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Home My WebLink AboutMINUTES - 12042001 - C.145 TO:1• BOARD OF SUPERVISORS FROM: Barton J. Gilbert, Director of General Services f F Contra Costa DATE: December 4, 2001 M P County SUBJECT: TA e_._.. SUBJECT: LEASE AMENDMENT FOR THE HEALTH SERVICES DEPARTMENT, 1330 ARNOLD DRIVE, SUITE #252, MARTINEZ (BLDG T00602) SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION APPROVE an amendment to the Lease, commencing July 1, 2001, with The Cranbrook Group for the premises at 1330 Arnold Drive, Suite# 252, Martinez, California for occupancy by the Health Services Department, Environmental Health and a sublease for the State of California EPA, under the terms and conditions set forth in the lease, and AUTHORIZE the Director of General Services to EXECUTE the Lease Amendment on behalf of the County. II. FINANCIAL IMPACT Required payments are budgeted in the FY 2001/2002 Health Services and State EPA budgets. II. REASONS FOR RECOMMENDATION / BACKGROUND It has recently been determined that the rentable square footage of the original September 1, 2000 lease was not correct. The landlord has requested an adjustment to the rental costs based on the new square footage calculation. The original size was calculated at 1305 square feet and the adjusted size is 1466 square feet. G9PI;PIDIWF!9 GPI ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF COMMITTEE APPROVE OTHER t SIGNATURE(S): ACTION OF BOARD ON G U APPROVED AS RECOMMENDEDf2' VOTE OF SUPERVISORS UNANIMOUS(ABSENT 1 AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: BARTON J. GILBERT(313-7100) CC: County Auditor-Controller(via UM) I HEREBY CERTIFY THAT THIS IS A TRUE Lessor(via UM) AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Health Services(via UM) OF SUPERVISX6.'0V'V' THE DATE SHO N. Orig:General Services Department-L/M ,:0 ATTESTED JOHTEN,CLERK OFT/BOAR O SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY I:\I.easeM-,t\Nervi\EPAHAZ\l Board Approval.doc ` . GENERAL SERVICES DEPARTMENT C• �� Lease Management Division 1220 Morello Avenue, Suite 100 Martinez, California Extension 3-7250 FAX 3-7299 DATE: November 19, 2001 TO: John Sweeten , County Administrator FROM: Y2arton J. Gilbert, Director of General Services SUBJECT: Agenda: Lease Amendmcnt-1330 Arnold Drive Suite #252, Martinez (December 4, 2001) A lease amendment has been negotiated as follows: OCCUPANT: County Environmental Health/Hazardous Materials and State EPA. RENTAL One time adjustment of $964.00 for July 1, 2001 — October 31, 2001 November 1, 2001 — October 31, 2002 - $2199.00 per month November 1, 2002 —November 30, 2005 - $2272.30 per month SQUARE FEET: 1466 square feet (Adjusted from +l- 1305) SPACE TYPE: Offices COUNTY RESPONSIBILITY: No change RENEWAL: No PREVIOUS RENT: N/A ADDRESS: 1330 Arnold Drive, Suite #252, Martinez cc: General Services Department Hervi Ebel Health Services Lessor G:\LeaseMgt\Hervi\EPAHAZ\2Board Approval.doc 01/14/02 10:24 P. 001 T.O: BOARD OF SUPERVISORS FROM; Barton J. Gilbert, Director of General Services Contra Costa DATE', December 4, 2001 - County SUBJE-ZT: LEASE AMENDMENT FOR THE HEALTH SERVICES DEPARTMENT, 1330 ARNOLD DRIVE, SUITE #252, MARTINEZ (BLDG T00602) SPECIFIC REQUESTS OR RECOMMENDATION(S)R BACKGROUND AND JUSTIFICATION I. RECOMMENDATION APPROVE an amendment to the Lease, commencing July 1 , 2001, with The Cranbrook Group for the premises at 1330 Arnold Drive, Suite # 252, Martinez, California for occupancy by the Health Services Department, Environmental Health and a sublease for the State of California EPA, under the terms and conditions set forth in the lease, and AUTHORIZE the Director of General Services to EXECUTE the Lease Amendment on behalf of the County. II. EINA[yCIAL IMPACT Required payments are budgeted in the FY 2001/2002 Health Services and State EPA budgets. II. REASONS EOR RECOMMENDATION / BACKGROUND It has recently been determined that the rentable square footage of the original September 1, 2000 lease was not- correct. The landlord has requested an adjustment to the rental costs based on the new square footage calculation. The original size was calculated at 1305 square feet and the adjusted size is 1466 square feet. GOP" 1p1116W OAI ATTACHMENT: YES SIGNATURE: �/ "C Z�` /v RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF COMMITTEE _._._....... /.__APPROVE: OTHER t SIGNATURF(S): ACTION OF BOARD ON JU APPROVED AS RECOMMENDED VOTE OF SUPERVISORS UNANIMOUS(ABSENT „ 2.e'Ylo, _._... ..) AYES: ......--NOES: ASSENTS:__._...._„ .. ... ,.,._ABSTAIN; MEDIA CONTACT: BARTON J. GILBERT(313-7100) CC; County Auditor-Controller(via LIM) I HEREBY CERTIFY THAT THIS IS A T RUE Lessor(via UM) AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Health Services(via L/M) OF SUPERVISORS � THE DATE SHO N. Orlg:General Services Department-L/M ATTESTED..._ �1° �/ JOH SWE_ CLERK OF THE BOARD O SUPERVISORS AND COUNTY ADMINISTRATOR /s eY _. DEPUTY ]'\I.c:ac�1g1.\HcrviU=.IAIiA%\113aurJ Appriml.doc �'Nlaz_ ld Cf'c�� cf tl� I��f �YEwr CCG CW G`dD uX�3-7�a� FIRST AMENDMENT TO LEASE This First Amendment to Lease ("Amendment") is made on this 29`h day of October, 2001, by and between CRANBROOK REALTY INVESTMENT FUND, L.P., dba Muir Parkway Office Center ("Lessor") and CONTRA COSTA COUNTY, a Political Subdivision of the State of California ("COUNTY"). RECITALS A. Lessor and COUNTY entered into a Lease made effective November 15, 2000 ("Lease") for those certain premises, consisting of approximately 1,305 rental square feet of office space, commonly known and designated as 1330 Arnold Drive, Suite 252, Martinez, California, all as more particularly described in the Lease ("Original Premises"). B. COUNTY and Lessor mutually desire to correct errors in the Lease to COUNTY as more particularly described below, on the terms and conditions set forth herein. NOW, THEREFORE, the parties agree as follows: 1. Lease of Premises. Lessor and COUNTY mutually agree that the original Lease incorrectly identified the rentable square footage of the Original Premises as 1,305 rentable square feet. A certain portion of the Original Premises consisting of 161 rentable square feet and identified in Exhibit A-1 as "251" was excluded in the original calculation of rentable area. Effective July 1, 2001, the Original Premises shall be known to consist of approximately 1,466 rentable square feet, and Paragraph A.2 of the Lease shall be amended to read as such. 2. Term. Upon execution of this Amendment, the Term of the Lease shall be extended by sixteen (16) days and shall expire on November 30, 2005. 3. Rent. Upon execution of this Amendment, Paragraph A.5.(a) and A.5.(b) of the Lease shall be amended and shall reflect the following schedule of Rent, payable upon the same terms and conditions as described in the remainder of Paragraph A.5: a. ONE THOUSAND NINE HUNDRED FIFTY-EIGHT AND NO/100 DOLLARS ($1,958.00) per month from November 15, 2000 through October 31, 2001. b. TWO THOUSAND ONE HUNDRED NINETY-NINE AND NO/100 DOLLARS ($2,199.00) per month from November 1, 2001 through October 31, 2002. C. TWO THOUSAND TWO HUNDRED SEVENTY-TWO AND 30/100 DOLLARS ($2,272.30) per month from November 1, 2002 through November 30, 2005. MR512802.3 04-062103987015 -1- d. A one-time charge of NINE HUNDRED SIXTY-FOUR AND N0/100 DOLLARS ($964.00) will be due December 1, 2001. This charge reflects the difference in rent due to the inaccurate area calculation for the period July 1, 2001 through October 31, 2001. 4. COUNTY'S Share. Effective July 1, 2001 in accordance with Paragraph 1 above, the COUNTY's share for purposes of calculating Operating Expense Reimbursement shall be increased to one and fifty-six hundredths percent (1.56%) reflecting the corrected rentable area of the Original Premises. 5. Commissions. Each party represents and warrants to the other party that it has not had dealings in any manner with any real estate broker, finder or other person with respect to this Amendment. Each party shall indemnify, defend and hold harmless the other from all damage, loss, liability and expense (including attorneys' fees and related costs) arising out of or resulting from any breach by such party of its representations and warranties set forth in this Paragraph 5. 6. Definitions. Except as otherwise provided herein, the capitalized terms used herein shall have the definitions set forth in the original Lease. 7. Lease Terms. Except as otherwise modified herein, the terms and conditions of the original Lease shall remain in full force and effect. In the event of any conflict or inconsistency between the terms of this Amendment and the original Lease, the terms of this Amendment shall control. [SIGNATURES APPEAR ON THE FOLLOWING PAGE] MR512802.3 04-062103987015 -2- IN WITNESS WHEREOF, the parties have executed this Amendment as of the date set forth above. AUTHORITY: LESSOR: CONTRA COSTA COUNTY, a CRANBROOK REALTY INVESTMENT FUND, political subdivision of the State of L.P., a California limited partnership, dba Muir a California Parkway Office Center By: Cranbrook Group, Inc., a California corporation, its Genera artne BY BY: - - Director of General Services Kevin M. FitzPatric Vice President of Operations Date: RECOMMENDED FOR APPROVAL: Date: By: Df4cior, Ca ' 1 Facilities and Debt ana ement Date: By: Healiff3ervices Department Date: 9 0 By: �as /Lee Manager Date: 6 I APPROVED AS TO FORM: SILVANO B. MARCHER, County Counsel By: "v Depu 1SLR512802.3 04-062103987015 -3- EXHIBIT A-1 TC CLINIC ALL9TATE S�X53 plSURANCB STATE I<ARM INSURANCe l RESTAURANT :: .••• 10 r ELF a5 1 tc�� CONFVJMCB txt ROOM ' Q:55 ROBERT P. ABBOT LSF R= CPA .,� Col SukaJ. Aa 4 THE ^ - CLOROX SALES CO. �a3 Sic 1,041 1,40 1I .mit 24 CSSARA "•�� .�(� i C`14 �a�S -. i� MR512802.3 04-062103987015 FYhihit A-1