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Home My WebLink AboutMINUTES - 02272001 - C.154 se TO: BOARD OF SUPERVISORS � Contra FROM: Barton J. Gilbert, Director of General Services,, Costa DATE: January 23, 2001 � ¢ County q ro�rn SUBJECT: REQUEST TO PURCHASE VEHICLES/EQUIPMENT ON BEHALF OF THE SHERIFF-CORONER DEPARTMENT SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): 1. APPROVE and AUTHORIZE the Fleet Manager to purchase (1) 2001 Ford Taurus four door sedan on behalf of the Sheriff-Coroner Department/Contract Cities. This purchase is to replace unit #0626 which will be purchased from the County by the City of Lafayette for use as a detective's vehicle. 2. AUTHORIZE the attachedappropriation adjustments for$16,064 for this purchase. BACKGROUND: In accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of the above-referenced vehicles and equipment. Based on a review of the need for the new vehicles/equipment and consideration of alternative fueled vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed and approved by the County Administrator for consideration by the Board of Supervisors. r C CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE //APPROVE OTHER SIGNATURE(S): ACTION OF BOAR APPROVED AS RECOMMENDED _OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: CC: General Services—Admin I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN Fleet Division AND ENTERED ON THE MINUTES OF THE BOARD County Administrator OF SUPERVIS R ON THE DATE SHOWN. Auditor-Controller Sheriff-Coroner ATTESTS HIL BATCHEL ,CLERK F THE BOARD OF SUP ISORS D UNTY ADMINISTRATOR BY AO IA.. 6 DEPUTY F:WehicleReplacementBoardOrders\SheriffDept\Contract Cities\BrdOrder PurchFordTaurus1232001.doc Page 1 of 1 M382(10/88) f AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT Ex BOARD OF SUPERVISORS C� T/C 27 EICOUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: Sheriff's Office(0255) EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 2508 2302 Use of Vehicles 1,229 00 4263 4953 Autos &Trucks 1,229 00 TOTALS1 1,2291001 1,229 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: To reallocate FY 2000/01 appropriations for allow for the purchase of a vehicle to replace#0626. All costs will be BY: DATE /-mss reimbursed by City of Lafayette. -, COUNTY ADMINISTRATOR: BY: `x J( DATE—t-4- -�� BOARD OF SUPERVISORS: YES: SUPERVISORS GIOIA,UILKEMA, GERBER,DESAULNIER,GLOVER NO: Noy f, AWWLST"; OOA#A- 1�4�SYA,UJ: a/oae-- 01/02/2001 Phil Batchelor, Clerk of the Board of SIGNATURE TITLE SO$ ervisof t)County �TL i1iyira or APPROPRIATION APOO S / (; BY: DATE ADJ.JOURNAL NO. (Deputy) (M129 Rev 2/86) AUDITOR-CONTROLLER USE ONLY Y CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 ® BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 14,835.00 0990 6301 RESERVE FOR CONTINGENCIES 14,835.00 0990 6301 APPROPRIABLE NEW REVENUE 14,835.00 TOTALS: $14,835.00 $29,670.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONT OLLER To appropriate accumulated depreciation and estimated salvage from vehicle#0626 being replaced by the Sheriff By: Date:/-�3-d/61-11 Department. All additional funding will come from the COUNTY ADM Is T, Sheriff Dept. By: � DatA: � BOARD OF SUPERVISORS SUPERVISORS GIOIA,UILKEMA, A6560r;>`o YES: SUPERVISORS DESAULNIER,GLOVER ItdsYptN�-N - NO: i0oU-.. _ Deputy Director Phil Batchelor, Clerk of the Board of General Services 12/19/00 Su vl$GrS Cwnty A + Is&n4or SIG ATU E TITLE DATE By: Date: APPROPRIATION ` (M 8134 Rev.2/86) ADJ. JOURNAL NO. APOO 1 . VEHICLE AND EQUIPMENT REQUEST FORM (Use a separate request for each vehicle request) Department: Sheriff Lafa P.D. Date: 11/17/2000 Authorized Signatory: 1. Description of vehicle or piece of equipment requested: 2001 Ford Taurus mid sized sedan 2. Reason for vehicle request: Replace Lafayette Lieutenant's vehicle which would be purchased by Lafayette for the Detective 3. Funding Source: Org# 2508 _ Is an appropriation adjustment needed? Yes: xx No: 4. Is an alternative fueled vehicle acceptable?: Yes: No: xx If answer is no, reason clean air vehicle will not work: Alternative fueled vehicle not suitable due to mileage requirements and refueling issues S. If replacement vehicle, please show the following for vehicle to be replaced: vehicle number: #0626 odometer reading: -filim G 6. Reason purchase can not wait until next budget cycle: No vehicle for Lafayette detective to drive FOR FLEET MANAGEMENT COMPLETION: 1. Inspection/evaluation by Fleet Management as to condition of vehicle: Date of I�ectisn: Ma TZ Model: Year: 5� Depreciation: Salvage: Estimated cost of request: Condition of v hle/equipment and life expectancy: c. o G 2. Fleet Management Signat Z` 3. CAO Signatory: Approved: Not Approved: 4. Date for Board Order OFFICE OF THE SHERIFF FLEET EQUIPMENT ACQUISITION/REPLACEMENT REQUEST VEHICLES-BOATS-OTHER 1. DIVISION. Lafayette P.D. BY Hank Davis TITLE: Lieutenant A. Request: Purchase mid-size sedan for replacement of vehicle#0626 B. Justification: City of Lafayette requesting to purchase #0626 from county for use by . detective assigned to Lafayette P.D. New sedan will be used by Lafayette Lieutenant C. Source and Amount of Funds Available: Org. #2508 2. TECHNICAL SERVICES DIVISION A. Fleet Coordinators Report (1)Estimated Cost $16,065.00 2001 Ford Taurus (2)Radio $0.00 use existing equipment (3)Laptop/Modem $0.00 (4)Emergency.Equip. $0.00 (5)Other $600.00 G.S.D. estimated labor charges Sub-Total $16,665.00 (6)Insurance Recovery $0.00 (7) Credit Depreciation ($13,334.0 Depreciation (8) Credit-Salvage ($1,500.00 Salvage ib t5�= 6�u.6,0 N k f7= Pte, Total Funding Needed $1,831.00 Funding from Org. 2508 Recommendation: Approval By: Ray IngersollWL Title: Lieutenant Date: November 17, 2000 Reviewed and Initialed - Commander Captain 3. ADMINISTRATION-FISCAL OFFICER ✓ Recommend Not Recommended Comments: By. Title: zn� Date::2�__ rL� 4. UNDERSHE FF 'Approved Disapproved Signature: ate: 11 - 17-00 09 :48 LAFAYETTE POLICE ID=9252834126 P -02 I Office Of the Sheriff X a4.. Warren E. Rupf • Contra Costa County �. Field Operations x Kathi Holmes 1950 Muir Rd. Vndersheriff Martinez, California 94553 (925) 313.2512 �e � Date: November 17, 2000 To: Fred Jones, Fleet Services Manager Via Lieutenant Ray Ingersoll, Technical Services Divisio From: Chief Hank W. Davis, Lafayette Police Department Subject: Replacement of Unit #0626 As per our previous conversations the City of Lafayette would like to have my vehicle, Unit #0626, replaced via depreciation funds. The city would further like to purchase Unit#0626 for salvage value to be used as our detective's vehicle. Prior to my arrival,the City of Lafayette authorized the addition of an in-house detective to the Sheriffs contract. Unfortunately, they failed to budget for a vehicle for the detective. The detective position was added in April 2000. The Investigation Division graciously loaned us a vehicle for four months. My detective has been using his P.O_V. or marked Lafayette units for transportation since September 1, 2000. Obviously, using a P.O.V. routinely for official business is not acceptable. It is equally unacceptable to use marked Lafayette Patrol cars to do follow-up, search warrants, etc_, outside of the city and/or county. I would appreciate it if you could act on this request as soon as possible. If there is anything I can do to expedite this process, please let me know. cc: Steve Falk, Lafayette City Manager AN EQUAL OPPORTUNITY EMPLOYER