HomeMy WebLinkAboutMINUTES - 11062001 - C.120 TO: BOARD OF SUPERVISORS
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FROM: John Sweeten : Y_ COSTA
County Administrator ,- COUNTY
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DATE: OCTOBER 15, 2001
SUBJECT: CONTRACT AMENDMENTS FOR IMPLEMENTATION OF SAFEFUTURES
YEAR FIVE
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PECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. APPROVE and AUTHORIZE the County Administrator or his designee to execute
contract amendments with the West County Youth Service Bureau, Opportunity West,
Resource Development Associates, and Mark Morris Associates, extending the contract
periods for each from September 30, 2001 to December 31,2001, and increasing the
not to exceed payment limits to $505,000 for the West Contra Costa Youth Service
Bureau, to $137,000 for Opportunity West, to $135,750 for Resource Development
Associates, and to $285,000 for Mark Morris Associates.
CONTINUED ON ATTACHMENT: XX YES SIGNATURE:
_4,:L—RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMEN TION OF BO MITTEE
./APPROVE OTHER
SIGNATURE(S):
ACTION OF BOAR15 ON A 0 APPROVED AS
_
RECOMMENDED OTHER
VOTE OF SUPERVISORS
J� I HEREBY CERTIFY THAT THIS IS A
\ UNANIMOUS(ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact: Mark Morris(925)335-1030
CC: CAO-Justice Systems Programs ATTESTED /V 0 V"L"',
Auditor-Controller PHIL BATCHELOR,CLERK OF
JSPAC THE BOARD OF SUPERVISORS
County Probation Officer AN=CONTY MINISTTR�A�TO�R
BY "-� ^DEPUTY
FISCAL IMPACT:
SafeFutures has completed its fifth and final year of operations as of September 30, 2001.
Over the course of the past five years, there have been savings that the County was able to
carry over to subsequent years. At the conclusion of Year Five, in September 2001, we had an
estimated $260,000 in federal funds remaining unspent. The Office of Juvenile Justice and
Delinquency Prevention has authorized us to carry over these funds for an additional Quarter,
through December 31, 2001. The contract. additions proposed here will all be funded through
the carryover funds. There is no cost to the County.
The above recommendations will increase contract payment limits as follows:
Original contract Proposed New
Agency amount Increase Contract
W.C.C. Youth Service Bureau $370,000 $135,000 $505,000
Opportunity West 102,000 35,000 137,000
Resource Development Associates $115,750 20,000 135,750
Mark Morris Associates 215,000 70,000 285,000
There is no negative General Fund impact.
BACKGROUND:
As of the end of September, most SafeFutures activities have been transferred to other
funding. The SafeFutures contribution to the Summit Center, the OAYRF aftercare program,
and the Volunteers in Probation program will all be taken over by CPA 2000 funding for the
Probation Department. The Families First mentoring program for girls will, at that agency's
request, be transferred to merge with Volunteers in Probation.
In cooperation with the Probation Department and Mental Health agency staff, we are working
on a new funding base for the Youth Service Bureau (YSB). In the proposed arrangement,
YSB will transfer to MediCal based funding streams, possibly including EPSDT and/or
Targeted Case Management. Community-based services to clients will be integrated with
Mental Health and other county services and., in appropriate cases, with Probation
supervision.
The augmentations for the Youth Service Bureau and Opportunity West will enable those
agencies to continue providing services to youth and families in West County while we
continue to work out the mechanisms for on-going funding.
The contract augmentations for Resource Development Associates and Mark Morris
Associates will fund project closeout activities—final fiscal and programmatic reports to the
Office of Juvenile Justice and Delinquency Prevention, and a final evaluation report that
summarizes all program activities and outcomes and includes recommendations regarding
future activities to replace and/or build on SafeFutures. The Mark Morris Associates contract
will also support staff work to carry on the West County Gang Task Force, particularly in efforts
initiated during the last six months to develop coordinated community-based responses to
crises and violent incidents.
Finally, both the Mark Morris Associates contract and the Resource Development Associates
contracts will provide technical assistance to the Youth Service Bureau. Under the Mark
Morris Associates contract, technical assistance regarding record keeping, staff training, and
supervision standards required for MediCal funding streams will be funded. Under their
contract augmentation, Resource Development Associates will assist the Youth Service
Bureau in implementing an automated system for charting client services (for reimbursement)
and tracking performance outcomes.