HomeMy WebLinkAboutMINUTES - 02272001 - C.35 'I AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT �x BOARD OF SUPERVISORS
T/C 27 COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT: Sheriffs Office(0255)
EXPENDITURE
ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
2508 2302 Use of Vehicles 1,229 00
4263 4953 Autos&Trucks 1,229 00
TOTALS 1,229 00 1,229 00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER: To reallocate FY 2000/01 appropriations for allow for the
purchase of a vehicle to replace#0626. All costs will be
BY: DATE /-As / reimbursed by City of Lafayette.
COUNTY ADMINISTRATOR-
t
BY: "Y DATE_ G'��
BOARD OF SUPERVISORS:
YES: SUPERVISORS GIOIA,UILKEMA,
GERBER,DESAULNIER,GLOVER
NO: WONT✓
A&%isr, {?off
01/02/2001
Phil Batchelor, Clerk of the BOW Of SIGNATURE TITLE aDATE
I
$,ugeryiscrd Countyjistrator APPROPRIATION APOO
BY: AMD I I DATE ADJ.JOURNAL NO.
(Deputy)
(M129 Rev 2/86)
46
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY
APPROPRIATION ADJUSTMENT FINAL APPROVAL NEEDED BY:
T/C 27 ® BOARD OF SUPERVISORS
COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES
ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
SUB-ACCOUNT
Budget Unit 0063 Fleet Operations
4263 4953 AUTOS & TRUCKS 14,835.00
0990 6301 RESERVE FOR CONTINGENCIES 14,835.00
0990 6301 APPROPRIABLE NEW REVENUE 14,835.00
TOTALS: $14,835.00 $29,670.00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONT OLLER To appropriate accumulated depreciation and estimated
salvage from vehicle#0626 being replaced by the Sheriff
By: Date:/z3-oi 17 61/ Department. All additional funding will come from the
Sheriff Dept.
COUNTY ADM IS T /
By: � Dat4: �
BOARD OF SUPERVISORS
SUPERVISORS GIOIA,UILKEMA, A6560t:.►,o
YES: GERBER,DESAULNIER,GLOVER �r6sraw'.�!
NO: NOAP-L _ _ Deputy Director
Phil Batchelor, Clerk of the Board of - General Services 12/19/00
SU yl$GfS Cotlnty'A isnrator SIV ATU E TITLE DATE
By: Date: APPROPRIATION
(M 8134 Rev.2188) ADJ. JOURNAL NO. APOO ��CI
.►
VEHICLE AND EQUIPMENT REQUEST FORM
(Use a separate request for each vehicle request)
Department: Sheriff Lafavwta P.D. Date: 11/17/2000
Authorized Signatory:
1. Description of vehicle or piece of equipment requested: 2001 Ford Taurus
mid sized sedan
2. Reason for vehicle request: Replace Lafayette Lieutenant's vehicle which
would be purchased by Lafayette for the Detective
3. Funding Source: Ora# 2508 _
Is an appropriation adjustment needed? Yes: xx No:
4. Is an alternative fueled vehicle acceptable?: Yes: No: XX
If answer is no, reason clean air vehicle will not work: Alternative fueled
vehicle not suitable due to mileage requirements and refueling issues
5. If replacement vehicle, please show the following for vehicle to be replaced:
vehicle number: #0626
odometer reading: -61W G ��-
6. Reason purchase can not wait until next budget cycle: No vehicle for
Lafayette detective to drive
FOR FLEET MANAGEMENT COMPLETION:
1. Inspection/evaluation by Fleet Management as to condition of vehicle:
Date of I ecti n:
Make: X Model: r� Z
Year: S'
Depreciation:
Salvage:
Estimated cost of request:
Condition of v� cle/ uipment and ife expectanc :
2. Fleet Management Signat L`
3. CAO Signatory: If Approved: Not Approved:
4. Date for Board Order
r OFFICE OF THE SHERIFF
FLEET EQUIPMENT ACQUISITION/REPLACEMENT REQUEST
VEHICLES-BOATS-OTHER
1. DIVISION: Lafayette P.D. BY Hank Davis TITLE: Lieutenant
A. Request: Purchase mid-size sedan for replacement of vehicle#0626
B. Justification: City of Lafayette requesting to purchase#0626 from county for use by .
detective assigned to Lafayette P.D. New sedan will be used by Lafayette Lieutenant
C. Source and Amount of Funds Available: 92508
2. TECHNICAL SERVICES DIVISION
A.Fleet Coordinators Report
(1)Estimated Cost $16,065.00 2001 Ford Taurus
(2)Radio $0.00 use existing equipment
(3)Laptop/Modem $0.00
(4)Emergency. Equip. $0.00
(5)Other $600.00 G.S.D. estimated labor charges
Sub-Total $16,665.00
(6)Insurance Recovery $0.00
(7) Credit Depreciation ($13,334.0 Depreciation
_ (8) Credit-Salvage ($1,500.00 Salvage
Total Funding Needed $1,831.00 Funding from Org. 2508
Recommendation: Approval
By: Ray Ingersoll Title: Lieutenant Date: November 17, 2000
Reviewed and Initialed- Commander _ Captain _kL
3. ADMINISTRA77ON-FISCAL OFFICER ✓ Recommend Not Recommended
Comments:
By: Title: LJ�v Date: Oak 0
4. UNDERSHE FF .14pproved Disapproved
Signature: ate:
11 --17-00 09 :48 LAFAYETTE POLICE ID=9252834126 P . 02
•r
Office of the Sheriff Warren E. Rupf
Contra Costa County
Field Operations Kathi Holmes
1950 Muir Rd. �",'+ -� Undersheriff
Martinez, California 94553
(923)313-2512 �C08T1�
Date: November 17, 2000
To: Fred Jones, Fleet Services Manager
Via Lieutenant Ray Ingersoll, Technical Services Divisio
From: Chief Hank W. Davis, Lafayette Police Department
Subject: Replacement of Unit #0626
As per our previous conversations the City of Lafayette would like to have my vehicle, Unit
#0626, replaced via depreciation funds. The city would further like to purchase Unit#0626 for
salvage value to be used as our detective's vehicle.
Prior to my arrival, the City of Lafayette authorized the addition of an in-house detective to the
Sheriffs contract. Unfortunately, they failed to budget for a vehicle for the detective. The
detective position was added in April 2000. The investigation Division graciously loaned us a
vehicle for four months. My detective has been using his P.O.V. or marked Lafayette units for
transportation since September 1, 2000. Obviously, using a P.O.V. routinely for official
business is not acceptable. It is equally unacceptable to use marked Lafayette Patrol cars to
do follow-up, search warrants, etc., outside of the city and/or county.
I would appreciate it if you could act on this request as soon as possible. If there is anything I
can do to expedite this process, please let me know.
cc: Steve Falk, Lafayette City Manager
AN EQUAL OPPORTUNITY EMPLOYER