HomeMy WebLinkAboutMINUTES - 02022000 - C31-C35 TO: BOARD OF SUPERVISORS ,;' rContra C51
r. Costa .
FROM- John Cullen, Director
.au.
Employment and Human Services Department bounty
DATE: January 12, 2000
SUBJECT: APPROVE and AUTHORIZE the Employment & Human Services Department Director, or his
designee, to AMEND contract (#19-1267-0) with Pittsburg Adult Education Center raising the
payment limit by $15,283 to a new payment limit of$31,898 with no change in contract term.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Employment &. Human Services Department Director, or his designee, to
AMEND contract (#19-1267-0) with Pittsburg Adult Education Center raising the payment limit by $15,283
to a new payment limit of$31,898 with no change in contract term.
FINANCIAL IMPACT:
No County Costs. One hundred percent Federal Job Training Partnership Act funds.
CHILDREN'S IMPACT STATEMENT:
This action will directly support the third outcome, "Families that are Economically Self-Sufficient".
Activities under this contract provide employment opportunities to Job Training Partnership Act participants.
BACKGROUND:
On July 27, 1999 the Board authorized contracts (Item C.92) with various service providers for Job Training
Partnership Act clients in East County through the One-Stop Career Centers.
Pittsburg Adult Education Center is one of the service providers identified in this action. The funds used to
amend the contract with Pittsburg Adult Education Center come from the uns ent fu from last program year.
CONTINUED ON ATTACHMENT: SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S): ,Il_„t' A0� L —
ACTION OF BOARD ON — ' +i—ccc2 +,`� t?4 t"! APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X, UNANIMOUS(ABSENT } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED f' YGttt1 P4 A f.&j2Q
PHIL BATCHELOR, LERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
f
Contact M6i Ww 1goi.
cc: EHSD(CONTRACTS UNIT)
COUNTY ADMINISTRATOR BY MOX,4.A —_—,DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
TO: BOARD OF SUPERVISORS ,r t Y - Contra
Costa
FROM: John Cullen, Director County
Employment and H Department
DATE: January 19, 2000
SUBJECT: APPROVE and AUTHORIZE the Employment and Human Services Director, or designee,
to AMEND contract# 21-549 with Ms. Shelba Burke, raising the contract amount by
$15,000, from $25,000 to a new amount of$40,000, for back-up executive secretarial services
for the period from August 31, 1999 through January 31, 2001.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to AMEND
contract # 21-549-0 with Ms. Shelba Burke, raising the contract amount by $15,000, from $25,000 to a new
amount of$40,000, for back-up executive secretarial services for the period from August 31, 1999 through
January 31, 2001.
FINANCIAL IMPACT:
Total County cost is $8,000 (20%), with the balance of funding coming from state and federal sources.
BACKGROUND:
Ms. Burke has provided back-up executive secretarial services to the EHSD Director and executive staff
under a contract effective from August 31, 1999 through January 31, 2000. She previously worked as the
permanent Executive Secretary to the Employment and Human Services Department Director.
This contract amendment will extend the contract term from an original expiration date of January 31, 2000
to a new expiration date of January 31, 2001, which will ensure staffing continuity during a period of
organizational change and program realignment.
CONTINUED ON ATTACHMENT: )Yid SIGNATURE:
,RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
.P--APPROVE OTHER
SIGNATURE(S): /,f
ACTION OF BOARD ON Ee brS,j r-j.. �� .700 U APPROVED AS RECOMMENDED _k' OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT Vii' 1 AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED_ . I`-'irCca L-!, /' .2,90Q
PHIL BATCHELOR,dLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: DONICRUZE,,34582
cc: EHSD CONTRACTS UNIT(CP)
COUNTY ADMINISTRATOR BY f'�7 Ck.t t ,DEPUTY
AUDITOR-CONTROLLER
CONTRACTOR
Contra
.x, R
Costa
r County
TO: BOARD OF SUPERVISORS
FROM: Dennis M. Barry, AICP
Community Development Director
DATE: February 1, 2000
SUBJECT: AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH BROWN & CALDWELL FOR THE
PREPARATION OF AN EIR FOR THE WEST CONTRA COSTA SANITARY LANDFILL HAZARDOUS
WASTE MANAGEMENT FACILITY CLOSURE/POST CLOSURE PLAN (C45578--00)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RE _OMMF.NDAT'TONS
Authorize the Community Development Director or his designee to execute a contract
amendment with Brown& Caldwell for continuing ETR Preparation services through
December 31, 2000 . This amendment, effective January 1, 2000, extends the contract period
only.
FTS _AL TM A .T'
No impact to the County General Fund. The cost of the EIR, including the consultant contract
and this contract amendment as well as the County's administrative surcharge, has been paid by
the project sponsor(West County Landfill Inc.).
RA _K yROUND,/REASt' NS FQR RECOMMENDATIONS
The California EPA—Department of Toxic Substances Control (DTSC) has determined that an
EIR is necessary for considering the approval of the West County Landfill Inc.'s proposed
Closure/Post-Closure Plan for the West Contra Costa Sanitary Landfill Hazardous Waste
Management Facility. DTSC is the Lead Agency for California Environmental Quality Act
(CEQA) purposes.
CONTINUED ON ATTACHMENT: X YES SIGNATURE
I– RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMIT EE
'y APPROVE OTHER
SIGNATURE (S) :
je�L=�=
ACTION OF BOARD ON 2000 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
�/ I HEREBY CERTIFY THAT THIS IS A
l� UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Orig: Judy Coons (925) 335-1.287 ATTESTED rc.er2r ;r®A a-e—o 1
cc: Community Development Department
Carol Ramirez, Auditor-Controller PHIL BATCHELOR, CLERK OF
County Administrator THE BOARD OF SUPERVISORS
Judy Coons (CDD) AND COUNTY ADMINISTRATOR
BY "� �r `-' , DEPUTY
yr
,
-1= ,
On December 6, 1994 DTSC requested the assistance of the County Community Development
Department under a 1989 Agreement between the state and the County. On December 13, 1994
the Board authorized the Community Development Department to provide administrative
environmental review services to DTSC pertaining to the development of an EIR for the closure
of the West Contra Costa Sanitary Landfill Hazardous Waste Management Facility pursuant to
the 1989 Agreement between the County and DTSC. The firm of Brown and Caldwell was
selected through a consultant recruiting process conducted by DTSC and the Community
Development Department. On September 19, 1995, the Board of Supervisors authorized the
Director of Community Development to execute a contract with Brown and Caldwell for an
amount not to exceed $ 375,000.00 (the actual contract amount was $ 370,700.00). On March
18, 1997, the Board of Supervisors authorized the Director of Community Development to
execute a Contra Costa County contract amendment with Brown and Caldwell for an amount not
to exceed $ 82,200.00 (raising the contract amount to $ 452,900.00). On March 23, 1999, the
Board of Supervisors authorized the Director of Community Development to execute a Contra
Costa County contract amendment with Brown and Caldwell for an amount not to exceed
$106,400.00 (raising the contract amount to $ 559,300.00)
During the preparation of the EIR, the consultant determined, and DTSC and Community Development
concurred, that additional time and effort would be necessary to complete the EIR. DTSC and Community
Development agreed that a contract amendment should not be processed until the extent of the additional
work and the associated costs could be clearly determined. The contract amendment is intended to cover
the additional time the consultant needs to complete the EIR and related documents covered in the contract.
This contract amendment will extend the termination date of the contract through December 31, 2000.
TO: BOARD OF SUPERVISORS
FROM: Phil Batchelor, County Administrator
Uontrta
DATE: February 1, 2000 " •
Cu"osta
SUBJECT: Authorize County Risk Manager to Amend
Short Form Service Contract with County
EORM Inc.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the County Risk Manager to amend the Short Form Service
Contract with EORM, Inc. to increase the payment amount by $75,000 to a total $100,000 limit
for additional consulting services with no change in contract termination date.
FINANCIAL IMPACT:
Costs for consulting services are funded through the Workers' Compensation Self-insurance
Trust Fund.
BACKGROUNDIREASONS FOR RECOMMENDATION:
FORM, Inc. is a consulting firm consisting of staff possessing specialized technical skills in such
areas as indoor air quality, infectious disease control, chemical handling and safety, industrial
hygiene, as well as general and environmental compliance. The County initially retained their
services when it became apparent that the loss control program would be relying very heavily on
this type of consulting expertise.
The existing compliance management program within the County cannot be successful without
continued support from the above-described level of consulting expertise. Consulting staff are
necessary to respond to the wide variety of compliance-oriented questions, concerns and
issues, and to assist the Assistant Risk Manager for Loss Control to develop programs,
procedures and training to move the program forward.
CONTINUED ON ATTACHMENT: Y s SIGNATURE: NnAOL a�UL
RECOMMENDATION OF COUNTY ADMINISTRATOR MMENDATION OF BOARD COMMITTEE
APPROVE OTHER LW6AI�,
SIGNATURE(S): 6k
ACTION OF BOARD ON r tct"t F r. C t3 D G APPROVED AS RECOMMENDED < OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
UNANIMOUS (ABSENT ) OF SUPERVISORS ON THE DATE SHOWN.
AYES: NOES:
ABSENT: ABSTAIN: /
ATTESTED e)6 4tCj r ti // d Q00
PHIL BATCHELO ,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact: Joseph J. Tonda—335-1450
cc: CAO Risk Management
Auditor-Controller
EORM, Inc.
BY DEPUTY
345-9802(L)/A.1.1.1
TO: BOARD OF SUPERVISORS
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES Contra® Costa
DATE: February 1, 20007 County
SUBJECT: APPROVING THE NINTH AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT FOR TENANT IMPROVEMENTS, 2311 LOVERIDGE ROAD,
PITTSBURG,FOR HEALTH SERVICES DEPARTMENT(WH604B)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. REMMMEIMAIMN
A. APPROVE a Ninth Amendment authorizing extra work under the Consulting Services
Agreement dated August 4, 1998, with Fong & Chan Architects, for Tenant Improvements, 2311
Loveridge Road, Pittsburg, for Health Services Department. The Ninth Amendment increases the
scope of services and increases the Payment limit, as modified by the First, Second, Third, Fourth
Fifth, Sixth, Seventh, and Eighth Amendments, from $805,077.00 to $895,487.00, an increase of
$90,410.00.
B. AUTHORIZE the Director of General Services to execute the Ninth Amendment to the
consulting services agreement, and to issue written authorizations for extra work, in addition to the
authorization for the Ninth Amendment, provided that the cumulative total extra cost for such
additional authorizations shall not exceed$25,000.00.
II. FINANCIAL TNLPA T
Sufficient funds are available in the bond financing for this project to cover this increase in the
Consultant's payment limit.
CONTINUED ON ATTACHMENT:__X_YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER 00,
SIGNATURES: Je___Z4q
ACTION OF BOARD ON 2 061 Q APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
File: OF SUPERVISORS ON THE DATE SHOWN.
County Administrator's Office //
345-9802/A.5 ATTESTED_� 3rc,,q s`h 6 ae,60
Health Services(Via A/D) PHIL BATCHELOR,CLERK OF THE BOARD OF
Consultant(Via A/D) SUPERVISORS AND COUNTY ADMINISTRATOR
BY / + i. C_x"C,C.�-� DEPUTY
H:\1998\3459802\8L002232b.doc Page 1 of 2 M382(10188)
APPROVING THE NINTH AMENDMENT TO THE CONSULTING 345-9802(L)JA.1.1.1
SERVICES AGREEMENT FOR TENANT IMPROVEMENTS, 2311 February 1, 2000
LOVERIDGE ROAD,PITTSBURG,FOR HEALTH SERVICES
DEPARTMENT (WH604B)
III. REASONS FOR RECO ,ME11,MA IONS/BACKGROUND
A. The Director of General Services executed a consulting services agreement with Fong & Chan
Architects effective August 4, 1998, for Tenant Improvements, 2311 Loveridge Road, Pittsburg,
for Health Services Department.
B. The First Amendment increased the scope of services to provide an alternative design for the
Fourth Floor Pediatric Primary Care Suite, data communication upgrade, replacing existing main
switchgear and upgrading Second Floor Fire-Rated Corridor. The Second Amendment increased
the scope of services to provide a design-build fire alarm system. The Third Amendment increased
the scope of services to provide for an uninterruptible power supply system on the First Floor to
serve LAN and phone switches. The Fourth Amendment increased the scope to provide
architectural and engineering services for Sanitary Sewer System repair work. The Fifth
Amendment increased the scope to provide design and construction documents and construction
administration for alterations and repairs to existing HVAC and plumbing systems. The Sixth
Amendment increased the scope to provide architectural and engineering services for design and
construction documents, review of contractor's proposals and construction administration work for
the Dental Department and two new staff toilet rooms on Second Floor, and to upgrade three
existing distribution switchboards in the main electrical room.
The Seventh and Eighth Amendments increased the scope to provide architectural and engineering
services for major alterations and equipment replacement in the Central Mechanical Plant in the
existing Engineering Building.
C. The Ninth Amendment increases the scope to provide:
1. Design and construction documents and construction administration to make the Mechanical
Central Plant Improvements into a stand-alone project (part of the Phase II Tenant
Improvements).
2. Design and construction and construction administration for the replacement of the existing
above-ground cast iron sanitary sewer and vent system. This work comprises three packages
the current contractor (Lem Construction Inc.) will accomplish as change orders, and a stand-
alone project (part of the Phase II Tenant Improvements) for the replacement of the sanitary
system above the first floor.
3. Design and construction documents and construction administration for improvements to the
domestic hot and cold water system piping and valves.
4. Design and construction documents and construction administration for improvements to the
mechanical system heating coils throughout the building.
5. An increase in the allowance for reimbursable expenses for these added design and
construction efforts.
GC:tb
H:11998\3459802\8L002232b.doc Page 2 of 2 M382(10188)
File:345-9802(L)7,A.1.1_1
NINTH AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR TENANT IMPROVEMENTS
2311 LOVERIDGE ROAD,PITTSBURG
FOR HEAL'T'H SERVICES
(WH604B)
1. Effective Date and Parties: Effective August 3, 1999, Fong and Chan Architects(herein called"Consultant"), a California Corporation,and the
County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Purose: On August 4, 1998,the parties entered into a contract entitled"Consulting Services Agreement,"referred to as the"Agreement,"which
covers architectural services for Tenant Improvements, 2311 Loveridge Road,Pittsburg for Health Services, The Agreement has previously been
amended as follows: First Amendment dated January 26, 1999; Second Amendment dated February 24, 1999; Third Amendment dated March 8,
1999; Fourth Amendment dated March 23, 1999; Fifth Amendment dated June 22, 1999; Sixth Amendment dated August 3, 1999; Seventh
Amendment dated September 21, 1999; and Eighth Amendment dated January 18,2004. The parties desire to further amend the Agreement to
expand the scope of service and to increase the payment limit accordingly.
3. Amendmcals to grmeat:
A. In the Agreement, Section I(e),change the Payment Limit,as modified by the First,Second,Third,Fourth,Fifth, Sixth, Seventh and Eighth
Amendments,from$805,077.00 to$895,487.00 an increase of$90,410.00.This change shall apply to charges from and after June 7, 1999.
B. In accordance with Section 14 of the Agreement,provide the following extra services:
1. Design and construction documents and construction administration to make the Mechanical Central Plant Improvements into a stand-
alone project(part of the Phase It Tenant Improvements).
2. Design and construction and construction administration for the replacement of the existing above-ground cast iron sanitary sewer and
vent system. This work comprises three packages the current contractor(Lem Construction Inc.)will accomplish as change orders,and
a stand-alone project(part of the phase II Tenant Improvements)for the replacement of the sanitary system above the first floor.
3. Design and construction documents and construction administration for improvements to the domestic hot and cold water system piping
and valves.
4. Design and construction documents and construction administration for improvements to the mechanical system heating coils throughout
the building.
5. An increase in the allowance for reimbursable expenses for these added design and construction efforts.
4. Ef& :
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. 32&1.1
These signatures attest the parties'agreement hereto:
By Date: Type of business:
Director of General Services/Purchasing Agent (Designate type—corporation,sole proprietorship,partnership,
partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
By:
Title:
(Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,resident
or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
... ....................................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
ss
County of
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
[Notary's Seal] Notary Public
RECOMMENDED FOR APPROVAL:
By.Director,Capital Facilities&Debt Management APPROVED AS TO FORM:
g VICTOR J.WESTMAN
County Counsel
By:
(Rev.7/26/99) Deputy
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