HomeMy WebLinkAboutMINUTES - 12182001 - C.75 (/I
To: BOARD OF SUPERVISORS
FROM: Barton J. Gilbert, Director of General Services '--��,,-=-.;�,�,
Contra
_ Costa
DATE: December 5, 2001 4'� County
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SUBJECT: CONTRACT EXTENSION AGREEMENT FOR RICHARD
POLLOCK,NOT TO EXCEED $150,000 FOR THE PERIOD
AUGUST 2, 2000 THROUGH DECEMBER 31, 2002
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION:
AUTHORIZE and APPROVE the Director of General Services to sign a contract extension agreement
with a total payment limit of$150,000 for the period August 2, 2000 through December 31, 2002, with
Richard Pollock for continuation of procurement services.
II. FISCAL IMPACT:
There is a cost savings to the Department in using Mr. Pollock on a contract basis. The Department has
held a vacant Buyer 11 position, with an estimated annual cost of $80,000 per year. The actual
expenditures on this contract from the period August, 2000 through November, 2001 (15 months) have
been $65,770.
III. BACKGROUND:
Richard Pollock is a former County employee who worked as a Buyer 11 in the Purchasing Division of
the General Services Department, and who left County employment in 2000 for personal reasons. He
subsequently returned to work on contract in August 2000 on a part-time basis, and continues to work
for the Department 30 hours per week. Mr. Pollock's knowledge of County purchasing policies and
procedures makes him very valuable to the organization. It is the hope of the Department that during
the coming year, Mr. Pollock will be able to return to full-time employment as a permanent County
employee. It is not the intention of the General Services Department to continue to use a contract
employee rather than hire a permanent employee. It is not expected that this contract will run the full
term through December 2002, and there will be no further extensions to this contract.
CONTINUED ON ATTACHMENT:_Y7S SIGNATURE'
I_ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
✓HYPROVE OTHER
SIGNATURE(S):
ACTION OF BOA O d / 09V APPROVED AS RECOMMENDED _OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:
CC: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVIS SON THE DATE SHOWN.
ATTESTED 0 P/ VVI, W4
J HN 8WEETEN,CLERK OFT E BOARD OF
SUPERVISORS AND COUNTY
—ADMINISTRATOR
BY
C:\WINDOWS\TEMP\Dick Pollock-Board Order.doc Page 1 of 2 M382(10/88)
Cotftra Costa County Number:
Standard Form 5/95 SHORT FORM SERVICE CONTRACT Fund/Org#:
AMENDMENT/EXTENSION AGREEMENT Account#:
Other#:
1. Identification of Contract to be Amended.
Number:
Effective Date: August 2,2000
Department: General Services--Purchasing Division
Subject: Procurement Services
2. Parties. The County of Contra Costa,California(County),for its Department named above,and the following named Contractor
mutually agree and promise as follows:
Contractor: Richard Pollock Taxpayer ID#547-86-3087
Capacity: Contract Employee
Address: 1267 Fish Hatchery Road Mailing Address: 401 Marla Drive
Grants Pass, OR 97527 American Canyon, Ca 94503
3. Amendment Date. The effective date of this Contract Amendment Agreement is January 1,2002.
4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the Amendment Specification
attached hereto which are incorporated herein by reference.
5. Extension of Terms. The term of the above described contract between the parties hereto is hereby extended from December
31,2001 to December 31,2002,unless sooner terminated as provided in said contract.
6. Payment Limit Increase. The payment limit of the above described Contract between the parties hereto is hereby increased by
$75,000,from$75,000 to a new total Contract Payment Limit of$150,000.
7. Signatures. There signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA,CALIFORNIA CONTRACTOR
By Designee By
Approved: County Administrator
(Designate Business Capacity)
By Designee
Recommended by Department
By Designee
(Form approved by County Counsel)
f AContracts\200I\Dick Pollock-1-1-02 to 6-30-02.doc
)
Attachment A
SCOPE OF EMPLOYMENT
Richard Pollock
January 1, 2002 through December 31, 2002
A. General Requirements
The consultant shall certify by entering into this Agreement that he is professionally competent
and able to provide the professional services outlined herein by reason of his personal knowledge
and skill.
B. Scope
Under the direction of the Purchasing Manager, process requisitions from County departments
and special districts to purchase a variety of materials, supplies, equipment and services, as
described in job specification for Buyer II, which is Attachment B.
When assigned the responsibility of a Senior Buyer in the absence of the Purchasing Manager
and/or directed by the Director/Deputy Director of General Services, the contractor shall perform
the duties described in Attachment C at the rate described in the payment provisions below.
C. Automobile Insurance
During the entire time of the Contract and any extensions or modification thereof, Contractor
shall obtain and maintain a policy of motor vehicle liability insurance naming the county and its
officers and employees as additional insured, for any use Contractor makes of a private
automobile in the performance of this contract, as requires by State Law and in amounts not less
than:
(1) $100,000 for personal injury to, or death of, one person
(2) $300,000 for injury to, or death of, two or more persons, per occurrence, and
(3) $25,00 for property damage.
D. Payment Provisions
Contractor shall be paid based on the rates below:
Buyer II: $33.76 per hour
Senior Buyer: $37.14 per hour
Total payment limit not to exceed $150,000
T-20-1999 16:02 4C HUMAN RESOURCES 2NDFL 925 335 1797 P.02iO4
Contra Costa County November 1975
Revised: March 1994 ;
BUYER 1I
DEFINITION:
Under general supervision, purchases a wide variety of standardized or specialized
materials, supplies and equipment;analyzes and develops purchasing specifications
to accomplish standardization of bulk purchasing; consults with county departments
and special districts regarding purchasing problems; and does related work as
required.
DISTINGUISHING CHARACTERISTICS::
Positions in this class are distinguished from those of Buyer I in that the former
exercises more independence of action in dealing with-county departments and
special districts, and does more complex purchasing transactions. This class is
distinguished from Senior Buyer in that the latter provides technical work direction
to this class, and processes more complex commodity acquisitions and services
contracts.
TYPICAL TASKS:
- Reviews requisitions from County Departments and Districts for needs,
completeness, priority and accuracy;
- inters requisition information into an automated system;
- Interviews vendors to obtain product and pricing information;
- Provides technical assistance to customer departments and districts.
- Researches and prepares purchasing specifications and bid packages;
- Identifies supply sources for items to be bid;
Obtains and reviews bids for price, legality and specification compliance;
-- Makes recommendations on the grouping and standardizing of products to
obtain the most competitive pricing;
-
Maintains tickle system for rebidding prior to the expiration of current bid;
May negotiate contracts or agreements for commodities or services for which
competitive bidding is not appropriate;
Monitors contracts to assure vendor compliance to specifications, schedules,
and other terins and conditions;
- lnvesti7dtes con)plaints secures adjustments;
CT-2A-1999 16 02 C HUMAN RESOURCES 2NDFL 925 335 1797 P.03iO4
Resolves invoice and payment problems; Prepares reports, Presentations and
correspondence and maintains records;
Reviews and analyzes computerized reports and/or paper files for usage,
buying trends and the quality of service provided;
Arranges for samples and demonstrations of new products, equipment or
services;
May assist in training and providing work direction to entry level buyers.
MINI14 M QUALIFICATIONS:
Education: Possession of a baccalaureate degree from an accredited college or
university with a major in business administration, public administration or a closely
related field. -
Experlenee: Two years of full-time or it's equivalent technical purchasing
experience in a central purchasing department, purchasing a variety of materials,
supplies, and equipment.
Substitution: Additional qualifying experience of the type noted above may be
substituted for the required education on a year-for-year basis up to a maximum of
four years.
KNOWLEDGE, SKILLS 'AND ABILITIES:
Knowledge of principles and practices of purcbasing for a centralized purchasing
operation; knowledge of practices and methods of purchasing by specification and
competitive bidding; knowledge of principles of contract negotiations; knowledge of
sources of supply, marketingpractices and pricing methods and differentials; ability
to gather, calculate, and analyze data including financial, comparisons to determine
the "best buy"; ability to prepare clear, concise reports, bid packages, and
correspondence; ability to deal courteously and effectively with customer
departments, business community, other agencies, and vendors; ability to speak
clearly and effectively; ability to organize and prioritize work; ability to enter and
manipulate data in a computerized purchasing system; ability to maintain accurate
computer and manual records; ability to interpret and follow applicable rules,
regulations and procedures.
Class Code: STTA
Cotard Costa County SepteinbPr 1991
SENIOR BUYER
DEFINITION:
Under supervision, purchases a variety of materials, supplies, equipment, and
services for County departments, special districts and other governmental
agencies; prepares and processes complex purchase requisitions; provides lead
direction and training to subordinates; and performs other related work as
required.
DISTINGUISHING CHARACTERISTICS:
Positions in this class are distinguished from those of Buyer II in that the
former provides technical work direction to subordinates and processes the more
complex commodity acquisitions and services contracts. This classification is
further distinguished from the Purchasing Services Manager in that the latter is a
division-head position with responsibility for the day to day supervision and
management of the Purchasing Division.
TYPICAL TASKS:
- Reviews requisitions from County departments and special districts for needs,
completeness, priority, and accuracy;
- Enters information from requisitions into automated system as a purchase order;
- Provides product information to user departments;
- Researches and prepares bid packages;
- Obtains and reviews bids for price, legality, and specification compliance;
- Keeps current on state-of-the-art changes in commodities;
- Attends vendor fairs and product shows;
- Makes recommendations on grouping and standardizing products to obtain the most
competitive pricing;
- Provides lead direction, work organization, and training to
subordinate technical staff;
- Interviews vendors to obtain pricing and product information;
- Handles sensitive purchasing matters which require consultation or interaction
with County Counsel , department heads, administrative officers, members of the
Board of Supervisors, and the professional business community;
- Reviews and analyzes computerized reports and/or paper files for usage, buying
trends, and the quality of service provided;
•
- Investigates complaints and problems and secures adjustments;
- Resolves invoice and payment problems; prepares reports, presentations, and
correspondence; and maintains records.
MINIMUM QUALIFICATIONS:
Education: Possession of a baccalaureate degree from an accredited college or
university with a major in Business Administration, Public Administration or a
closely related field.
Experience: Three years of full-time experience or its equivalent, performing
technical purchasing in a centralized purchasing department. This experience must
have involved direct responsibility for purchasing a wide variety of commodities
with extensive vendor and customer contacts including negotiation of large
contracts and/or major bids.
Substitution: Additional qualifying experience of the type noted-above may be
substituted for the required education on a year-for-year basis, up to a maximum
of four years.
KNOWLEDGES, SKILLS AND ABILITIES:
Knowledge of principles and practices of purchasing for a centralized purchasing
operation; knowledge of pricing methods, bid preparation, contract negotiations;
knowledge of purchasing by specification and competitive bidding; ability to enter
and manipulate data on a computerized purchasing system; ability to negotiate cost
effective purchases and contracts for customer departments; ability to research
and prepare complex bid packages; ability to gather, calculate and analyze data;
ability to prioritize work; ability to maintain accurate and pertinent computer
and/or manual records; ability to provide lead direction and training to
.subordinate staff; ability to deal courteously and effectively with customer
departments, Accounts Payable staff, other agencies, vendors, department heads,
members of the Board of Supervisors, and the business community; ability to speak
clearly and communicate effectively.
Class Code: STTB