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HomeMy WebLinkAboutMINUTES - 11142000 - C226 TO: BOARD OF SUPERVISORS . . (;( NT COSTA FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR r,, s DATE: November 14, 2004 CCNU NTY SUBJECT: APPROVE AND AUTHORIZE EMERGENCY CONSTRUCTION AND RELATED CONTRACTS FOR THE CENTRAL COUNTY EMERGENCY SHELTER IN CONCORD SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 8APQA WNDTIQN(S) 1. ACKNOWLEDGE that Contra Costa County homeless hotlines are flooded with over 104 calls per day, of which 50% are from parents looking for shelter space for themselves and their children. 2. RECOGNIZE that additional emergency shelter beds are needed for families in the County to keep children from sleeping on the street. 3. CONCUR that space is available within the existing Central County Shelter in Concord for the addition of 24 emergency shelter beds for parents and their children. 4. ACCEPT that the estimated cost of adding these 24 emergency beds, including associated toilets and showers, would range from $125,040 to $175,000 inclusive of construction, management, permit, and inspection fees. 5. ACKNOWLEDGE that declaring an emergency pursuant to the public contract code is the only practical approach for adding these beds before the onset of winter. 6. RECOGNIZE that following non-emergency, construction procurement practices would postpone the availability of these beds for over three months. CONTINUED ON ATTACHMENT: k YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR _ _RECOMMENDATI N OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON Smaubju 142 2000 APPROVED AS RECOMMENDED=OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A _.XX UNANIMOUS(ABSENT - - - -- } TRUE AND CORRECT COPY OF AN AYES: _ NOES: .. . ACTION TAKEN AND ENTERED ABSENT: .. ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. ATTESTED scumi= 14,_2X0 _ PHIL BATC ELOR,CLERK OF E BOAR O UPERVI, S By DEPUTY Contract: Laura Lockwood, CAO---Capital Facilities and Dept Managem -1083 cc: CAO Finance Auditor/Controller GSD (Accounting)—Terry Mann O'Brien-Kreitzberg Inc. (via CAC?) Cynthia Belon 7. FIND and DECLARE, pursuant to Public Contract Code Sections 22035 and 22050, Public Resources Code Section 21080(b)(2) and (4), and State and County CEQA Guidelines Section 15359, that an emergency exists, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that immediate action is necessary to prevent or mitigate loss of, or damage to, life, health, property, or essential public service. 8. FIND and DECLARE, pursuant to Public Resources Code Section 21084 and State and County CEQA Guidelines Section 15301, that the project consists of the operation, repair, or minor alteration of an existing public structure involving negligible or no expansion of use and qualifies for a Class 1 categorical exemption under CEQA. 9. DELEGATE to the County Administrator or designee the authority to proceed in the most expeditious manner to complete the project and APPROVE and AUTHORIZE the County Administrator or his designee to enter into a construction agreement with Taber Construction in an amount not to exceed $150,000 and any other agreements necessary for project execution, without the need for competitive solicitations for bids. 10.AUTHORIZE the County Administrator to waive Performance Bond requirements for construction contracts executed pursuant to this emergency action. 11.DIRECT the Community Development Department to prepare a Notice of Exemption and to file it with the County Clerk. FINANCIAL IMPACT: The total estimated project cost is between $125,000 and $175,000 inclusive of construction, management, permit, and inspection fees. BA!QKGROUND: The scope of this project includes improvements to an existing shelter on Arnold Industrial Way to make it habitable for families and children. A minimum of 13,000 people experiences an episode of homelessness each year in Contra Costa County. Studies indicate that of these 13,000 homeless individuals, at least 7,000 are children. According to the Continuum of Care Gaps Analysis 2000, there are approximately 282 emergency shelter beds available for families in Contra Costa, and 90 of these beds are only available November through March. Currently, Contra Costa County's homeless hotlines are flooded with over 100 calls per day, with approximately 50% from parents looking for shelter space for themselves and their children. Unfortunately, there are only limited resources throughout the County to assist families in need of immediate shelter and the demand for shelter far exceeds the County's current supply. Due to this lack of shelter space, homeless service providers turn away an average of 40 families per night. Last weekend alone, St. Vincent De Paul reported that 90 families were on their waiting list for the rotating winter shelter program. In response to this unforeseen crisis the County Homeless Program, with the support of the Homeless Continuum of Care Advisory Board, proposes the addition of 24 emergency shelter beds for parents and their children at the Central County Shelter. Scheduled to open in December 2000, this emergency response will provide homeless children with a safe and secure environment for a decent night's sleep and a hot, nutritious meal. Current weather forecasts indicate that the upcoming winter will be unusually cold and will arrive much earlier than usual. Local nighttime temperatures are already in the low 40s, and lower temperatures, rain, and snowfall are predicted to arrive soon. If immediate steps are not taken to construct 24 emergency shelter beds for homeless families, the health and safety of those families could be jeopardized by the upcoming adverse weather. r � 'CONSEQUENCES OF NEGATIVE ACTION On October 24, 2000, the Board of Supervisors determined a need to continue the emergency action regarding homelessness stating... With the continuing inclement weather and no additional resources having been able to be placed on line to assist in sheltering homeless individuals and families, it is appropriate for the Board to continue the declaration of a local emergency regarding homelessness. Time is of the essence for the completion of these 24 emergency shelter beds for parents and their children. County construction managers estimate that it would take over three months to prepare architectural drawings, solicit competitive construction bids, and award construction contracts for this project. Delaying the start of construction for at least three months would force needy families to survive the cold winter months without shelter.