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Home My WebLink AboutMINUTES - 10172000 - C81-C83 Gr• �+� BOARD OF SUPERVISORS FROM: Barton J. Gilbert, Director of General Services Contra Costa DATE: October 17, 2000 County SUBJECT: LEASE FOR THE COMMUNITY SERVICES DEPARTMENT 850 JONES STREET, MARTINEZ SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. RECOMM NENE DAMN APPROVE a Lease, commencing October 1, 2000, with Martinez Unified School District for the premises at 850 Jones Street, Martinez, for occupancy by the Community Services Department, under the terms and conditions more particularly set forth in said Lease, and AUTHORIZE the Director of General Services to EXECUTE said Lease on behalf of the County. II. FINANCIAL IMPACT Payments required are to come from the budget of the Community Services Department, Ill. REASONS FOR RECOMMENDATION I BAGKraROUND Provide facility for a childcare center program, as requested by the Community Services Department. This program was previously located at 1020 Las Juntas Street and that facility lease was terminated on September 29, 2000. ,e, ESOtVMMe&O F ATTACHMENT: .YES SIGNATURE: (�k m <ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD O 7 APPROVED AS RECOMMENDED a ,t .. -eTt 1eR „__ VOTE OF SUPERVISORS �/ UNANIMOUS(ABSENT f V C#Y1 1 AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: BARTON J.GILBERT(315-7100) CC: County Administrator(via UM) 1 HEREBY CERTIFY THAT THIS IS A TRUE Coup Auditor-Controller(%As (via L/M} AND CORRECT COPY OF AN ACTION TAKEN County AND ENTERED ON THE MINUTES OF THE BOARD Lessor(via UM) OF SUPERVISORIQN THE QATESIHOWN. Community Services(via L!M) ATTESTED Risk Management(viaa UM} ,r County Counsel(via PHIL BAT CHE OR,CLERK OF YHE BOARD OF L/ Orig:General Services Department-UM d SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY dls GA1x, seMgt\Dave\Community Services\HeadStart Martinez\Board Approval.doc w GENERAL SERVICES DEPARTMENT 1 LEASE MANAGEMENT DIVISION 1220 Morello Avenue, Suite 100 Martinez, California 945534711 Extension 3-7250 FAX 3-7299 DATE: October 2, 2000 TO: Phil Batchelor, County AdministratQ66.1 FROM: Barton J. Gilbert, Director of General Services SUBJECT:, Agenda: Lease Authorization 850 Jones Street, IV artinez(4VLP447), Community Services (CP #00-88) A new Lease has been negotiated as follows: LESSOR: Martinez Unified School District OCCUPANT: Community Services Department—Head Start Program RENT: First year, $850.00 per month, Second year$875.00 per month; Third year $900.00 per month, Fourth year$930.00 per month; and Fifth year$955.00 per month. TERM: five (5) years COMMENCING: October 1, 2000 OPTION: None CANCELLATION: Six (6) months prior notice RENEWAL: None PREVIOUS RENT: $1,730.00 SQUARE FEET: 950 SPACE TYPE: Classroom COUNTY RESPONSIBILITY: Janitorial and interior maintenance ADDRESS: 850 Jones Street, Martinez NOTICE: Government Code Section 25351 Notice given to City of Martinez on September 22, 2000 and waived by City on September 26, 2000. CEQA CP#00-88: BJG:DL5 Agenda Itm(new).doc cc: Kathy Brown Carol Chan Terry Mann Risk Management LEASE I'ABLE OE-CO ENTS 850 JONES STREET MARTINEZ, CALIFORNIA CONTRA COSTA COUNTY COMMUNITY SERVICES SECTION A: BASIC TERMS AND CONDITIONS A.I. PARTIES ..................................................................................................... 1 A.2. LEASE OF PREMISES................................................... .......................... 1 A.3. TERM........................................................................................................... I A.4. RENT............................................................................................................ 1 A.5 USE OF PREMISES................................................................................... 2 A.6. UTILITIES...............................u.................................................................. 2 A.7. JANITORIAL.......................................................................2J� A.8. MAINTENANCE AND REPAIRS............................................................ L A.9. NOTICES.......................................................................... .......................... 3 A.10. TERMINATION BY COUNTY................................................................ 4 A.It. TERMINATION BY LESSOR.................................................................. 4 A.12. EXHIBITS AND ATTACHMENTS ......................................................... 4 A.13. WRITTEN AGREEMENT.......................................................4 A.14. TIME IS OF THE ESSENCE.............................. ......................4 A.15. SIGNATURE BLOCK.............................................................5 SECTION B: STANDARD PROVISIONS B.1. HOLDING OVER....................................................................................... 6 B.2. HOLD HARMLESS ................................................................................... 6 B.3. ALTERATIONS, FIXTURES, AND SIGNS............................................ 6 B.4. DESTRUCTION ................................................................................... .. 7 B.5. QUIET ENJOYMENT............................................................................... 7 B.6. DEFAULTS ................................................................................................. 7 B.7. SURRENDER OF PREMISES.................................................................. 19�J B.8. SUCCESSORS AND ASSIGNS................................................................. l B.9. SEVERABILITY ..y..................................................................................... 9 S B.10. ♦1 AS y■1'E, NUISANCE �+E................................................................................. 9 B.11. INSPECTION............................................................................................ 10 SECTION C: SPECIAL PROVISIONS C.I. ASSIGNMENT OR SUBLEASE............................................................. 11 C.2. SERVICE BY LESSOR............................................................................ 11 C.3. LIABILITY INSURANCE.......................................................11 CA. ACCOMPLISHMENT OF IMPROVEMENTS.................................... 11 C.S. COMPLETION AND OCCUPANCY .................................................... 12 C.6. PRIOR POSSESSION.............................................................................. 13 EXHIBITS EXHIBIT A: PREMISES GALeaseMgADave\Community Services\HeadStatt Msttinez\HSMUSDLEASP.doc Draft Version 10/06/00 3:40 PM LEASE FOR CONTRA COSTA COUNTY COMMUNITY SERVICES 850 JONES STREET MARTINEZ, CALIFORNIA SECTION A: BASIC TERMS AND CONDITIONS A.I. PARTIES. Effective on Qclober I. 2000, MARTINEZ UNIFIED SCHOOL DISTRICT, hereinafter called "LESSOR", and the COUNTY OF CONTRA COSTA, a political subdivision of the State of California, hereinafter called "COUNTY", mutually agree and premise as follows: A.2. LEASE O REMISES. LESSOR, for and in consideration of the rents, hereby leases to COUNTY, and COUNTY leases from LESSOR thosecertain premises described as follows: 850 Jones Street, Martinez, California 94553, Classroom 19, together with the storage space, children's restrooms located at the west end of the building, staff restrooms located at the east end of the building and the playground area as shown on Exhibit "A" (highlighted in yellow), attached hereto and made a part hereof. LESSOR warrants to COUNTY that no other tenant is in possession of the leased premises. A.3. JE The term of this Lease shall be five (5) years, commencing October 1, 2000 and ending September 30, 2005, A.4. RnP COUNTY shall pay to LESSOR as rent for the use of the Premises a monthly rental of EIGHT HUNDRED FIFTY AND NO/100 DOLLARS ($850.00), payable in advance on the first day of each month during the first year and commencing on the anniversary date of the second year the monthly rental will be EIGHT HUNDRED SEVENTY FIVE AND NO/100 DOLLARS ($875.00), and commencing on the anniversary date of the third year the monthly rental will be NINE HUNDRED AND I G:\LeaseMgt\Dave\Community ServiceMeadStart Marfine7,\HSMUSDLEASE.doc Draft Version 09/28100 10:45 AM NO/100 DOLLARS ($900.00), and commencing on the anniversary date of the fourth year the monthly rental will be NINE HUNDRED THIRTY AND NO/100 DOLLARS ($930.00), and commencing on the anniversary date of the fifth year the monthly rental will be NINE HUNDRED FIFTY FIVE AND NO/100 DOLLARS ($955.00). Payments shall be mailed to: Martinez Unified School District 921 Susana Street Martinez, CA 94553 In event of termination prior to the end of the Lease term, or during the Holding Over, if any, Rent shall be prorated between the COUNTY and LESSOR. according to the number of days the COUNTY shall have had possession of the premises. LESSOR shall refund excess Rent, if any, to COUNTY within 30 days of termination. A.5 USEF PRISES: The Premises shall be used during the term for purposes of conducting a preschool program under the Community Services Department. A.6. U11LID S: LESSOR shall pay for all gas, electric, water, and sewer provided to the Premises. A.7. JANITORIAL:•: C;OUNTY shall provide,janitorial and refuge collection service to the Premises. A.B. MAINIC NANCE ANIS' RUA RS: a. LESSOR shall keep the roof and exterior of the building in good order, condition, and repair and shall maintain the structural integrity of the building, including the exterior doors and their fixtures, closers and hinges, glass and glazing, and all locks and key systems used in the Premises. b. COUNTY shall keep and maintain the interior of the Premises in good order, condition, and repair, but LESSOR shall repair damage to the interior caused by failure to maintain the exterior in good repair,',including damage to the interior caused by roof leaks and/or interior and exterior wall leaks. 2 G.\LeaseMgt\Uave\Community Services\Headstart Martinez\HSMUSDLEASE.doc Draft Version 09/28/00 10:45 AM y C. LESSOR shall repair and maintain the electrical, lighting, water, and plumbing systems in good order, condition, and repair. d. LESSOR shall maintain and repair the heating, ventilating, and air- conditioning system. C. LESSOR. shall maintain the parking lot, landscaping, sprinkler system, and exterior lighting systems in good order, condition, and repair. f LESSOR. shall provide and install, at the direction of the Fire Marshal, the necessary number of A_-13-C fire extinguishers for the Premises at no cost to COUNTY. COUN'T'Y shall thereafter maintain, repair, and replace the extinguishers. g. COUNTY shall not suffer any waste on or to the demised',Premises. h. LESSOR shall be responsible for the correction of any code violations which may exist in the Premises, provided LESSOR shall not be liable for correction of code violations which arise out of and are directly related to a change in COUNTY's occupancy or use of the Premises. T. Notwithstanding the above, in lieu of performing substantial structural repairs, LESSOR may elect to substitute similar space, subject to COUNTY approval, if COUNTY approves substitute space, then LESSOR shall reimburse moving costs to COUNTY within 30 days of being requested to do so. A.9. NO-TLC : All notices given hereunder shall be in writing and shall be deemed to have been given if personally delivered or deposited in the United States mail postage prepaid, certified or registered, return receipt requested, and addressed to the other party as follows or as otherwise designated by written notice hereunder from time to time: To LESSOR: Martinez Unified School District 921 Susana Street Martinez, CA 94.553 ToCOUNTY: Contra Costa County 3 G:\LeaseMgt\Dave\Community Services\Headstart Martinez\HSMUSDLEASE.doc Draft Version 09/28100 10:45 AM General Services Department Lease Management Division 1220 Morella Avenue, Suite 100 Martinez, CA 94553-4711 A.10. IERMNATION BY—COUNT : COUNTY shall have the right to cancel this Lease by giving LESSOR. six (6) months prior written notice of termination. Rent shall be prorated as of the effective date of the termination. A.11. TERMINATION BY LESSOR: COUNTY understands and agrees that this property will be available for the duration of the Lease term unless it is required for classroom use by the LESSOR. While it is expected that this property will be available for five (5) years, LESSOR may terminate this Lease by giving COUNTY six (6) months prior written notice. Rent shall be prorated as of the effective date of the termination. A.12. EXHIBITS AND AITACHE_ .TS: Section B- Standard Provisions, Section C- Special Provisions, and Exhibit A---Premises are attached to this Lease and are made a part hereof. A.13. WRITTEN AGREEMENT: Neither party has relied on any promise or representation not contained in this Lease. All previous conversations, negotiations, and understandings are of no further force or effect. This Lease may be modified only by a writing signed by both parties. The headings of the paragraphs and pages are for convenience only and are not a part of this Lease, nor shall they be considered in construing the intent of this Lease. A.14. TIME IS OF THE ESSENCE of each and all of the terms and provisions of this Lease. 4 GALeaseMgt\Dave\Community Services\HeadStart Martinez\HSMUSDLEASE.doc Draft Version 14/05100 3:40 PM A.1.5. SIGNATURT; BLOCK COUNTY LE5. .R COUNTY OF CONTRA COSTA, a Martinez Unified School District Political subdivision of the State of California B it a4l, Superintendelftcft designee By I Director of General Services RECOMMENDED FOR APPROVAL. r { By I hector of Capital F�bilities and Debt Management By Community Services epartment By Deputy General Services Director Acting Lease Manager APPROVED AS TO FORM: VICTOR J. WESTMAN, County Counsel By—] } f *, Deputy 5 GALeaseMgt\Dave\Community Services\HeadStart Martinez\HSMUSDLEASE.doc Drat Version 10106/00 3:40 VM LEASE FOR CONTRA COSTA COUNTY COMMUNITY SERVICES 850 JONES STREET MARTINEZ, CALIFORNIA SECTION B: STANDARD PROVISIONS B.1. "OLDI1 OVER: Any holding over after the term of this Lease as provided hereinabove shall be construed to be a tenancy from month to month, at a monthly rental of NINE HUNDRED FIFTY FIVE AND NO/1.00 DOLLARS ($955.00), payable in advance on the tenth day of each month, and subject to the terms of this Lease so far as applicable. B.2. HOLD.HARMLESS: COUNTY agrees to defend, indemnify, and hold harmless the LESSOR from the COUNTY's share of any and all claims, costs and liability for any damage, injury or death of or to any person or the property of any person arising out of negligent or intentional acts, errors or omissions of the COUNTY, its officers, agents or employees. COUNTY shall not be liable in the case of any structural, mechanical or other failure of equipment of building owned and maintained by the LESSOR or for other liability which is attributable, in whop or in part, to the negligence, willful misconduct, or other intentional act, error or omission of LESSOR, which results in damage to any person or property. LESSOR agrees to defend, indemnify and held harmless the COUNTY from the LESSOR's share of any and all claims, costs and liability for any damages, injury or death of any person or the property of any person arising out of the negligent or intentional acts, errors or omissions of the LESSOR., its officers, agents or employees. B.3. ALT R TIO, o FIXT— Ss AND SIGNS: COUNTY may make any lawful and proper minor alterations, attach fixtures and signs in or upon the Premises, which shall remain COUNTY property and may be removed therefrom by COUNTY prior to the termination of this Lease. Any such alterations, signs or fixtures shall be at 6 G:1LeaseMgtNDavc\CommuPity SmicestHesdStart Martinez\HSMUSDLEASE.doc Draft Version 10/06/06 3:44 PM COUI^3TY's sole cost and expense, and all signs shad meet with existing code requirements and LESSOR's approval. BA. DESUM N a. In the event of damage causing a partial destruction of the Premises during the term of this Lease from any cause, and repairs can be made within sixty (60) days from the date of the damage under the applicable laws and regulations of governmental authorities, LESSOR shallrepair the damage promptly and within a reasonable time, but such partial destruction shall not void this Lease, except that COUNTY shall be entitled' to a proportionate reduction of rent while such repairs are being made, such proportionate reduction to be based upon the extent to which the Premises are unusable by COUNTY. b. If such repairs cannot be made in sixty (60) days, LESSOR may, at its option, make the same within a reasonable time, the rent to be proportionately reduced as provided in the previous subparagraph. In the event LESSOR does not so elect to make such repairs, (which cannot be made in thirty (30) days), or such repairs cannot be made under such laws and regulations, this Lease may be terminated at the option of either party. c. A total destruction of the Premises or the building in which the Premises are located shall terminate this Lease. B.5. t-UJE:+:F ENJOYMENT. LESSOR covenants that COUNTY shall at all times during the term peaceably and quietly have, hold, and enjoy the 'demised Premises without suit, trouble or hindrance (torn or on account of LESSOR as long as COUNTY fully performs hereunder. B.G. DEFAULTS_: The occurrence of any of the following shall constitute an Event of Default under this Agreement. a. Event of Default by COUNTY 7 U:`LeaseMgt\Dave\Community Services\tfesdStart Martinez\HSMUSDLEASE.doe t)raff Version 09/29100 10:45 AM 1. COUNTY's failure to pay any Rental within ten (10) 'business. days after written notice of failure from LESSOR to COUNTY. If, however, payment is not made within ten (10) business days of said written notice due to circumstances beyond the reasonable control of COUNTY, which circumstances may, without limitation hereby, include failure of COUNTY to adopt a budget, then COUNTY shall mare such payment within such additional time. 2. COUNTY's failure to comply with any other material term or provision of this Lease if such failure continues thirty (30) days after written notice of failure from LESSOR to COUNTY specifying in reasonably sufficient detail the nature of said breach. If the required cure of the default notice cannot be completed within thirty (30) days, COUNTY's failure to perform shall constitute a default under the Lease unless COUNTY has attempted to cure the default within said thirty (30) day period and has diligently and continuously attempted to complete the cure as soon as reasonably possible. On the occurrence of an Event of Default by COUNTY, LESSOR may re-enter and repossess the Premises and remove all persons and property therefrom after giving COUNTY written notice of such default and in accordance with due process of law. b. Event of Default by LESSOR. 1. LESSOR's failure to perform any of its obligations under this Lease shall constitute a default by LESSOR if the failure- continues for thirty (30) days after written notice of the failure from COUNTY to LESSOR. If the required cure of the default notice cannot be completed withinthirty (30) days, LESSOR's failure to perform shall constitute a default under the Lease unless LESSOR has attempted to cure the default within said thirty (30) day period and has diligently and continuously attempted to complete the cure as soon as reasonably possible. Notwithstanding the foregoing, in the event of a situation 8 (J:\LeaseMgt\Dave\Community Services\HeadStstt Martinez\HSMUSD1.EASE.doc Draft version 09/28/00 10:45 AM creating a perilous condition on the Premises which substantially and significantly threatens the health and safety of COUNTYand/or its invitees, LESSOR. shall use reasonable efforts to immediately address the situation and shall use diligent efforts to correct the perilous condition. On the occurrence of an Event of Default by LESSOR, COUNTY may terminate this Lease and quit the Premises without further cost or obligation or may proceed to repair or correct the failure and either deduct the cost thereof from rental payments due to LESSOR, or at COUNTY's option, invoice LESSOR. for the cost of repair, which invoice LESSOR shall pay promptly upon receipt. B.7. REMISES: On the last day of the term., or sooner termination of this Lease, COUNTY will peaceably and quietly leave and surrender to LESSOR these Premises with their appurtenances and fixtures (except signs and fixtures referred to hereinabove) in goad order, condition, and repair, excepting for reasonable use and wear thereof and damage by earthquake, fire, public calamity, by the elements, by Act of God; or by circumstances over which COUNTY has no control. COUNTY shall not be liable for painting the interior of the demised Premises upon termination of this Lease. B.B. SUCICS-ORS A t< ". : The terms and provisions of this Lease shall extend to and be binding upon and inure to the benefit of the heirs, successors, and assigns of the respective parties hereto. B.9. Ste+YES A►BILIT : In the event that any provision herein contained is held to be invalid by any court of competent jurisdiction, the invalidity of any such provision does not materially prejudice either the COUNTY or LESSOR in its respective rights and obligations contained in the valid provisions of this Lease. B.lfl. IWA.STE, ICU SANCF: COUNTY shall not commit, or suffer to be committed, any waste upon the leased Premises, or any nuisance or other act or thing which may 9 G:\LeaseMgtNDave\Community Services\HeadStart Martinea\HSMUSDLEASE.doc Draft Version 09128/00 10:45 AM disturb the quiet enjoyment of any other Lessee or occupant of the complex in which the leased Premises are located. COUNTY shall conform its use and occupancy of the Premises to the standards and modes of use applicable to a first-class office building. B.11. ; The LESSOR reserves the right to enter the Premises by prior appointment only between the hours of 9.00 a.m. and 4.30 p.m., Monday through Friday, holidays excepted, and to employ the proper representative or contactor in order to see that the property is being reasonably cared for, that no waste is being made, and that all things are done in the manner best calculated for the preservation of the property, and in full compliance with the terms and conditions of this Lease. 10 G:\L,easeMgt\Dave\Community Services\Headstart Martinez\HSMUSDLEASE.doc Draft Version 09/28/00 3{}:45 AM LEASE FOR CONTRA COSTA COUNTY COMMUNITY SERVICES 850 JONES STREET MARTINEZ, CALIFORNIA SECTION C: SPECIAL PROVISIONS C-1. GNMENT OSCOUNTY shall have the right to assign this Lease or sublease the Premises or any part thereof at any time during the term of this Lease. C.2. SERVICE BY LESSIM It is understood and agreed LESSOR shall provide certain landscaping, maintenance, construction, remodeling or like services as requested by COUNTY from time to time during the term of this Lease. COUNTY shall pay to LESSOR as additional rental one hundred percent(100%) of the costs of the service. LESSOR shall consult with COUNTY and select either licensed, insured contractors or employees of LESSOR to provide the service. LESSOR shall obtain COUNTY's prior approval on the scope, term, and cost of the contracts. COUNTY shall have the right to change the level of service from time to time by giving LESSOR thirty (30) days' prior written notice, including the right to terminate any or all service, or to require different contractors to provide the service. C.3LjABjLjT)LRj5_UjKANU: The County is self-insured and has established reserves in accordance with generally accepted principals of self-insurance, to cover the losses which would otherwise be covered by the commercial policies. County shall provide Lessor with reasonable evidence of County's self-insurance program on request, CA. ACCOMPLISHME ST—OULMERO—YEMENIS: a. LESSOR shall construct improvements per plans from the COUNTY. I1 G:\LeaseMgt\Dave\Comrnunity Scrvices\HeadStart Martinez\HSMUSDLEASE.doc Draft Version 09/28/00 10:45 AM LESSOR shall not mare or cause to be made any changes in the plans without the prior written consent of COUNTY. LESSOR shall make changes, additions or deletions upon written Change Order from COUNTY and such items shall be charged at a rate not to exceed direct cost. COUNTY shall receive full credit for any deletions. COUNTY hereby reserves the right to inspect during construction of improvements as specified herein, but will not interfere with LESSOR's work and will notify LESSOR of any requests, recommendations or discrepancies. b. LESSOR shall commence construction within five (5) days of the effective date of this Lease and the improvements shall be complete by October 1, 2000. If actual construction has not commenced within thirty (30) days of the effective date of this Lease, COUNTY may, upon written notice to LESSOR, cancel this Lease without cost or obligation to COUNTY. In the event LESSOR cannot deliver the Premises on or before October 1, 2000, as provided hereinabove, rent shall be prorated as of the first workday after the improvements are completed and accepted by the COUNTY. C. Upon LESSOR's written request, the dates in this paragraph shall be extended by the time lost as a result of work stoppages, strikes, shortages of material or Act of God; provided such time lost is entirely beyond LESSOR's control. C.S. COMELETI 1'N AND OCCUPANCY: The following procedure shall apply for completion and acceptance of the remodeling of the existing building,'hereinafter called improvements. a. Upon LESSOR's completion of improvements and written notice thereof to the County Lease Manager, COUNTY shall inspect within three (3) 12 G:\1-easeMgt\Dav6Comrnunity Services\HeadStart Martinez\HSMUSDLEASE.doc Draft Version 09128/00 10:45 AM workdays after receiving the notice and shall accept or reject the improvements within six (b) workdays of receipt of such written notice. b. The sole basis for rejection of the improvements shall be nonconformity with plans and specifications or applicable laws or ordinances. In the event COUNTY rejects the improvements, COUNTY shall 'provide LESSOR with a reasonably detailed list of the deficient portions or details of the improvements. C. LESSOR shall immediately commence to complete or correct the rejected portion. d. Subject to subparagraphs (a) and(b) above, rental shall be prorated as of the first workday following the acceptance. However, acceptance of the improvements shall not constitute a waiver of any warranty of any defect in regard to workmanship or material of the improvements on the Premises. e. Upon completion and acceptance of improvements as provided in subparagraphs a, b and c above, COUNTY shall payto LESSOR one hundred percent(100%) for improvements. CA PRLOR F SION: Commencing on September 29, 2000, COUNTY shall have the right to install fixtures, telephones, and other items required to prepare space for COUNTY's occupancy and to store furniture, supplies, and equipment',where such work or storage can be effected without unduly interfering with LESSOR's completion of the improvements. 13 G:\LeaseMgt\Dave\Community 5ervices`HeadStart Martinez\I-iSMUSDLFASKdoe Draft Version 09/28/00 10:45 AM LOWER LEVEL MARTINEZ ELEN[ENTARY 19 18 17 16 15 14 EXHIBIT "Art 850 JONES STREET, mART=z C LASSROQM 19 TC BOARD OF SUPERVISORS FROM: Barton J. Gilbert, Director of General Services Contra Costa DATE: October 17, 2000 County SUBJECT: LEASE AMENDMENT FOR THE EMPLOYMENT AND HUMAN SERVICES 1465 "D" ENEA CIRCLE, SUITES #700, #800 & #788, CONCORD SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. RECOMMENDATION APPROVE a second Lease Amendment, commencing November 1, 2000, with Enea Square Partners L. P. for the premises at 1465 "D" Enea Circle, Suites #700, #800 & #788, Concord, to add Suite #788 for occupancy by the Employment and Human Services Department, under the terms and conditions more particularly set forth in said Lease Amendment, and AUTHORIZE the Director of General Services to EXECUTE said Lease on behalf of the County. 11. FINANCIAL IMPACT Payments required are to come from the budget of the Employment and Human Services Department. 111. REASONS FOR RECOMMENDATION / BACKGROUND Provide for use of office and classroom space, as requested by the Employment and Human Services Department. ATTACHMENT:_&—YES SIGNATURE: &&QhQL& }RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE 1'APPROVE _OTHER M SIGNATURE s: ACTION OF BOAR APPROVED AS RECOMMENDED VOTE OF SUPERVISORS {� UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: BARTON J.GILBERT(813-7100) CC: County Administrator(via UM) i HEREBY CERTIFY THAT THIS IS A TRUE County Auditor-Controller(via UM) AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Lessor(vie L/M) OF SUPERVISORS-ON THE T SHOWN. Employment&Human Services(vie UM) County Counsel(via UM) ATTESTED Risk Management(via UM) PHIL BATCHELOR,CLERK O HE BOARD OF Odg:{general Services Department-UM SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY Enea exp Brd Ordr 10 03 OO.doc GENERAL SERVICES DEPARTMENT Lease Management Division 1220 Morello Avenue, Suite 100 Martinez, California Extension 3-7250 FAX 3-7299 DATE: October 3, 2.000 TO: Phil Batchelor, County Administrator FROM: ji,,Barton J. Gilbert, Director of General Services SUBJECT: Agenda: 1465 "D"Enea Circle, Suites#700, #800 & #788, Concord (October 17, 2000) Under the current Lease for the above building, the County occupies 11,878 rentable sq. ft. in Suites #700 and #800. This second lease amendment would add Suite #788 as follows: OCCUPANT: Employment and Human Services TERM: 5 years 11 months COMMENCING: November 1, 2000 OPTION: No CANCELLATION: No RENTAL: $7,982.00 SQUARE FEET: 4,559 rentable SPACE TYPE: office and classroom COUNTY RESPONSIBILITY: minor interior maintenance RENEWAL: No PREVIOUS RENT: N/A ADDRESS: 1465 "D" Enea Circle, Suite#788, Concord CODE 25351, LEASED BUILDING NOTICE: Approved December 10, 1999 BUILD /WORK AUTH.: T00518/WLP393 BJG/TE:te cc: General Services Department Kathy Brown Christie Beardsley Employment and Human Services Dept Lessor Enea exp 13rd Ordr 10 03 OO.doc TO: K BOARD OF SUPERVISORS - FROM: Barton J. Gilbert, Director of General Services Contra DATE: October 17, 2000 Costa 6) County SUBJECT: OPTION TO EXTEND THE LEASE FOR THE COORDINATED TRIAL COURTS 628 - 630 ESCOBAR STREET, MARTINEZ SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION EXERCISE the first two-year option to extend the Lease with Earl D. Dunivan, Joanne Dunivan, Bart A. Bisio and Jane L. Bisio for the premises at 628 - 630 Escobar Street, Martinez, for continued'occupancy by the Coordinated Trial Courts, under the terms and conditions more particularly set forth in said Lease. II. FINANCIAL IMPACT Payments required are to come from the budget of the Coordinated Trial Courts Department. III. REASONS FOR RECOMMENDATIONi BACKGROUND Provide for continued use of office space as requested by the Coordinated Trial Courts. 006i"0011104I ATTACHMENT: 1! YES SIGNATURE: ✓RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE PROVE OTHER SIGNATURE(S): ACTION OF BOA APPROVED AS RECOMMENDED O _.._...._.. VOTE OF SUPERVISORS UNANIMOUS(ASSENT. e— 1 AYES: NOES: ABSENTS:�_ ABSTAIN: MEDIA CONTACT: BARTON J.GILBERT(313-7100) CC: County Administrator(via UM) i HEREBY CERTIFY THAT THIS IS A TRUE County Auditor-Controller(via UM) AND CORRECT COPY OF AN ACTION TAKEN Lessor{via UM) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON TtIE DATE SHOWN. y Coordinated Tris(Courts(via UM) � .. '� G9e G' County Counsel(via UM) ATTEST Risk Management(via L/M) PHIL BATCHELOR,CLERX OF THE BOARD OF Orig:General Services Department-UM SUPERVISORS COUNTY ADMINISTRATOR r BY , SBV F:\DATA\Worddocs\628ESCOB\62830bdo2.doc GENERAL SERVICES DEPARTMENT Lease Management Division 1220 Morello Avenue, Suite 100 Martinez,California Extension 3-7250 FAX 3-7108 DATE: October 3, 2000 TO: Pull Batchelor, County A TfGenr strato FROM: Barton J. Gilbert, Director al Services SUBJECT: AGF, : Option to Extend the Lease-- 628—630 Escobar Street,Martinez (Bldg. # 504) I0-03-00 The County has an option to extend a Lease as follows: OCCUPANT: Coordinated Trial Courts RENTAL: $3,880.00 per month TERM: 2 years COMMENCING: November 1, 2000 OPTION: First of two two-year options CANCELLATION: None (QUARE FEET: 5,245 SPACE TYPE: Office COUNTY RESPONSIBILITY: Utilities,janitorial,HVAC, interior maintenance RENEWAL: Yes PREVIOUS RENT: $3,765.00 ADDRESS: 628—630 Escobar Street,Martinez AGENDA ITEM: EXERCISE the first two-year option to extend the Lease with Earl D.Dunivan,Joanne Dunivan, Bart A. Bisio and Jane L. Bisio for the premises at 628 -- 630 Escobar Street, Martinez, for continued occupancy by the Coordinated Trial Courts, under the terms and conditions more particularly set forth in said Lease. BJGISBV 62830agn2.doc cc: Chuck Wyrick,Coordinated Trial Courts Kathy Brown Christie Beardsley