HomeMy WebLinkAboutMINUTES - 10172000 - D3 TO: BOARD OF SUPERVISORS j�`'oi.-�l�-a
FROM: `-�
PHIL BATCHELOR,COUNTY ADMINISTRATOR
Costa-:.. County
DATE; October 17, 2000
SUBJECT: Plan for County Owned Parking Lots in Downtown Martinez
SPECIFIC REGUEST(S)OR RECOMMENDATION(S)A BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS.
1, REVIEW the staff' report on the proposed approaches to
management of the County's parking lots in downtown Martinez,
2. APPROVE and AUTHORIZE the County Administrator, or
designee, to execute the second amendment to the Family Law
Center design contract with Michael Ross and Charles Drulis
Architects and Planners, increasing the payment limit by$101,600
to a new payment limit of $921,650, for a study of alternate
materials for the building's exterior and of design alternatives for
the parking lot Behind the County Administration wilding.
3. AUTHORIZE additional revenue in the amount of$500,000 from
1999A CCCPFA Certificates of Participation and APPROPRIATE
for the reconstruction of County parking lots in downtown Martinez
CONTINUED ON ATTACHMENT: A YES SIGNATURE:
L RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
....'APPROVE -OTHER
SIGNATURES
ACTION OF BOAR APPROVED AS RECOMMENDED ' OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
_SX,_UNANIMOUS(ABSENT - - } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES:- - AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: - OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED October 17 2000
Contact: PHIL BATCHELOR,CLERK OF THE BOARD OF
cc: SUPERVISORS AND COUNTY AOM1NISTRATOR
8 DEPUTY
FINANCIAL IMPACT:
The cost of the contract amendment is included in the project budget.
The funding for the parking improvements were included in the in the
1999A Certificates of Participation.
BACKGROUND:
On November,2, 1999,the Board approved a Memorandum of Understanding
with the Contra Costa County Superior Court on the scope and financing plan
of the new Family Law Center. At that meeting, representatives of the City of
Martinez made a presentation regarding parking mitigations they would
undertake relating to the Family Law Center.
In May,2000,the Board approved a consulting contract with DKS Associates to
develop parking management strategies for County lots in both the downtown
area and at the Center Avenue/Muir Road complex.
The DRAFT Downtown Martinez Parking Plan proposed a variety of strategies
to mitigate the current parking deficit and the loss of parking that will result from
construction of the Family Law Center. A crucial component of the Plan is a
parking shuttle, primarily for the benefit of jurors, which is to be funded by the
City and operated by Contra Costa County Transit Agency. The parking shuttle
will begin operation on January 2, 2001. Reconstruction of the parking lot
behind 651 Pine Street, the County Administration Center, will increase the
supply of parking spaces available for County employees. Measures to
encourage ridesharing among County employees are also proposed as a way
to reduce parking demand. Assuming successful implementation of these
parking measures, the availability of parking for jurors, employees and the
public should not be impacted as a result of the Family Law project.
-2-
EXISTING CONDITIONS
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TABLE 1
EXISTING DEMAND FOR DOWNTOWN PARKING
(COUNTY EMPLOYEES AND JURORS ONLY)
Employes Employes
Only and Jurors
Downtown County employees 1,027 1 ,027
Less adjustment for ridesharing (a) 80 80
Less adjustment for days off (b) 72 72
Net Downtown Employee Parking Demand 875 878
Peak Juror Parking Demand (c) 0 302
Total Parking Demand 875 1,177
Parking Supply 807 807
Surplus/(Deficit) (fib) (370)
(a) This estimate is based on data provided by the Department of Community
Development.
(b) Assumes that seven percent of employees are absent each day due to
sickness, vacation, work related and other absences.
(c) The number of jurors peaks at 302 on Mondays. By Friday,the number of
jurors declines to 125.
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SUMMARY OF PARKING PLAN
,furor Shuttle
Increase Supply of County owned Lots
Reconstruction of Lots 1 , 2 and 5 42 spaces
Convert Lot 12 to employee parking -- 53 spaces
Stacked parking in Lots 8 and 12 — 26 spaces
Increase Ridesharing by County Employees
Fuge 5
TABLE 2
COMPARISON OF SUPPLY AND DEMAND
POST CONSTRUCTION, FAMILY LAIN CENTER
Employees Employees
Only and Jurors
Total County Employees (a) 989 989
Net ridesharing (b) 119 110
Net days off (c) 69 69
Net Parking Demand 810 810
Juror Parking Demand (at peak) 0 802
Total Parking Demand 810 1,112
Parking Supply 819 819
Surplus/(deficit) 9 (293)
(a)the number of County employees is reduced due to the moves of dA
Special Operations and the Public Health Lab.
(b) Assumes that an additional 30 employees will rideshare
(c ) Assumes that seven percent of employees are absent each day due
to sickness, vacation, work related and other absences.
Page 6
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�„� a: to N to .�, 0 a a. m a: U
TO. BOARD OF SUPERVISORS CONTRA
h .'.....:...,� COSTA
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR
DATE: October 17, 2000 . r -.
COUNTY
SUBJECT: APPROVE AND AUTHORIZE A CONTRACT AMENDMENT WITH MICHAEL ROSS
AND CHARLES DRULIS ARCHITECTS AND PLANNERS FOR DESIGN OF THE
FAMILY LAW CENTER (WH408 B)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Administrator or his designee to execute the SECOND
AMENDMENT to the Family Law Center design contract with Michael Ross and Charles Drulis
Architects and Planners which increases the payment limit by $101,600 from $820,250 to $921,850.
FINACIAL IMPACT:
Funds budgeted for this project are sufficient to cover the amount encumbered by this increase.
BACKGROUND:
During the Design Development phase of the Family Law Center, the County Construction
Administrator requested a study of alternate materials for the buildings exterior skin. Ross 1 Drulis
Architects analyzed various materials for durability, aesthetics and contextual conformity to the
surrounding area. The increased fee for the design services and the technical adaptation of the
materials into the plans is $56,100.
In recognition that the 111Ward Street parking lot will be lost with the construction of the new Family
Law Center, Contra Costa County requested Ross I Drulis Architects to provide alternative studies for
additional parking in the lot behind the current County Administration building. The scheme chosen
increases the number of parking spaces from 107 to 138 and supplies gates for secure County
employee parking. The fee for these design services is $45,500.
CONTINUED ON ATTACHMENT: a„_X_YES SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATIO OF BOAS ITTEE
- r,,IWPPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD H a --ac t OMMENDED Xy, OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
XX UNANIMOUS(ABSENT ® -- — — — ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE MATE SHOWN.
ATTESTED October 17 . 2000
PHIL BATCH LO ,CLERK OF
T E BOAR QPERVISCIPM
B ,DEPUTY
Contact: George Roemer, CAO-5-1055, Laura Lockwood, CACI, Davida Amenta, CAO,CAO Finance
Auditor/Controller, GSD (Accounting)—Terry Mann, O'Brien-Kreltzberg Inc. (via CAO)
Ken Torre, Superior Court
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY
FINAL APPROVAL NEECEDer:
APPROPRIATION ADJUSTMENT
T/C 27 BOARD OF SUPERVISORS
9 COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT: COUNTY ADMINISTRATOR
ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE
SUB-ACCOUNT
DU 0111 WI ANT ACO-GEN FUNDI ;
4403 4226 CONST FAMILY LAW PKG LOT 5009000.00
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0990 6301 RESERVE FOR CONTINGENCIES 5009000.00
0990 6301 APPROPRIABLE NEW REVENUE 50091100.00
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TOTALS: S 500,000.00 $ 1,000,000.00
APPROVED
EXPLANATION OF REQUEST TO APPROPRIATE EXPE „GYRES; FOR THE
;�}I.
on 111;
AUDITOR-CONTROLLER
ONST`RUCTION UMWA .. .
By: Date: .3 e s z� PARKING LO �! Z fib`
FUNDING IS FROM CERTIFICATES OF f�, 14
COUNTY ADMINISTRATOR PARTICIPATION (1999 SERIES A CCCPFA
By: Date: /+ �° COPS).
BOARD OF SUPERVISORS
YES: &Vervisors Gioia,Ui lkene, DeSsulnier, Vic'
and Gexber
NO: Now
S NATURE TCCLE DATE
B D8#e; � �,y APPROPR€ATION
! ADJ. JOURNAL NO. APOO
(M 8134 Rev.
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
T/C 24
€ ACCOUNT CODING BUDGET UNIT: COUNTY ADMINISTRATOR
ORGAN1ZA4 ON REVENUE
A=UNT REVENUE DESCRIPTION INCREASE <DECREASE>
BU 0111 (PLANT ACQ-GEN ED)
I
4403 9895 MISC CURRENT SERVICES 5009000.00
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TOTALS- S 500,000.00
APPROVED EXPLANATION OF REQUEST
AUDITOR e CONTROLLER TO APPROPRIATE ESTIMATED REVENUES
By: gate: - FROM THE 1999 CCCP A CERTIFICATES OF
PARTICIPATION FORTONSTRUCTIOI, OF A
COUNTY DMINISTRATLlR LV iN� PARKING LOT IN
By: Date�-;J/l MARTINEZ r ,- + -4V
BOARD OF SUPERVISORS � .
Y rvisors Oioia,Uilkema,DeSaulnier,Canc' la.
and an
ND j eF0111
�7r 7'URE TITLE DATE
By: Date:���1 f� A
�(M 8134 Rev. REVENUE ADJ. _
JOURNAL NO. RAOO