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HomeMy WebLinkAboutMINUTES - 01182000 - C60 - C61 TO: BOARD OF SUPERVISORS Contra FROM: Phil Batchelor Costa DATE. January 18, 2000 County SUBJECT: TREASURER'S MONTHLY RECONCILIATION REPORT Specific Request(s) or Recommendations) & Background &Justification Recommendation: Acknowledge the receipt of the Treasurer's Reconciliation Report as of November 30, 1999, as requested by the 1992 Audit Management Letter of December 20, 1992 from KPMG Peat Mar i a* Continued on Attachment:—YES Signature: Recommendation of County Administrator Recommendation of Board Committee _Approve Other Signature(s): i Action of Board on: /i .n o o Approved as Recommended•UOther Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN x Unanimous(Absent- - ) AND ENTERED ON THE MINUTES OF THE Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN. Absent: Abstain: Contact: Tony Enea(335-1094) Attested:- January 18 , 2000 cc: Treasurer-Tax Collector Phil Batchelor, Clerk of the Board of Supervisors and a Administrator B DEPUTY r+ Y ION re IAQ -- „�' M,, � `� off• l �. e� to � U CA tA co d r• r, r 00 w =� CA N 124 �p , , CA C4 Vall at 4 VIA + . re, `c+ ccva, a� o V-A 00 vA ;3W C" CA m x r � r- C-01 U, r t' w w C4 w toll a w w Y� w� ?,, 00 C4 �* C4 , _u 0 CONTRA COSTA COUNTY TREASURER-TAX COLLECTOR 525 COURT STREET, ROOM 100-102 MARTINEZ, CA 94553-0053 DATE: December 8, 1999 TO: Phil Batchelor, County Administrator FROM: William J. Pollacek, Treasurer-Tax Collector SUBJECT: TREASURER'S MONTHLY RECONCILIATIO REPORT AS OF November 30, 1999 Submitted herein is the Treasurer's Reconciliation Report as requested by the 1992 Audit Management Letter of December 30, 1992, from KPMG Peat Marwick. Attached are two exhibits: the Treasurer's internal cash and investments report (Exhibit 1); and, the Auditor's Treasurer's Control Fund General Ledger Report (Exhibit 2). A reconciliation page with explanations of the differences between the two reports is also included. WJP:CVJ:ceb Attachments cc: Jack Cooper, Internal Audit CONTRA COSTA COUNTY RECEIVED n� _C21 I OFFICE OF COUNTY ✓nIllil� s.: ' 'i D:10ffice Miscellaneous\"frewureAMonthly Recon Report\Recon Report Cover.doc Reconciliation Report as of 11/30/99 EXHIBIT 1 EXHIBIT 2 TREASURER'S OFFICE AUDITOR'S REPORT INTERNAL REPORT TREASURER'S CONTROL ACCOUNT CASH ON HAND FUND GENERAL LEDGER DIFFERENCE Cash On Hand/In Bank 0002 $94,796,759.21 $94,796,759.21 $0.00 Retirement Investments 0005 $2,822,419,306.01 $2,822,419,306.01 $0.00 District Investments 0015 $573,175,551.71 $573,175,551.71 $0.00 County Investments 0025 $301,554,380.00 $301,554,380.00 $0.00 'frust Accounts 0031 $120,294,915.00 $120,294,915.00 $0.00 Bank Settlement 0035 $0.00 $48,819.79 -$48,819.79 Totals $3,912,240,911.93 $3,912,289,731.72 -$48,819.79 Explanation of Differences: 1. Account 0035 shows a beginning balance of$47,962.66 in the Treasurers Control Fund General Ledger plus a debit of$6,699.59 and a credit of$5,842.46,which includes Treasurer Journal number(s)067200&067800. The-$48,819.79 represents the difference between the Auditor's office Redeemed Warrant System and the banks redeemed records. (Journal copies and copy of the Treasurers Control Fund General Ledger attached) EXHIBIT I CONTRA COSTA COUNTY 11/30/99 N�_._W$ALAS CASH-VAULT&DRAWERS 144,116.06 CHECKS,ETC 5,216,209.59 UNION-REGENCY HILLS 138,661.86 WFB-ACCT 1312351 25,471,881.00 CASH IN BANKS 63,825,890.70 ***CASH ON HAND*** 94,796,759.21 TRUST-C.D.'S 0.00 TRUST-NEGO.C.D. 39,003,000.00 TRUST-COM'L PAPER 20,122,000.00 TRUST-REPO 0.00 TRUST-BKR'S ACCEPT 0.00 TRUST-U.S.GOVT 58,031,000.00 TRUST-L.A.I.F.TJ# 3,017,812.09 TRUST-OTHER{TAX GUARR.&SSI CHILDREN) 121,102.91 ***TRUST ACCOUNTS***8000 120,294,915.00 RET.ASSN.-REPO 9,690,000,00 RET.ASSN.- REAL ESTATE 180,889,026.07 RET.ASSN.-ALTERNATIVE INV 37,156,843.60 RET.ASSN.-BONDS 1,113,267,412.99 RET.ASSN.-GOVT TJ# 0.00 RET.ASSN.-STKS 1,481,416,023.35 ***RET.ASSN.INVEST***8901 2,822,419,306.01 DIST-C.D.'S 1,540,000.00 DIST-NEGO.C.D.'S 56,936,000.00 DIST-COM'L PAPER 17,687,000.00 DIST-ACALANES USD 17,158,873.71 DIST-MT DIABLO USD-GIC 16,963,131.00 DIST-BRENTWOOD USD 2,565,326.00 DIST-CCC COE 6,237,262.00 DIST-JOHN SWETT USD 2,213,222.00 DIST-ANTIOCH USD GIC 10,026,800.00 DIST-OAKLEY UESD 2,464,724.00 DIST-PITTSBURG USD 4,325,843.00 DIST-WEST CTY USD 0.00 DIST-LAFAYETTE SCHOOL DIST-GIC 11,040,873.11 DIST-BKR'S ACCEPT. 0.00 DIST-REPO 0.00 DIST-U.S.GOVT 115,359,000.00 DIST-L.A.LF.TJ#0680 279,465,999.53 DIST-MED TERM NOTE 11,230,000.00 DIST-OTHER&MUNI BOND-CAMP 17,961,497.36 ***DISTRICT TOTAL***1000.7999 573,175,551.71 COUNTY-C.D.'S 0.00 COUNTY-BOA Asset Mgmt 25,000,000.00 COUNTY-NEGO.C.D.'S 30,000,000.00 COUNTY-COM'L PAPER 43,026,000.00 COUNTY-BKR'S ACCEPT 7,000,000.00 COUNTY-U.S.GOVT 26,795,000.00 COUNTY-REPO 145,610,000.00 COUNTY-L.A.I.F.TJ#0681 24,123,380,00 COUNTY-OTHER 0.00 ***COUNTY INVEST***8177 301,554,380.00 ***TOTAL ACCOUNTABILITY*** 3,912,240,91193 11/30!99 1" } rA Ft CIC Q Cold Tz ca V-4 d r '."Mr r L} r }d: w� fi 1 fr9 i Y} � }a1►1 �71'+itrl :: _ 5 2 CAI N Ctl �rxwr{',''Y"4•'V� {:} •�.s}e��1�1P��: iQ"`IW'rw'1 y��r� y,,, •yh {L{''''•{r{+� {•V ';`1r.�•�'r r.wr M, � ` yW CA ,�yr �s d ,rr'`":p• 414' {b. 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BARRY, AICP COMMUNITY DEVELOPMENT DIRECTOR DATE: January 18, 2000 SUBJECT: APPROVE AMENDMENT TO COUNTY'S FRANCHISE AGREEMENT WITH GARAVENTA ENTERPRISES SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION APPROVE Amendment No. 1 to the County's Franchise Agreement with Garaventa Enterprises for the collection of solid waste and recyciables. FISCAL IMPACT No impact to the general fund. BACKGROUND/REASONS FOR RECOMMENDATION This amendment to the County's Franchise Agreement with Garaventa Enterprises is required by the Memorandum of Understanding (MOU) between the County and Ironhouse Sanitary District. The amendment is attached as Exhibit A and is titled "Amendment No. 1 to Franchise Agreement with Garaventa Enterprises between Contra Costa County and Garaventa Enterprises." CONTINUED ON ATTACHMENT: ✓ YES SIGNATURE , RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMI EE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON January 16 . 2000 APPROVED AS RECOMMENDED xx_ OTHER SEE THE ATTACHED FRANCHISE AGREEMENT VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE xx UNANIMOUS (ABSENT - - - } AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: Linda Moulton (925-335-1238) ATTESTED January 18 . 2000 cc: Community Development Department (CDD) PHIL BATCHELOR, CLERK OF County Counsel (Lillian Fujii) THE BOARD OF SUPERVISORS Ironhouse Sanitary District (via CDD) AND COUNTY ADMINISTRATOR Garaventa Enterprises (via CDD) B , DEPUTY s:conservllf ndal1-18-GO.ba.doc Amendment No. 1 to the County's Franchise Agreement with Garaventa Enterprises January 18, 2000 Page 2 The amendment deletes Ironhouse Sanitary District's area from the County's "Franchise Area" and makes other necessary changes to the franchise regarding payment of County fees. Representatives of Garaventa Enterprises have agreed to this amendment. This amendment is authorized by Section 38 of the Franchise Agreement. Ironhouse Sanitary District representatives have found Amendment No. 1 to be in conformance with the MOU (as required by Section 7 of the MOU). HENN & ETZEL INC. . ATTORNEYS AT LAW 00(� FEB�} -j�7 1 pM 3' 13 FOUR EMBARCADERO ROBERT L.HENN CENTER.SUITE 510 I71REC[MAL NUMBER SAN FRANCISCO.CA 94111-4151 " (415)732-5697 TELEPHONE: (415)392-4600 FACSIMILE: (415)392-2939 February 8, 2000 Linda Moulton Solid Waste Planner Contra Costa County Community Development Department 651 Pine Street 4th Floor, North Wing Martinez, CA 94553-0095 Re: Ironhouse Sanitary District - Garaventa Enterprises Dear Linda: I enclose four counterparts (copies) of the County Amendment, that is, "Amendment No. 1 to Franchise Agreement With Garaventa Enterprises Between Contra Costa County and Garaventa Enterprises. " All four counterparts have been signed by Garaventa Enterprises and Ironhouse Sanitary District. Could you please arrange for signature of all four counterparts on behalf of the County? Once they've been signed, please send one fully signed counterpart to Nick Roscha, and at least one, preferably two, to me for Ironhouse. Thanks, and it is good to see this step nearing conclusion. Very truly ") Robert L. Henn RLH:j mj Enclosure CC (w/encl) : Dave Bauer Cynthia Bauer Nick Roscha Deidre Dingman Lillian T. Fujii, Esc . IR00-09.02.70 01/61/01 AMENDMENT NO. 1 to FRANCHISE AGREEMENT WITH GARAVENTA ENTERPRISES between Contra Costa County and Garayenta Enterprises This is amendment No. 1 (this "Amendment" ) to the "Franchise Agreement with Garaventa Enterprises" effective May 9, 1993 (the "Original Agreement" ) between Contra Costa County ( "County" ) , a political subdivision of the State of California, and Garaventa Enterprises, a California corpo- ration ("Contractor" ) . Since the Original Agreement, County has entered into a Memorandum of Understanding dated July 31, 1997 (the "MOU" ) with Ironhouse Sanitary District ( "Ironhouse" ) , a California sanitary district. The MOU concerns the Fran- chise Agreement dated June 1, 1993 between Ironhouse and Oakley Disposal Services, an affiliate of Contractor. (As such Franchise Agreement has been or may be amended or may be replaced by a new franchise agreement between Ironhouse and the same or a different company, the "Ironhouse Fran- chise" ) . The MOU also concerns the County' s responsibili- ties under the State of California' s solid waste laws and certain other matters . To implement the MOU and related actions, County and Contractor are entering into this Amendment. Ironhouse and Oakley Disposal Services have entered or are entering into Amendment No. 1 (the "Ironhouse Amend- ment" ) to the Ironhouse Franchise concerning Ironhouse re- imbursement of County' s household hazardous waste costs and certain other matters . The costs of certain County house- hold hazardous waste programs and portions of Delta Diablo Sanitation District' s SOPA program have earlier been desig- nated as pass-through costs for purposes of the Original Agreement . Initially capitalized terms used in this Amendment have the same definitions as those given them in the origi- nal Agreement except as otherwise provided in this Amend- ment . IROO-09.02.61D 01/61/01 r. � > /" In consideration of the above and the promises and other provisions in this Amendment, the parties agree as follows . 1 . The geographic area located within the borders of Ironhouse (the "Ironhouse Area") is deleted from the Fran- chise Area and from Section 46 . c of the Original Agreement, effective as of May 9, 1995 . Exhibit A to the Original Agreement is deemed correspondingly amended to delete the Ironhouse Area from the Franchise Area. The 600 scale maps maintained by the Community Development Department (re- ferred to in the definition of Franchise Area in Section 2 (i) of the original Agreement) shall be amended to delete the Ironhouse Area within three months after the date of this Amendment . Pursuant to the terms of the MOU and the amendments being made by this Amendment, it is understood and agreed that no payment shall be owing by Contractor to County under Section 23 of the Original Agreement for the Ironhouse Area. Contractor need not give notice to County of any service being provided by Contractor or any affili- ate of Contractor in the Ironhouse Area pursuant to Section 33 or other provision of the Original Agreement . 2 . Notwithstanding anything to the contrary in Sections 4, 5, 33 and 46 (c) of the Original Agreement, the Ironhouse Area shall not be added to the Franchise Area in the fu- ture, except pursuant to the remaining provisions of this Section 2 . a. If either: i . County terminates the MOU under Section 5 .b of the MOU; or ii . Ironhouse and the County agree to terminate the MOU, then (but not otherwise) Section 2 .b following shall apply. b. If either of the events described in Section 2 .a. i or 2 .a. ii above occurs, then thereafter: (a) nothing set forth in this Amendment or the MOU prevents (i) the County from seeking to add the Ironhouse Area to the Fran- chise Area or to terminate the Ironhouse Franchise, after 90 days written notice to Ironhouse, or (ii) Ironhouse from seeking to retain such Ironhouse Area, to keep the Iron- s IR.00-09.02.61D 01/61/01 -> p house Franchise in effect, and opposing addition of the Ironhouse Area to the County' s Franchise Area; and (b) this Amendment and the MOU are without prejudice to the conten- tions of County or Ironhouse concerning such addition, ter- mination, retention, keeping in effect or opposition and related issues, both County and Ironhouse reserving all rights with respect to all such matters and waiving none. 3 . The following phrase is deleted from the third para- graph of Section 30 of the Original Agreement : (e.g. Oakley Disposal Company) . 4 . The Original Agreement and this Amendment shall be construed together as one and the same agreement . This Amendment shall prevail over anything to the contrary in the MOU. 5 . The preceding provisions of this Amendment shall not be amended or otherwise changed without the prior written agreement of Ironhouse. Dated: January 18, 2000 . Contractor County Qaraventa Enterprises, County of Contra Costa a California corporation, 13y�O0,,t( 4��hBy: Its 6� Z` Chair, B d of Supervisors duly authorized signer Attest : PtitY Clerk, a f avervisiors ' Ironhouse Approval The above Amendment has been reviewed and is approved for purposes of the MOU, effective as of the date set forth immediately before the first signatures above. The above 3 IR00-09.02.61D 01/61/01 amendment satisfies the requirements of the first two sen- tences of Section 7 of the MOU. Ironhouse Sanitary District, , a California special district By 'Lenny>A5yer, resident v Att t Cynthia Bauer, Secretary (SEAL) 4 IROO-09.02.61D 01/61/01