HomeMy WebLinkAboutMINUTES - 12182001 - C.139 TO: BOARD OF SUPERVISORS Contra
FROM: William Walker, M.D.
Health Services Director ``'i"' `` 'a Costa
xcow��-_ �vl�oa
DATE: December 18, 2001 STa GOUTY- Countv
SUBJECT: Hold Harmless Agreement between Contra Costa Health Services Department and the
United Camps, Conferences and Retreats (UCCR).
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RFC.OMMFNDATIC)N-
APPROVE and AUTHORIZE the Health Services Director, or his designee, Julie Kelley, to sign
a Hold Harmless Agreement indemnifying the United Camps, Conferences and Retreats for use
of their Westminster Retreat facility located at 512 Hemme Avenue, Alamo, CA, on Tuesday,
January 29, 2002 for utilization by the Health Services Senior Staff.
RAC:KCRO1IND:
The Department of Health Services Senior Staff, on an as needed basis, gathers for in-depth
discussions on current and future related issues. The above scheduled date has been reserved
for a Senior Staff retreat for discussions on current and future services provided to Contra
Costa's aging population.
FISCAL IMPAC
None.
CONTINUED ON ATTACHMENT: _X_YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOA NWAPPROVE AS RECOMMENDED _ OTHER
VOTE OF SUPERVISORS IHEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS (ABSENT AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN:
ATTESTED
CONTACT: Julie Kelley 370-5055 JOHN SWEETEN,CLERK OFT E BOARD
OF SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Health Services Director
BY DEPUTY
"Crnating partnerships to provide life changing experiences" Use ANumber Agreement 13 8 95
UNITED CAMPS,.CONFERENCES A N D4 6 k E AT S This document constitutes a Use Agreement entered,into by and between
912 Loosens Place/San Rafael,CA 94901 United Camps,Conferences and Retreats(hereinafter referred to as UCCR)and
PHONE 800.678.5102
Fiiz 415.457.0689
° tfa=;£ost'a��.County Health. Services
EMAIL uccr@uccr.org
�? Martinez; California
CONTACT (hereinafter referred to as Licensee)
PERSON: Michelle Garbers whose authorized agent is the named Contact Person.
Contra Costa County Health Services PROGRAM:
20 Allen Street Senior Staff -Retreat. .
Martinez, CA 945.53 FACILITY:
The Manor
PHONE NO: 925-370-50127 OFF' Westminster Retreat, Alamo,- CA
g25-370-5055 Julie K _
SPECIAL INFORMATION:
A.ful l breakfast,.wi,.11 be .served upon.arrival. DAY USE ONLY-
Arrival:
NLY
Arrival: Tuesday 01/29/2002.. 8:00=AM; _..,
This is an adults only facility, no one under Departure: Tuesday--r;01/29/2002 : 5 00`'PM :"
18 years, please:
NUMBER OF PERSONS :.... ..: 20
If you have any menu requests',,: please., contact Fsr 14 Group Max: 15 Tad*Max: 30 '
the Site :Director at least 1 month. in, advance. MEALS SERVED
.. First.rteal: B. Tue. 01/29.
Please let Site Director know exact number: Last.Meal: L. .Tue. 01/29
of persons at least 2 weeks prior to event.. -
PAYMENT TERMS, GUARANTEED MINIMUM FEE 8 TERMINATION
USE FEES PAYMENT TERMS
Package Price(s)per person: ❑Licensee agrees to-pay at site prior to departure from the facility-,or
$40.50 + $1.74 tax on food .tcensee agrees to pay in full by 102-N- 0Q..,
GUARANTEED MINIMUM FEE AND TERMINATION
If Ircensee terminates.,this Agreement after... 10/29/01,"
.OL>
without using the facility as agreed,licensee agrees to pay the entire amount of the
Guaranteed Minimum Fee of$ 810.00
USE FEE DETAIL "'` ' = 10/29/01.
If licensee terminates this Agreement prior to'
Lodging per night,per person: without using the facility as agreed,licensee will receive a refund of.75.%of
$18.75/person
is non-refundable.
the.deposit.$ ....46."00
Licensee will be released from the Guaranteed Minimum Fee obligation provided
UCCR is able to re-license the same facility for the.same period of time at the same
fee per Section 11 F of the UCCR Terms and Conditions..
Day Use:
Meals: Brk 8.50. Lim 13.25 Din + tax Ry
;lame-Please print-Must be Authorized Agent for Licensee
Other.Fees: _
Tide
®t
Signanire
:$ " 810.00 +' appi i c: .taX on.'.food Date
The Guaranteed Minimum Fee is based on the number of persons guaranteed
by the Licensee multiplied by the package price(s)less tax if applicable. See reverse side for additional important terms and conditions..
TO CONFIRM RESERVATION:
12/10/01 NOTES:
1)Sign Use Agreement at"X• - by 7.
2)Pay deposit of$ by
(Make Checks payable to UCCR)
%By Date,//-!.�• �!
r. CR. �.
Acceptance and'participation in'progiams at UCC aze the same for i.Neryone without
rt**dto`'age race;color,�ieUgimi;-gender,,sexiial orientation;handieap or-national origin:
ORIGINAL—SIGN AND RETURN TO UCCR
U((R TERMS AND,(gNDITIONS.
1. DESCRIPTION OF PREMISES UCCR a;rces lu permit Licenscv liilisc the prciperly id'n, B.Additional Use Fees ;;.If.fnore persons,use the Facility,than Ilse Lic:entiee`gii3�atuecd,
iihed in Illis;kgreCritilu ati'F'ciliR'accol-iffn .(o lie iollo\%ing lents and conditions. The Liter,see shall pay to UCCR an additional lee. Xlus fee.will represenl tile.usc df.:dle F:acilily
AwCenlent includes lite use.of alLmlprowmews to the Facihtl t:xcept those N01101 UCCR ex-pi - by the additional persons;and will he calculi«ed.by totaliriS the intlividuai i!' �i ,for each
ly eu'1«Jen:h•,so notiAiw,rhe Lit ensce�r r'c�-'nLilfyc a gni itf�:lu•i•:irl-kal at the larilir;: additional person's lod ging or (Illy use. fee, meal charges:otfii r ler on e
I l I !, I person; Whcrc:
applicable and sales tax. t" .
2. FOOD SERVICE UCCJ.shall protide meads;Is,Iwi ied on lftq.litring sidr in ac i onl:utcc
h;ilh an cs!iBreakage and Damage I.icensec agrees to pay m:ue ul the nunthcr.ul diutts lurnislud Ci;(:It at ieasttive clay>:ht:Idyar,rt of the ser- C• I I(:CR the wilount rc a5!iiti t��lr hfi'ecess:uy 16dire of IIIc'first ulc.tl. repair or replace propcily or equipuicnl d:urtaged or destroyed by License(-aiuVorjlI ,p:q•_
ticipauts.during I,irensee's use. :.;
If 1 irrn,i'c a ll&o•its panic ipimb pi-cparvs its inch fluid.it:i <tirni::all n spb!i iliilii% for :%_!•- .
am. Ioods.prepared.and fill':dl:icliritic:inc:ideut to Iheir pr p,ll-Ao .. ifid shall hold.1.1 9'.. D.,:Payment Terms. 1.icen %a agree.,to deliver payment in ftdl.«,,a,raprf;�entuiie of G(:Clt prior
ind Iht•Ficilil,oWnvi-l;:uifdess•froni anva(nti all;liabilit%arising:thcrefrom. to Liccns:es departure front the Facility. hsctptions.ntust he:lppro,ed by C1.;1;R prior to
Lu'ru>te a,greCs ba assistanh linuf seni,:c<n ri.'tpuc:!,d h} I.('.l:R and to a„iso v:i!it super: A. Licensee:u rets.(o pay inn rest nti aril unjiftid:ippPui'iidcredit balance of the rate of
%kion o%cr Ow use of the dining facilities is requcmud. 1":;err month(:tum!al i)c:rc(,nutge ril(?of L"'h):
3. USE OF PREMISES AND SCHEDULE Durbig die Lcrin of illfs Ag ive tilvill.Lite Iset-sit:Ill 9.LIABILITY FOR INJURY TO PERSONS OR PROPERTY. .
use the Faciliq for u,nduclint,a pro gratin of its(Mil dv.sig;li:Ind shidl comply will all apphca- A. LiCensCe a risa t.,supenise and to a siinie lullcontrol:tad retipiiihsihility for ane persons,
ble lac,;,,codes and rc,gul:«ions. hcenseC•hal.!uoiifc LCCR of lhr naUuc of its pro.,ranh.and emitics urthillgs other than UM"R per nr. j)_)perte whi,Avhich,ar4,for,yn',rea un,
shall promptly supply Gt:CR taith information a,rceruin the prrn{ram upon re«luc,t In I('('.It nn ttii'lacility he rrasun of Licensee's prug!;uu ur use of the Pacifiti'", '
LiCcnscr shall furnish w l G(7(;I;cheduli!nLat icities ant).shall give.prior nodfic:«io11 to 1.CCR B. Licinsee agrees to dehnd;inileinnif}`iinil Kidd harmless!I!CCR and its p;Iso,Pei e!u`arul
of ray Changes in the schedule.. . futon c member,,directors,officers,entpluyu's,agenus and independent contractors and its
4. TAX-EXEMPT STATUS Licensee ccarnims that it is atrrenQ%.rxen!Ili from federal auil.: and dleir:.succesauls,assigns and heirs firm aud;ig:tfnstariv.harm.:ureVor claup made b
Chale incotnc lixatior,amt Ilex its actfvftfes at lilt,Fa(ility chill be ill Itn•Iheralice of its[mx-ezellipl ally third party arising wit of or in any nay Connected with UMISecs actions aiWor fail'purposeti• ure(s) «,at-t respect to its per-formance of this,\grecfitent.'.
5. UTILITIES UCCR shall.prupidte-Waler.`06friritc alit[garbaW,disposal without charge to. C. During the term of this Agreement, I.icensec shall"tit its oNin'cxlpi'nse niiiintain a policy of
licensee. eoiAprifiensiir public lfahilit< limits i,f'ni,t'less thanoncruintofi ilcollars,ranting UCCR as
b. MAINTENANCE UCCR shall InainLiiu the Facilfly in grand condition an repair.uidshilj tddifiipiinl insured•; or Licensee shillA `.self-insurdd'a ain+Clnfs and/or-'claims in an
ooyide janitolial scrvirCs to the nc :iris huildingsUf
: ,GR shall provide beds.n`I:itncss amount of nut less[hill)one million dollars,n:iniin.;UCCR;Ls additional insured and shall,
Citi. kitcl!c•n utendishes,
sils, and otntisi'::
her e«ptiliniivni necessary for the operation of'The Billity. upon sigttitt
g this:kgreenivia,.present adequaie,proof;(hat it will he so insured,during the
hirenu c agrees w,issra in keeping the facilitt Clean,:r«l shall leave the I'acilin free of deface. j
entire period of its use u1 lifeFaicllin'.
lilt-ill Mused Lpy.l..itensce:uuL:ur ih.p:atigip:(nus. D. \either!;CCR our the PaCilily ucerer shall he liable in Licensee or to silo•corigriny insuring
7. HEALTH AND SAFETY Licensee for:u!%loss or damage to I.icensce if the casually Causing;such loss or damage cyas
or could have heel cccered he ao other propeity insurance.
A.ITCR d«�es not procidt'medical <upvrvision, unr:«nlunt nr«lainrrn:mte olid di�pellsin of
medications Glrc:mnpers: These tespousibjbh(.!s'belong«i the LiCcnsce. ::., :.:::- E. Pur the purposC of this section, 'ally person"includes; but is nut;lf!nitcd.19,-l.iccilsce's
B,Licensee.:..rets.to furn!sh:t yu:ui(iec!.dolt to procidc h:sic he:ddt.supecvi;ton. : �lualiucd
a;;ents and employees,participants in Licensees program,and Licensee's visitors.
adult is at leiist 31 Ilan of;I,c:!rad pus;rssi'.,:!!Ica:•f a Ccrtihiati'of!rcinin1 ill the prinCr 10.MISCELLANEOUS
plc,of lust aid and(IT. A.Licetisrc:w;In•aiiu that the person signing the,lgreeutenf has the authority(o execute Iliis
C.L;r';e,ec shall brilw illd Igor a',aif„h!c iii Al tions a Curtc'nt IN,ul p:u ticilrutts,!hat iu;:!tules:' :\grceniela on its behalf.
names and addresses;.enter;eelig Corttacl lilforn alli'lt,a➢d known afL:rgics or.health con-. B.This Agreement may he ahc-ed or amended on1v by writlen agreement of both parties. .
cGtions :\Iso;for inch particip•irtl(clamper and,:LcfT mi:10cri under file.a,-I.c of,1S and not
acrnr,il;:micd by Iht^r parent ur gteudian,:!.;i,ned fora!gr rating perinisfrI.Ill seek enter C.l UT re;cnrs the right to require that the Licensee remove•front the Facility:mv persons in,
"ciw% ucaln!ent of.a.r.i nod ua!scr rsenlptiug thuill from PHICL;(rule lreatncc nl 1,111•to rel;-
or in any wan connected ccith.Lic'ensee�s',roup Who.in the sole opinion of UCCR,are cre-
ttuns or pirsnna hClicf(s). . . aril a df san•bancc or %cho circ, otherwise disrupting; activities on said,kaeflify'.,JcelMce, .
a!,recs I(-pennitoul� awhorized pctsons to enter the Facilir,:and shall„take.allatct;cssary
D.iA otlsec sfi:ill fill Ilisli:d(cast o!w comiisi•Ion :I:!Y I`i'dear~or'cilder who is trained in the i steps to relucr:e.«uauthorized persons from said Facilitv
pr!nriples cd line aicl,for eacll[cat callipers under lc,vein's of ago
D.Liieu:;Ce:tgrces t[1:«ihC tnttd nunthcr of p:uticip;utts un theIll. 11 ses ivilI [tot exceed(he
E.flnlcr cncy trams u,r!a;ion is a%ailahlc ill cnI lI Ioc;1i i'n.mr;r!iC' res pr.nsc groups I,y drdiw
1. 1 Iacifitc littilding;,Awinunl it am tinie.
11. Lfcoi u agrccs to furnish''»tin-vmcr<ncv trinsiortatiori
F, i.ccli prufiil'mi l;imiin;;. lirce;or!s. fil,varins; ;imiinn!jiipiis::aiila.xpit,;ice s al the Iacflfiy.. 11.TERMINATION AND BREACH
I hc: use of gasoline. ILc!nul;ti,lr;:p:;isonnil> suh.stance+; and hand ;ibd pncicr mol,iu'e A.ucr,R;md laccusec ague that thew terms aid conditions are material indticeinews to the
execution of(his Agrcenient,and(h:«the breach of any one oc•more of s:dd provisions SIIWI
r�'su'ict•d. 1 rior auhtvri.-anion fr;nl ll).�i!c Uireclor cinch oc•uhiain«rci. .:
bV;I material breach entitling UCCR to terminate this Agrcentent without mofice. \illaiver of
G.If a nmIIn!ing pool is a pall 01 the Fili;lilt,111)()[It-'shall c lifer the pool girt a Imlvs,it qua!i- I one'or mire Iprcaches shaUIlot be bntsirued as yeaiver nl arty sirbsequcnt or olhcr f reach s.
fic•If lit:.gilard is,upi111^Nitl IN.pool anla L.('I?:<h:ill:in its;l,lr discrelion,detc rnlhu:ml'
u!iuiunuii cln.dilicatinn:; ii,r said lifc:;uar,l. which will cner.dlc be.1olininuun of a Rod' I B. t:e;(.;R may terminale.tilts Agreement without am liability upon ten(10) dais prior wri«en
talc s Lib ;u:u•d G:rtfffreie. S\\ mil enols at 11; adult cumferencC renlrr:,arc r�rmp!; uodcC to Ucensce either I)%villi cause or 2)upon a determination by LICCR.fn-its soleiifid
ii��m ittis condition. �winunil)t;pitch;Ira gcnerallc availableIro!u?h•uu,ri,y!DAV tvechentl exrlusht iudgmenl, that the reyufremcnls of the State litre \1arshal. lite D partment of
Through Labor Day wcckcltd,we:«har;ltd maintenance perntitring.Acailahihiv at other finics. I'«blit I h:doh and Safety.or any statute.rule or rc;gelation of any federal sfarcorae>cal•bpdy; .
inlpo ws undue requf!einem,or hardship un CC(:R. In such latter events,Il imi,i I'll :oil
!:al fbr c..isc:rcu:!n:,I the�itc Itn'i:c!ur.a,i,l is suhlcrf to ch:vtgr. ' ... .b - �,,::;_'.;.,�;.:;:_•'
r IAtzce tr)[:CCR tib:ll he.Fully.rchuuleil.
H.!is I:;ix ccill prellihfl sutnlcing cxrepl in dc<i.timat'tt lel:!ccs:u«I sh,lli Warn all pvrsirt! of Ihi
l;ll/;Irdk of indis(rinlina(e snlokin.,;it illi:Facilig.:Upeirffres ntay hH)uflt onk in the(:;!fill)-: C. if the Parility is dcs!ruVed.h%.fire(w other cau.se,ur:is so(WIriaged that.it is owenanuthle•
fire arca..li,r.which fire permits have been sUCIICC ..h f;ua&IS100d 11!,11 L.Ct•IISC(.:;ltd its
;
this Avrevill,nt Ilia” in IhC disirc!ion of I-ICCR•he terminated and L;c:ensee shall have no
further obligation hereunder.
par!icipiutts nmis[conhpl'. %till all Iawild nrdCrs of:q,prnprl.«c for I:unlrul 1111w r.l.N.. '
L. Use of vehicles ai Ili Parihty is I;:sU ii ted it,ni:iils;ltd tiarkingt,anis d,r,i:;nafrd by Ill( tithe D.In the even! a legal action or other im•ocecding is hroughl•tq'enforce the ternls,of tt(fs
i;urcten.I'ustrd spud IimiL shall be ohCyiil. t•rcciiien(. the prcvadmg pan ;hall Lee enlilled ill rccoeer frogn the non-prevailing parry
diose of its fees and costs incprred fn the proceeding which rhe Pinder of Fact shall,in its
L Onei it[!If!.FaCilint the Lircnsec is rcyuirid to.p:uticip:«e ill:t brief oricmutuou to(:CCA's
sole discretion•apportion fn ifs fmor.
>olcty ru"tilaliou.;and enterg;eliq proct-dtu'es It'd be the site Director or designee. I :: ,:::,•
E.In lilt; event Of CanUllation by Licensee. Licensee will be iilitaseil`friini:pityntent of the
8.USE FEES.AND COSTS Guaranteed\lichimum Pee provided UCCR receives Written notice of the termination no liter
A.Guaranteed Minimum Fee The guaranteed Minimum Fee i:, based.ou the number of than 90 dans prior:to the e%ent,or UCCR re-licenses tote sante facilites for the same period
pc'rsown guaranteed by Licensee: itcvill be.charged to Licensee even if fewer persons use the of tfnie at the carne fee. L07.11 agrees to u c its best efforts«,re-license the Facility ill this
Facility[hall Licensee gu:uantecd,or if Licensee tcnnivats.this:1gr een!cmt aidx,u( using: event. If licensee.tprmftrale5Ibis a reeini'nt yvilhulit using the Facility as algregLl and if_JCCR
the Facility as agreed. Thr•entire mnnult of die Gmuaf«ced lliuimunl Pee will Il paid is .; Cannot.re license tftc Pat ilily`,.then LiCuttite.aerees tp.pay to UG6 the entire:ttnourtt of ihe.
guaranteed llinimunt Vec.as liquiditted dinia Cs
liiluicl:tti•tlititnatgi•s. '�';-. : ::: ::;;:::. � S'•:••
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