these cases, the Unit also reviews all domestic violence reports that are written in Sheriffs Office jurisdiction and the Contract Cities of San Ramon, Danville, Lafayette, Orinda and Oakley. The services of the Domestic Violence Unit are not limited to Sheriffs Office jurisdiction. A number of other Contra Costa County law enforcement agencies are sending us their domestic violence reports for the purpose of data tracking. The agencies that are currently participating are: Brentwood, Concord, Hercules, Martinez, Pinole, Pleasant Hill, Richmond, San Pablo, Antioch, Pittsburg, EI Cerrito, Kensington, Walnut Creek, Clayton, East Bay Regional Parks, Orinda, Lafayette, Oakley, Danville and San Ramon. Our data tracking system enables us to track habitual offenders throughout the County whether or not they live within our jurisdiction. The agencies that are participating in the data-tracking program also have access to the information that has been collected from reports sent to us. This gives all participating agencies the ability to more thoroughly investigate domestic violence cases by compiling reports out of other jurisdictions related to a particular offender, who may have many documented incidents from other agencies and might not have been previously recognized as a repeat offender. With this information, a more thorough investigative package can be presented to the District Attorney's Office for filing. The expansion of the Domestic Violence Unit has greatly improved service that we provide the citizen's of Contra Costa County. The following summary will outline our activities ,as an investigative unit between October 1,2000 and December 31, 2000. Felony and Misdemeanor Domestic Violence Crimes: For the period of October 1,2000 through December 31,2000, filing rates of misdemeanor domestic violence cases have been dramatically increased. Prior to the DV Unit taking on any misdemeanor caseload in October, all misdemeanor domestic violence cases were investigated solely by Patrol Division and routed to Misdemeanor complaints for filing with the District Attorney's Office. In the period from January 2000 through September 2000, 297 misdemeanor domestic violence related crime reports were routed through Misdemeanor Complaints for filing. The cases that were classified as domestic violence were Domestic Battery and Violation of Restraining Orders. Of these 297 cases, only 33 were actually filed by the District Attorney's Office. Charges filed by the District Attorney's Office amounted to merel 11% of the cases sent to them for review. The majority of the cases were not filed due to the lack of sufficient evidence. Since October 2000, The Domestic Violence Unit has selected a number of cases, which were identified as priority cases, and handled them through to filing with the District Attorney's Office. Priority cases were identified by the extent of domestic violence history involved and criminal histories of the perpetrators. In this period of time, the DV Unit handled 31 misdemeanor cases. Of these cases, 18 were filed as criminal com laints by the District Attorney's Office. This resulted in a filing percentage oQ§Pof the misdemeanor cases we reviewed. The Domestic Violence Unit has always had the responsibility of handling the follow up investigations'of felony domestic violence cases. 54 felony cases have been investigated and sent to the District Attorney's Office for review since October 2000. Of these cases, 34 were filed as criminal complaints. The filing percentage for felony DV cases was 63%. The primary reason for not filing those cases that did not pass review was a lack of sufficient evidence. The benefit of additional staff provided to the Domestic Violence Unit has been the primary factor in increasing productivity and effectiveness of domestic violence investigations and successful filing of criminal complaints. As a specialized unit, the ability to apply specific training and investigative experience to an investigation greatly enhances the District Attorney's ability to effectively prosecute domestic violence cases. With this additional staffing, we can now apply this training and experience to specific misdemeanor cases as well as felonies. Doing this over the last quarter of 2000 has proven very effective. Domestic Violence Data Tracking System: October 1, 2000 through December 31, 2000, 755 countywide felony and misdemeanor DV reports have been entered into the data tracking system. ♦ In conjunction with the Sheriffs Office Technical Services Division, countywide law enforcement agencies have been contacted to have their data tracking system link updated to our DV Tracking System. This has been done to ensure that each agency has immediate access to the domestic violence data information countywide. ♦ Technical Services Division is in the process of expanding the DV Tracking format to include information related to Children's Family Services and Probation. This portion of the project has been out to bid since October. o Continued communication with county law enforcement agencies has been necessary to ensure a consistent flow of DV reports to be.entered into the tracking system. ♦ The Domestic Violence Unit has undertaken a system"clean up" to promote accurate statistics, develop accurate identifier codes, update codes of prior entries and continuously monitor data entry for errors. Members of the unit have been able to increase participation in statewide domestic violence conferences and training. Various members of the unit have attended: s The Tenth Annual National Conference on Domestic Violence, sponsored by the Anaheim National College of District Attorneys. ♦ The Advanced Training on Domestic Violence Issues Conference, presented by the Advisory Counsel Against Domestic Violence. ♦ The California Alliance Against Domestic Violence, Dominant Aggressor Training. ♦ The Zero Tolerance Workshop, sponsored by the County Administrator's Office. ♦ The Battered Women's Alternative annual fund raising luncheon. • Detention / Domestic Violence Units site visits statewide with County Administrator's Office representatives; Santa Clara County San Francisco County San Diego County Members of this unit have continued and increased their active participation in a number of committees against domestic violence: ♦ The Advisory Council Against Domestic Violence (ACAD); Police Victims Relations Committee. - Conference 2000 Organization Committee. Data Committee. Death Review Team. ♦ Contra Costa Violence Prevention Coalition. ♦ Grants Committee — STAND (formerly known as Battered Women's Alternative). TECHNICAL SERVICES DIVISION-VICTIM PROTECTION: Staffing: The Office of the Sheriff was allocated two Senior Clerk positions to assist in its new role as sole recipient of all restraining orders issued in the county. Two of the persons interviewed were offered positions, conditional on passing pre- employment background. One of these positions was filled in November, 2000. Training of that employee was substantially completed prior to January 1, 2001. The second position is still vacant, however interviews are ongoing and the position is expected to be filled shortly. Records Management System-ROSS Module:" Technical Services staff is currently consulting our CAD/RMS vendor, Tiburon Inc., in the development of the ROSS Module relative to the specific needs of Contra Costa County. Progress has been much slower than initially anticipated due to company downsizing by Tiburon. We remain confident however,that the ROSS Module will be the appropriate application for our data retrieval needs. In the event it is not, we are prepared to develop an alternate system. In the meantime, Records staff has been directed to track data manually. Data: At this time we do not have "comparative data" to present. The official start date relative to implementation of the procedure agreement between the Sheriffs Office and the County's Court's was January 1, 2001. Clearly, since the program has just begun, data regarding last quarter's activities is limited. The following is presented as a guide for future comparison. Past: Restraining orders (all types) entered in DVROS (per Ca. Dept. of Justice). Sheriffs Office All other Agencies Total FN 1998-99 1,083 3,168 4,151 FN 1999-00 2,340 2,896 5,236 Performance: There are two measures of performance in regard to-the foregoing. First is the timeliness of the entry. Second is whether all orders are entered. ♦ Typically, Family Law and Civil Court restraining orders are entered into DVROS the same day they are received by the Office of the Sheriff. Criminal Protective Orders currently are entered within two business da s of receipt, however this will improve to one business day by February 12 . ♦ With few exceptions, Family Law and Civil Court Restraining Orders and Emergency Protective Orders are entered into DVROS. Exceptions are minimal and may be caused by having insufficient information to identify the restrained person (usually lack of date of birth) or by receipt of the order after expiration. Records staff promptly informs the appropriate court and ensures prompt entry upon receipt of the amended or missing information. Moving Forward: Lessons are learned frequently during the early stages of this program. There will be continued coordination between the Office of the Sheriff, the courts and other Law Enforcement agencies in the county in an effort to improve the efficiency of the process. cc: Commander Paul Clancy, Support Services Bureau TM/SD/dm OFFICE OF THE SHERIFF WARREN E. RUPF Contra Costa County Sheriff Field Operations Bureau Kathryn J Holmes Investigation Division Undersheriff 313-2600 Date: February 14, 2001 To: Christina Linville, County Administrator's Office From: Captain Scott Daly, Investigation Division Command Subject. Domestic Violence, Quarterly Report Undersheriff Holmes has asked me to answer several questions that the County Administrator had regarding the 40' quarter report. 1) The majority of the misdemeanor domestic violence cases are still processed by our Misdemeanor Complaints Unit. The Domestic Violence Unit reviews each case to determine if there is a history of domestic violence, or if the circumstances of the case justify further investigation. In the fourth quarter of 2000, the Misdemeanor Complaint Unit processed seventy-nine (79) misdemeanor domestic violence cases, resulting in six(6) cases having charges filed by the District Attorney's Office. This is an 8%filing rate. During the same period, the Domestic Violence Unit reviewed thirty-one (31) misdemeanor cases and obtained eighteen (18) case filings. This is a 58% case filing rate. Two of these cases were filed as felony crimes. It is important to note that most of the cases that were not filed by the District Attorney are "He said/She said" type incidents, with no physical evidence or witnesses. Additional investigation would probably not change the outcome of these cases for filing purposes. During this period the Sheriffs Office handled a total of one hundred and ten (110) misdemeanor domestic violence cases. Twenty-four (24) of those cases were filed by the District Attorney. This is a 22% case filing rate. 2) Total felony case for the nine month period preceding the reporting period (January through September, 2000) indicate a total of two hundred and thirty eight (238) felony cases. One hundred and twenty-eight (128) of those cases were filed by the District Attorney. This is a 54% felony filing rate. 3) The data elements that we have requested to be added to the domestic violence tracking software are for Probation tracking. They include: a) Probation--yes/no, a one character field. b) Date In--an eight character field. c) Date Out--an eight character field. d) CPS--Was Children's Protective Services involved? Yes/no, a one character field. e) PID--Probation Identification Number, an eight character field. To make these changes possible, several vehicle related fields (which are not relevant to domestic violence) will be removed from the software. 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Nw � (ov � n cot) r-jK3 ice ��aZZO r rn :_.... c:, Z ..:.... ..... ._. _.. .... .. ..... ... .. a .... •, 4 w. m _ Z p� =`r n 1, _t ..... ... ,.. ....: ..._.....:_ .-. ......_:�,-t ,.:......:.t. .:. ... _..,..;-:.a..:... :r•".;:rt'W`'�i" `:-•f'�-'4x4 `A�` •.:��'a:�(•,`•;_ {•r:< .�_._....:....,.-_.....Vii: :.:?• .-.. - .,::�'::: - .. .... _._. .... ..... .: ... ....._ :.. ..i r { _ - :, •i.' b.: m .:.... ....: of ,.. ...:, wr.Rl:•: .......... , 1 �1 f GARY T.YANCEY District Attorney MEMORANDUM OFFICE OF THE DISTRICT ATTORNEY Central-Eastern Area Operations Division 10 Douglas Drive,Suite 130 Martinez,California 94553 (925)646-2625 TO: Phil Batchelor, County Administrator FROM: Robert J. Kochly, Assistant Chief Deputy District Attorney - DATE: February 5, 2001 SUBJECT: Zero Tolerance for Domestic Violence First Quarterly Status Report The goal of the Zero Tolerance effort in the District Attorney's Office is to enhance the conviction rate in misdemeanor domestic violence cases. Additionally, the Board gave us the latitude to channel some Zero Tolerance resources toward establishing an Elder Abuse prosecution unit within the office. Associated aims, which should help us accomplish our goal of increased convictions in misdemeanor cases, involve additional services and better support for victims in misdemeanor domestic violence cases. Towards these ends, our office indicated we would place a'Deputy District Attorney in each of our two branch offices to review and file domestic violence cases and to coordinate misdemeanor domestic violence prosecutions within the respective branch office. We also committed to hiring two Case Preparation Assistants, one for each branch, whose focus would be on personally serving subpoenas on misdemeanor domestic violence victims and assisting them in related ways, such as offering transportation to court. Our office began hiring new attorney staff in December, timed with the announcement of the Summer Bar Exam results. Because of the current job climate, we are continuing to fill vacancies in our attorney ranks as of this time. However, effective January 2, 2001, we had our new domestic violence deputies in place in their respective branches. - .-.-.Zero Tolerance-f-o-rDom.e_stic Violence First..Q.uarterly_S-aturRepor_t Those deputies are now responsible for reviewing all domestic violence reports submitted to our office. This is designed to increase the consistency and quality of our filing decisions, which should eventually bring about a better misdemeanor conviction rate. Domestic Violence cases which are filed as felonies are immediately forwarded to our main Domestic Violence unit at 1111 Ward Street in Martinez. Those cases are then assigned and handled "vertically" by one of the four domestic violence attorneys at that location. Cases which are filed as misdemeanors remain in the branches, and may be prosecuted by any of the misdemeanor attorneys assigned to the branch office. However, our new domestic violence attorney within the branch is responsible for coordinating the disposition and handling of these cases, up to the actual trial, if one is necessary. Once again, we expect this coordination to increase the consistency of our efforts, which should eventually result in higher conviction rates. These two attorneys are also responsible for training new attorney staff in the branches on all aspects of domestic violence prosecutions. We have already held several training meetings within the branch offices to explain our new procedures. Our Domestic Violence unit has also done training with Sheriffs Office personnel, and has a long round of training scheduled with the Richmond Police Department and Mental Health workers upcoming. We anticipate conducting a number of other law enforcement training sessions during the coming year. Our office has also worked closely with the Probation Department's Victim-Witness Assistance Program to increase services available to victims in misdemeanor domestic violence cases. We are now automatically sending reports on misdemeanor cases from the Central - Eastern county area to Victim-Witness so that they can attempt contact and offer support services. In addition, we have worked closely with the Courts to help them set up their Misdemeanor Domestic Violence Calendar (MDVC). The MDVC is a new post- conviction program designed to target high-risk misdemeanor offenders, and offers intensive judicial oversight as well as formal probation supervision for these misdemeanants. We worked with the Courts to set up the format and criteria for the program. We are now labelling all domestic violence court filings so they are readily identifiable by court staff. Our new branch domestic violence attorneys are also identifying for the Courts those misdemeanor cases which meet the high risk criteria established for inclusion in the MDVC. One of our branch domestic violence attorneys also attends every session of the MDVC, which began January 5, 2001, to offer input and advocacy from the prosecution perspective. Page _3_ Zem-ToI rance_for Domestic Violence.First Quarterly—Sta ua-R-epQrt By early December, we had hired two Case Preparation Assistants and located one at each branch office. They have proven to be an invaluable resource in locating and personally serving subpoenas on domestic violence victims. In January, we started tracking subpoenas served and witness transports in domestic violence cases. By the next quarterly report we should have some data to share regarding the impact of these positions. We certainly expect this effort to contribute positively to victim cooperation, and ultimately to increased convictions. We have had quarterly reports prepared by LJIS available to our office for several years that tracked case filings in domestic violence. A revised report format is being designed to additionally track convictions. As of this date I have not seen that new report. Care must be taken in designing this report so that we track convictions/dispositions of the same cases that were filed under the Zero Tolerance initiatives. Since dispositions will always lag behind filings, we want to be able to identify convictions of cases that were filed under the new Zero Tolerance initiatives, and not be comparing "new" filings with conviction rates from "old " filings. Hopefully, some of this data will be available by the next quarterly report. In keeping with the Boards' expanded definition of"Family Violence" to include Elder Abuse, we have also reallocated certain of our resources in order to establish an Elder Abuse prosecution unit. As of January 2, 2001, we have one attorney and one investigator dedicated to Elder Abuse prosecutions. This unit will handle, to the extent possible, all cases involving felony financial abuse, felony neglect, and active felony physical abuse, perpetrated against elders by caretakers or strangers. The focus of this unit starting out is to do as much outreach and training as possible. One round of training has already been done for APS workers. Another training has been scheduled with Concord Police Department investigators later this month. It is anticipated that these efforts will probably inundate the unit within a short time. The unit started operations with a carryover caseload of seven filed cases, plus two active investigations. Those numbers have increased in one month to seven filed cases and five investigations. We will keep the Board apprised of the workload of this new unit as the year progresses. RJK:kab atatchlor.memo To: Jennifer Deadman Date: Feb. 5, 2001 From: Jim Heiser Subject: Zero.Tolerance for.Domestic Violence Project: Initiation of Misdemeanor Domestic Violence Court During the month of October meetings were held amongst the partners - Courts, DA & Probation - focused on developing a dedicated domestic violence court. The Court Administrators Office took the lead in developing procedures allowing these partners to work together to meet the goals and return on investment (collaboratively develop a post- conviction domestic violence program). The policies andprocedures which were developed were in effect at the time of the first session of Misdemeanor Domestic Violence Court (MDVC) on January 5, 2001, in Department 9 of the Superior Court, Judge Judith Craddick presiding. Attached is the referral packet that each branch court provides to offenders placed on formal misdemeanor probation and referred to MDVC. During the month of October the Probation Department recruited probation officers from within the Department, in concert with the MOU between the Department and Local 1, to fill two positions funded byZero Tolerance. Two Court / Supervision probation officers were in place, respectively, on November 6t' and November 20`x, 2000. These probation officers received training and participated in planning sessions in preparation for their participation in Domestic Violence Court. A database' of offenders placed on formal misdemeanor probation was developed during this time and we are currently tracking factors that may contribute to the success or. failure of offenders in batterers treatment. Five offenders were assigned to our two officers during the last week of December 2000 and they appeared at thMDVC's initial session. It is noteworthy that the first probationer to appear in MDVC had violated his probation prior to his appearance and was therefore jailed at review appearance. In addition to meeting one of our mandates ("Enforce Court ordered sanctions") this action had a marked effect on the four offenders awaiting their review. During review hearings Judge Craddick routinely asks our Court / Supervision probation officers to speak with victims and make recommendations relative to protective orders and stay away orders, thereby providing an additional measure of protection to families and victims of crimes. Please see Misdemeanor Domestic Violence Caseload, attached. 11/16/00 Dear Court Deputy, Please find attached a basic referral packet for those placed on formal misdemeanor domestic violence probation and referred to MDVC. The first actual court date has been set for January 5, 2001. I have also attached a copy of my letter to the certified domestic violence treatment providers alerting them further to MDVC and new protocols. Continue to use current referral form till the revised one arrives. Please expect in the near future: 1. A revised and improved Referral form incorporating your suggestions, including a check box for "contacted the program and an assessment date is scheduled for...." 2. A Spanish language version of the Formal Probation Notice. 3. A map to the Martinez Superior Court Feel free to contact me if you have other suggestions/needs. Thank you for your vital support or this important project. I think with time and patience we can make it a success. Sincerely, Roy 313-4154 Probation Department Contra Steven County Prroo Bautista p bation Officer Administrative Offices Costa 50 Douglas Drive Suite 201 County Martinez, Californid 94553-8500 (925) 313-4180 S ...L (925) 313-4191 FAX rT'4 COU t November 16, 2000 Dear Domestic Violence Treatment Provider, As you are aware, Contra Costa County's Zero Tolerance for Domestic Violence Policy has funded a Misdemeanor Domestic Violence Court (MDVC) project. Referrals to this Court have commenced with the first actual court date, including reviews, is set for January 5, 2001. The MDVC will be held on Fridays in Department 9 of the Superior Court sitting in Department 22, located at 1020 Ward Street, Room 2016, second floor, Martinez, California 94553. Two deputy probation officers will assist Judge Judith Craddick of the MDVC and provide supervision to approximately 200 formal misdemeanor probationers. Misdemeanant offenders who have children in the home and/or have prior offenses that were charged as domestic violence crimes will be selected and sentenced to formal misdemeanor probation, referred to a treatment program(s), and scheduled for a review in MDVC in three weeks. It is our expectation that these probationers will, at the very least, make contact with your program(s) and schedule an assessment prior to their first review in MDVC. We are modifying and improving our standard referral form to provide you with a check off box indicating that the probationer has contacted you and has scheduled as assessment. These new forms will be used as soon as they arrive from the printer. The MDVC project is a complex new undertaking that has already required a great deal of hard work and coordination. We anticipate that we will encounter additional difficulties before a truly smooth judicial process evolves. I would like to thank you in advance for your support and patience. Please contact me or the Supervisor of our Domestic Violence Unit, Jim Heiser, at 313-4051 if you have any questions. The Probation Department looks forward to participating in this early intervention and treatment effort. Sincerely, Roy Rochelle Probation Manager Probation Department Contra Steven L.Bautista Department County Probation Officer Adult & Juvenile Divisions Costa 50 Douglas Drive, uSuite 200 County Martinez. California 94553-4068 ��/ (925) 313-4000 tiE. L. FAX (925) 313-4005 `o T'q 20UN'n FORMAL PROBATION NOTICE PLEASE READ THIS CAREFULLY YOU HAVE BEEN PLACED ON FORMAL MISDEMEANOR PROBATION BY THE CONTRA COSTA COUNTY SUPERIOR COURT FOR A DOMESTIC VIOLENCE OFFENSE. REVIEW THE TERMS AND CONDITIONS OF THE COURT ORDER. YOU MUST APPEAR FOR A REVIEW AS DIRECTED BY THE COURT. SPECIFIC INSTRUCTIONS 1. TREATMENT PROGRAM ENROLLMENT: ENROLLMENT IN A CERTIFIED BATTERERS' TREATMENT PROGRAM IS MANDATORY. YOUR REVIEW WILL BE IN DEPARTMENT 9 OF THE SUPERIOR COURT SITTING IN DEPARTMENT 22 LOCATED AT 1020 WARD STREET, ROOM 2016, SECOND FLOOR, MARTINEZ,CALIFORNIA 94553. A LIST OF PROGRAMS IS ATTACHED. BRING PROOF OF ENROLLMENT OR PROGRAM APPOINTMENT WITH YOU TO YOUR REVIEW. 2. FORMAL PROBATION: YOU WILL BE ASSIGNED A PROBATION OFFICER AT THE TIME OF THE REVIEW IN DEPARTMENT 9. YOUR REPORTING RESPONSIBILITIES AND PROBATION OBLIGATIONS WILL BE FULLY EXPLAINED TO YOU AT THAT TIME. COMPLETE THE ATTACHED PERSONAL DATA SHEET AND BRING IT TO YOUR REVIEW. 3. PAYMENT OF RESTITUTION, FINES,AND FEES: RESTITUTION PAYMENTS, FINES, AND FEES MAY BE MADE BY CHECK, MONEY ORDER,OR CREDIT CARD(CALL 1-888-643-8040)PAYABLE TO THE COURT COLLECTIONS AND COMPLIANCE UNIT(CCU),P.O.BOX 7515,SAN FRANCISCO, CA.94120. 4. ANY CHANGE OF ADDRESS MUST BE IMMEDIATELY REPORTED TO THE PROBATION DEPARTMENT. 5. RELEASE FROM CUSTODY: IF YOU ARE IN JAIL AS A CONDITION OF PROBATION,TELEPHONE THE PROBATION DEPARTMENT WITHIN 2414OURS OF YOUR RELEASE BETWEEN THE HOURS OF 8:00 A.M. -5:00 P.M. - MONDAY THROUGH FRIDAY AND REPORT YOUR WHEREABOUTS. 6. FIREARMS ARE PROHIBITED FOR TEN (10) YEARS FOR THOSE CONVICTED OF DOMESTIC VIOLENCE. RELIEF MAY BE GRANTED PURSUANT TO PENAL CODE SECTION 12021(c)(2)AND (3). GENERAL REMINDERS 1. A VIOLATION OF ANY CONDITION OF YOUR PROBATION MAY RESULT IN YOUR BEING TAKEN BACK TO COURT FOR FURTHER ACTION. ALL POI.,ICF.. CONTACTS AND ARRESTS MUST BE REPORTED IMMI.;DIA'1'E;LY TO YOUR PROBATION OFFICER. �. IF YOIJ FUL.1-11.1. ALL •TI IF CONDITIONS OF YOUR PROBATION, YOU MAI' APPLY AFTER THE I'RORA•IIONARY PFRI(M 1S OVI-.R FOR A C1IANGF OF PLEA (OR CONVICTION)PROM GUILTY TO NOT G1111,•I'Y AND I IAVI •I'l IE CI IARGES DISMISSED PURSUANTTO PENAL CODI= SECTION I''i�.;.•l. " i".,i l:f , Contra Costa County Probation Department Misdemeanor Domestic Violence Court Project Personal Data Sheet Please Print Neatly & Complete Prior to Your Next Court Appearance. NAME: DATE OF BIRTH: DOCKET: ADDRESS: PHONE:( CITY: ZIP: EMERGENCY CONTACT: PHONE:_) OTHER ADULTS IN HOME: CHILDREN AND THEIR AGE IN HOME: ARE YOU CURRENTLY ON PROBATION OR PAROLE? )YES ( ) NO NAME OF PROBATION OFFICER, PAROLE OFFICER OR COURT: AGENCY: PHONE: HOW IS YOUR HEALTH? (__) EXCELLENT FAIR ( )POOR DO YOU ABUSE ALCOHOL? ( )YES ) NO HAVE YOU EVER BEEN CONVICTED OF DUI? )YES ) NO DO YOU USE DRUGS? ( )YES ( ) NO WHICH DRUGS ARE YOU CURRENTLY USING? DOMESTIC PARTNER OR SPOUSE-NAME: ADDRESS: PHONE: DO YOU HAVE ANY BIOLOGICAL OR STEP CHILDREN )YES �_) NO IF YES,WITH WHOM DO THEY LIVE: ARE YOU EMPLOYED: ( )YES ( ) NO SOCIAL SECURITY#: NAME&ADDRESS OF EMPLOYER: DO YOU OWN A VEHICLE? )YES ) NO VEHICLE LICENSE#: DRIVERS LICENSE # EXPIRES: ADDITIONAL INFORMATION: To: Jennifer Deadman Date: 2/5/01 From: Jim Heiser Subject: Zero Tolerance for Domestic Violence Felony Intensive Supervision: On October 1, 2000 CCC Probation hired a full time deputy probation officer and a full time probation supervisor to expand intensive supervision of violent felony offenders from 150 to 185. Between October 1 and December 31 the cases under active intensive supervision grew from 150 to 179. During this time 6 of the 19 offenders assigned to the caseload added from zero tolerance funds have been referred to outpatient substance abuse treatment and one offender has been referred for residential treatment. The probation clerk added as part of Zero Tolerance funds is maintaining a databAmf offenders convicted of felony crimes of domestic violence department wide. The attached database shows 51 cases were placed by the Court on felony probation between October 1 and December 31, 2000. Through this database we will be tracking a number of variables which, if funding is provided, would be available to an evaluator. Such research may give us a handle on the most effective ways to deal with violent offenders placed on probation for domestic crimes. Please see Felony Domestic Violence Probation Grants, attached. FEB-05-2001 14:09 CCC PROBATION DEPT. 925 313 41"?8 P.01!01 Probation Department Steven L. Bautista p Contra County Probation Officer Victim/Witness Program Costa ❑ 50 Douglas Drive,Suite 202 County Martinez,California 94553-8500 (925)9134170. FAX(925)313-4178 (800)648-06M ❑ 2555 EI Portal Drive San Pablo,California 94806-3303 (510)374-3272 FAX(510)374-3441 (800)648-0600 TO: Jennifer Deadman FROM: Joel Keller SUBJECT: Zero tolerance for domestic violence DATE: February 2, 2001 During the period between October 1, 2000 and December 31, 2000, the Victim-Witness Program selected a deputy probation officer to be assigned as the advocate for misdemeanor domestic violence cases in Central and East County. The DPO completed the required 176-hour Probation Officer Core Course in December. The Program met with Deputy District Attorneys Joe Motta and Lynn Uilkema to design an introductory letter for victims and to set up a protocol for referrals to the Program. Both of these tasks have been completed and the Program began receiving referrals from the District Attorney's Office in January. The assigned DPO and Coordinator have met with Judges Lindenbaum and Maryann O'Malley to make them aware of the duties of this newly created position. We intend to meet with Judges Coleman and Cunningham during the next quarter. In an effort to better coordinate the duties of the newly created position and the services offered by STAND!, a meeting has been scheduled in February between the Coordinator of the Victim-Witness Program and the Executive Director of STAND! As we have begun to accept referrals from the District Attorneys Office it has become clear that the assigned DPO cannot provide victim services throughout the County. West County domestic violence victims will not receive the same level of service as victims in the rest of the County as we continue to handle West County cases in the same manner as we did in the past. CC: Steve Bautista, Victim-Witness Program Director Tony Fassiotto, Probation Manager i J T P_ 7 Employment and Human Services Department Zero Tolerance for Domestic Violence Project 1St Quarterly Report: October - December 2000 A. BACKGROUND & OVERVIEW Employment and Human Services actively developed its domestic violence programs in the last quarter, although EHSD recognized the need for expanded availability of comprehensive domestic violence services in Contra Costa County long before the County implemented its "Zero Tolerance for Domestic Violence" initiative for 2000-2001. This initial report describes domestic violence ("DV") activities from October 2000 through December 2000 undertaken by the Administrative, Children and Family, Workforce and Aging and Adult Services bureaus. Domestic violence services are addressed by EHSD in multiple ways. Adult Protective Services faces DV issues through its multi-disciplinary team("MDT"), which in coordination with the District Attorney's office, trains APS workers in the investigation and prosecution of elder abuse cases. Children and Family Services has taken a leadership role in the department by expanding the availability of domestic violence resources, raising staff and community awareness of DV issues and linking families to DV resources. The Workforce Services Bureau launched an ambitious pilot that provided DV services to Ca1WORKs recipients and access to in-house and community-based DV resources. Meanwhile, the Administrative Services Bureau contributed to overall EHSD DV efforts by facilitating staff training through Los Medanos college, reaching out to community-based providers for contracted services and recruiting experienced staff for new and/or vacant positions. As calendar year 2001 progresses, Employment and Human Services stands poised to implement expanded DV services throughout the County with a staff increasingly aware of DV issues and better prepared to cohesively address DV issues affecting Contra Costa County. The foundation for future data collection and analysis has been laid. EHSD anticipates that ensuing quarters will provide more substantial data from which the return on the County's investment in DV programs can be readily measured, as performance measures will be included in contracts that are currently in negotiation. B. BUREAU REPORTS 1. Administrative Services The EHSD Contracts and Grants Unit issued a public bid (RFP 1056) in October 2000 to evaluate and link with community-based DV providers. That public procurement process created a resource list of DV providers that may provide contracted services for the department. Out of the RFP process, EHSD commenced negotiation with two providers: (1) STAND! Against Domestic Violence (formerly BWA) and (2) Elder Abuse Prevention as part of its countywide expansion of DV services. Board Orders 1br new contracts with STAND! (a 14-month, $525,000 contract, using $100,000 allocated to EHSD by the CAO and carrying lbrward approximately $62,000 unspent in the Employment and Human Services Department Zero Tolerance for Domestic Violence Project 0 Quarterly Report: October - December 2000 Antioch pilot contract) and Elder Abuse Prevention (approximately $50,000, using remaining general funds allocated to EHSD by the CAO) will appear on Board agendas in February 2001. Additional negotiation and program development remain before those contracts will be executed, but this information is the current as of this February 5 report date. The STAND! contract will establish integrated case management,training, domestic violence liaisons and specialized client support groups countywide. DV services will be available to Ca1WORKs, Children and Family Services and other non-eligible citizens. This contract will fund approximately 11 FTE staff, which includes integrated caseload management,training, liaisons and administrative support staff. EHSD has and will continue to assist STAND! in recruiting staff for this and related projects. The fourteen-month contract will be effective from January 1, 2001 through February 28, 2002. The Elder Abuse Prevention contract will provide individual consultation sessions, small and large group training and half-day conferences and will include a countywide outreach campaign. The overall contract goal will be to increase knowledge and awareness of elder abuse issues among EHSD staff, contractors, clients, CBOs, seniors and their caregivers. Additional contracts may be generated with these or other eligible providers as funds are budgeted and program priorities are established for fiscal year 2001-2002. The two contracts in negotiation and any additional contracts will require gathering of data for the performance measures called for under Zero Tolerance EHSD has a contract through June 30, 2001 with Los Medanos College (in collaboration with STAND!)to provide DV training. A summary of training hours to staff was previously submitted (see email from Dennis Bozanich in Staff Development to EHSD Director John Cullen, submitted January 30, 2001). Challenges and Barriers: The tight labor market has made recruiting and retaining experienced DV staff very difficult. At a minimum, staff turnover creates administrative difficulty in collecting complete and accurate data and reporting outcomes, while vacant positions make it difficult to meet the demand for DV services. It will take considerable effort to hire, train and establish new staff and in West and Central County in the next quarter, although joint EHSD-STAND! recruitment efforts have been underway since last quarter. Another issue that remains to addressed in the next quarter is coordination of case-related billing for services, which will require additional staff hours to implement a unified case billing system, although some experience was gained in this area under the DV pilot program in Antioch. Employment and Human Services Department Zero Tolerance for Domestic Violence Project 1" Quarterly Report: October - December 2000 2. Children and Family Services Children and Family Services made a tremendous contribution to delivery of DV services. Please see the attached report, Employment and Human Services Department Zero Tolerance for Domestic Violence Quarterly Report, Project: Children and Family Services Domestic Violence Liaison Pilot" 3. Workforce Services EHSD commenced a pilot program in 1999 in Antioch with STAND! Against Domestic Violence (formerly BWA), which ran through December 2000. Funds spent on the pilot for the period from September through December totaled approximately$38,000.The project provided: education for all Ca1WORKs applicants and participants about DV and available waiver options; assistance in implementing universal screening of clients for DV; employability plans; DV support services and training for Ca1WORKs staff. Some highlights of the yearlong East County Pilot: ►STAND! staff gave 83 presentations at Job Clubs and other selected community venues, reaching approximately 365 current or potential Ca1WORKs clients. ►Almost 70%of clients documented by STAND! case managers reported that their partners had tried to prevent them from getting education and training. 00-Brochures, posters and emergency resource cards were disbursed throughout public buildings to alert the Ca1WORKs community to DV services. ►Nearly 90% of clients expressed that they were comfortable talking to Ca1WORKs staff about abuse. I'-EHSD staff members reported that the training they received overwhelmingly helped them to understand the nature and dynamics of DV, the challenges facing clients with DV issues, and the role of Ca1WORKs staff in addressing domestic violence. ►Client feedback showed a preference for continued specialized DV training for EHSD staff. ►Staff feedback indicated that additional training is warranted on tailoring welfare-to-work plans for DV-affected clients and dealing with the effects of clients with DV experience. ►Additional bilingual support was needed. Information specific for the last quarter of 2000: Employment and Human Services Department Zero Tolerance for Domestic Violence Project 1St Quarterly Report: October - December 2000 a. Direct case management in the last quarter 0-63 clients were served at both the EHSD Antioch and STAND! offices: 35 participants were from unidentified cities, 15 participants were from Antioch; 5 from Oakley; 3 from Pittsburg; 2 from Bethel Island; 1 each from Byron, Concord and Walnut Creek. ►All 63 participants completed a safety plan within one week of contact with a case manager. ►All participants demonstrated an increased understanding of CaIWORKs DV provisions after implementation of CaIWORKs protocol. b. Support Groups lo-49 clients were referred to STAND! drop-in support and educational groups c. Outreach 0-Three tabling events were held in October, one in Martinez and two in Antioch. No-Biweekly presentations were delivered to Antioch job clubs d. Challenges ►Further integration of comprehensive services is needed to improve capacity to respond to DV as a barrier to employment. ►Continued refinement of data collection for outcomes assessment 10-Implementation of support groups specifically for CaIWORKs participants No-Expanded information on DV resources and CaIWORKs waivers 0-Continued training of EHSD staff, including follow-up training to training conducted last year ►Additional bilingual staff to facilitate direct DV services. Employment and Human Services Department Zero Tolerance for Domestic Violence Project 1St Quarterly Report: October - December 2000 For a detailed summary of the pilot project, please see the "Ca1WORKs-Domestic Violence Project: Final Evaluation Report" prepared by the Contra Costa Health Services Community Wellness and Prevention Program and STAND! Against Domestic Violence, attached hereto. Most STAND! suggestions for improving DV services will be incorporated into its 2001-2002 FY contract with Employment and Human Services. 4. Aging and Adult Services As described above under Administrative Services, Aging and Adult Services plans to implement a new contract for up to $50,000 with Elder Abuse Prevention to specifically target elder abuse issues and community awareness. That contract is still in negotiation. EHSD already has several contracts for adult DV-related services. These include a$5,000 agreement with Contra Costa Crisis Center(40-127) for coordinated APS emergency housing services; a$13,000 agreement with Elder Abuse Prevention(40-122) for services to the Multipurpose Senior Service Program and a$12,000 contract with Contra Costa Crisis Center (40-130) for APS emergency telephone response. C. SUMMARY The programs identified above and others soon to be implemented confirm that the Board's Zero Tolerance investments require substantial time for EHSD to provide data for every DV-related contract and service it provides. In the next quarter, STAND! will provide significant data for the department as their services expand to Central and West County. Additionally, data collection should continue to be refined in future quarters as staff training and awareness about DV-related issues improve. 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"d N0 CD C)6. VD fD V'O' !SID 4 - -, tv S 0 0 P. to 0 co NKP 0 - aQ CD tgr 1� 7t ✓ PD_ toll co rp pe co CD rjr, CO 56 US tp, cp tp Co 55, 10 e� co CII-1-11 ek) co 64� tp 0 O UQ co c-, C'D a CD, 1p CD tp 'C' (VQ tp Domestic Violence Services for CalWORKS Recipients STAND! Against Domestic Violence(formerly known'as Battered Women's Alternatives) East County Pilot Project Reporting Period: August 15,2000—December 31,2000 Overview Program Accomplishments: • Two clients were accepted by Victim Witness Services and are currently in tlie.. process of receiving money to relocate to another city. • 25 clients were referred to STAND!'s Legal Advocacy Program, half of whom took advantage of our services. • The Job Club presentation was revised to a PowerPoint format, generating much positive feedback from participants. Continued to develop a good rapport and working relationship with the EHSD staff. • Continued to enhance database system, making it easier to run reports and locate client demographics: o Developed and established good working relationship with other outside community agencies such as Child, Family Service and Victim Witness Services. . Battered.Women's Alternatives changed its name to STAND! Against Domestic Violence. Staff and clients of EHSD received the news with enthusiasm. Challenges and Barriers: • Resignation of the Director of Employment and Training. • The.extremely tight labor market has made recruiting staff difficult; as a result the bilingual outreach coordinator and the manager positions remain vacant. Getting the word out to potential male clients that STAND! services are also available to them. CALWORKS ACTIVITIES Staffing The Director of Employment and Training,resigned in late November:.During this interim period, Susan Mooney, a consultant for Employment and Training, and Devorah Levine, Deputy Director have stepped in to perform the duties of Director of Employment and Training. Susan is familiar with.program logistics due to her previous role as a consultant. The Bi-lingual Outreach Coordinator and the manager positions have yet to be. filled. STAND! will be reconfiguring our staffing pattern for the CalWORKS project as a result of being awarded funding by EHS to expand our work within CalWORKS into West and Central County. The full scope of changes is currently under development, however, we have identified hiring a CalWORKS manager to oversee our work in all three offices as an essential component of the staffing. Program Activities 1. Case Managentent Domestic Violence Services for CaIWORKS Recipients STAND! Against Domestic Violence(formerly known as Battered Women's Alternatives) East County Pilot Project Reporting Period: August 15,2000—December 31,2000 Case management has been provided to participants at the Antioch EHSD office from all over East County. This service is valuable to both the participant and the Ca1WORKs staff. Participants have been able to access assistance immediately on a daily basis at the Antioch EHSD. CalWORKs staff have been able to effectively address domestic abuse with participants by either referring participants to the on-site case manager or coordinating future appointments with participants to be seen by the case manager. Ca1WORKs participants seen by the on-site case manager have been able to complete safety plans, learn about STAND! resources.and become informed of the Ca1WORKS. domestic abuse protocol. There have been many participants who have utilized the good cause since the implementation of the protocol, however precise numbers are not available because a data collection and analysis process has not been implemented within Ca1WORKS to accurately track trends in this.area(see summary section on data collection).. We have created relationships with service providers at both the SIT site and the PFA and have received referrals or.assisted participants over the phone. Outcomes: Expected: Approximately 30 clients will be..served in Pittsburg, 25 clients will be served in Bay Point, and 40 clients will be served in Antioch, located in both the Antioch EHSD office and the STAND! Antioch office. Actual: During this quarter, 15 participants from Antioch, two from Bethel Island, one from Byron, one from Concord, five from Oakley,three from Pittsburg, one from Walnut Creek, and 35 clients from unidentified cities received assistance. Of the 3.5 unidentified clients, three were homeless and the rest were CaIWORKs participants referred by EHSD staff who were either not interested or despite multiple attempts could not be contacted for..further services. The data infers a surge in clients.during the final quarter,however this is a reflection of inconsistencies in the length of the reporting periods during the year rather than trends in client load (please see data collection in summary section). Year to date,we served a total of 16 clients.in Pittsburg, two from Bay Point, and 38 from Antioch or 59%of the annual goal. In addition to the above named cities, we also served a year to date total of 73 (please see note in Evaluation) clients from other cities. Expected: 70% of clients will have completed a safety plan addressing domestic violence within one week of their contact with case manager. Actual: 100% of our drop-in clients completed a safety plan as reported by STAND! staff. Expected: 70% of clients will report knowledge of and/or access to resources that are supportive to their needs that they had not previously used as documented by the case manager. Domestic Violence Services for CalWORKS Recipients STAND! Against Domestic Violence(formerly known as Battered Women's Alternatives) East County Pilot Project Reporting Period: August 15,2000—December 31,2000 Actual: 100% of the participants seen last quarter reported an increase in knowledge through conversations during case management; however, only 69% (44 clients this quarter)were captured and documented formally on case management forms. The difference between staff reporting and documentation is due to two issues; problems in implementing adequate data collections systems during the project start-up, and the impact.of staff vacancies on the ability of remaining staff to adequately complete administrative tasks. Expected: 90% of clients will demonstrate an increased understanding of CaIWORKS domestic violence provisions including good cause eligibility, as documented by case manager. Actual: 100% of the clients who accessed service after the.implementation of the Ca1WORKs protocol have demonstrated an increased understanding. 2.. Support Groups Clients are currently being referred to existing community drop-in groups or education groups offered by STAND! In total, 49 clients.have been referred to STAND!'s existing drop-in support groups and educational groups,which equals 58%of clients with whom STAND! did safety planning and options counseling 3. Outreach During the month of October,.project staff attended three tabling events held by EHSD, one in Martinez and two in Antioch. The Ca1WORKs Case Manager continued to present at the Antioch Job Clubs on a bi- weekly basis. The Job Club presentation was updated to.a PowerPoint presentation and received positive feedback from participants. Outcomes: Expected: 70% of target audience will report an increased understanding of CalWORKS domestic violence provisions and will report increased awareness of domestic violence interventions. Actual: 95% (please see note in Evaluation, p. 4) of job club participants reported that they either"know a little"or"know a lot" about the Ca1WORKS domestic violence options after attending a domestic violence presentation as compared to 60.7%before attending the presentation. In addition, 71% of job club participants reported that they heard/learned about new domestic violence services for the first tinic that day. Domestic Violence Services for CaIWORKS Recipients STAND! Against Domestic Violence(formerly known as Battered Women's Alternatives) East County Pilot Project Reporting Period: August 15,2000—December 31,2000 .Expected: STAND! will provide on-site consultation on domestic violence and it's potential to be a barrier to employment. Consultation will be provided to E&HS staff to assist in increasing capacity to identify and intervene effectively in domestic violence cases. Actual: Case consultations and informational presentations during unit meetings continue to be the primary sources of information for E&HS staff. The second part of the staff training started on October 10`''. Evaluations from this training were even more positive than the first part, citing specifically information on how to tailor a welfare-to-work plan for a participant with domestic violence as an issue. Expected: STAND! in collaboration with EHSD staff will develop printed materials in English and Spanish, targeting Ca1WORKS applicants.and participants. Materials will include brochure,resource cards,poster,and a monthly newsletter for Ca1WORKS employees &contract personnel. Actual: Due to the name change, new brochures and resource cards have not been printed yet. We are currently distributing STAND! brochures and resource cards only. Regular newsletters have not been distributed during this quarter due to staff vacancies. 4. Evaluation STAND! worked closely with the evaluators from Community Wellness to encourage participation of clients and EHS staff in the evaluation process and to ensure the availability of background materials and data as needed. We. are pleased to note that the. full evaluation of this project is attached to this report. One note regarding the evaluation report and this year end report of activities is that year to date numbers in this report may not match year to date numbers in the final evaluation report due to timing of submission of the data. Data given to evaluators covered the period January 01; 2000 to November 15, 2000 to allow time for completion of the evaluation report,whereas data for this report covered the period January 01,2000 to December 31', 2000. S. Summary As the final evaluation and this progress report clearly indicate this pilot has made impressive progress on its stated objectives; 1) to create an FVO commensurate with Contra Costa County's needs 2) to improve the identification of domestic violence victims among Ca1WORK's recipients and 3)provide appropriate services to victims of domestic violence to assist them in their return to work. While we are proud of our accomplishments, we recognize that there are still enhancements to be made. Priorities for the immediate future include: • Further integration of a comprehensive web of services is needed to continue improving the capacity to respond to domestic violence as a barrier to Domestic Violence Services for CalWORKS Recipients STAND! Against Domestic Violence(formerly known as Battered Women's Alternatives) East County Pilot Project Reporting Period: August 15,2000—December 31,2000 employment for CalWORKS recipients. STAND! will continue to strengthen our collaboration with EHS in Antioch, as we expand our efforts into Central and West County CalWORKS offices. As the project expands, the formation of a short-term work group will be explored. The purpose of a work group will be to oversee the integration ofDV.services into the CalWorks system and determine whether protocols and procedures are resulting in improved collaboration and accountability.. • Continued refinement and oversight of protocols and data collection systems, includirng: streamlining the verification process when domestic violence services are part of a recipients' work plan, increasing our ability to detect trends in services through the implementation of consistent reporting periods, increasing the consistency of our internal data collection on case management activities and. increasing the collection and analysis of data related to the number of waivers that are requested and granted. • Implementation of support groups specifically for CaIWORKS participants. This implementation is in conjunction with the expansion of.services into West and Central County. • Expand the visibility and availability of information on domestic violence resources and the existence of the waiver option. • Continue cross training between EHS staff and STAND!, including training to meet the needs of staff that have participated in the introductory and follow-up trainings conducted this year. Zero Tolerance for Domestic Violence Initiative: Health Services Department The Family Violence Prevention Project PROGRESS REPORT Oct - Dec.,2000 Introduction Implementation of the Health Services' Zero Tolerance effort, known as the Family Violence Prevention Project(FVPP; see attached description), proceeded smoothly during the last quarter of 2000. The FVPP is a collaboration of CW&PP, Ambulatory Care, and STAND! Against Domestic Violence (formerly Battered Women's Alternatives). The overall goal of the project is to: Build the capacity of Health Services programs (Contra Costa Health Plan, Hospitals and Clinics, Public Health, Mental Health, and Substance Abuse) to address domestic violence among clients in Health Services and contractor agency settings. The Health Services Zero Tolerance funding was encumbered by the Public Health Division's Community Wellness&Prevention Program(CW&PP), as part of CW&PP's existing Violence Prevention Program. As of the writing of this report, a contract process is underway to subcontract a portion of the Health Services Zero Tolerance funds to STAND! Against Domestic Violence, to compensate STAND! for its key role in the project. The subcontract will fund STAND! to coordinate training, participate on the Health Systems Response Committee; and expand the bilingual capabilities of its Emergency Response Team. This report outlines progress made on implementing the FVPP's key objectives and tracks the project's identified performance measures. Return on Investment: Key FVPP Objectives Objective 1. Convene quarterly meetings of key stafffrom Health Services programs to develop an implementation plan for the Initiative and provide ongoing planning. Since 1996,the Advisory Council Against Domestic Violence's(ACRD) Health Committee has been meeting sporadically, to foster networking and collaboration among health providers and systems working to address domestic violence among Contra Costa residents/patients. Rather than convening a new group, CW&PP and Ambulatory Care decided that it made sense to draw on the expertise of the Health Committee, and, where needed, recruit new members from Health Services, to provide oversight to the FVPP. To this end, beginning in October, 2000,the Health Committee was re-named the Health Systems Response to Domestic Violence Committee and was re-configured as a joint ACAD- Violence Prevention Coalition Committee, to operationalize a collaboration between ACAD and the prevention efforts of CW&PP's Violence Prevention Project. To date,the Committee includes representation from all Health Services divisions involved with the project, as well as from Kaiser Richmond and STAND! Given the lack of Project start-up time, the Committee decided to meet monthly from Oct. - Dec., so'as to develop a plan for the Zero Tolerance Project. Through meeting discussions, separate individual meetings between CW&PP staff and various Health Services divisions, and email correspondence, the Committee determined that the Project will undertake several core activities. Decisions about these activities were based on a careful evaluation of best practices for addressing domestic violence in health settings; consideration of existing and competing priorities within Health Services divisions, and assessments of what can realistically be accomplished given project staffing and resources. Core activities for the FVPP include: b Carry out a formal review and revision of the Health Services' Guidelines for Domestic Violence Screening and Reporting and Domestic Violence Policy; 4 Reproduce domestic violence posters and resource cards and distribute them throughout Health Services (see objective 2 below); a Assess the domestic violence-related training and technical assistance needs of substance abuse treatment providers throughout the county; O Train Health Services Mental Health Division staff and contractors on procedures for domestic violence screening, assessment, intervention, and referral(see objective 3 below); Advocate within Health Services Ambulatory Care and the Regional medical Center for the establishment of formal domestic violence documentation procedures; and 4 Continue to improve coordination and linkages between Health Services and STAND!, to facilitate increased use by Health Services programs of STAND!'s Emergency Response Team. Performance Measures: Referrals: The Health Systems Response Committee is working closely with STAND! to track referrals to STAND!'s Emergency Responses Team made by Health Services providers. It is anticipated that some baseline information for the year 2000 will be available by the next reporting period. Objective 2. Provide domestic violence information to Health Services clients through the placement of posters and provisions of resource cards. Recognizing the importance of creating a safe and welcoming environment in health settings for patients impacted by domestic violence, the FVPP is continuing previously initiated efforts within Health Services to present a consistent message to clients about the fact that domestic violence is an appropriate topic to raise in the health setting. During the last quarter of 2000, the project worked closely with Kaiser Richmond to finalize posters that include the Health Services logo. The Project also gathered estimates from Ambulatory Care, Mental Health, and Substance Abuse regarding the number of English and Spanish language posters needed. Finally, the Project made contact with the Alameda-Contra Costa Medical Association and secured the commitment of the Association to pay for and distributethe posters to all of its Contra Costa providers. At the end of Dec., 2000,the order for the posters had been placed. Objective 3: Train Health Services and contracting agency staff on procedures for domestic violence screening, assessment, intervention, referral, reporting, and documentation. The original request for Zero Tolerance funding to support domestic violence activities within Health Services was framed around the provision of training for medical providers. While training is a critical part of improving the health response to domestic violence, without concurrent implementation of a comprehensive systems response --one that provides for appropriate patient assistance, referral, and follow up --training is unlikely to substantially alter the health environment's approach to domestic violence. For this reason, and because a series of trainings for medical staff was conducted in 1998 - 99, The Health Systems Response Committee determined that additional training for medical providers should not be the project's highest priority. (Note: in 1998 - 99, staff involved in the current FVPP coordinated and conducted ten trainings (one - one and one half hours in length each) for doctors, nurses, other licensed medical staff, medical social workers, and medical interpreters,reaching a total of approximately 90 staff with critical information about domestic violence screening, assessment,reporting, and referral). Instead, the decision was made to focus the project's training component on the Substance Abuse and Mental Health Divisions, which to date have offered few domestic violence seminars to their providers and diverse contracting agencies. Substance Abuse anticipates being very focused on building its relationship with Children and Family Services during the year 2001 and therefore has committed only to an initial and comprehensive training needs assessment of its providers. Mental Health, however, is eager to offer county providers and contractors (MDs, MFTs, LCSWs, and other community mental health workers) a solid set of skills and tools for use in working with clients affected by domestic violence. CW&PP staff met several times during the last quarter of 2000 and made significant progress towards this objective. The Mental Health Division's providers were surveyed regarding their domestic violence training needs, and an agenda for a series of six one-half day seminars were developed (see attached). As of the writing of this report,the first Seminar has been planned, and the FVPP in partnership with STAND! is working to identify speakers and develop the curriculums for the remaining sessions. Performance Measures: Trainings conducted; number of staff trained; participant satisfaction with training: None documented thus far; trainings begin in Feb., 2001. SAVE THE DATE5! Contra Costa Health 5ervicco Seminar Series: The Mental Health Frovider'o Role in Addreooine Domestic Violence 2/20: 5eooion I: Introduction to Domestic Violence looueo in Contra Costa + "DV 101 - the dynamics of domestic violence + Scope of the problem in Contra Costa + Legal remedies for domestic violence + The Contra Costa Zero Tolerance for Domestic Violence Initiative + Overview of local services 3/26: 5eooion II: Clinical Aooeooment and Intervention for Domestic Violence + Current "best practices" for mental health providers + Introduction to screening and assessment for domestic violence + Incorporating domestic violence assessment into overall mental health assessment + Confidentiality issues 4/30: 5eooion III: Working with Men + Current "best practices" for- domestic violence assessment and treatment. with men + Strategies for mental health providers, in working with male perpetrators + Overview of local treatment resources 6/4: 5eooion IV: Cultural Dynamico to Conoider in Domestic Violence P Intervention & Treatment + Domestic violence in Latino, Asian/Pacific Islander, African American, South Asian, and lesbian/gay/bi/trans communities + How culture can Impact assessment and treatment: case study discussions + Overview of culturally-specific services 6/25: 5e5oion V: Dual and Triple Diagnoois: Managing Domeotic Violence When 5ubotance Abuse &/or Other Mental Health Issues are Factors + Dynamics of substance abuse/domestic violence; Intervention strategies + Intersection of trauma history and domestic violence; Intervention strategies + Intersection of mental illness and domestic violence; Intervention strategies + Current psychopharnlalogical issues 7/30: 5eooion VI: Effects of Domestic Violence on Children & Adoleocento + Impact of domestic violencee on children; Intervention strategies + Dynallllcs of adolescent relationship abuse; Intervention strategies + Ovel-view of 1(:)cal scl-vice" for children and adolescents II.�I, :i:, .-i ;i . I'.i :I .. .I.. . ! . I�'i .. I .i:: .. 1.1: i': .-il I ..'I�.li ('I•.'i',irii, !: , ''.i;..l;;il:.�1':!r:il �,:•.:•,,, i'i::.. ilii:;.. . � .. ; :.... ..i , ,, .:i::,l I'I.. ., :I i.li:. ., .i.'.i..... Ii .. i.•ii i...• is it'. The Contra Costa Health Services Family Violence Prevention Project In accordance with the Contra Costa Board of Supervisor's recognition of the need for a coordinated, multidisciplinary response to family and intimate partner violence in the county,Health Services has established the Family Violence Prevention Project(FVPP). With initial funding from the Board of Supervisor's Zero Tolerance for Domestic Violence initiative,the FVPP is working in close partnership with STAND! Against Domestic Violence(formerly Battered Women's Alternatives)to promote the importance of a public health approach and build capacity throughout Health Services for addressing and preventing family violence. The FVPP is a collaboration of Ambulatory Care and the Community Wellness&Prevention Program's (CW&PP)Violence Prevention Project. Activities during the Project's first year will focus on improving the response of Ambulatory Care,Public Health,Mental Health,and Community Substance Abuse Services to intimate partner violence.From October,2000 through June,2001,the FVPP will: D Convene bimonthly meetings of the Contra Costa Advisory Council Against Domestic Violence's(ACAD) Health Systems Response Committee,to provide oversight and guidance to the Project and plan for future FVPP activities. D Carry out a process for updating and broadly distributing the Health Services'Guidelinesfor Domestic Violence Screening and Reporting and Domestic Violence Policy. Create an atmosphere throughout Health Services that conveys that domestic violence is an issue for discussion and assistance,by placing posters and wallet-sized resource cards in exam rooms,restrooms,and other appropriate locations. D Identify and address systems issues and gaps related to domestic violence,within Ambulatory Care,Public Health,Mental Health,and Community Substance Abuse Services(ie,by establishing procedures for documenting domestic violence screening;creating Division-specific domestic violence policies and procedures; improving domestic violence data collection,etc.). D Develop and promote web-based resources for educating providers about domestic violence issues,via CW&PP's existing web site(see http://ccprevention.org/projects/violence/index.html). D Where appropriate,conduct provider training for staff from these Divisions,on how best to screen,assess, intervene,and refer clients/patients with domestic violence issues. D As time and staffing allow,seek additional resources to support FVPP activities,particularly assessment, research,and evaluation. Given the importance of institutionalizing efforts to address and prevent family violence within county systems and community provider networks,Health Services has mapped out activities for the FVPP over the next five years,as part of the county's Action Plan for Violence Prevention Part IL Making it Happen. For more information about the FVPP,please contact: Dawn Marie Wadle, Ambulatory Care Division, 510-374-7079, dxvadix0)carthlMk.net: or Amy Hill, CW&PP, 925-313-6827, amylenita@compumentor.org