HomeMy WebLinkAboutMINUTES - 12042001 - C.114 TO: BOARD OF SUPERVISORS Contra
`SROM: JOHN SWEETEN, County Administrator o pt. 's Costa
DATE: NOVEMBER 6, 2001 °°STA couK� County
SUBJECT: CONTRACT FOR ELECTRONIC COMMERCE SERVICES WITH
IMAGE X ENTERPRISES, INC.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract with
Image X Enterprises, Inc., in an amount not to exceed $125,000 for design and development of
electronic commerce applications for up to five County data systems for the period November 1,
2001 through October 31, 2004.
FISCAL IMPACT:
Costs for application development are $9,000 per data system. Annual maintenance costs
Countywide are $20,000 in Year 1 and $24,500 each in Years 2 and 3 of the contract.
Programming for interfaces with existing County accounts receivable and legacy database
systems are additional and are charged at an hourly rate of $139. All contract and transaction
costs will be borne by participating departments and are generally recoverable through
convenience charges to Internet customers.
BACKGROUND:
In November 1999, the Board authorized the County Administrator to hire Carta, Inc. to lead
County departments through a thought process to develop a vision for their web page presence.
Carta's work, which was completed in December 2000, provides the context for the next phase
of the County's web page project, which will be the implementation or "roll out" of those
applications identified in the department road maps developed by Carta and department staff.
There is a high level of enthusiasm amongst County departments about the County web site and
no shortage of ideas for long-term County electronic commerce applications. Potential on-line
business transactions include the issuance of building permits; issuance of animal licenses;
CONTINUED ON ATTACHMENT: EKES ❑NO SIGNATURE:
COMMENDATION OF COUNTY ADMINISTRATOR RECOMMEND 'N OF BOARD COMMITTEE,
--A-PPROVE OTHER
SIGNATURE(S): '
ACTION OF 97N Q ivVl lex n y� Il I APPROVE AS RECOMMENDED. OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT-All ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED (J Q/W L14 l 01
CONTACT: JULIE ENEA(925)335-1077 JOHN SWEETEN,,CCLERK+OF THE BOARD
OF SUPERVISORS AND COUNTY
ADMINISTRATOR
CC: COUNTY ADMINISTRATOR
DEPARTMENT OF INFORMATION TECHNOLOGY
TREASURER-TAX COLLECTOR
AUDITOR-CONTROLLER ;
1 r
BY { �/ . DEPUTY
' � t
i Contract with I mageX for E-Commerce December 4, 2001
Page 2
collection of traffic fines; collection of child support payments; sale of maps, vital records and
other documents; online payment of tax bills; appointment scheduling; filling of pharmaceutical
prescriptions; claims processing; employment applications and other forms; vendor bidding; and
an interactive County Bulletin Board.
The need for efficiency and security requires a coordinated approach to conducting electronic
commerce. In March 2001, the County issued a Request for Proposals to develop various
electronic commerce applications. Six proposals were received, and were screened and
narrowed to two finalists. On August 29 and 30, 2001, a selection committee comprising staff
from the County Administrator's Office, Department of Information Technology, Auditor-
Controller, and interested County departments selected (mageX Enterprises, Inc. to be the
Countywide consultant on the development of electronic commerce applications. It is
recommended that this contract be re-evaluated in 2003.
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