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Home My WebLink AboutMINUTES - 11142000 - C213 BOARD OF SUPERVISORS FROM: Barton J. (filbert, Director of General Services Contra Costa DATE: November 14, 2000 County SUBJECT: APPROVE CONTRACT FOR BUILDING CLEANING SERVICES FOR 2530 ARNOLD DRIVE, MARTINEZ SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION: 1. MAKE FINDING, under Section 31000 of the Government Code, and in conjunction with Board finding made on October 20, 1998, that 2530 Arnold Drive, Martinez, is a remote site for purposes of building cleaning services; 2. AUTHORIZE the Purchasing Agent to include this site in the custodial services contract which was bid and awarded in November, 1998, II. BACKGROUND, In October, 1998, the Beard of Supervisors approved that certain County sites could be best served for building cleaning services if they were done using contracted janitorial providers, rather than in-house forces. The criteria and sites declared remote were reviewed and approved by Contra Costa County Employees Association, Local No. 1. The Board also approved a policy establishing that custodial services contractors working for Contra Costa County pay their employees prevailing wages and benefits as determined by the State Director of Industrial Relations, and authorized the Purchasing Agent to execute regionally-based contracts for custodial services for the period November 1, 1998 through October 31, 2000 with a two-year option to continue the contracts, adding and deleting sites as required to do County business. (A copy of that Board Order is attached.) The Summit Centre at 2530 Arnold Drive, was purchased by the County in July, 1999. The previous owner's existing custodial contract was continued until it terminated, and it is now appropriate to have that site declared remote and added to the other County-owned sites which are done by contract. The Summit Centre has private tenants who continue to lease space, and therefore, meets established criteria, as described. When Summit Centre is occupied solely by County departments, then County custodians will perform the building cleaning work. CONTINUED ON ATTACHMENT: X YES SIGNATURE: „RECOMMENDATION OF COUNTY ADMINISTRATOR �RECOMMENDATION OF BOARD COMMITTE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED _ OTHER VOTE OF SUPERVISORS Xl UNANIMOUS(ABSENT_ );;i , } AYES: _ NOES: ABSENTS: ABSTAIN, MEDIA CONTACT: CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE Administration AND CORRECT COPY OF AN ACTION TAKEN Purchasing AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Lease Management County Auditor-Controller ATTESTED J74' _t ,��P,tri'Ci County Administrator PHIL BATCHELOR,CLERK OF THE BOARD OF County Counsel SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY Page 1 of 2 M382(10188) APPROVE CONTRACT FOR BUILDING CLEANING SERVICES FOR 2530 November 14, 2000 ARNOLD DRIVE,MARTINEZ III. FISCAL IMPACT: The County has been able to negotiate considerable savings in custodial contracts by combining geographical areas and bidding them out regionally. It is estimated that the current contract which was bid and awarded in November, 1998, was a savings of 31% over the previous costs for contract custodial services. Page 2 of 2 M382(10/88) TO: BOARD OF SUPERVISORS FROM: Barton J. Gilbert, Director of General Services Contra Costa DATE: October 20, 1998 County SUBJECT: FINDING CERTkN SITES REMOTE, ADOPTING POLICY REGARDING CUSTODIAL SERVICES CONTRACTS, AND AUTHORIZING THE COUNTY PURCHASING AGENT TO !EXECUM Q6NMACTS FORCUSTODIAL SERVICES SPECIFIC REQUESTS OR RECOMMENDATION{S}d BACKGROUND AND JUSTIFICATION RECOMMENDATION: 1. MAKE FINDING, under Section 31000 of the California Government Code,that the locations identified on Attachment A, for the purposes of building cleaning services, are remote from available County employee resources and that the County's economic interests are served by contracts rather than by paying additional travel expenses to existing County employees. 2. ADOPT policy (Attachment B) establishing that janitorial services contractors who provide services to Contra Costa County shall be required to pay their employees prevailing wages and benefits for contracted custodial services, as determined by the State Director of Industrial Relations for Contra Costa County. 3. AUTHORIZE the Purchasing Agent to execute three contracts far custodial !ervices in various geographical areas within the County for a total amount of$188,000 for the period November 1, 1998, through October 31, 2000s with a two-year option to continue the contracts, adding or deleting sites as required to do County business through October 31, 2002. BACKGROUND: Representatives from the General Services Department and Contra Costa County Employees Association Local No. 1 have met and conferred on criteria and have reached agreement on the sites (Attachment A) which we are requesting the Board to declare remote. Further, we agreed that we would meet and discuss with them any additional sites, which might come into the County inventory prior to declaring them remote. We also agreed that, if any of these sites become no longer remote, we would be willing to modify the site list. A few childcare sites in Richmond and San Pablo still are being discussed by Local No. 1 and the Community Services Department, and no agreement has been reached regarding these locations. CONTINUED ON ATTACHMENT:—X YES SIGNATURE: -RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE ACTION OF BOARD ON 7 7 55, APPROVED AS RECOMMENDED VOTE OF SUPERVISORS UNANIMOUS{ABSENT 1 AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: Mickey Davis-313-7100 CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE P AND CORRECT COPY OF AN ACTION TAKEN Administration AND ENTERED ON THE MINUTES OF THE BOARD Purchasing OF SUPERVISORS ON THE DATE SHOWN. Accounting County Audltor-Controller ATTESTED PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY Finding Certain Sites Remote, Adopting Policy Regarding Custodial Services Contracts, and Authorizing the County Purchasing Agent to Execute Contracts for Custodial Services--Board Order—Page 2 California Government Code Section 31000 provides that the Board of Supervisors may contract for services on behalf of the County, and that such services "may include maintenance or custodial matters if the board finds that the site is remote from available county employee resources and that the county's economic interests are served by such a contract..." Those sites which we are requesting the Board to declare remote for purposes of custodial services only are either: a) In geographical locations which are away from the County's government centers, e.g., Oakley, Brentwood, Lafayette, Moraga, Kensington. b) Buildings/facilities which are small and which are budgeted for few hours of custodial service, making it inefficient to do with County staff, for example, health facilities such as the Tri-cities Discovery Center in Pinole. c) Special use facilities and/or facilities where private tenants share leased space with County operations, such as some daycare centers, the Contra Costa County Health Club in Martinez, and some Health Services locations. The General Services Department has surveyed other Bay Area government agencies to determine their policies regarding the payment of "area wages" and providing health benefits to custodial. contractors. The County Administrator's Office and County Counsel have been consulted regarding this issue. We are recommending the adoption of a policy modeled on that of Santa Clara County which uses the current rate for Public Utilities Janitor/Cleaner within the County as set forth by the Director of the State Department of Industrial Relations. The current rate for Contra Costa County has been determined to be $7.34 per hour for wages, and $1.01 to $1.52 per hour, depending on length of service, for health benefits, with provisions for paid vacation, holiday pay, paid sick leave, and overtime. With Board approval, all current and prospective custodial contractors will be required to meet these rates, and all contracts shall include language establishing these minimum wages and benefits. FISCAL IMPACT; There is no additional funding required to implement the currently-bid contracts for custodial services, and the currently-bid contracts will provide savings over the previous contracts at an estimated overall savings of 31 percent. 4 I - - ATTACHMENT A CUSTODIAL CONTRACTED SITES Building Number Prom Name Address Alamo 513 Sheriff Substation 1500 Alamo Plaza Antioch 506 Community Svcs Head Start/Bridgemont 801 J Street 508 Community Svcs Head Start/Fairgrounds 1201 W I& Street, Bldg 7 507 Community Svcs Head Start/Sunset 3309 Sunset Lane 241 Health Services--Older Adult Clinic 3505 Lone Tree Way, Suite 5 Brentwood 172 Brentwood Corporation Yard 3017 Walnut Boulevard 812 Community Services Head Start 321 Orchard Street Concord 346 Community Svcs Dead Start/Cambridge 1135 Lacey Lane 354 District Attomey/Public Defender 3024 Willow Pass Road 020 Health Svcs--Centl County Mental Health 1026 Oak Grove Road 352 Health Svcs--Concord Health Center 3052 Willow Pass Road 350 Mt, Diablo Municipal Court 2.970 Willow Pass Road Crockett 455 Crockett Library 991 Loring Avenue Danville 525 Supervisor, District 3 309 Diablo Road El Cerrito 457 El Cerrito Library 6510 Stockton Avenue 309 Health Svcs--Older Adult Clinic 11720 San Pablo Avenue; Suite C Kensington 459 Kensington Library 61 Arlington Avenue Lafayette 460 Lafayette Library 952 Moraga Road Martinez 134 Human Resources--Fitness Center 627 Ferry Street Moraga 462 Moraga Library 1500 St, Mary's Road Oakley 509 Community Svc Head Start/Gehringer 4951 Main Street 164 Oakley Administration Building 210 O'Hara Avenue Orinda 463 Orinda Library 2 Irwin Way Pinole 311 Health Svcs--Tri-Cities Discovery Center 2586 Appian Way Pleasant Hill 103 Oak Park Center 1700 Oak Park Boulevard Rodeo 467 Rodeo Library 220 Pacific Avenue AMCHMD CONTRA COSTA COUNTY BOARD OF SUPERVISORS POLICY RELATING TO PREVAILING WAGE AND BENEFIT REQUIRENIENTS FOR CONTRACTED JANITORIAL SERVICES In order to ensure that appropriate wages and benefits are provided to County-contracted janitorial service workers, the County shall require employers of these workers to pay them a prevailing rate of wage and benefits. In the absence of a State mandated prevailing rate for this class of work, this policy establishes the rate of wages and benefits that shall be provided to County-contracted janitorial service workers by their employers. The prevailing rate of wages and benefits for the above-noted janitorial workers shall be the current rate for Public Utilities Janitor/cleaner within Contra Costa County as set forth by the Director of the State Department of Industrial Relations. For the purposes of this policy all firms contracted by the County to provide janitorial services that have janitorial service employees shall provide these employees the rate of wages and benefits as set forth above. Firms that do not have employees are exempt from paying the stated rate of wages and benefits. F'W%PravUtwa 9 lanrodal Contaft doc