The URL can be used to link to this page

Home My WebLink AboutMINUTES - 02272001 - C.146 Date 2/27/20001 Item: C. 146 Considered With Listed in Error Deleted from Consideration XXX To be relisted on 3/20/2001 i TO: BOARD OF SUPERVISORS CONTRA COSTA COUNTY FROM: WILLIAM B. WALKER, M.D. HEALTH SERVICES DIRECTOR DATE: JANUARY 29,2001 SUBJECT: CCRMC POLICY 600 AMENDMENT SPECIFIC REQUEST(S)OR RECONTMENDATION(S)&BACKGROUND AND JUSTIFICATION Recommendation: APPROVE and AUTHORIZE an amendment to Policy 600 "Compensation For Loss Or Damage To Hospital And Health Center PatientlVisitor Property"of the Contra Costa Regional Medical Center(CCRMC) to allow for reimbursement by petty cash of certain parking violations issued to patients and visitors at CCRMC. Background: On January 6,2001,Contra Costa Regional Medical Center implemented a three-hour parking limitation to areas identified as "Patient and Visitor Parking." An agreement was reached with the Martinez Police Department to patrol those areas and issue citations to vehicles that exceed the three-hour limit. This action was taken to increase parking for our patients and visitors by discouraging employee parking in those spaces. There are infrequent instances where the length of patient appointments exceeds the three- hour parking limit. Hence,Martinez Police cites their vehicles. In such cases,a process must be in place to allow reimbursement to patients and visitors whom, through no fault of their own,receive parking citations while at Contra Costa Regional Medical Center. Our proposed amendment to Policy No. 600 would create that process. Fiscal Impact: None. CONTINUED ON ATTACHMENT: Yes SIGNATURE -✓ �v '� RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION Of BOARD COMMITTEE _APPROVE OTHER SIGNATURE(S): DELFTED FROM CONSIDERATION .THIS DAY ACTION O ON vAPPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISOR I HEREBY CERTIFY AT THIS IS A TRUE AND UNANIMOUS (ABSENT - - ) CORRECT CO F AN ACTION TAKEN AND ENTER N THE MINUTES OF THE BOARD AYES: NOES: O ERVISORS ON THE DATE SHOWN. ABSENT: ABSTAIN: Contact Person: Frank Puglisi (370-510 ATTESTED cc: CCRMC Adminis on PHIL BATCHELOR, RK OF THE BOARD OF Health Serv• irector SUPERVISORS AND CO ADMINISTRATOR BY:!, - - PUTY CONTRA COSTA REGIONAL MEDICAL CENTER POLICY NO. 600 CONTRA COSTA HEALTH CENTERS JANUARY 2001 DRAFT REVISION COMPENSATION FOR LOSS OR DAMAGE TO HOSPITAL AND HEALTH CENTER PATIENT/VISITOR PROPERTY 1. PURPOSE To outline the procedure to be followed when patient/visitor property is lost or damaged. This policy does not apply to lost or damaged personal property of employees. County Administrative Bulletin 313.1 outlines procedure to be followed when an employee requests compensation for lost or damaged property. Form AK-130 is used for employee requests. 1I. REFERENCES County Administrative Bulletin 313.1 Policy 508: Securing& Releasing Patient Property Policy 509: Management of Patients Personal Property after Discharge III. POLICY The loss or damage to personal property of hospital and health center patients and visitors are subject to reimbursement under certain conditions. To qualify for reimbursement, the loss or damage must result from a sudden, unexpected event not related to normal wear and tear. Reimbursement will only be considered if the following conditions are met: • The personal property loss or damage occurred on hospital or health center premises. • Negligence or lack of proper care by the patient/visitor did not contributory to the damage or loss. The exercise of good judgement under the prevailing circumstances at the time of the loss or damage are an important consideration in the evaluation of this condition. • Any loss or damage to personal property of an inpatient that is not deposit in the hospital safe is not reimburseable. When patients sign the"Condition of Admission" (Form MR463), they ".....understand and agree that this hospital maintains a.safe ,for the safekeeping of money and valuables and that the hospital is not be liable for any loss or damage to money, jewelry, documents, furs, or any other personal property which is not deposited in the .safe. " • Eyeglasses/Contact Lens - The cost of reexamination and new prescription is not allowed. Reimbursement will be for the total cost of loss or damage, but no more than the original cost. The Patient/Visitor must provide a statement by their medical 1 CONTRA COSTA REGIONAL MEDICAL CENTER POLICY NO. 600 CONTRA COSTA HEALTH CENTERS JANUARY 2001 DRAFT REVISION doctor or optician that the new contact lenses were the same kind as those lost. • Clothing-Damaged clothing should be repaired whenever possible. If not repairable, the patient/visitor and responsible administrator will agree upon the estimated value at the time of loss. V. Parkin Citations ._w:Based upori, Administration's °review, aria..:autl orization . :. g reimbursement.of parking citat ons issued to patients ori isitors who as.a result�of _ :f. s retracted a i oiri ments ancU�or rocedures, exceed the&6&ffiour, arkin time limit P.. Gg �� establishedfor paterit�aridwisitor�parking: IV. AUTHORITY/RESPONSIBILITY It is the responsibility of any employee receiving a report of lost or damaged property to complete an "Unusual Occurrence Report" (Form A-257) and initiate procedures outlined in this policy if reimbursement is request: The responsible administrator reviews all requests for reimbursement and recommends compensation or denial of compensation. The Executive Director completes reimbursement requests less than $200. The Finance Department processes reimbursement requests authorized by the Executive Director. Reimbursements for losses less than$25.00 may be from the hospital and health center petty cash funds. The HSD Accounting Department processes requests between $25.00 and $200.00. Requests valued between $200.00 and $2000.00 will be submitted to the County Administrator Risk Management Division, 651 Pine Street, Martinez. Requests for more than $2000.00 must be submitted to the Board of Supervisors through the Clerk of the Board. V. PROCEDURE 1. The Patient/Visitor will complete the top portion of the following forms and forward them with the property (if damaged) or the proof of loss to the Patient Relations Coordinator: • Patient/Visitor Request for Personal Property Reimbursement Form A-408 Demand on the Treasury of the County of Contra Costa Form D 15 • Property Damage Release Form A-407 (with the amount specified) 2. If an employee receives a report of lost or damaged patient/visitor property,they complete an "Unusual Occurrence Report" (Form A-257). This form and the above packet will be forwarded to the appropriate supervisor and/or manager. The Supervisor and/or Manager reviews and recommends approval or denial of the request based on criteria established in this policy. The completed forms are routed through the Patient Relation Services Coordinator to the Executive Director for tracking purposes. 2 CONTRA COSTA REGIONAL MEDICAL CENTER POLICY NO. 600 CONTRA COSTA HEALTH CENTERS JANUARY 2001 DRAFT REVISION 3. The Executive Director authorizes or denies .the request. If the loss is denied, the Executive Director will inform the patient in writing. A copy of the letter will be sent to the Patient Relation Services Coordinator to complete the Complaint Data. Losses for less than $25.00 may be from the hospital and health center petty cash funds. All other requests will be forwarded to the HSD Accounting Department. 4. If the payment is from petty cash funds, the HSD Accounting Department will mark the demand "Hold for Pickup by (name and telephone Number. " The demand will be sent to the Auditor's Office for processing. 5. The Auditor's Office will hold the check for pick up by the HSD Accounting staff. It will then be forwarded to Hospital Administration for distribution to patient/visitor. V. FORMS USED Patient/Visitor Request for Personal Property Reimbursement (A-408) Demand on the Treasury of the County of Contra Costa (D15) Property Damage Release (A-407) VI. RESPONSIBLE STAFF PERSON Executive Director