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HomeMy WebLinkAboutMINUTES - 01042000 - C.1 - C.3 TO:' BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: JANUARY 4, 2000 SUBJECT: APPROVE PROJECT CONTINGENCY FUND INCREASE AND APPROVE CONTRACT CHANGE ORDER NO. 4 FOR THE CAMINO TASSAJARA ROAD REALIGNMENT PROJECT, PROJECT NO. 0662-684185-97, IN THE TASSAJARA AREA peel ie Requesfffl or Recommendation(s)&Bac groun us ica ion 1. Recommended Action: APPROVE Project Contingency Fund increase of$25,000.00 and Contract Change Order No. 4 in the approximate amount of$40,000.00 and AUTHORIZE the Public Works Director to execute it in order to compensate the contractor, Carone & Sons, Inc., for unforeseen extra work. 11. Financial Impact: The Project Contingency Funds are currently insufficient to cover the cost of extra work. The increase in contingency funds will be funded by the Tassajara Area of Benefiff unds (100%). Continued on attachment: X yes SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE (S): ACTION OF BOARD ON: Mr= 4. 2 0 APPROVED AS RECOMMENDED X OTHER I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of VOTE OF SUPERVISORS Supervisors on the date shown. X UNANIMOUS (ABSENT nine} AYES: NOES: ABSENT: ABSTAIN: ATTESTED: JANUARY 4, 2000 PHIL BATCHELOR, Clerk of the Board of Supervisors and Contact: Mike Carlson, (925) 313-2321 County Administrator Orig. Div.: PW(Construction) cc: County Administrator By Deputy 61 Auditor-Controller Public Works - Accounting, R. Gilchrist - Construction, R. Bruno - Design Contractor RB:kj G:\GRPDATA\CONST\B0\2000101-JANUARY\04-CTRR-PCC-CCO.DOC L tJ SUBJECT: APPROVAL of Contract Contingency Fund Increase and Contract Change Order No. 4 For the Camino Tassajara Road Realignment Project DATE: January 4, 2000 PAGE: 2 of 2 111. Reasons for Recommendations and Background: Additional funding is needed to pay the contractor for extra work performed. The work included, adjusting a manhole to grade, modifying various drainage facilities and grade back the slope on the west side of project. Changes made exceed the limits specified in Public Contract Code Section 20395 and exceeded the project contingency fund. APPROVAL of the Change Order and project contingency fund increase is REQUIRED. IV. Consequences of Negative Action: The lack of APPROVAL would prevent successful completion of this contract and preclude payment to the contractor for required work. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: January 4, 2000 SUBJECT: Approve the Joint Exercise of Powers Agreement between Contra Costa County and the City of San Pablo to overlay Rumrill Road, San Pablo area. Project No.: 4660-6X4191 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Recommended Action: APPROVE the Joint Exercise of Powers Agreement between Contra Costa County and the City San Pablo to repair, overlay and stripe Rumrill Boulevard between San Pablo Avenue and Brookside Drive in the City of San Pablo. AUTHORIZE the Chair of the Board of Supervisors to execute the Joint Exercise of Powers Agreement. Cj4t,A, Continued on Attachment:X SIGNATURE: RECOMMENDATION OF BOARD COMMITTEE APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED f OTHER_ JANUARY 4, 2000 VOTE OF SUPERVISORS X UNANIMOUS (ABSENT NONE_ ) AYES: NOES: Y ABSENT: ABSTAIN: I herebycertify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: JANUARY 4, 2000 PHIL BATCHELOR, Clerk of the Board of RVF:sd Supervisors and County Administrator G:\GrpData\Design\Board Orders\BO 2000\San Pablo JEPA.doc Orig. Div: Public Works(Design) Contact: Bob Faraone(313-2390) By v✓ Deputy c: M. Shiu,Assistant Public Works Director Public Works Accounting rl Approvw the Joint Exercise of Powers Agreement between Contra Costa County and the City of San Pablo for the overlay of Rumrill Boulevard. January 4, 2000 Page 2 II. Financiallmpact: There is no impact to the General Fund. The project is funded entirely with Federal Highway Administration funds and City of San Pablo funds. III. Reasons for Recommendations and Background: The County is overlaying several of its roads with rubberized asphalt concrete and invited the City to participate. A larger joint overlay project improves the chance for lower bids. The use of rubberized asphalt concrete is a relatively new procedure for the County. The two main advantages for using rubberized asphalt concrete are we use a thinner overlay which means using less natural resources (rock and oil) and we utilize 50,000 used automobile tires in the overlay. IV. Consequences of Negative Action: If the agreement is not approved the City project will be dropped from our overlay project and higher bid prices may result. JOINT EXERCISE OF POWERS AGREEMENT BETWEEN CONTRA COSTA COUNTY AND THE CITY OF SAN PABLO TO REPAIR, OVERLAY AND STRIPE CITY STREETS (County Project No.: 4660-6X4191-2000) ,2a This AGREEMENT is entered into on the 4q4 day of ,4a v, between the City of San Pablo, a municipal corporation of the State of Califonfia, hereinafter CITY, and the County of Contra Costa, a political subdivision of the State of California, hereinafter COUNTY, pursuant to Government Code section 6500, and following. The parties to this AGREEMENT mutually agree and promise as follows: 1. Purpose and Scope cif Work. COUNTY and CITY plan to rehabilitate a road within their respective jurisdictions. It is mutually agreed that merging said roadwork into one larger construction contract administered by COUNTY should result in lower bid prices and design costs. The purpose of this AGREEMENT is to provide for the apportionment of duties and costs between CITY and COUNTY for the inclusion of planned CITY work into COUNTY construction contract. As used in this AGREEMENT, the term "PROJECT' shall refer only to CITY work on 1.19 Km (0.74 miles) of Rumrill Boulevard between Brookside Drive and San Pablo Avenue. 2. Responsibilities of CITY and COUNTY. A. CITY shall be responsible for the following: (1) PROJECT environmental compliance. (2) Review and approve the draft plans, specifications, and cost estimate for 35%, and 90% design stages. (3) Approve PROJECT prior to acceptance by COUNTY. (4) Pay all COUNTY costs incurred whether or not PROJECT is constructed. (5) Deposit 50% of engineer's estimate of overlay costs plus 100% of contingency, design, construction inspection, and materials testing costs as identified in attached EXHIBIT A, with COUNTY fourteen (14) days prior to COUNTY advertising PROJECT. On April 15, 2000, deposit 25% of PROJECT construction contract funds. On June 15, 2000, deposit the remainder of the PROJECT construction funds. These deposit dates are based on a March 21, 2000, award date. (6) Authorize COUNTY to act as its agent to obtain State federal-aid project approval and funding reimbursement. B. COUNTY shall be responsible for the following: (1) Act as lead agency. (2) Prepare design plans, specifications, and engineers cost estimate for PROJECT. (3) Obtain State Federal-aid project approval, request funding reimbursement, and forward reimbursed funds to CITY. (4) Advertise and award the contract for PROJECT. 1 ' 11;j- (5) Perform construction inspection, contract administration, and materials testing for PROJECT. (6) Occasionally meet with CITY inspectors to discuss CITY concerns or issues regarding construction inspection. (7) Approve and accept the PROJECT as complete after approval by CITY. (8) Pay contractor for completed PROJECT work from CITY funds on deposit. (9) Prepare and deliver to CITY a report of final design and PROJECT costs within 120 days of completion and acceptance of PROJECT. 3. Financial Responsibility. A. CITY and COUNTY acknowledge and agree that all estimated costs for design, construction, and materials testing as shown in attached Exhibit "A-(2)," which is incorporated herein, shall be paid for by CITY. CITY shall pay all PROJECT and COUNTY costs not reimbursed by federal grant. B. Fourteen (14) days prior to COUNTY advertising PROJECT CITY shall deposit with COUNTY design, construction management, materials testing, and inspection funds, 50% of the estimated PROJECT construction contract, and 100% of the contingency funds as identified in attached EXHIBIT A, Scope of Work, which is incorporated herein. On April 15, 2000, CITY shall deposit with COUNTY 25% of the PROJECT construction contract funds. On June 15, 2000, CITY shall deposit the remainder of the PROJECT construction funds. These deposit dates are based on a March 21, 2000, award date. C. Simple interest generated by CITY funds on deposit with COUNTY shall be credited to CITY account. D. COUNTY design costs as identified in Exhibit A, which is incorporated herein, are estimated as $19,950, and in any case shall not exceed $30,000. COUNTY construction management, materials testing, and inspection costs are estimated as $31,500, and in any case shall not exceed $65,000 for the work identified in EXHIBIT A-(3). E. Within one (1) week following bid opening, if CITY determines the lowest responsible bid to be excessive, CITY may terminate this AGREEMENT. CITY shall still be obligated to pay COUNTY for design engineering and any other COUNTY costs associated with the elimination of work from the construction contract. F. If it is found during construction that a cost overrun will exceed 10 percent of the PROJECT contract amount, CITY shall endeavor to agree upon an alternative course of action with COUNTY. If after 5 days an alternative course of action is not agreed upon between CITY and COUNTY, this AGREEMENT shall be deemed terminated, except for the provisions of Sections 613, 6C and 8, which shall survive termination of this AGREEMENT upon payment to COUNTY of costs. CITY,s maximum cost share shall be limited to design costs, and expended or obligated 2 PROJECT costs, plus any CITY approved change orders preceding AGREEMENT termination date and any costs the contractor may be awarded based on the CITY's withdrawal of PROJECT work from COUNTY construction contract. G. When contingency funds are expended so that $5,000 or less remains, CITY shall promptly agendize for CITY council action the deposit with COUNTY additional funds to cover the estimated costs of all approved unpaid change orders and maintain a contingency surplus of $15,000 before the next progress payment to contractor, unless agreed to otherwise by CITY and COUNTY. H. COUNTY shall prepare and deliver a report of PROJECT expenditures to CITY within one hundred twenty (120) days of the last COUNTY construction contract payment, with a bill for the additional amount owed to COUNTY. Payment for any additional amount owed to COUNTY, if any, shall be made no later than forty-five (45) days after the date of billing by COUNTY. If CITY's costs are less than the deposit paid, the excess shall be refunded to CITY within one hundred twenty(120) days of the last COUNTY construction contract payment. I. COUNTY may terminate this AGREEMENT (1) for CITY non-compliance of AGREEMENT or (2) should CITY approval of PROJECT delay advertising of COUNTY construction contract. CITY shall still be obligated to pay COUNTY for design engineering and any other COUNTY costs associated with the elimination of work from the construction contract. 4. Bid Alternatives. COUNTY may advertise PROJECT with two overlay alternatives, conventional asphalt concrete overlay or rubberized asphalt concrete overlay. Selection of the desired alternative shall be determined based on all sites. Alternatives shall not be mixed from road to road. One alternative shall be chosen for all contract overlay work done under COUNTY construction contract. 5. Change Orders. Except for the final balancing change order, CITY shall approve contract change orders within 3 days for CITY work over $5,000 prior to execution by COUNTY. COUNTY shall perform any modifications to the plans as a result of a change order at CITY expense. 6. Insurance and Hold Harmless. A. The contract documents for PROJECT shall include provisions requiring the successful bidder to: (1) Secure and maintain in full force and effect during construction of PROJECT worker's compensation and public liability and property damage insurance in forms and limits of liability satisfactory to CITY and COUNTY, naming CITY and COUNTY, their governing bodies, officers, agents, and employees as additional insureds. (2) Promise to hold harmless and indemnify CITY, its governing body, officers, agents, and employees from liability to the same extent as promised 3 � j to COUNTY. The aforementioned policy shall contain a provision that the insurance afforded thereby to the additional insureds shall be primary insurance to the full limits of the policy and that, if any of the additional insureds has other insurance or self-insurance against a loss covered by such policy, such insurance or self-insurance shall be excess insurance only. Before beginning construction of PROJECT, the contractor shall submit to CITY and COUNTY a certificate of insurance evidencing the required coverage and requiring the carrier to give at least thirty (30) days written notice to CITY and COUNTY of any cancellation, non-renewal, or material modification of the policy. COUNTY shall be responsible for ensuring that this requirement has been met before allowing construction work to proceed. B. Neither COUNTY, nor any officer, agent or employee thereof, shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by CITY or in connection with any work delegated to CITY under this AGREEMENT, and CITY shall defend, indemnify, save, and hold harmless COUNTY, its governing body, officers, agents and employees, from the same, except as provided otherwise in Section 8 below. C. Neither CITY, nor any officer, agent, or employee thereof, shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by COUNTY or in connection with any work delegated to COUNTY under this AGREEMENT, and COUNTY shall defend, indemnify, save, and hold harmless CITY, its governing body, officers, agents, and employees, from the same, except as provided otherwise in Section 8 below. D. Nothing in this AGREEMENT is intended or shall be construed to effect the legal liability of either party to third parties by imposing any standard of care greater than that imposed by law. 7. Acceptance. Upon completion of PROJECT, COUNTY and CITY shall conduct a final joint inspection. After CITY has determined that the work performed by the contractor has been completed in accordance with the PROJECT plans and specifications, COUNTY shall accept PROJECT as complete for itself and for CITY. CITY shall not unreasonably withhold or delay its determination of PROJECT completion. 8. Maintenance. After PROJECT is formally accepted by COUNTY, CITY shall own PROJECT and assume total responsibility for maintenance of the PROJECT and shall defend, indemnify, save, and hold harmless COUNTY, its governing body, officers, agents and employees, against all claims, suits, actions, or liability that arises relating to the design, construction, use, operation, or maintenance of PROJECT. 9. Restrictions. Pursuant to Government Code Section 6509, the powers of the parties under this AGREEMENT shall be subject to the restrictions on such powers applicable to COUNTY. 10. Accountability. As required by Government Code Section 6505, both parties to this 4 AGREEMENT shall provide a report providing strict accountability of all funds received and disbursed for PROJECT. 11. Warranties. All warranty and material guarantees by the contractor shall be written to apply to both CITY and COUNTY. 12. Agreement Modification. This AGREEMENT shall be subject to modification only with the written consent of the legislative bodies of both parties. Neither party shall unreasonably withhold its consent to modification for the implementation and accomplishment of the overall purpose for which this AGREEMENT is made. 13. Agreement Termination. In accordance with Section 3.E and F, CITY upon payment to COUNTY of all costs may terminate this AGREEMENT except for the provisions of Sections 613, 6C, and 8 above, which shall survive termination of this AGREEMENT. 14. Agreement Expiration. kept for the provisions of Sections 66, 6C and 8 above, this AGREEMENT shall expire upon delivery of the report of final costs and payment of funds between CITY and COUNTY. 15. Entire Agreement. This AGREEMENT contains the entire understanding of the parties relating to the subject matter of this AGREEMENT. Any representation or promise of the parties relating to the work shall not be enforceable unless it is contained in this AGREEMENT or in a subsequent written modification of this AGREEMENT executed by the legislative bodies of both parties. CONT 19T A UNTY CITY OF SAN PABLO By Cha' an, Board of Supervisors By (WJZK,-" A ST: attlq City Manager Phil Batchelor, Clerk of the Board of Supervisors and County Administrator Recommend for Approval: CITY Engineer By .� Degty By 41 Recommend for Approval: J. Michael Walford, Form Approved: Public Works Director CITY Attorne B orm Appro By Victor J estman County sel By Dep qhi l � RVF:sd 11PWS11SHARDATA\GMData\DeslgnUEPA\,San Pablo overlay JEPA.doe December 8,1999 5 EXHIBIT A SCOPE OF WORK FOR CITY OF SAN PABLO OVERLAY 0.74 MILES OF RUMRILL BOULEVARD December 8, 1999 The following scope of work is intended to cover the items of work County will do in order to complete the design for the overlay of City portion of Rumrill Boulevard between Brookside Drive and San Pablo Avenue. The County will add the City project to the County's to encourage better bid prices for the use of rubberized asphalt concrete overlay. All design work will be done in metric units. DESIGN 1. There will be two meetings with City staff- a preliminary and final design field review of the projects. 2. City will supply County with road geometry, utility information, and traffic index 3. County will run deflections tests. 4. County will prepare plans, specification and engineers estimate, (PS&E) 5. City will review draft PS&E at 35%, and 90% completion and return comments within 7 days. 6. County will design and advertise the projects using two alternative designs, conventional asphalt overlay and rubberized asphalt overlay unless it is determined by City and County that one alternative is acceptable. 7. County will work with City to determine acceptable traffic control alternatives to keep two lanes (one in each direction) open at all times. 8. County will advertise, award and administer construction contract. 9. County will make changes to plans and send City two sets of record drawings (as-built plans.)when project is complete. 10. There will be a $30,000 County PROJECT design cost cap for design scope of work specified herein. CONSTRUCTION 1. County will supply resident engineer, inspectors, and lab technicians and do all materials testing and plant inspections on project. 2. There will be a $65,000 County construction management, materials testing, and inspection cost cap. COST ESTIMATE (Refer EXHIBITS A-2, & 3 attached for itemized listing of estimated costs) Design (EXHIBIT A-2) $ 19,950 Construction (EXHIBIT A-2) $ 17,800 Materials Testing EXHIBIT A-2) $ 13,700 Rumrill Boulevard Contract Estimate (EXHIBIT A-3) $ 550,000* Total Cost $ 601,450 * Amount to be adjusted no less than 14 days prior to advertising PROJECT. G:\CyrpData\Design\BOB\sanpabloseope.doc r'!y� EXHIBIT A42) ' City of San Pablo Rumrill Boulevard Overlay October 20, 1999 COST SUMMARY Design: $19,950 Construction-Resident Engr: $17,800 Materials Testing/Inspection: S113700 GRAND TOTAL: $51,450 DESIGN*: Administration: Bob: JEPA 10 hrs @ $115/hr - $ 1,150 Counsel 5 hrs @ $230/hr = $ 1,150 Plans: Henry (Sr. Tec) 8 days x 10 hrs x $ 65 = $ 5,200 Kevin (Assoc.) 2 days x 10 hrs x $105 - $ 2,100 Bob (Senior) 2 days x 10 hrs x $115 = $ 2,300 Mike (Div. Head) 1 day x 10 hrs x $130 - $ 2,600 Specifications: Henry 3 days a@ 10 x $ 65 = $ 1,950 Kevin 1 days t@ 10 x$105 - $ 1,050 Bob 1 day @a 10 x $115 = $ 1,150 Mike 1 day @a 10 x $130 - $ 1.300 $19,950 CONSTRUCTION*: (County Resident Engineer) Mobilization 1 days Signing 1 days Traffic 2 days Overlay (day) 5 days Striping 1 days Grinding 3 days Other 2 days Gary (RE) 15 days c@ 10 hr x $100 = $15,000 Mike (Div Head) 1 day �7a 10 hr x $130 = $ 1,300 Rich (Sr Tech) 2 days @7a 10 hr x $75 - $ 1.500 $17,800 MATERIALS TESTING*: Deflection Tests - $ 2,000 Plant Insp. & Lab Work - $ 5,000 Test-compaction 5 days t@ 10 hr x $82 = $ 4,100 John/Steve Oversight 2 days a@ 10 hr x $130 = $ 2.600 $13,700 GRAND TOTAL: $51,450 * Labor rates subject to annual cost of living increase. RVF:gpp G:\GrpData\Design\BOB\City of San Pablo.doc EXHIBIT A - (3) RUMRILL BOULEVARD OVERLAY CITY of SAN PABLO Preliminary Contract Cost Estimate Project Rumrill Avenue Overlay Cost Estimate Date: 12/6/99 Project No. Item Bid Item Description Unit Quantity Unit Amount No. Cost. (in figures) 1 Construction Area Si ns LS 1 $3,000.00 $3,000.00 2 Traffic Control System LS 1 $15,000.00 $15,000.00 3 Adjust Manholes EA 18 $1,000.00 $18,000.00 4 Adjust Survey Monuments EA 3 $300.00 $900.00 5 Cold Plane Ashalt Consrete M2 8800 $3.00 $28,400.00 6 Rubberized Ashalt Concrete (Type G) TONNE 3235 $55.00 $177,925.00 7 Pavement Failure Re air M2 42-1*0 10 $50.00 -tJ3$00000 8 Surface Preparation (Crack Sealing) M 2400 $5.00 $12,000.00 9 Minor Concrete Structure (Bus Pads) EA 2 $5,000.00 $10,000.00 10 Misc Concrete (Curb & Gutter) M 100 $40.00 $4,000.00 11 Pavement Markers/Button Striping M 2920 $6.00 $17,520.00 12 Thermoplastic Traffic Stripes M 2,400 $3.50 $8,400.00 13 Thermoplastic Traffic Markings M2 60 $11.00 4660.00 14 Traffic Loop Detectors EA 36 1 $400.00 1 $14,400.00 /�' m�wor' Cawo�oE�a '�cd.t..wa1?L - tVt z- l$30 3t.a0 �"7•,g� { Contract Subtotal ' mc),dries° Contingencies (10.0 pct of Item •) C ✓al�vl Total: J r CDD•oo� RVF:sd G:\GrpData\Design\B0B\Rumrlii Boulevard Overlay.doc RESOLUTION NO. 99 - 135 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO EXECUTE A JOINT EXERCISE OF POWERS AGREEMENT WITH CONTRA COSTA COUNTY FOR THE REPAIR, OVERLAY AND STRIPING OF RUMRILL BOULEVARD NORTH OF BROOI{SIDE DRIVE (PW-409). WHEREAS, this project consists of the overlay of Rumrill Boulevard between Brookside Drive and San Pablo Avenue, and includes repair of road base failures and of damaged curb,gutter and sidewalk, as well as roadway striping and new traffic signal loop detectors at the Rumrill/Broadway intersection; WHEREAS, a proposal has been received from the Contra Costa County Public Works Department to provide, design, project administration, construction management, inspection and materials testing services for the project; WHEREAS, by using the County for this work the project can be bid as part of a larger project, which should result in lower bid prices and make it economical to construct the overlay using rubberized asphaltic concrete, which can provide a longer lasting driveable surface; WHEREAS,the County has demonstrated that they have the experience and qualifications necessary to complete the work; WHEREAS, Staff has negotiated a Joint Exercise of Powers Agreement with the County, which includes an estimated cost of$51,450 and a not-to-exceed amount of$85,000,for the required services; WHEREAS,funding for this contract is available from approved FY 1999/00 project budget; and, AH File:JAWPFlLES\PES0S\rumei1l2 s WHEREAS,the project has been determined to be categorically exempt from the California Environmental Quality Act and a Notice of Exemption has been fled with the County Clerk. NOW,THEREFORE,BE IT RESOLVED,that the City Council hereby authorizes the City Manager to execute a Joint Exercise of Powers Agreement with Contra Costa County for the Repair, overlay and striping of Rumrill Boulevard north of Brookside Drive,in a form generally conforming to the Agreement attached as Exhibit 1. Adopted this 15" day of November, 1999,by the following vote to wit: AYES: COUNCILMEMBERS: Vigil, Palmer, Brown, Gomes, Wysinger NOES: COUNCILMEM 3ERS: None ABSENT: COUNCILML EMBERS: None ABSTAIN: COUNCILMEMBERS: None ATTEST: APPROVED: /s/_Genoveva Garcia Callowa /-s/_Shirley R. Wvsingaer Genoveva Garda Calloway, City Clerk Shirley R. Wysinger, Mayor LL " R��'T COPY 'r TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: January 4, 2000 SUBJECT: APPROVE Withers Ave. Headwall Repair Project and DETERMINE that the project is a CEQA Class 1d Categorical Exemption. Project No. 0672-602519- 98. CDD-CP#99-76, Withers Ave. Headwall Repair Project is in the central county area near the city of Pleasant Hill. Funding is 100 % Local Road Funds. Specific Request(s) or Recommendation(s) & Background do Justification I. RECOMMENDED ACTION: APPROVE Withers Ave. Headwall Repair, and DETERMINE that the project is a California Environmental Quality Act (CEQA) Class ld Categorical Exemption, and DIRECT the Public Works Director to prepare contract plans and specifications for construction, and DIRECT the Director of Community Development to file a Notice of Exemption with the County Clerk. Continued on Attachment: X SIGNATUR : I k ,c ,tl� RECOMMENDATION OF COUNTY ADMINISTRATOR ® RECOMMENDATION OF BOARD COMMITTEE _APPROVE _ OTHER SKINATURE(S): ACTION OF BOARD ON JANUARY 4, 2000 APPROVED AS RECOMMENDED X OTHER I hereby certify that this is a true and VVE of SUPERVISORS correct copy of an action taken and X UNANIMOUS (ABSENT None entered on the minutes of the Board of AYES: NOES: Supervisors on the date shown. ABSENT: ABSTAIN: G:\GrpData\EngSvc\ENVIRO\2000projects\BoardOrder ATTESTED: JANUARY 4, 2000 Withers Ave Headwall.doc Orig.Div: Public Works (Design Division) Contact: J. Pakpour; (925) 313-2299 PHIL BATCHELOR, Clerk of the Board of cc: Administrator-Attn: E. Kuevor Supervisors and County Administrator Auditor-Controller Community Development-D. Foley Public Works:Accounting J. Pakpour, Design By E. Crosby, Engineering Services SUBJECT: APPROVE Withers Ave. Headwall Repair Project and DETERMINE that the project is a CEQA Class ld Categorical Exemption. Project No. 0672-6U2519- 98. CDD-CP#99-76, Withers Ave. Headwall Repair Project is in the central county area near the city of Pleasant Hill. Funding is 100 % Local Road Funds. DATE: January 4, 2000 PAGE: 2 RECOMMENDED ACTION (continued): AUTHORIZE the Public Works Director to arrange for payment of a $25 fee to Community Development for processing, and a $25 fee to the County Clerk for filing the Notice of Exemption. II. FINANCIAL IMPACT: The estimated project cost is $ 130,000 funded by Local Road Funds 100 III. REASONS FOR RECOMMENDATION/BACKGROUND: The project consists of repairing a damaged box culvert to meet current standards. The extent of repairs will be minor and will not change the intended use of this structure. The existing 7'x 7' box culvert crossing under Withers Avenue will be extended approximately 33 feet (10 meters) on either side. These extensions will serve two purposes; first the extensions will allow for a creek embankment to be constructed, eliminating the need for the existing wingwalls. Second, it will facilitate the construction of road shoulders and guardrails. Some right-of-way will be obtained either through fee title or easement. Metal beam guard railing will also be installed at the approaches to the culvert crossing. The project will not result in the removal of any scenic resource. Due to the age and current condition of the existing headwalls, Public Works Design Engineers have determined the project described above will rectify the current condition and be the least environmentally disturbing. The potential impacts identified are the removal of a number trees: 6 almonds (Prunus dulcis) less than 6"diameter at breast height (DBH), 1 California buckeye (Aesculus califomica) less than 6" DBH, and 2 walnuts (Juglans ssp) greater than 6" DBH, and 1 Valley oak (Quercus lobata) greater than 6" DBH. The total number of trees that have a 6" DBH or greater is 3. These trees identified do not constitute a stand and are not a scenic resource. An additional California buckeye (Aesculus califomica) less than 6" DBH may need to be removed dependent upon the contractor choice of access. Minor tree trimming will be utilized whenever possible to avoid the removal of any trees. The ultimate number of mature trees (greater than 6" DBH), that are removed from the project site will be replaced at a rate to be determined through negotiations with a CA Dept. of Fish and game representative. The replacement ratio will be no less than a 3:1 ratio per Contra Costa County General Plan. If water is present in the creek at the time of construction, the contractor will determine the appropriate dewatering or water diversion technique. Erosion control BMPs will be implemented to prevent SUBJECT: APPROVE Withers Ave. Headwall Repair Project and DETERMINE that the project is a CE+QA Class ld Categorical Exemption. Project No. 0572-6U2519- 98. CDD-CP#99-75, Withers Ave. Headwall Repair Project is in the central county area near the city of Pleasant Hill. Funding is 100 % Local Road Funds. DATE: January 4, 2000 PAGE: 3 sediment or sediment laden water from entering the creek, and stabilize any disturbed areas and minimize impacts. Traffic flow will be maintained when practical. Traffic management when needed will be implemented in a safe manner. The contractor will determine the exact manner of traffic management. This project has been determined by the United States Fish and Wildlife Service to not adversely impact the California red-legged frog (Rana aurora draytont). This project is consistent with CEQA Guidelines § 15301(d). IV. CONSEQUENCES OF NEGATIVE ACTION: Delay in approving the project will result in a delay of design and construction and may jeopardize funding.