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Home My WebLink AboutMINUTES - 11062001 - C.167 BOARD OF SUPERVISORS ARoM: Barton J. Gilbert, Director of General Services _ Contra � �_ `� -- Costa DATE: November 6, 2001 = r E u County SUBJECT: LEASE AMENDMENT FOR THE IN-HOME SUPPORT SERVICES AUTHORITY 1330 ARNOLD DRIVE, MARTINEZ (T00594) SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION APPROVE a Lease Amendment, commencing December 1, 2001, with Cranbrook Realty Investment Fund, L.P., for the premises at 1330 Arnold Drive, Martinez for continued occupancy by the In-Home Support Services Authority, under the terms and conditions more particularly set forth in said Lease Amendment, and AUTHORIZE the Director of General Services to EXECUTE said Lease Amendment on behalf of the County. II. FINANCIAL IMPACT Payments required are to come from the budget of the Contra Costa County In-Home Support Services Authority with 75% state and federal matching funds. III. REASONS FOR RECOMMENDATION / BACKGROUND Provide for use of additional office space, as requested by the Contra Costa County In-Home Support Services Authority (IHSS). IHSS has been in their current location since May, 2000. They are expanding for additionally approved staff for this fiscal year. e6k;F1fdCEI3 014 ATTACHMENT: '/ YES SIGNATURE: W_konlrE COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE ROVE OTHER r SIGNATURE(S): ,1 ACTION OF BOAR APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS 4— UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: BARTON J.GILBERT(313-7100) CC: County Administrator(via UM) 1 HEREBY CERTIFY THAT THIS IS A TRUE CAND CORRECT COPY OF AN ACTION TAKEN County Auditor-Controller(via UM) via UM AND ENTERED ON THE MINUTES OF THE BOARD Lessor ( ' ) OF SUPERVISORS ON THE DATE SHOWN. Health Services(via UM) County Counsel(via UM) ATTESTED .",/_6 , � Cn Risk Management(via UM) JOHN SWEETEN,CLERK OF THr BOARD OF Orig:General Services Department-UM SUPERVISORS AND COUNTY ADMINISTRATOR DLS BY ?� / DEPUTY G:`•I.eascMgt\Dave\IN HOM F SUPPORT SER AUTI IORITY\Board-memo.doc %a GENERAL SERVICES DEPARTMENT ` Lease Management Division 1220 Morello Avenue, Suite 100 Martinez, California Extension 3-7250 FAX 3-7299 DATE: October 15, 2001 TO: John Sweeten, County Administrator bkkMA& FROM: Barton J. Gilbert, Director of General Services kcarol Chan, Lease Manager SUBJECT: Agenda: Contra Costa County In-Home Support Contra Costa County In-Home Support Services AuthoritServices Authorit (T00594) (November 6, 2001) A lease amendment has been negotiated as follows: OCCUPANT: Contra Costa County In-Home Support Services Authority TERM: 10 years COMMENCING: December 1, 2001 RENTAL: $3,013.20 per month SQUARE FEET: Additional 679 Sq. Ft., for total of 1,265 sq. ft. SPACE TYPE: Office COUNTY RESPONSIBILITY: Interior Maintenance/Repairs PREVIOUS RENT: $1,771.00 per month TENANT IMPROVEMENTS AND FURNITURE COSTS: approx. $30,000.00 ADDRESS: 1330 Arnold Drive, Martinez BUILD / WORK AUTH.: WLP471 cc: D. Silva, GSD C. Beardsley,GSD GALeaseMgt\Dave\IN HOME SUPPORT SER AUTHORITY\Board-mcmo.doc a/, CONTRA COSTA COUNTY GENERAL SERVICES DEPARTMENT r J Lease Management Division 1220 Morello Avenue, Suite 100 Martinez, CA 94553-4711 ] � Extension 3-7250 Fax 3-7299 DATE: January 2, 2002 TO: Distribution List 4 FROM: David L. Silva, Assoicate Real Property Agent SUBJECT: First Amendment to Lease, 1330 Arnold Drive, Martinez (T00594) Attached for your files is a final executed lease amendment document for 1330 Arnold Drive in Martinez. Also attached is a copy of the Board of Supervisors approval of this lease amendment on November 6, 2001. EVF Attachment [AV422002 Distribution List: DO,, L`'ERVISORS COSTA Co. In-Home Support Services Authority Clerk of the Board /T�. BOARD OF SUPER RSj�� FROM: Barton J. Gilbert, Director of General Services Contra �3 Costa DATE. November 6, 2001 ' County SUBJECT: LEASE AMENDMENT FOR THE IN-HOME SUPPORT SERVICES AUTHORITY 1330 ARNOLD DRIVE, MARTINEZ (T00594) SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION APPROVE a Lease Amendment, commencing December 1, 2001, with Cranbrook Realty Investment Fund, L.P., for the premises at 1330 Arnold Drive, Martinez for continued occupancy by the In-Home Support Services Authority, under the terms and conditions more particularly set forth in said Lease Amendment, and AUTHORIZE the Director of General Services to EXECUTE said Lease Amendment on behalf of the County. II. FINANCIAL IMPACT Payments required are to come from the budget of the Contra Costa County In-Home Support Services Authority with 75% state and federal matching funds. III. REASONS FOR RECOMMENDATION / BACKGROUND Provide for use of additional office space, as requested by the Contra Costa County In-Home Support Services Authority (IHSS). IHSS has been in their current location since May, 2000. They are expanding for additionally approved staff for this fiscal year. 0 Oil TTACHMENT: "� YES SIGNATURE: QQ✓ , W COMMENDATION OF COUNTY ADMIN.STRATOR RECOMMENDATION OF BOARD COMMITTEE ROVE _OTHER r SIGNATURE(S): ACTION OF BOAR �D�/�J��fr/E� APPROVED AS RECOMMENDED OTHER 30p•0waw-p-Iv08N MOHlfIV'd9S 1210ddf1S 3WOH Nj\2A9G\j2jN0Sea-j\:0 Aind30 — 2 A9 SIC] 7 U01"ISINIWOV A1Nf100 ONV S'dOSIAa.df1S vyn-ivauAjedaa SaOIAJaS leJeuaO:61Jo d0 MJVOS Hl JO N2i3IO'N3133MS NHOf (vyn eln)au9uJ96euelN�Sl-d 031S3-UV (W!1 eln)IasunoO/4unoO Mn elA)SaoIAJaS QlleaH 'NMOHS 31VO 3H1 NO S80SIA83dns d0 (y n elA)JOSSGJ OZIVOG 3H1 d0 S31nNIW 3H1 NO 03M31N3(INV mn elA)J9lI0Jju00-J0j1pnV AunoO N3NVl NOUOV NV d0 Ad001338800 ON d ink d SI SIHi IVH1 Adlla3O A83213H I (IN/l em)JO;eJ�SluIWpV/UunOO :OO (0UL-£l£)121381I0'f NOlUVS :IOd1NOOV103W :NId1SSV S1N3SSV :S30N :s3AV 1N3SSV)Sf10WINVNf1 S2IOSIAaadns d0 310A FIRST AMENDMENT TO LEASE This First Amendment to Lease ("Amendment") is made on this 25`h day of October, 2001, by and between CRANBROOK REALTY INVESTMENT FUND, L.P., dba Muir Parkway Office Center ("Lessor") and CONTRA COSTA COUNTY IN-HOME SUPPORTIVE SERVICES AUTHORITY, a corporate public body exercising public and essential governmental functions in the State of California ("Authority"). RECITALS A. Lessor and Authority entered into a Lease made effective April 25, 2000 ("Lease") for those certain premises, consisting of approximately 1,265 rental square feet of office space, commonly known and designated as 1330 Arnold Drive, Suite 143, Martinez, California, including six (6) parking stalls on a first come first served basis, all as more particularly described in the Lease ("Original Premises"). B. Authority wishes to lease from Lessor, and Lessor wishes to lease to Authority certain additional space adjacent to or near the Original Premises, and more particularly described below, on the terms and conditions set forth herein. NOW, THEREFORE, the parties agree as follows: 1. Expansion Space. .(a) Demise of Space. Lessor hereby leases to Authority and Authority hereby leases from Lessor that certain space, consisting of approximately 679 rentable square feet of office space, commonly known and designated as 1330 Arnold Drive, Suite 145, Martinez, California ("Expansion Space"). Said Expansion Space is shown on Exhibit"A" attached hereto and made a part hereof. Except to the extent that such meaning would clearly be inconsistent with the terms of this Amendment, wherever the term "Premises" is used in the Lease and this Amendment, such term shall mean the Original Premises and the Expansion Space and as such shall contain approximately 1,944 rentable square feet of office space. (b) Term. The parties hereto acknowledge that the term of the Lease with respect to the Original Premises is scheduled to expire on April 30, 2005. The parties hereto hereby agree to extend the term of the Lease as to the Original Premises to expire on November 30, 2011, subject to the other terms and conditions of the Lease. The term of the Lease with respect to the Expansion Space shall commence on the earlier of December 1, 2001 or the date Lessor substantially completes the improvements described in Paragraph 1(c)(iii) below ("Expansion Commencement Date") and shall expire (or sooner terminate) concurrently with the expiration (or sooner termination) of the Lease of the Original Premises, which pursuant to this r subparagraph (b) is now scheduled to expire on November 31, 2011. (c) Improvements. Lessor agrees to construct certain tenant improvements in or about the Expansion Space (and/or Original Premises) in accordance with the terms and conditions set forth below: MR512802.3 04-062103987015 -1- (i) Scope of Improvements. Promptly following the execution of this Amendment Lessor shall perform modifications to the Expansion Space (and/or Original Premises) ("Lessor's Work"). Lessor's Work shall be performed pursuant to the plans and specifications referred to in Exhibit B attached hereto and made a part hereof. Lessor's General Contractor shall comply with the California Labor Code Sections 1720-1861 as they apply to the accomplishment of the Tenant Improvements. (ii) Reimbursement for Improvements. Landlord shall contribute $8.00 per rentable square foot, or a total of $5,432.00 (Five Thousand Four Hundred Thirty-two and 00/100 Dollars) toward the cost of the Improvements. Authority shall reimburse Lessor for all costs associated with Lessor's Work exceeding this allowance, if any. Authority shall provide payment for Lessor's Work, upon written notice, within fifteen (15) days of substantial completion of Lessor's Work. (iii) Timing. Lessor shall exercise diligent efforts to substantially complete Lessor's Work by the date that is sixty (60) days following the date of execution of this Amendment by Lessor and the Authority, subject to any delays caused by the Authority or the Authority's agents, employees, contractors and consultants and further delays of construction materials. The Authority agrees to reasonably cooperate with Lessor so that Lessor's Work to be performed by Lessor as described herein can be completed in an expeditious manner. (iv) Inspection and Acceptance. Upon substantial completion of Lessor's Work, Lessor shall notify Authority of such substantial completion and request a walk- through inspection of the Space Modifications by the Authority not later than three (3) working days after Authority's receipt of such notice. Not later than two (2) working days following the date of such inspection, and provided that all the Space Modifications to be performed by Lessor has been substantially completed in accordance with the plans and specifications attached hereto as Exhibit B, the Authority shall provide to Lessor a written statement formally accepting the Expansion Space, subject to prompt completion by Lessor of such minor "punchlist" items specified in such statement as do not materially impair Authority's use or occupancy of the Expansion Space. The date shall be known as the "Acceptance Date." If Authority fails to conduct such inspection or to provide the statement of acceptance within the time periods herein stated, Authority shall be deemed to have accepted the Expansion Space as of that date which is five (5) working days after Authority's receipt of Lessor's notice of substantial completion. (d) Monthly Base Rent. Commencing upon the Acceptance Date, the Expansion Space as provided in Paragraph l(c)(iii) above (the "Expansion Space Rent Commencement Date"), Paragraph A.5.(a,b) of the Original Lease shall be deleted and of no further force or effect and Monthly Base Rent shall be paid in accordance with this document. Authority shall pay to Lessor as monthly rent for the entire Premises (Original Premises and Expansion Space), in advance, on the tenth day of each calendar month, commencing on the Acceptance Date of the Expansion Space as provided in Paragraph 1(c)(iii) above and continuing throughout the Lease term until adjusted as provided herein: 1SLR512802.3 04-062103987015 -2- (i) the monthly sum of Three Thousand Thirteen and 20/100 Dollars ($3,013.20) for the first twelve (12) calendar months of the Lease term (plus the partial month following the Acceptance Date if such date is not the first day of a month); (ii) the monthly sum of Three Thousand One Hundred Ten and 40/100 Dollars ($3,110.40) for months thirteen (13) through twenty-four(24) of the Lease term; (iii) the monthly sum of Three Thousand Two Hundred Twenty-seven and 04/100 Dollars ($3,227.04) for months twenty-five (25) through thirty-six (36) of the Lease term; (iv) the monthly sum of Three Thousand Three Hundred Forty- three and 68/100 Dollars ($3,343.68) for months thirty- seven (37) through forty-eight (48) of the Lease term; (v) the monthly sum of Three Thousand Four Hundred Sixty and 32/100 Dollars ($3,460.32) for months forty-nine (49) through sixty (60) of the Lease term; (vi) the monthly sum of Three Thousand Five Hundred Seventy-six and 96/100 Dollars ($3,576.96) for months sixty-one (61) through seventy-two (72) of the Lease term; (vii) the monthly sum of Three Thousand Seven Hundred Thirteen and 04/100 Dollars ($3,713.04) for months seventy-three (73) through eighty-four (84) of the Lease term; (viii) the monthly sum of Three Thousand Eight Hundred Twenty-nine and 68/100 Dollars ($3,829.68) for months eighty-five (85) through ninety-six (96) of the Lease term; (ix) the monthly sum of Three Thousand Nine Hundred Sixty- five and 76/100 Dollars ($3,965.76) for months ninety- seven (97) through one hundred eight (108) of the Lease term; (x) the monthly sum of Four Thousand One Hundred One and 84/100 ($4,101.84) for months one hundred nine (109) through one hundred twenty (120) of the Lease term. (e) Other Terms. All other terms and conditions of the Lease, except for those set forth in Paragraphs C.B. and C.9 of the original Lease and except as otherwise expressly provided in this Amendment, shall apply to the Expansion Space. 2. Additional Parking Spaces. Effective on the Expansion Commencement Date and continuing throughout the Lease term, the Authority shall be entitled to use a total of eight (8) parking stalls within the Common Area on a first come, first served basis. 3. Authority's Share. Effective on the Expansion Commencement Date, the Authority's Share (as described in Paragraph C.5 of the original Lease), shall be increased from one and thirty-five hundredths percent (1.35%) to two and seven hundredths percent(2.07%). MR512802.3 04-062103987015 -3- 4. Commissions. Each party represents and warrants to the other party that it has not had dealings in any manner with any real estate broker, finder or other person with respect to the Original Premises or the Expansion Space and the negotiation and execution of this Amendment. Each party shall indemnify, defend and hold harmless the other from all damage, loss, liability and expense (including attorneys' fees and related costs) arising out of or resulting from any breach by such party of its representations and warranties set forth in this Paragraph 4. 5. Definitions. Except as otherwise provided herein, the capitalized terms used herein shall have the definitions set forth in the original Lease. 6. Lease Terms. Except as otherwise modified herein, the terms and conditions of the original Lease shall remain in full force and effect. In the event of any conflict or inconsistency between the terms of this Amendment and the original Lease, the terms of this Amendment shall control. [SIGNATURES APPEAR ON THE FOLLOWING PAGE] MM512802.3 04-062103987015 -4- EXHIBIT A NOT FOR CONSTRUCTION NOT FOR INSTALLATION d+�u+�►��s �o wl 10 Eft no 2 ' w.w... In EM...rn slre��s LFinal Workstation Plan APPROVED BY: DATE: MfL 512802.3 04-062103987015 -- EXHIBIT A-1 MUIR PARKWAY OFFICE CENTER 1320-1350 ARNOLD DR.IVE. MARTINEZ,CA. TO I-80 MORELLOAVENUE a BLDG C B1LDG 0 3 a 1330 :cIc - -j v BLDG B 1340 _y:TN,'. ` BLDG A TO 1-680 1350 TOTAL PROJECT SIZE-93,879 RSF ISLR512802.3 04-062103987015 EXHIBIT B BID C0MMEACI^L CONSTRUCTION. INC =-llwwslnwv Avoew te1n/RIchnwrna. C—% '"WI PIw- (SIC0 *12-5= Fax (310 412.5724 AWA4M U0 (est) P"Pa"tOt3r0i PMWT. SUTM An41 REMODEL PLANS a 112 X 11 1330 ARNOLD MARTINEZ 4�1En: tt7rAt rOYA� tear CWTI"P MAIM Sas a5y. San ioi criw4nra iENr . 400 SUPERVISION 697 1.02 600 GENERAAL CONDITIONS ZT7 0.41 1040 BUILDING PERMIT EXPENSE 0.00%nuow . 0 0_00 7300 MISCELLANEOUS WORK r�. — 760 1.12 302 445 1700 CLEAN-UP EA 802 1.18 1720 DEMOU77ON 1.01 i74o D®RiS DISPOSAL $88 6200 FINISH CARPENTRY Q U0 6400 CAENETRYDAILLWORK Q 0100 0.72 8000 INSTALL DOORS.FRAMES.HARDWARE 0.04 8050 DOORS.FRAMES AND HARDWARE 30 8800 MASS AND GLAZING o 400 ,,831 269 925 0 DRYWALL 488 93W ACOUSTICAL.COUNGS . 600 91300 RESILIENT FLOORING 2" )D "' g 9900 PAINTING 1 WALL COVERING 1'3� 0.00 10000 MISCSIMEDUS SPECIAL MM ° 12WD WINDOW COVERINGS Q 0.00 15300 FIRE PROTECTION 0.Uo_ CE -"� a � 15400 DOMESTIC PWMBING 4111 15500 HVAC auuu a 2.21 1WW EXCTRICAL 0 0.00 113600 LIFE SAFETY 0.00 167170 DATA I COMMUNICATIONS 0 SUHItDTAL 0731 200 OVERHEAD 770005 1.04 100 CONTRACTOR FEE 400 moo 1080 CONTLNGDVN CY 0.00% 0 uos 7� PRWEi:i'COST TOTAL 524.08 I PROJECT O OMF PRICING NOTES. " 1)Alternate to replace door to existing office to swing in.•S282.00- 2)Doors to be re,uaed and painted. 3)Electrical assumes no floor monument for conference table- 4)Budget Includes new paint and carpet in suite 145 only. 5)WAC budget Is limited to minor supply and return relocations. No additional=ones are included.but re,batnce is included. 6)No telephone or data work is included. 7)All work to be performed during regular business hours. Pao¢1 04-062103987015 Exhibit B, Page I p i 10 1 m V QI! N O Y N G T b II T 0 914 -4 T 0 w 7 m � obi o ami o � < w � a p IM w o a �, 2 > 3 to � �? r m 3 o m > > n-' w m F n p F. Z pr m Q2 Pi 3 n m c- 1O O d `c T d m "' ? 3 m 0 n °' m o m m x m m o 3 m a _� m O mro - ¢ V N y m ... . ......_... O C 0 m CL a n a a a n o a p O C O m m O O C C O T m m C O O a m a a. m 41. = O t0 m N N U V Q) Q1 Q1 O f0 a a a 0/ O O O O O O O O O O O O O O O O O O O a r .► r r r —: -4 -i �. O O O co O S' T 7 C C C c > > > a c y c m m m a m c : _ J J J J J - + J - J 0 _ r ` J � 0 � phi rn rnco �n rnw a a a s o 0 0 o a g a a g a a. s a z c N mo � e -1 T ............................. y w9 i � . . .�• i i : ' y C O O J T . -. _. .... i.. .i. y C °c � o y w ............................ _ .. _ ..__�.._ '......._..__._ CO COO � o a -4 CO Z "I O i T O 'II I y ! 'I ! __ _. ................................ _ .... N . y C C �o c" ISLR512802.3 04-062103987015 Exhibit B, Page 2 f r w • - AD1 I� IDJ (j)WO � rn VI 1SLF1512802.3 04-062103987015 Exhibit B. Page 3 J i � , Ip � • !j a AD 1 ( - 0 ^r� c1 J� 1SLFt512802.3 04.062103987015 F Mbit B. Pave 4 Moo mm cn � � C Qa ca O Ma o r r, �a • im Mo. AMINO 11-W f �. �. 0 F-Kn iSLR512802.3 04-062103987015 Exhibit B, Page 5 44 • MR JIM r v -ter �� # •ill j .. .Ifil..t .LAW . �•;�� •` Nam..}: :-�� - FRO {i■ir.anti■.. (�{=�-1 u�.•+.-tip•=-�--�..1��! i ;t 1� t. t �• t