HomeMy WebLinkAboutMINUTES - 11062001 - C.125 To: BOARD OF SUPERVISORS /CAQS A/D File: 000-9908/A.I.I
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8"ROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES
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DATE: November 6, 2001 -- :�
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SUBJECT: APPROVING THE FIFTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT FOR
ARCHITECTURAL DESIGN SERVICES FOR REMODELING AND OFFICE LANDSCAPE PARTITIONS AT
VARIOUS SITES FOR EMPLOYMENT AND HUMAN SERVICES DEPARTMENT(WPA407)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. RECOMMENDATION
A. APPROVE a Fifth Amendment authorizing extra work under the Consulting Services Agreement
dated May 25, 1999, with Interactive Resources, Inc. for Architectural Design Services for
Remodeling and Office Landscape Partitions at Various Sites for Employment and Human
Services Department. The Fifth Amendment increases the scope of services and increases the
Payment Limit, as amended by the First, Second, Third and Fourth Amendments, from
$636,115.00 to $733,795.00, an increase of$97,680.00.
B. AUTHORIZE the Director of General Services to execute the Fifth Amendment to the Consulting
Services Agreement, and to issue written authorizations for extra work, in addition to the
authorizations for the First, Second, Third, Fourth and Fifth Amendments, provided that the
cu nulative total extra cost for such additional authorizations shall not exceed $25,000.00
II. FINANCIAL IMPACT
The architectural services necessary to design office landscape partitions (OLP) for various
Employment and Human Services offices is sufficiently budgeted within the Employment and Human
Services budget under professional services.
CONTINUED ON ATTACHMENT: X YES SIGNATURE: �v
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
r
SIGNATURE(S):
ACTION OF BOARD APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT 140i� " 1
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
File: 000-9908/A.5
County Administrator's Office ATTESTED L`f—A 6
County Counsel JOHN SWEETEN,CLERK OF HE BOARD OF
Employment and Human Services(Via A/D) SUPERVISORS AND COUNTY ADMINISTRATOR
Consultant(Via A/D) e
BY D DEPUTY
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APPROVING THE FIFTH AMENDMENT TO THE CONSULTING A/D File: 000-9908/A.1.1
SERVICES AGREEMENT FOR ARCHITECTURAL DESIGN November 6, 2001
;SERVICES FOR REMODELING AND OFFICE LANDSCAPE
PARTITIONS AT VARIOUS SITES FOR EMPLOYMENT AND
HUMAN SERVICES DEPARTMENT (WPA407)
III. REASONS FOR RECOMMENDATIONSBACKGROUND
A. The Board of Supervisors approved and the Director of General Services executed a Consulting
Services Agreement with Interactive Resources, Inc., effective May 25, 1999, for architectural
services for Remodeling and Office Landscape Partitions (OLP) at Various Sites for Employment
and Human Services Department.
B. The First Amendment increased the scope and authorized the following additional architectural
services.
1. At 4545 Delta Fair Blvd., Antioch, OLP scope increased from 170 to 226 workstations.
Provided additional architectural services to accommodate increased number of workstations,
minor mechanical modifications and reviewed existing electrical site conditions.
2. At 151 Linus Pauling, Hercules, OLP scope increased from 100 to 195 workstations. Provided
revised architectural drawings to accommodate new floor layout. Changes included demolition
of existing walls, modifications to existing mechanical and electrical systems, new doors and
modifications to floors and ceilings. This amendment did not include redoing hardware in
doors not directly affected by revised design.
3. At 201 East 18`h Street, Antioch, provided additional architectural, mechanical, electrical and
furniture layout revisions, including new hardware throughout building.
C. The Second Amendment increased the scope and authorized additional architectural services
required to revise layout of workstations to place the Social Service and Child Welfare Divisions on
opposite sides of the second floor at 151 Linus Pauling, Hercules.
D. The Third Amendment increased the scope and authorized additional architectural services for
design modifications, minor changes to the construction drawings and major changes to bill of
materials required for splitting Phase 2 into two phases (2a and 2b) and changing the electrical from
a 6-wire system to an 8-wire system at 4545 Delta Fair Blvd., Antioch.
E. The Fourth Amendment increased the scope and authorizes additional architectural services.
1. At 151 Linus Pauling, Hercules, restarted the preliminary design phase and provided a new
preliminary design to accommodate new project requirements.
2. At 151 Linus Pauling, Hercules, provided a structural analysis of the existing second floor
framing system.
F. The Fifth Amendment increases the scope and authorizes additional architectural services.
I. At 30 and 40 Muir Road, Martinez, additional architectural services required to increase the
project scope for remodeling to accommodate additional staff and increase space planning
services.
2. At 30 and 40 Muir Road, Martinez, provide structural, civil and data voice work that was not
part of original fee proposal.
3. At 30 and 40 Muir Road, Martinez, provide additional mechanical engineering services
required to modernize the mechanical and electrical infrastructure.
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A/D File:000-9908/A.I.I
FIFTH AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR ARCHITECTURAL DESIGN SERVICES FOR REMODELING OFFICE LANDSCAPE PARTITIONS AT VARIOUS SITES FOR
EMPLOYMENT AND HUMAN SERVICES DEPARTMENT
(W PA407)
I. Effective Date and Parties: Effective November 6,2001, Interactive Resources, Inc. (herein called "Consultant"), a California Corporation, and
the County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Purpose: On May 25, 1999,the parties entered into a contract entitled "Consulting Services Agreement," referred to as the "Agreement," which
covers Architectural Design Services for Remodeling and Office Landscape Partitions at Various Sites for Employment and Human Services
Department. The Agreement has previously been amended as follows: First Amendment dated March 7,2000, Second Amendment dated May 4,
2000, Third Amendment dated September 25, 2000, and Fourth Amendment dated October 16, 2001. The parties desire to further amend the
Agreement to expand the scope of service and to increase the payment limit accordingly.
3. Amendments to Agreement:
A. In the Agreement, Section 1(e), change the Payment Limit from $636,115.00 to $733,795.00, an increase of$97,680.00. This change shall
apply to charges from and after October 2,2001.
B. In accordance with Section 14 of the Agreement,provide the following services:
I. At 30 and 40 Muir Road, Martinez, additional architectural services required to increase the project scope for the remodeling to
accommodate additional staff and increase space planning services.
2. At 30 and 40 Muir Road,Martinez,provide structural,civil and data voice work that was not part of original fee proposal.
3. At 30 and 40 Muir Road, Martinez, provide additional mechanical engineering services required to modernize the mechanical and
electrical infrastructure.
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Signature:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: Type of business:
Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
By:
Title:
(Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1 190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
..................................................................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
ss
County of )
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ics), and that by his/her/their signature(s)on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
Notary Public
[Notary's Seal]
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Director,Capital Facilities&Debt Management SILVANO B.MARCHES[
County Counsel
By:
Deputy
I.S:amc
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