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HomeMy WebLinkAboutMINUTES - 11142000 - C68-C72 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on November 14, 2000, by the following vote: AYES: Supervisors Gioia,Uilkema,DeSaulnier, Canciamilla and Gerber NOES: None ABSENT: None ABSTAIN: None SUBJECT: Side Letter Agreement between the County and the Deputy Sheriffs' Association(DSA) On this date the Board approved the attached Side Letter Agreement between the County and the Deputy Sheriffs' Association(DSA) during the consent portion of the calendar. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.. Attested:November 14,2000 Phil Batch Clerk of the Board of Supe iso and Co ty Administrator By: Deputy Clerk 61 ont _ ti Human Resources - t �Cos Department a t M.' Administration Bldg. 651 pine Street County Martinez, California 94553-1292 October 18, 2000 Mr. George Yamamoto, President Deputy Sheriffs' Association 1780 Muir Road Martinez, CA 94553 x RE: SIDE LETTER AGREEMENT — ORTHODONTIC COVERAGE Dear Mr. Yamamoto: The following agreement outlines orthodontic benefits, coverage, plan design, costs, limitations and exclusions pursuant to Section 17 — Health and Welfare, Life and Dental Care, of the current Memorandum of Understanding (MOU) between the County and the Deputy Sheriffs' Association (DSA). As per the MOU, this agreement was detailed subsequent to the DSA's determination that a majority of their membership desired the addition of orthodontic benefits and that these members were amenable to bearing the full cost of these additional benefits. Contingent on approval by the Board of Supervisors, this coverage and agreement will be effective January 1, 2001 or as soon thereafter as can be implemented. The agreement is further detailed below: ORTHODONTIC BENEFITS, ELIGIBILITY AND PREMIUMS Orthodontic benefits will be available to members of the Deputy Sheriffs' Association who are enrolled in the Delta Dental Plan. These benefits will provide for fifty percent (50%) coverage of approved orthodontic care for both adults and children with a lifetime maximum benefit of$2000. For calendar year 2001, and effective the first of the month in which coverage begins, the additional monthly premium associated with this increase in coverage is $1.25 for single party coverage and $12.12 for coverage of two or more eligible individuals. This additional cost shall be the sole responsibility of the enrollee, the County will not subsidize any of the premiums associated with this increase 6:Wrion►iD8dlWspotl CarxpSlmpMms�Con LNbr.do0 Side letter Agreement-Orthodontic Coverage ! October 18,2000 Page 2 of 8 in coverage. Monthly premiums are reviewed by Delta Dental on an annual basis and are subject to change based on this review. IN-PROGRESS ORTHODONTIC BENEFITS — ACTIVE EMPLOYEES For active employees covered by this plan, if a patient is receiving orthodontic care when this benefit goes in to effect, that individual may submit a claim for prospective benefits. In order to establish the total cost of remaining treatment, Delta Dental will, first, calculate the number of months of treatment remaining, as of the coverage effective date and calculate the amortized monthly cost of treatment. Delta .Dental will, next, multiply the number of months of treatment remaining, times the monthly cost determined above. The resulting figure (monthly cost times remaining months of treatment) will be the new orthodontic benefit applied to remaining orthodontic treatment costs. The lifetime maximum does apply to in-progress patients. IN-PROGRESS ORTHODONTIC CARE UPON LOSS OF COVERAGE - RETIREES Patients who are receiving orthodontic care and whose active dental coverage ends due to the retirement of the enrollee, may elect to continue to receive benefits (and will be charged the monthly orthodontic rate) until braces are removed or for a maximum of eight (8) months —whichever comes first. Claims will be paid at the same rate of fifty percent (50%) of the total allowed, up to the Lifetime Maximum. The enrollee must pay all associated costs and premiums for the duration of treatment or for eight months following retirement (as noted above), in order to maintain coverage. These payments must be made manually (i.e. automatic deductions are not available for this coverage). The lifetime maximum does apply to patients who are receiving care and whose active dental coverage ends due to the retirement of the enrollee. IN-PROGRESS ORTHODONTIC CARE UPON LOSS OF COVERAGE — NON-RETIREES Patients who are receiving orthodontic care and whose active dental coverage ends due to resignation or termination of employment of the enrollee, may elect to continue to receive benefits through COBRA — subject to the benefit and payment provisions of the plan. Side Letter Agreernent—Orthodontic Coverage ) October 18,2000 Page 3 of S The lifetime maximum does apply to patients who are receiving care and whose active dental coverage ends due to the resignation or termination of employment of the enrollee. ORTHODONTIC COVERAGE LIMITATIONS AND EXCLUSIONS The following limitations and exclusions apply: ■ Delta Dental will not make retroactive payments for orthodontic treatment or payment for orthodontic treatment prior to the coverage effective date. ■ X-rays, exams, and extractions are not covered under the aforementioned orthodontic benefits. While these services may be provided under the Delta Dental basic benefits, they are subject to the limitations and maximums outlined for that program. • Delta Dental will not make any payments for the repair or replacement of orthodontic appliances. If the forgoing information conforms to your understanding, please indicate your approval and acceptance in the space provided below. DATE: wy - 6 r ®D CONTRA COSTA COUNTY DEPUTY SHERIFFS' ASSOCIATION Kathy Ito Labor Relations Manager 4rgeamoto Sheriffs'Association K,Athryn Ho es Undersheriff oo: Leslie Knight,Human Resources Director Jean Soares,Employee Senefits Supervisor Warren Rupf,Sherif Tom Young,Commander Sharon Pilfer,Clerical Supervisor Kenneth Corcoran,Auditor-Controller Christopher Rolletts,Labor Relations Analyst POSITION AWUSTWNT REQUEST NO. 7 DATE 10-3-00 Department Department No./ COPERS -Employment&Human Services Budget Unit No. 501 Org.N0. 5230 Agency No, A19 Action Requested: Add 1 Cleric—Specialist Level (JWXD). Proposed Effective Date: Day after ward&don Classification Questionnaire attached: Yes© No® /Cost is within Department's budget Yes IgNo 0 Total One-Time Costs(non-salary)associated with request X8,500 Estimated total cost adjustment(salarylbenefit one time): , Total annual cost $55,680 Net County Cast #5,568 Total this FY $37,120 N.C.C.this FY $3,712 � SOURCE OF FUNDING TO OFFSET ADJUSTMENT 60%funded by stare and federal revenues. Department_must initiate necessary adjustment and submit to CAO. r Use additional sheet for further explanations or comments. c (1br)Depart6isriffiftir K y V REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEP N jz I I - 0 do Deputy County Adrfistrak, D HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE: 1111/00 Add one (1) fulltime(40/40) Clerk Specialist position (JWXD) at salary level XC-1862 ($2773-3542) Resdubm 71117 estuNishing poeftm and to the Basicl&w*salary schedule. Effective: JP Day following Board Action. (pate) 000 7iredtor 2u R ur 91 V COUNTY ADMINISTRATOR RECOMMENDATION DATE: /1 1W Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources C3 Other (for)County Ad BOARD OF SUPERVISORS ACTION: Phil tcheior,Cie the Board of Supervisors Adjustment APPROVED my Admin ator DATE: 111140 BY: • rLJl APPROV O THIS ADJUSTMENT CONSTITUTES A PERSONNEUSALARY RESOLUTION AAA9NDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust ctess(es)/position(s)as follows: _l 'V ' POSMON ADJUSTMENT REQUEST NO. 1 DATE 10-9-00 Department Department No./ CODERS Employment S Human Services Budget Unit No. 3043 Org.No. 3268 Agency No. A19 Action Requested: Add i Clerk- Experienco Level JIM CB. Proposed Effective Data: Ny atter Board wdon Clastaf'kation Questionnaire attached: Yes 0 No® /Cost is within Department's budget Yes M No CI,- Total One-lime Costs(non-salary)associated with request $8,300 Estimated total cost adjustment(salary/beriefitslone time): C= Total annual cost $42,480 Not County Cost $8,496:; Total this FY $28,320 N.C.C.this FY $5,664_ ry Mc-) SOURCE OF FUNDING TO OFFSET ADJUSTMENT 80%funded b t�stao and federal mvenues. � e Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or oo merits. , (for)Dep&Wt Reid +,r> REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES D Deputy County ministrator ate HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE: l l/1/oo Add one (1) fullti.me (40/40) Clerk Experienced Level (JWXB) position at salary level XA-1588 ($2223-2729) Radubw 71117 astabhhing poeftm and rasoiut m showft dam to the Bn dtFxw*amity qdvdA. EfFecWe: Day foiloWng Board Action. C3 (Data) pror}Di actor of ma Resou s r L- COUNTY ADMINISTRATOR RECOMMENDATION DTE: 016tv Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources p Other (for)County Adoplr&r BOARD OF SUPERVISORS ACTION: Phil r,Cle the Board of Supervisors Adjustment APPR VED ) An my Adrtni DATE: zt— t/ ! BY: APPROVAL 016 THIS ADJUSTMENT CONSTITUTES A PERSONNEUSALARY RESOLUTIO ENDMENT POSITIOP ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es)/position(s)as follows: - lg7o POSITION ADJUSTMENT REQUEST NO. l -' �S DA Department No./ CODER Retirement ' 4980 4980 4980 Department Budget Unit No. or 11 Agency No. Action Reques e s a e c ass o etirement Office pec�alist af"'. 'ary level M� ($2,534 - $3,565). AM Effee 4D72M Refirementice pec.x.a is s (Project) pass n . FMMs � posi icons 10242 & 1024T and incurn n s. (Position Proposed Ettective Date: soon as poss!151e Xe-counE Clerk, rod ec , Position ter Typist Clerk, Pro j ec= `i'�"' Classification Questionnaire attached: Yes':_` No Cost is within Department's budget: Yes CK No d N/A Not from General Fund. Revenue generated from Total One-Time Costs (non-salary) associated with request: $ Retirement invest- Estimated total cost adjustment {salary/benefits/one time: ments. Total annual cost $ Net county Cost $ Total this FY $ N.C.C. this FY $ SOURCE OF FUNDING TO OFFSET ADJUSTMENT" beparbnant mmt snftft n.o.w y w4ra.draart wW eaabmft ti moi. Un ad0kmN shoat for Aff0w a phnett o or oorramar ft �— r or) 'D'Department e REVIEWED BY CAD AND RELEASED TO HUNAN RESOURCES D)� R T � ,2J -Oc`) Deputy o y Administrator` Date ".�. HUNAN RESOURCES DEPARTMENT RECOMMENDATION DATE 11-1-00 ESTABLISH the classification of Retirement Office Specialist-Project(J9S1) at salary level MSO-1749 ($2611-3574) and RECLASSIFY one (1) Account Clerk-Project position #10242 at salary level MSO-1682 ($2442-2968) and one (1) Intermediate Typist Clerk-Project position #10241 at salary level MSO-1588 ($2223-2702) into the class; and ADD three (3) full time portions. AmwW Paco Mw 71117 eftWWh4ng poo ftm and r000krftw WWoodng dlamm to f uUr ab". Effective: W Day following Board Action. (Date) 0 or of Human RqWources C LINTY ADMINISTRATOR RECOMMENDATION DATE: / / . o D Approve Recommendation of Director of Human Resources Ll Disapprove Recommendation of Director of Human Resources 0 Other: I,,-- (for) County m n s ra or BOARD OF SUPERVISORS C Phil WWI, lark of the Board of Supervisors Adjustment Af Pf OVED - . a oy9ty A i s t r DATE: ft t BY. APP OVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY SOLUTION A ENONENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUNAN RESOURCES DEPARTMENT FOLLOWING BfiARD,-ACTION Adjust class(es)/position(s) as follows: CD ra MO paw p34I PAV 711M POSITION ADJUSTMENT REQUEST ,..VNO. 19 7 )b DATE 10/03/00 Department No./ COPERS Department District Attorney Budget Unit No. 0242 Org. No. 2850 Agency No. _ Action Requested Add one D.A.Senior Iris for 6KVA Proposed Effective Date: 11/01/00 Classification questionnaire attached: Yes No 1 Cost is within Department's budget: Yes 7X No E] Total one-time costs(non-salary)associated with request: $ 18,000 Estimated total cost adjustment(salary/benefits/one-time): Total annual cost $ 102,000 Net County Cost: $ 25,500 Total this FY $ 86,000 N.C.C.this FY $ 35,000 SOURCE OF FUNDING TO OFFSET ADJUSTMENT State-funded High Tech Task Force grant Department must Initiate necessary adjustment and submit to CAO. use additional sheet for further explanations or comments. —&Z✓ "40r) Department Head REVIEWED BY CACO,AND RELEASED TO HUMAN RESOURCE P T E T Deputy toufi inistrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATION .DATE 11-2-00 ADD one (1) 40/40 District Attorney Senior Inspector (6KVA) position .at salary Level MSCI-2498 ($5520-6709). Amend Res o ion 71117 establishing positions and resolutions allocating classes to the Baa empt Lary s edul described above. Effective Day following Board action (Date) (f®r) cto of Human Resources COUNTY ADMINISTRATOR RECOMMENDATION DATE ^, Approve recommendation of Director of Human Resources -,X;pl Disapprove recommendation of Director of Human Resources Other /W/ (for) dministrator Board of Supervisors Action: PhilVar,Clerk the B3�Z f Supervisors Adjustment: )Approved unty AZ Date: BY: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERStONNEUSAIARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es)/positions(s)as follows: If Request Is to add project positions/classes,please complete other side. P300(M347)Rev VIM