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TO: BOARD OF SUPERVISORS
William Walker, M.D. , Health Services Director
FROM: By: Ginger Marieiro, Contracts Administrator .f-' :. .;. Contra
February 14 , 2 Q O 1 Costa
DATE:
County
SUBJECT: Approval of Contract #23-291 with Epic Systems Corporation
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)3 BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S) :
Approve and authorize the Health Services Director, or his designee
(Pat Godley) to execute on behalf of the County, Contract #23-291
with Epic . Systems Corporation, in an amount not to exceed
$1, 350 , 000, to provide a software license and maintenance agreement
for an appointment scheduling system for Contra Costa Regional
Medical Center and Contra Costa Health Centers, for the period from
March 1, 2001 through March 31, 2002 , and from year to year
thereafter until March 31, 2006 .
FISCAL IMPACT•
This Contract includes an amount not to exceed $850 , 000 for system
installation, software license, and the maintenance agreement for
the first year, and an amount not to exceed $125, 000 per year for
each additional year of the maintenance agreement .
This Contract is funded by a $600, 000 Federal CAP grant, savings
from the cancellation of the existing maintenance agreement, . and
budgeted Enterprise Fund revenues .
BACKGROUND/REASON(S) FOR RECOMMENDATION(S) :
Working with the County Purchasing Services Manager and the
Department of Information Technology, the Department has evaluated
proposals from four vendors and has selected the software product
most qualified to meet the administrative and scheduling
requirements of Contra Costa Regional Medical Center. Contractor' s
system will replace an aging, 7-year old system that is no longer
capable of meeting our current appointment volumes, with a modern,
more robust and functionally rich system that. will improve
productivity and patient care .
Under Contract #23-291, Epic Systems Corporation will license,
install , and support Contractor' s "Cadence Enterprise Scheduling"
software at Contra Costa Regional Medical Center and Contra Costa
Health Centers through March 31, 2006 .
CONTINUED ON ATTACHMENT: SIGNATUR
_j,,-t�ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
/i GROVE _OTHER
SIGNATURE(S):
ACTION OF BOARD N '� APPROVED AS RECOMMENDED . 'x OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENTAOL AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS.ON THE DATE SHOWN.
ATTESTED
PHIL BATCHELOR,C60K OF TH BOARD OF,
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: Pat Godley 370-5007
CC: Health Services(Contract)
Auditor-Controller
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