HomeMy WebLinkAboutMINUTES - 02272001 - C.158 T& BOARD OF SUPERVISORS
FROM: Barton J. Gilbert, Director of General Services " •-° Contra
=;�= 3 Costa
DATE: January 23, 2001 ,
csrgcdvi+�-J County
SUBJECT: REQUEST TO PURCHASE VEHICLES/EQUIPMENT ON
BEHALF OF THE SHERIFF-CORONER DEPARTMENT
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
1. APPROVE and AUTHORIZE the Fleet Manager to purchase (1) 2001 Ford Crown Victoria on behalf of
the Sheriff-Coroner Department/Patrol Unit. Purchase will replace Unit 2729 which was totaled in an
accident on May 12, 2000.
2. AUTHORIZE the attached appropriation adjustments for $23,700 for this purchase. These funds .are
comprised of accumulated depreciation, insurance recovery and 00/01 Sheriff Replacement Budget funds.
BACKGROUND:
In accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and
Replacement Policy with Guidelines," approval is requested for the purchase of the above-referenced vehicles
and equipment. Based on a review of the need for the new vehicles/equipment and consideration of alternative
fueled vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed and
approved by the County Administrator for.consideration by the Board of Supervisors.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
✓I�PPROVE OTHER
SIGNATURE(S):
ACTION OF BO D February 27, 2001 APPROVED AS RECOMMENDED XX OTHER
SEE AT ACHME WS
VOTE OF SUPERVISORS
XX UNANIMOUS(ABSENT — — — — — )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: Jl '
CC: General Services—Ad n I HEREBY CERTIFY THAT THIS IS A TRUE
/ AND CORRECT COPY OF AN ACTION TAKEN
Fleet Division AND ENTERED ON THE MINUTES OF THE BOARD
County Administrator OF SUPERVISORS ON THE DATE SHOWN.
Auditor-Controller
Sheriff-Coroner ATTESTEDFebniary 27. 2001
PHIL BAT HEL R,CLERK OF THE BOARD OF
SUPERVISOR AN,P COUNTY ADMINISTRATOR
BY /�`'�✓� DEPUTY
F:\VehicleReplacementBoardOrders\S.heriffDept\Patrol\BrdOrder PurchVehiclesEquip Per ShedffDeptPatro11252000.doc Page 1 of 1
M382(10/88)
1
'V�V �vuivli arnvl�t l lx �-v� laU AL11i11� lQ1UU1
VEHICLE AND EQUIPMENT REQUEST FORM
(Use a separate request for each vehicle request)
Department: Sheriff Date: 10/2312000
Authorized Signatory: .141
1. Description of vehicler pies of equipment requested: 2001 Ford Crown
Victoria patrol unit
2. Reason for vehicle request: replace Unit#2729 which was totaled in an
accident on May 12, 2000
3. Funding Source: Insurance recovery and Depreciation , Ora# 2505
Is an appropriation adjustment needed? Yes: x No: by&,
4. Is an alternative fueled vehicle acceptable?. Yes: No: XX
If answer is no, reason clean air vehicle will not work: Altemative fuel vehicle
not acceptable for fuel availability, speed of refueling_ and miles-ge considerations
on emergency vehicle
5. If replacement vehicle, please show the following for vehicle to be replaced:
vehicle number: #2729 -
odometer reading: 71.595
6. Reason purchase can not wait until next budget cycle: Replace existing fleet vehicle
which was totaled in accident
FOR FLEET MANAGEMENT COMPLETION:
1. Inspection/evaluation by Fleet Management as to condition of vehicle:
Date of inrtiot�:c /D - ,�G�o
Make: O R Model:
0/�cxvN l� o✓z
Year: /
Depreciation: 1
Salvage; 7oT,46E�.
-
Estimated cost of request; c Z3L7 00, o c)
Condition of vehicle/equipment and life expectancy: 1"/J
c °fie �-
2. Fleet Management Signatory:
Post-1 "brand fax transmittal memo et P sus ► Approved: Not Approved:
To i Fren,
Dept. Pone
Fax# Fax 4
(:if< -►ice GSD ADMIN 10002
OFFICE OF Tin SHERIA
FLEET EQUIPMENT ACQUISITION/REPLACEMENT REQUEST
YB,SICM-BOATS-OTHER
1, DIVISION: Patrol By George Lawrence TITLE: Captain
A.Request: Purchase new patrol vehicle to replace patrol unit#2729
B. Justification_ pmol unit#2729 totaled in accident on May 12, 2000
C. Source and Amount of Funds Available: Insurance recovery, /DP.nrec_iation/lhp.92505
2. TECHNICAL SERVICES DIVISION
A Fleet Coordinators Report
(1)Estimated Cost $22,500.00 New Ford Crown Victoria
(2)Radio $0.00 use existing
(3)Laptop/Modem $Q 00 use cgsdng
(4)Emergency_Equip_ $0.00 use existing
(5)other $1,200.00 GAD. estimated labor charges
Sub-Total $23,700.00
(6)Insurance Recovery ($6,385.00.
(7) Credit Depreciation ($16,403.00)
(S)Credit-Salmge $0.00
Total Funding Needed $912.00 funds from org#2505
Recommendation: Approval
BY; Ray Ingersoll Title: Lieutenant Date: September 18, 2000
Reviewed and Initialed- Commander Captain
3. ADMLNISTRA770N-F7SCAL OFFICFM Recommend Not Recommended
Comments:
BY' itle: ZZ . 06
4. SHFF f
�� Approved Disapproved
Signature: Date: QIZ,
s
C)