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Home My WebLink AboutMINUTES - 12042001 - C.162 TO:' BOARD OF SUPERVISORS _ CONTRA COSTA COUNTY FROM: William Walker, M.D. n` C.A& Health Services Directory ST7 CUIIN�CT DATE: December 4,2001 SUBJECT: Use of St.Anselm's Episcopal Church for a Health Services Sponsored Event SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION Recommendation: AUTHORIZE the Health Services Director or his designee, Wendel Brunner, M.D., to sign a hold harmless agreement indemnifying St. Anselm's Episcopal Church located at 682 Michael Lane, Lafayette, CA 94549 on Friday, January 25, 2002. Background: The facility will be used on Friday, January 25, 2001 for the Healthy Families Program to hold a staff retreat. Fiscal Impact• Funding for rental is included in the State allocation for SCHIP Healthy Families Outreach and , Enrollment Program. ATTACHMENT: XX YES NO SIGNATURE ✓ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE l --,---APPROVE OTHER r SIGNATURE(S): ACTION OF BOAR0 >o��,rr� r APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS _X UNANIMOUS (ABSENT_ Qy) P, ) I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND AYES:_ NOES: ENTERED ON THE MINUTES OF THE BOARD OF ABSENT: ABSTAIN: SUPERVISORS ON THE DATE SHOWN. ATTESTED CONTACT PERSON: CHER] PIES(313-6254) JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: Public Health Director Health Services Director FMCH BY: DEPUTY St.Anselm's Episcopal Church 682 Michael Lane Lafayette, CA 94549 (925)284-7420 OCCASIONAL AND/OR CONTINUING USE AGREEMENT 1 have read the guidelines and attachments for Occasional and/or Continuing Use of the facilities of St. Anselm's Episcopal Church and agree that the organization or group I represent will follow them in any use of the facilities of St. Anselm's Church. I will personally accept the responsibilities described in the guidelines. Name: Wendel Brunner, MD, MPH - Public Health Director (please print) Signature: Organization: Healthy Families Program - Contra Costa Health Services Contact phone number: (day) 925-313-6254 (evening) 925-313-6254 Requested date of use: .January_ 25, 200__2 Hours of use: 8:00 AM - -5:00 PM (from) (to) Type ofuse: Staff Retreat Est. Attendance: Approx. 12 Facility requested: Parish Hall Facility to be cleaned by Deposits: 6 Key(s): to be picked Cleaning: renter/users. If additiona up previous day. cleaning beyond $100.00 is necessary-renter will be Donation: $100.00 billed. Monies received: by (amount) (date) (signature) (This form should be completed in duplicate with one copy for the user and one copy for the office) Revised February, 2001 'St. Anselm's Episcopal Church 682 Michael Lane Lafayette, CA 94549 (925)284-7420 OCCASIONAL AND/OR CONTINUING USE GUIDELINES FOR NON-RELIGIOUS ACTIVITIES I. Definitions: As used in these guidelines the term Occasional Use is defined as the one time use of St. Anselm's church, parish hall or classrooms for non-religious purposes by any individual group or organization other than by individuals who are members of St. Anselm's or groups or organizations which are part of St. Anselm's or sponsored by St. Anselm's. Continuing Use is defined as the regularly scheduled use, e.g. weekly, monthly, etc., of St. Anselm's church, parish hall or classrooms for non-religious purposes by any individual or organization other than by individuals who are members of St. Anselm's or by groups or organizations which are part of St. Anselm's or sponsored by St. Anselm's. 2. The purpose of any organization group or individual using any of the facilities of St. Anselm's Episcopal Church must not be, both in philosophy and practice, incompatible with the policies the Episcopal Church and the Rector and Vestry of St. Anselm's Church. 3. Donations: Suggested donations for the Occasional and/or Continuing Use of St. Anselm's facilities are outlined on the attached schedule. These donations will be used to off-set the expenses incurred in the use of these facilities(i.e. electricity, maintenance and cleaning). 4. Requests for Occasional Use and/or Continuing Use may be made by letter or telephone call to the Rector. Neither Occasional Use nor Continuing Use activities will be scheduled to conflict with Church activities. Should such a conflict arise, the Occasional or Continuing Use activity will be rescheduled or canceled. Every effort will be made to avoid such conflicts and to provide ample time to reschedule conflicts should they occur. St. Anselm's Church reserves the right to cancel the Occasional and/or Continuing Use privilege at any time. 5. Any organization, group, or individual using the facilities must agree that they will be completely responsible for any liability including personal injury, property damage, or professional liability resulting from their use of the facility. If the play yard is to be used, a certificate of liability insurance naming St. Anselm's Episcopal Church as an additional insured may be required. 6. Any individual group or organization will leave the facilities in a clean and orderly condition and will return the furnishings to their original configuration or the arrangement needed for the next use or activity. A cleaning deposit will be collected in advance of use. The return of the cleaning deposit is contingent upon conformance with this article. (Revised February, 2001) Occasional and/or Continuing Use Guidelines Non-Religious 7. One individual member of the group will be designated to be personally responsible for the security of the buildings following the use of the facilities. This means that all windows must be closed, all lights turned off, all equipment turned off, all.doors locked. Rest rooms should be checked to see that no water has been left running, lights are off, and doors are locked. 8. The individual or the assigned representative of any group or organization designated in paragraph 5 will sign a statement that the individual group, or organization agrees to abide by these guidelines as a condition of their use of any portion of our facilities. This individual/representative will also provide his/her address and a telephone contact number for days and evenings. 9. Any food or beverage to be served will be prepared elsewhere and served in accordance with county health department regulations. Dishes and kitchen equipment owned by the Episcopal Church Women of St. Anselm's Church and stored in the kitchen are not available for occasional use unless a separate agreement is arranged through the ECW. Any alcoholic beverages served must be offered in conformity to the established policy of the Diocese of California(copy attached). This policy restricts beverages to beer and wine and requires that non-alcoholic alternatives be presented and offered in a similar and equally attractive manner.. 10. The use of any non-biodegradable or non-recyclable food service containers is prohibited. This includes all styrofoam cups, dishes and similar items. Attachments: (1) Suggested Donation Schedule (2) Statement of Alcoholic Use Policy/Diocese of California (Revised February,2001) Occasional and/or Continuing Use Guidelines Non-Religious Suggested Donation Schedule Type of Facility Donation Key Deposit* Cleaning Deposit** Class room $ 5.00 per hour $10.00 $ 20.00 Parish Hall $ 45.00 per hour $10.00 $100.00 Church $350.00 per event $10.00 $100.00 *Key deposit is returned when key is returned. ** Cleaning deposit is fully refundable if facilities are left in a clean and orderly condition and all furnishings returned to their original configuration. If any facility is not left in a clean and orderly condition after use, the cost of cleaning will be deducted from the cleaning deposit. (Revised February, 200 1) Occasional and/or Continuing Use Guidelines Non-Religious l r Episcopal Diocese of California The Commission on Alcohol and Chemical Dependency ALCOHOL AT CHURCH FUNCTIONS 1. When alcoholic beverages are offered, non-alcoholic beverages must also be made available. Non-alcoholic beverages must be served in an equally accessible and attractive manner as the alcoholic beverages. 2. Alcoholic beverages shall not be sold without a license. That's the law. 3. Any food or beverages made with alcohol must be clearly labeled. This also applies to any food in which the alcohol has been"cooked out." 4. A responsible member of the parish must be in control of the serving of alcoholic beverages during functions. Drunkenness is always inappropriate behavior. 5. The sponsor of an activity must take responsibility for - and is legally liable for- intoxicated persons. This responsibility M"include providing transportation home. 6. The final responsibility for distributing and following these guidelines lies with the clergy, wardens and vestry of a congregation. 7. This policy is to be disseminated to the congregation and to all users of church facilities in the use agreement. A copy of this policy should become a part of the use agreement for persons or organizations renting space (i.e. weddings). NOTE: If you have questions about any part of this policy, please call us.