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Home My WebLink AboutMINUTES - 11142000 - C218-C219 To: BOARD OF SUPERVISORS44 CONTRA COSTA COUNTY FROM: William B. Walker, M.D. Health Services Director OATM November 14, 8000 SII siacT: RECIUEST FOR RELIEF OF CASH SHORTAOF. SPECIFIC REQUEST CS) OR RECOMMENDATION CS) Ills BACK®ROUND AND JUSTIFICATION Recommendation: AUTHORIZE relief of cash shortage in the amount of$271.48 as recommended by the Auditor- Controller. FINANCIAL- IMPACT: Cash shortage in the amount of$271.48. REASONS FOR RECOMMENDATION / BACKGROUND: In accordance with the provisions of Administrative Bulletin 207.6, the Health Services Department requested relief of a cash shortage in the amount of $271.48. It has been determined that the shortage was not due to negligence on the part of the department. The Auditor-Controller recommends and the County Administrator's Office concurs that the Board of Supervisors grant relief of shortage to the Health Services Department for these funds. CONTINUED ON ATTACHMENT: X NO SIGNATURE �k RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): — IGNATURE S : ACTION OF BOARD N5 r 14 2000 APPROVED AS RECOMMENDED XK OTHER VOTE OF SUPERVISORS _xx UNANIMOUS (ABSENT — I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN. ABSENT: ABSTAIN: Contact Person: Patrick Godley,3705005 ATTESTED Nwenftr 14, 2000 CC: County Administrator Health Services Administration Attn: George Washnak Auditor Controller PHIL BATCHELOR,CLERK OF THE BOARD OF S PERVISORS ANDC NTY ADMINISTRATOR -15- BY: DEP CONTRA COSTA HEALTH SERVICES MEMORANDUM 23 August 2000 To: David Sumner, Internal Audit Division, Auditor-Controller's Office From- Charlene McHugh, NSD Accounti Subject: Relief of Cash Shortage Please consider this memo a request for relief of a cash shortd�e'of$271.48 at the Pittsburg Health Center, Sometime between 5;00 PM Saturday 17 June 2000 and 10.45 AM Monday 19 June 2000 a theft occurred at the Pittsburg Health Center. The missing money represents $98,56 in Petty Cash Change Fund and$172.92 in Patient Receipts. The Pittsburg Police Department was contacted and did respond to complete an incident report, Pittsburg Pb has closed the case due to"No suspects or workable leads at this time." Attached you will find a copy of the Pittsburg PD report and Tanya Gutierrez, Ambulatory Care Registration Supervisor's memo to George Washnak with the known details of the theft. Tanya's memo also details the steps she has taken to prevent this type of occurrence in the future. I have also suggested to Jose Saavedra, Ambulatory Care Registration Manger that during the planning phase of the Los Medanos project he look into putting a safe with dual access control in the Registration area, If you have any questio s regarding this matter, please feel free to contact me. Departmental Approval: Date, Attachments Cc: George Washnak Editha Gueverro Vose Saavedra RECEIVED Tanya Gutierrez AUG 2 /r 2000 AUDITD F:word\pettycash\PHC_thef1r_600 ft 20 Allen Street, Martinez, California, 94553 Pkone: (925) 370-5042 Pax: (925) 370-5098 E-mail: emckugk@koA,co.contra-costa,ca.us Office of I COUNTY AUDffOR-CONTROLLER Contra Costa County Martinez, California August 25, 2000 TO: Phil Batchelor, County Administrator FROM: Kenneth J. Corcoran, Auditor-Controller By: David A. Sumner, CIA, CGFM, CFE, Senior Auditor SUBJECT: Health Services Department Report of Shortage and Request for Relief of Accountability We have reviewed the attached report of a theft at the Pittsburg Health Center, which resulted in a loss of$271.48 undeposited collections and revolving funds, and the re4u6st for discharge from accountability for these funds. The Health Seruices has since improved cash handling procedures at the Pittsburg Health Center to mitigate control weaknesses that precipitated this loss. In our opinion, implementation of the security measures will deter reoccurrence of the events that resulted in this loss. In accordance with the provisions of Administrative Bulletin 207.6, since amount of loss exceeds $250 the matter should be presented to the Board of Supervisors for action. We recommend that the Board of Supervisors grant relief of shortage and accountability for these funds. KJCCDAS:ds oo37mlbz Attachment cc: George Washnak, Health Services Department Controller TO: BOARD OF SUPERVISORS CONTRA COSTA COUNTY FROM: William B.Walker, M.D. Health Services Director MATE: October 24,2000 SUBJECT: Hold harmless agreement between Contra Costa County Health Services Department, and the MaceRich Property Management Company,the MaceRich Partnership, L.P., dba County East Mall. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION Recvmmendatim APPROVE and AUTHORIZE the Contra Costa Health Services Director, or his designee Lewis Pascalli,Jr.,to sign a hold harmless agreement indemnifying The MaceRich Property Management Company, The MaceRich Partnership, L.P., dba County East Mall, for the Hazardous Materials Programs participation in the February 3, 2001,"Office of Emergency Services Fair". Rack r� ounce: The Hazardous Materials Programs of the Contra Costa County Health Services Department participates in community events as part of their endorsement to their educational process. Participation includes the offering of educational information in regards to the Community Warning System,hazardous materials,household hazardous waste, and the proper handling thereof. Fiscal Impact• None. i CONTINUED ON ATTACHMENT: yes SIGNATURE " L----�RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD 06Z APPROVED AS RECOMMENDED XX OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE XX UNANIMOUS (ABSENT ' ' ' ' ' ) AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN. ABSENT: ABSTAIN: Contact Person: Lew Pascalii,Jr. 646-2286(6) ATTESTED Novas' 14, 2000 CC: Health Services Director PHIL BATCHELOR,CLERK OF THE BOARD OF Hazardous Materials Programs(via HSD) SUPERVISORS AND COUNTY ADMINISTRATOR BY: DEPUTY OFFICE OF THE DIRECTOR �q p.,�.' BOARD OF JUPEPVISC WILLIAM B. WALKER. M.D. ry DIRECTOR & HEALTH OFFICER `I � j. ILKWA,, 1ST DIST ,r,..`�"'"�'" '�"�+r..,,, �RVLE�. UKKEMR� 2H6 DIST 20 Allen StreetCONTRA C C� S T A I�oHHR CsERi{ER, No DIST Martinez, California MARK DfSAcnwit,4`<H Dist 94553-3 t 9 t SERVICES R ( [ JOSEPH CAHCtAMILLA, STH Dist Ph(925)370-5003 HEALTH J 1 J COUNTY ADMINISTRAT Fax(925)• 370-5095 PHK BATCH[ Contra Costa County Hazardous Materials Division And The MaceRich Company and its affiliates, The MaceRich Property Management Company, The MaceRich Partnership,L.P. dba County East Mall HOLD HARMLESS AGREEMENT Indemnificat`o�n. The County shall defend, indemnify,save,and hand harmless The MaceRich Company and its ardiates, The MaceRich Property Management Company, The MaceRich Partnership,LP. dba County East Mall, its officers and employees from any and all claims, costs and liability for any damages,sickness,death, or injury to person(s),or property arising directly or indirectly from or connected with the February 3. 2001, "Office of Emergency Services Fair"by the Contra Costa County Health Services Department's Hazardous Materials Division,or its officers and employees, save and except claims or litigation arising through the sole negligence or sole willful misconduct of The MaceRich Company and its affiliates, The MaceR%h Property Management Company, The MaceRich Partnership,L.P. dba County East Mall,or its officers or employees. Contra Costa County Representative.- County East Mall Representative.- Lewis epresentative:Lewis Pascalli,Jr., Director Sharon Cooper Contra Costa County County East Mall Hazardous Materials Division Date: Date: • Contra Costa Community Substance Abuse Services • Contra Costa Emergency Medical Services + Contra Costa Environmental Health • Contra Costa Health Plan + • Contra Costa Hazardous Materials Programs •Contra Costa Mental Health • Contra Costa Public Health • Contra Costa Regional Medical Center • Contra Costa Health Cent