HomeMy WebLinkAboutMINUTES - 12182001 - C.73 225-0103/A.1.1
TO: .. BOARD OF SUPERVISORS
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES -
6.... Contra
o:
Costa
DATE: December 18, 2001
County
Sri CUUN
SUBJECT: APPROVE SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT
FOR REMODELING AT 2425 BISSO LANE, CONCORD FOR THE EMPLOYMENT
AND HUMAN SERVICES DEPARTMENT(WW0089)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE Second Amendment authorizing extra work under the Consulting Services Agreement
dated August 22, 2001 with Architectural Dimensions for architectural and engineering services for
Remodeling at 2425 Bisso Lane, Concord for the Employment and Human Services Department. The
Second Amendment increases the scope of services and increases the payment limit, as amended by
the First Amendment, from $23,400 to $30,400.
B. AUTHORIZE the Director of General Services to execute the Second Amendment to the consulting
services agreement and to issue written authorization for extra work, in addition to the authorizations
for the First and Second Amendments, provided that the cumulative total extra cost for such additional
authorizations shall not exceed $5,000.
11. FINANCIAL IMPACT
Architectural costs are one component of the total project cost currently estimated at $300,000. This
project will be financed by a bond issue later in FY 2001-02. Debt service payments are included in the
FY 2001/02 budget for the Employment and Human Services Department (EHS). Debt service payments
are allocated across all EHS program areas as part of the Department's general and administrative
overhead costs. These costs are eighty percent (80%) funded by the Federal and State governments and
twenty percent (20%) funded by the County.
II1. REASONS FOR RECOMMENDATIONSIBACKGROUND
A. The Director of General Services executed a consulting services agreement with Architectural
Dimensions effective August 22, 2001 for architectural and engineering services that included design,
construction documents and bidding phases for Remodeling at 2425 Bisso Lane, Concord for the
Employment and Human Services Department.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON 1 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT
AYES NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
File: 225-0103/A.5
County Administrator's Office ATTESTEDC�An)^W n
Auditor-Controller JOHN SWEETEN,CLERK OF THE BOARD OF
County Counsel SUPERVISORS AND COU TY ADMINISTRATOR
Employment and Human Services(Via A/D) BY
Consultant(Via A/D) " ""�-'/��l
DEPUTY
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APPROVE SECOND AMENDMENT TO CONSULTING 225-0103/A.1.1
SERVICES AGREEMENT FOR REMODELING AT 2425 BISSO December 18, 2001
LANE, CONCORD FOR THE EMPLOYMENT AND HUMAN
SERVICES DEPARTMENT
B. The First Amendment increased the scope to provide:
Additional architectural services for a review, survey and documentation to demonstrate ADA
accessibility compliance for the common areas of the building.
C. The Second Amendment increases the scope to provide additional architectural services:
1. Redesign space plan to accommodate additional staff and furniture.
2. Assist client (Employment and Human Services) in determining the minimum accessibility scope
of work required for client area only.
3. Prepare and provide construction cost estimate.
4. In Paragraph 1(f), extend the completion date from December 31, 2001 to April 30, 2002.
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File:225-0103/A.1.1
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SECOND AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR REMODELING AT 2425 BISSO LANE,CONCORD
FOR THE EMPLOYMENT AND HUMAN SERVICES DEPARTMENT
(WW0089)
I. Effective Date and Parties: Effective December 18,2001, Architectural Dimensions(herein called "Consultant"), a California Corporation, and
the County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Purpose: On August 22,2001,the parties entered into a contract entitled"Consulting Services Agreement," referred to as the"Agreement,"which
covers architectural services for Remodeling at 2425 Bisso Lane, Concord, for the Employment and Human Services Department. The agreement
has previously been amended as follows: First Amendment dated October 8, 2001. The parties desire to further amend the Agreement to expand
the scope of service and to increase the payment limit accordingly.
3. Amendments to Agreement:
A. In the Agreement,Section 1(e),change the Payment Limit from$23,400.00 to$30,400.00,an increase of$7,000.00. This change shall apply
to charges from and after November 22,2001.
B. In accordance with Section 14 of the Agreement,provide the following extra services:
1. Redesign space plan to accommodate additional staff and furniture.
2. Assist client(Employment and Human Services)in determining the minimum accessibility scope of work required for client area only.
3. Prepare and provide construction cost estimate.
4. In Paragraph 1(f),extend the completion date from December 31,2001 to April 30,2002.
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Signature:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: Type of business:
Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
By:
Title:
(Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
..................................................................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
ss
County of 1
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant, personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
Notary Public
[Notary's Seal]
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Director,Capital Facilities&Debt Management SILVANO B. MARCHESI
County Counsel
By:
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