HomeMy WebLinkAboutMINUTES - 11142000 - C212 TC': BOARD OF SUPERVISORS
FROM: Barton J. Gilbert, Director of General Services _ Centra
Costa
DATE: November 14, 2000 County
SUBJECT: AMEND RESOLUTION 95/526 -WARRANT REQUEST
PURCHASING PROCEDURE
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION:
Accept attached Resolution amending Resolution 95/526, Warrant Request Purchasing Procedure to
delete the following:
12. Interpreter and translation services.
13. Reimbursement to health care providers for services performed on referral by Health Services
Department staff.
14. Pre-employment screening and fitness for duty exams.
II. FISCAL IMPACT:
There is no fiscal impact. These services will still be available to departments to obtain contracts and/or
purchase orders.
III. BACKGROUND:
One June 27, 2000, the Board of Supervisors approved the recommendations in the report "Review of
Purchasing Policies and Practices." The elimination of specified professional services from the Warrant
Request Procedure was recommended and approved. This order will amend the resolution to effect that
change.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
v'RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITT
_A PROV OTHE
f
SIGNATURES:
ACTION OF BOA O November 14, 2000 APPROVED AS RECOMMENDED XX OTHER
See Resolution No. 2000/531
VOTE OF SUPERVISORS
XX UNANIMOUS(ABSENT — — — — " )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Administration AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Purchasing OF SUPERVISORS ON THE DATE SHOWN.
County Auditor-Controller
County Administrator m Lara DeLaney ATTESTED No'v'ember 14, 2000
County Counsel PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPER VIS ND COUNTY ADMINISTRATOR
t-**,
BY hAA DEPUTY
M382
(10!88) CO-
d2II
THE BOARD OF SUPERVISORS
CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on , by the following vote:
lever 14, 2000
AYES: SUPERVISORS GIOIA, UILKEMA, DeSAULNIER, CANCIAMILLA and GERBER
NOES: NONE
ABSENT:NONE
SUBJECT: Warrant Request ) RESOLUTION NO.2000/531
Purchasing Procedure ) (Govt. C. 54201 ff. and
Ord. C. §1108 - 2.222)
The Board of Supervisors of Contra Costa County Resolves that:
Pursuant to County Ordinance Code Section 1108 - 2.222, County departments and officers may be
authorized to purchase directly certain items without utilizing the Purchasing Agent.
Any such authorized item purchases may be made only as provided by this Resolution and in accordance
with current departmental appropriated budget accounts by obtaining a warrant from the Auditor-
Controller utilizing its prescribed "Warrant Request" form. Further, any such authorized item purchases
shall be made only in compliance with any applicable County policies, regulations, and administrative
bulletins (e.g., any required approved travel authorization, County Administrator and/or Board of
Supervisors imposed purchasing restrictions or moratoriums, etc.).
Effective 11/14/2000 , and subject to the above, County departments and officers are hereby authorized
and may (in lieu of using the Purchasing Agent) directly purchase the following specified items required
for County business and operations.
1. Association Dues and Membership Fees.
2. Postage, Federal Express, and UPS.
3. Lodging.
4. Reizistration and Conference Booths.
5. Facility Rental and Food. This item covers obtaining facilities for use on a one-time or very
infrequent basis similar to lodging, as well as catering at such facilities, County-sponsored meetings
and events, or group meals at restaurants.
6. Advertisinsz. This item covers advertising for County employment opportunities to notify potential
candidates of temporary or permanent jobs with Contra Costa County.
7. Legal Process Service Fees. This item includes, among other things, the service of subpoenas (civil
and criminal), summonses, probate notices, guardianship and LPS documents, and service of other
legal proceedings (orders to show cause, unlawful detainer notices, notices to debtors, etc.).
8. Bus fares, Bay Area Rapid Transit (BART) tickets, fares for other forms of public transportation,
and bridge tolls.
9. Permits, fees, and licenses paid to governmental agencies. This item covers, for example, permits to
store flammable liquids and land use permits.
10. Utility installation fees. (General Services and Public Works Departments only.)
Page 1
11. Books subscriptions and publications including telephone directories.
12. Legal Notices.
THE FOLLOWING ITEMS ARE LIMITED TO A MAXIMUM OF $500.00, EXCLUDING
SALES TAX, SHIPPING AND HANDLING, PER WARRANT REQUEST.
13. Computer hardware and software from the pre-approved Data Processing Services list not to exceed
500.00.
14. Items under $500.00 which are not authorized by blanket purchase order or for which County
contracts do not exist and have not existed.
THE FOLLOWING ITEMS ARE NOT TO BE EXCLUDED FROM THE WARRANT
REQUEST PURCHASING PROCEDURE, REGARDLESS OF COST.
Professional services covered by Government Code Section 31000.
Furniture, including chairs, desks, lamps,tables, etc.
Computer hardware and software not within guidelines of item number 14 above.
Cellular telephones.
Printing services.
Appliances, including refrigerators, microwave ovens,televisions, VCR's etc.
Office supplies on contract.
Building related charges such as utilities, custodial services, elevator maintenance, etc.
Additions to existing fixed assets.
This Resolution supercedes Resolution No. 95/526 adopted on November 7, 1995.
i hereby certify that this is a true and correct^^nv of
an action taken and entered on the rnlnuW� �i she
Board of Supervisors on the date shown.
ATTESTED: �r 14, 2000 --
PHIL BATCHELOR,Clark of, yard
of Supe isors and CountyAum i ,sirator
gy ,[deputy
(frig. Dept./ General Services Department
Contact: Mickey Davis—313-7100
cc: General Services Department
Administration
Purchasing
County Auditor-Controller
County Administrator—Lara Delaney
County Counsel
Page 2
Resolution 2000/531