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HomeMy WebLinkAboutMINUTES - 02012000 - SD3 ow CONTRA TO: BOARD OF SUPERVISORS _r` ..• :' COSTA J1'trtr,' ¢ COUN'T'Y FROM: Finance Committee 8 '+r DATE: February 1, 2000 SUBJECT: Contra Costa County Fire Protection District's 5-Year Strategic Plan SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONM: 1. ACKNOWLEDGE that the Plan can be implemented in 4 Phases. These 4 Phases and the accompanying assumptions are outlined In attachment 1. RECOGNIZE that the 4 Phases do not fully implement all elements of the Fire District's 5-Year Strategic Plan. 2. RECOMMEND that Phases 1, 2, and 3 be implemented at this time (These 3 Phases include: 24 additional staff; 69 pieces of rolling equipment; communication center upgrades, and 3 new stations) and ACKNOWLEDGE that Phase 4 is also necessary for preserving public safety and should be implemented upon completion of Phases 1, 2, and 3, and when financially feasible. 3. RECOGNIZE that the Contra Costa County Fire Protection District has lost over $5 miNion to Redevelopment Agencies in 1998-99 and in excess of $25.5 million over the last 5 years. 4. Recommend that, over the next 6 months, County staff explore with Cities within the Fire District, to ensure public safety, how these Cities can help finance Fire District capital facility needs. Discussions to include Redevelopment Fund options, Development Fees, and other potential sources of cost sharing. CONTINUED ON ATTACHMENT- _x YES SIGNATURE: _ RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(ft ACTION OF BOARD ON APPROVED AS RECOMMENDED' OTHE SEE ADDENDUM FOR BOARD ACTION VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS(ABSENT E ® ) TRUE AND CORRECT COPY OF AN fl YES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact ATTESTED - PHIL BATC R,CLERK OF THE BOA OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: CAO ,! BY ' ' PUTY 5. DIRECT staff to continue identifying and pursuing expenditure savings, as well as other funding sources, to help satisfy unmet needs from the 5-Year Plan. 6. DIRECT Health Services to report back to the Board of Supervisors, in February, with a pian and a time table regarding the American Medical Response contract, in order to give the County flexibility in developing a county-wide engine-based paramedic system utilizing Measure H funds. 7. DIRECT staff to report back to the Finance Committee in 6 months and advise progress of Contra Cost County Fire Protection District's 5-Year Plan. 8. DIRECT the Finance Committee to continue ongoing discussions with the Fire Districts, Sheriff, District Attorney, and Probation Department about priority public safety funding and report back to the Board of Supervisors by April 1. SACKGRQUNO REASONS) FOR RECOMMENDAT ON(St: The Board of Supervisors adopted the Contra Costa County Fire Protection District's 5-Year Strategic Plan, on August 10, 1999. The strategic planning process has the support of both Fire District management and its labor organization. The Plan was adopted as a framework to prudently plan for the Fire District's needs and was further referred to the Finance Committee for implementation recommendations, specifically the funding component. Upon this referral from the Board of Supervisors, the Finance Committee conducted four meetings to review the Plan. The Committee requested staff to provide information on: Uses of city redevelopment funds; Assembly Bill 1290-Redevelopment Reform Legislation; Development Fees; County Counsel Proposition 172 report; Proposition 172 budgeting procedures, and; breakdown of full-time equivalents by budget unit from 1990 thru 98. After discussing the Plan and listening to testimony from the Fire Chief, Fire Commissioners, Local 1230, and interested County Departments, the Committee adopted eight recommendations, as shown above. The implementation of the 5-Year Plan is proposed to occur in four distinct phases (as outlined in Attachment 1). These Phases account for the implementation of the Plan and further classifies needs by their immediacy. These Phases will allow the District to initiate an action plan that is within their existing revenue structure, while continuing to seek additional sources of revenue for ultimate full implementation. The Committee discussed potential revenue sources including Proposition 172 monies, Measure H, and ERAF property tax monies. At this time, due to revenue constraints, Phases 1, 2, and 3 are recommended for implementation. It is important to note that implementation of Phases 1,2, and 3 will satisfy: • 100% of the equipment replacement needs • Approximately 70% of new staffing (24 new positions) • Approximately 80% of new equipment (7 new pieces of equipment/apparatus) • 3 new stations • 2 relocations/rebuilds • Priority#2; #3; #4; #6; #7; #9; #10, and ; majority of#8 as outlined in the August 10 5-Year Plan as referred to the Finance Committee Utilizing debt services where appropriate, prudent investing, expenditure control, and by implementing in phases, the Fire District should be in a positive financial situation at least through the FY 2008-09. This will allow for almost 10 years to identify additional revenue and expenditure savings with which to finalize full implementation. In summary, the Fire District will be able to immediately move forward with their plan, improve service to the community, and not be held up while trying to secure additional revenue. Staff will continue pursuing expenditure savings, as well as other funding sources, to help satisfy unmet needs from the 5-Year plan. Cc: Contra Costa County Fire Protection District CCCFPD Fire Advisory Commission Sheriff Coroner District Attorney Local 1230 Local 1 Deputy-Sheriff's Association American Medical Response Probation Department Health Services Department ADDENDUM TO ITEM SD.3 February 1, 2000 On this date, the Board of Supervisors considered the recommendations on funding of the Contra Costa County Fire Protection District's Five Year Strategic Plan. Following Board discussion of the matter, Chair, Donna Gerber, invited the public to comment. Bill Bower, SEIU Local 250, 7715 Westland Drive, Stockton presented testimony After further discussion the Board took the following actions: 1. AMENDED Recommendation #2 : "......upon completion of Phases 1, 2, and 3, and when financially feasible." to read "....upon completion of Phases 1, 2, 3 or when financially feasible."; 2. AMENDED Recommendation #6 "... with a plan and a time table regarding the American Medical Response contract, in order to give the County flexibility in developing a county-wide engine-based paramedic system utilizing Measure H funds." to read "...with a recommendation regarding the American Medical Response contract, in order to give the County flexibility in development of a county-wide engine-based paramedic system. "; 3. REQUESTED that an analysis of the potential impacts of reducing funding to AMR be included in the Health Services report to the Board in February. 4. FURTHER DIRECTED: a. County staff include the independent Fire Districts in the discussions with the Cities within the Fire District on how those Cities can help finance Fire District capital facility needs; b. The cities of Pleasant Hill and Concord be kept informed of activities by the Contra Costa Fire Protection District; and C. SEIU Local 250 be included in discussions between the Health Services Department and American Medical Response on matters that may potentially impact employees. ATTACHMENT 1 Date: October 9, 1999 From: Rich Seithel To: Tony Enea Re: Contra Costa County Fire Protection District's 5-Year Plan The Contra Costa County Fire Protection District's (CCCFPD) proposed 5-Year Strategic Plan (the Plan) would result in a $36,461,808 deficit, for the District, in fiscal year 2008-09, at full implementation, as outlined in the July 28 presentation to the Board of Supervisors. Given this deficit position and the Finance Committee's acknowledgement that the Plan may need to be revised depending on total available funding, the Plan was further reviewed and segmented into 4 phases. It is important to note that: • debt financing for capital needs (approximately $29.5 million) is utilized • paramedic service expansion will be commensurate with redistribution of Measure H funds • the District will invest beginning of year fund balances (less $1 million) in long-term investments earning approximately 5%. • new Concord Station #18 will be staffed with the existing second crew from Station #6. The 4 phases are as follows. Phase 1: Phase 1 includes Fleet Replacement (now designed to completely replace existing fleet Within 15 years) (priority #2 in the Plan), Communications and Information Systems upgrade (priority #3 and #6 in the Pian), Existing Facilities Maintenance (priority #4 in the Plan), Hazardous Materials Response Training (priority # 9 in the Plan), and Technical Rescue Equipment and Training (Priority #10 in the Plan). More Specifically, Phase 1 includes: 32 Engines 2 Quints 1 Breathing Support Unit 1 Tech Rescue Apparatus 25 Light Vehicles Upgrade Mobile Data System Upgrade CAD VHF High Band Radio System 1 Water Tender Upgrade electronics and ergonomics @ ComCenter Frame Relay Network LAN-based printer alarm system Replace District PC's Implement supply tracking systems Integrate pagers with dispatch Provide admin with notebook computers Decontamination training Hazardous Materials Technician training Upon successful financing of Phase 1, the next set of priorities to fund is found in Phase 2. PhalM 2: Phase 2 includes Station #21 in Pleasant Hill (new), #18 in North Concord (new), #70 in San Pablo (rebuild), and #81 in Antioch (relocation. These stations represent the most immediate needs and service problems of CCCFPC. More specifically, included in these Phase 2 stations are: 5 additional engines/apparatus 1 crew at#21 (9 additional firefighters) 1 Assistant Chief 1 Fire Inspector and 1 Training Instructor Of particular note is that the capital assets are financed utilizing debt service and that we are moving a crew from Concord Station #6 to staff the new Station #18. Upon successful financing of Phase 2, the next set of priorities is found in Phase 3. Phan Phase 3 addresses the impending need of an additional station in southeast Antioch. It is anticipated that within 3-5 years that this part of the County will be built out and that Antioch Station #88 will be unable to adhere to the response criteria as outlined in the County General Plan. Phase 3 involves building Station #90 in southeast Antioch. More specifically, these costs include: New station 1 crew (9 additional firefighters) 1 fire engine and 1 wildland unit 3 additional dispatchers for the system Finally, upon successful financing of the first three phases, the remaining phase may be implemented: Phase 4. Phase w Phase 4 involves Lafayette Station #16 (relocate), Concord Station #6 (relocate), Concord Station #8 (relocate), and a new station in Antioch, Station #89. Aside from the site and construction costs, additional costs are: 1 engine and 1 wildland unit 1 crew (9 additional firefighters) 3 additional Battalion Chiefs ITTCD N N o c> o 0coo o o .� 1999-00 IIIIIIII � ��`` Z00IIIIIIII � � to °' I I I I I I I I (A � V II IIIII Pill 2001.02 I I I I I I I � _O . . ; IIIIIIII t go 0 co 2002 IIIIIIII co M w 0 CO� �I$ ! I I III N 0 0 w 4 Se8tib CA C3a�,� III III m W 0 cn �°4 IIIIIIII � � �►i CL I I IIIII oThi$ Al -� ..+ o04-os , a N w IQ -. I I I I 1 1 1 M O O i Y I I I I I .b. 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