HomeMy WebLinkAboutMINUTES - 12182001 - C.19 'TO: BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS, BLACKHAWK GI-HAD
FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR n- •1�
V
DATE: December 18, 2001
SUBJECT: APPROVE and AUTHORIZE the Chair, Board of Supervisors, to execute a contract amendment
between the Blackhawk Geologic Hazard Abatement District and William R. Gray and
Company, Inc., Danville area, District III. (W05147)
SPECIFIC REQUEST(S)OR RECOMh1I-NDA fION(S)S BAC.'KGROIIND AND JUSTIFICATION
I. Recommended Actidn:
APPROVE and AUTHORIZE the Chair, Board of Supervisors, to execute a contract amendment
between the Blackhawk Geologic Hazard Abatement District (GHA:D) and William R. Gray and
Company, Inc. for administration, project management and other professional services related to the
Blackhawk GHAD increasing the total payment limit $200,000 for a new total payment limit of
$1,030,000 ($210,000 CY 1999, $340,000 CY 2000, $280,000 CY 2001, $200,000 extension) and
extending the contract from December 31, 2001 to June 30, 2002.
Il. Financial Impact:
There will be no impact to the County General Fund. The Blackhawk GHA:D is fiinded through
revenues generated by County Service Area M-23 and the Blackhawk CHAD will Fund 100% of this
contract.
Continued on Attachment: \ SIGNATURE:
_
RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON A&. o2XD/APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I herehv certifv that this is:t true and colTect copy of an action taken and
entered on the minutes of the Board of Supervisors on the date shown.
UNANIMOUS(.ABSENT )
AYES: NOES: GGIC772/�/G '-* A?,
amp
ABSENT: ABSTAIN: JOHNS SWEETEN,F.."I'EN,Clerk of the Board of Super lsors and County
Administrator
MM S1
GGip Dam\SpDist1Bomd OrdersQ00It12 Decembo 11`30 12-I8-01 Blackhawk GIIAD doc By
011g.Div: Public works(Special Districts) Deputy./
Contact: Nlelissa llonon(313-2252)
cc: County Administrator
Accounting
Auditorr-Cont of lei
William R.Gmv
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~SUBJECT: APPROVE and AUTHORIZE the Chair, Board of Supervisors, to execute a contract amendment
between the Blackhawk Geologic Hazard Abatement District and William R. Gray and
Company, Inc., Danville area, District III. (WO5147)
DATE: :December 18, 2001
PAGE 2
III. Reasons for Recommendations and Background:
On December 15, 1998, the Board of Directors appointed William R. Gray and Company, hic., Walnut
Creek, California (WRG) as the General Manager of the Blackhawk GHAD effective January 1, 1999
following a Board approved selection process. The Board concurrently approved a three-year
professional services contract with WRG with an initial annual contract payment limit of$210,000 per
year. On December 5, 2000, the Board authorized an increase of$130,000 for the calendar year 2000
annual contract payment limit due to the large quantity of repairs and preventative maintenance
necessary due to the El Nino rainfall.
Calendar year 2001 has also been a busy year for the District with completion of a repair project on
Blackhawk Meadow Drive and the beginning of engineering, design and project development work on a
major landslide stabilization project. in addition, the District is well into establishment of a new on-line
Geographic Information System operated and maintained by the District. The cost for this program is
shared proportionately with the Canyon Lakes GRAD. The District has also been playing an active role
in efforts to establish the California Association of Geologic Hazard Abatement Districts a statewide
organization that will be coordinating efforts to manage GHAD risks throLtghout the state and to
evaluate opportunities for risk sharing or insurance for GHADs. On April 24, 2001 the Board approved
an increase for calendar year 2001 of the annual contract limit of$70,000, increasing the annual contract
limit from $210,000 to $280,000.
Of the $200,000 requested for the six month extension, approximately $1.10,000 will be necessary to
administer contracts and provide oversight for the landslide stabilization project. The project will take
approximately 4 to 6 months to complete and preliminary estimates indicate a project cost of up to $1.4
million. Therefore, contract amendment extending the contract to June 30, 2002 and increasing the total
payment limit by 5200,000 is recommended for approval by the Board.
The Contra Costa County Public Works Department, who acts as a liaison between the :District and the
Board of Directors Linder the provisions of a Joint Exercise of Powers Agreement dated June 24, 1986
(Resolution 86/210), has initiated an effort on behalf of the Board of Directors to seek qualification
statements and proposals for consultant support services for the Blackhawk GHAD for calendar year
2002 and 2003. As that process has not been completed to date, it is recommended that tine Board
execute an extension of the current agreement to facilitate continued management of the GHAD and
seamless transfer of GHAD responsibilities should another firm be chosen to manage the G.HA.D. This
is especially important to insure continuity on the aforementiotied landslide stabilization project. In
addition to the approximately $110,000 needed for major project repair in that six months,
approximately S30,000 for preventative maintenance, $10,000 for special projects (i.e. completion of the
revision of the Plan of Control) and $50,000 for general administration would be needed. Once a new
CHAD manager was appointed, many of these figures would be reduced to reflect only that work
necessary to insured continuity.
IV. Consequences of Negative Action:
Board approval is necessary to continue the management of day-to-day operations within the District.
SUBJECT: APPROVE and AUTHORIZE William R. Gray and Company, as General Manager of the
Blackhawk Geologic Hazard Abatement District, to execute a contract for the repair of the
hillside instability, Hillside Along Conifer Terrace Landslide Repair Project, Danville area,
District III. WO 5148
DATE: December 18, 2001
PAGE. 3
IV. Consequences of Negative Action:
The landslide could not be repaired this season. Should the area of potential instability begin to move, a
number of improved properties would be jeopardized.
-Contra Costa County Number# W05147
Standard Form 5/95 Fund/Org # 7760
AMENDMENT/EXTENSION AGREEMENT Account # 2310
Other#
1. Identification of Contract to be Amended.
Number:
Effective Date: January 1, 1999
Department: Contra Costa County Public Works Department
Subject: Management Services for the Blackhawk GHAD (Danville area)
2. Parties.. The County of Contra Costa, California (County),for its Department named above, and
the following named Contractor mutually agree and promise as follows:
Contractor: William R. Gray and Company, Inc.
Capacity: Contractor
Address: 1820 Bonanza Street, Suite 204
Walnut Creek, CA 94596 Taxpayer ID # 68-0061821
3. Amendment Date. The effective date of this Contract Amendment/Extension Agreement is
December 31, 2001.
4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the
Amendment Specifications attached hereto which are incorporated herein by reTerence.
5. Extension of Term. The term of the above described Contract between the parties hereto is
hereby extended from December 31, 2001 to June 30, 2002, unless sooner terminated as
provided in said contract.
6. Payment Limit Increase. The payment limit of the above described Contract between the parties
hereto is hereby increased by $200,000 to a new total Contract Payment Limit of $1,030,000.
7. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR
Approved: Chair, Board Supervisors
By
Recommended by Department J zx_
(Designate business capacity)
By
Designee
(Designate business ca ity)
[Form approved by County Counsel]
Note to Contractor.For corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice president and Signature B
must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged asset forth on page
two.
Wsr
C:\WINDOWS\TEMP\Blackhawk GHAD-Gray Amendment.doc
CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT
State or ` OPTIONAL SECTION
County of
11,, CAPACITY CLAIMED BY SIGNER
On ,a "t before me, yy Though statute docs not require the Notary to rill in
DATE \1 E.TITLE OF OFR E.G.,"ANE uor:(,NO'A Y tBLIC" the data below,doing so may prove invaluable to
(nYpersonally appeared ��?�Q� F—� Bi tr(1'� Q�1 dJ, �1� Persons relying on the document.
NAME(s)OFSIGN R(S) ❑ INDIVIDUAL
personally known to me OR-❑ proved to me on the basis of satisfactory evidence t fl CORPORATE OFFICER(S)
R(S)
be the perso ss whose name is re TITLE(S)
subscribed to the within instrumc nd
acknowledged to me that ll= he executed f] PARTNI-R(S) ❑ LIMITED
the same in•bisAier thel uthorize — GENERAL
capacit7((ic�s,land that by his4w hely ATTORNEY-IN-FACT
NANCY CUNNINGHAM signatur s n the instrument the person s�r L: TRUSTEE(S)
EE(S)
Commission# 1221013 the entity upon behalf of which the personQ)) U GUARDIAN/CONSERVATOR
Z NOtcwy Public-CalifaMip acted,executed the instrument. 11 OTHER:
Contra COSta County _ WITNESS my hand and ofticia 'cal,
ty1y�`Omm���2 SIGNER IS REPRESENTING:
(NAME OF PERSON(S)OR ENTITY(IES)(
..INA'URC OF N "A Y
OPTIONAL SECTION
TI IIS CERTIFICATE MUST BE ATTACI IED Title or Type of Document v f, X jC Q� � C6r��G
TO TI IE DOCUMI:N,r AT RIGHT. Number of Pages
Though the data below is not required bylaw,it may prove valuable Date of Document
to persons relying on the document and could prevent fraudulent Signer(s)Other Than Named Above
re-attachment of this form
INSTRUCTIONS TO NOTARY
The following information is provided in an effort to expedite processing of the documents.
Signatures required on documents must comply with the following to be acceptable to Contra Costa County.
I. FOR ALL SIGNATURES - The name and interest of the signer should be typed or printed BENEATH the signature. The
name must be signed exactly.as it is typed or printed.
II. SIGNATURES FOR INDIVIDUALS -The name must be signed exactly as it is printed or typed. The signer's interest in the
property must be stated.
iII. SIGNATURES FOR PARTNERSHIPS - Siggning party must be either a general partner or be authorized in writing to have
the authority to sign for and bind the partner;iip.
IV. SIGNATURES FOR CORPORATIONS
Documents should be signed by two officers, one from each of the following two groups:
GROUP 1. (a)The Chair of the Board
�b The President
c)Any Vice-President
GROUP 2. �c)
a)The Secretary '
b An Assistant Secretary
The Chief Financial Officer
(d)The Assistant Treasurer
If signatures of officers from each of the above two groups do not appear on the instrument, a certified copy of a resolution of the
Board of Directors authorizing the person signing the instrument to execute instruments of the type in question is required.A currently
valid power of attorney, notarized, will suffice.
Notarization of only one corporate signature or signatures from only one group, must contain the following phrase:
"...and acknowledged to me that such corporation executed the within instrument pursuant to its by-laws or a resolution of its Board of
Directors."
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Rev.August J,2001
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