HomeMy WebLinkAboutMINUTES - 11062001 - C.128 345-9802(L)/A.1.1.6
TO: BOARD OF SUPERVISORS
- Contra
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES
Costa
DATE: November 6, 2001 ..1
�._....---
COV County
SUBJECT: APPROVING THE SIXTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT
FOR TENANT IMPROVEMENTS, LOS MEDANOS HEALTH CENTER, 2311 LOVERIDGE
RD,PITTSBURG,FOR HEALTH SERVICES DEPARTMENT(WH604B)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE a Sixth Amendment authorizing extra work under the Consulting Services
Agreement dated December 1, 1998, with RGM & Associates, for Tenant Improvements, Los
Medanos Health Center, 2311 Loveridge Road, Pittsburg, for Health Services Department. The
Sixth Amendment increases the scope of services and increases the Payment Limit, as modified
by the First, Second, Third, Fourth and Fifth Amendments, from $774,010.49 to $908,747.49 an
increase of$134,737.00.
B. AUTHORIZE The Director of General Services to execute the Sixth Amendment to the
consulting services agreement, and to issue written authorizations for extra work, in addition to
the authorization for the Sixth Amendment, provided that the cumulative total extra cost for such
additional authorizations shall not exceed $25,000.00.
II. FINANCIAL IMPACT
Sufficient funds are available in the bond financing for this project to cover this increase in the
Consultant's payment limit.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
_(LRfCOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
__L,t-%fsPROVE OTHER
SIGNATURE(S):
ACTION OF BOAR O lX a APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATq SHOWN.
File:345-9802/A.5
County Administrator's Office ATTESTED
County Counsel JOHN SWEETEN,CLERK OF THE BOARD OF
Health Services SUPE VISORS AND COUNTY ADMINISTRATOR
Consultant(Via A/D) W&�__D
BYEPUTY
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APPROVING THE SIXTH AMENDMENT TO THE CONSULTING 345-9802(L)/A.1.1.6
SERVICES AGREEMENT FOR TENANT IMPROVEMENTS, LOS November 6, 2001
MEDANOS HEALTH CENTER, 2311 LOVERIDGE RD, PITTSBURG,
FOR HEALTH SERVICES DEPARTMENT (WH604B)
III. REASONS FOR RECOMMENDATIONS/BACKGROUND
A. The Director of General Services executed a consulting service agreement with RGM &
Associates effective December 1, 1998, for project management and technical support services
during the Tenant Improvements at Los Medanos Health Center, 2311 Loveridge Road,
Pittsburg, for Health Services Department.
B. The First Amendment increased the scope to authorize investigation of the heaving slab and cast
iron pipe failure, provided solution for repairs and provided construction administration during
the alterations and repairs.
C. The Second Amendment increased the project scope to include:
1. Coordination of architectural design, contractor negotiations and construction administration
services for Second Floor Dental Suite.
2. Construction administration services required to coordinate with Health Services, Architect
and Engineers to evaluate structural and electrical requirements that will accommodate new
radiological equipment.
3. Construction administration services required to change mechanical system from the existing
"Constant Volume System"to a new"Variable Air Volume System".
4. Design, proposal evaluation and construction administration services for Central Plant
Improvements as a Change Order to original Construction Contract and as a separate bid
package. Separate bid package included document review, site visits, preparation of bid
package, addendum, bid evaluation, contract award and construction management services.
5. Provide coordination efforts with equipment and furniture planning and inventory services
consultant.
6. Prepare separate bid packages and addenda, assist with bid evaluations and contract award,
and provide additional construction administration services, as required by the increase in
scope from that anticipated under the First Amendment for the cast iron soil pipe replacement
work.
D. The Third Amendment increased the project scope to authorize additional construction
management services for completion of the investigation to determine extent of failure of
underground cast iron soil pipe.
E. The Fourth Amendment authorized additional project and technical support management
services due to increased project scope and duration. Scope changes included partial reroof of
second floor, resolution of changed electrical service requirements by PG&E, interior signage,
site improvements (including rebidding), and remodeling of Diagnostic Imaging.
F. The Fifth Amendment authorized additional construction administration services for a field
inspection of unlabeled door and window frames as required by the Fire District and the Building
Inspection Department.
G. The Sixth Amendment authorizes additional project and construction management services due
to increased project scope and duration.
1. Coordination of re-inspection of the fire-rated doors and windows.
2. Coordination of additional work required for patient safety and code compliance.
3. Additional construction management services required for Diagnostic Imaging remodel.
4. Additional construction management due to project length and duration. Anticipated
occupancy is January, 2002 and project closeout and warranty issues through January, 2003,
including review and coordination as-built documentation.
Skamc
HA1998\3459802\8L002622b.doc Page 2 of 2 M382(10/88)
File: 345-9802(L)/A.1.1.6
SIXTH AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR TENANT IMPROVEMENT
LOS MEDANOS HEALTH CENTER
2311 LOVERIDGE ROAD,PITTSBURG
FOR HEALTH SERVICES DEPARTMENT.
(WH604B)
I. Effective Date and Parties: Effective November 6,2001, RGM&Associates(herein called"Consultant"),a corporation,and the County of Contra
Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Purpose:On December 1, 1998,the parties entered into a contract entitled"Consulting Services Agreement,"referred to as the"Agreement,"which
covers project management,and technical support services for design and construction of building renovations at Los Medanos Health Center,2311
Loveridge Road,Pittsburg for Health Services Department. The Agreement has previously been amended as follows: First Amendment dated July
20, 1999, Second Amendment dated March 21,2000, Third Amendment dated July 18, 2000,Fourth Amendment dated March 20, 2001 and Fifth
Amendment dated April 10,2001. The parties desire to further amend the Agreement to expand the scope of service and to increase the payment
limit accordingly.
3. Amendments to Agree ent:
A. In the Agreement Section I (e), change the Payment Limit from$ 774,010.49 to$908,747.49 an increase of$134,737.00. This change shall
apply to charges from and after August 15,2001.
B. In accordance with Section 14 of the Agreement,provide additional construction management services due to extended project duration .
I. Coordination of re-inspection of the fire-rated doors and windows.
2. Coordination of additional work required for patient safety and code compliance.
3. Additional construction management services required for Diagnostic Imaging remodel.
4. Additional construction management due to project length and duration. Anticipated occupancy is January, 2002 and project closeout
and warranty issues through January,2003,and as-built documentation.
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. mature:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: Type of business:
Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency, limited liability company,etc.)
If corporation,state of incorporation:
Title:
—D o n/a � (Designate official capacity in the business)
.vv By:
ao Title:
`� (Designate official capacity in the business)
I
Note to Consultant: For cod I two officers. The first signature must be that of the chairman of the board,president
or vice-president, the secon; y, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1 190 and Corps.Code,Sec.I :be signed by a Notary Public.
.................................... !............................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
ss
County of 1
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/arc subscribed to the w' in instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
Notary Public
[Notary's Seal]
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Director,Capital Facilities&Debt Management ` SILVANO B.MARCHESI
County Counsel
By:
SJ:amc Deputy
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