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HomeMy WebLinkAboutMINUTES - 02012000 - HA1 Housing Authority of the County of Contra Costa TO: BOARD OF COMMISSIONERS FROM: Robert McEwen, Executive Director DATE: Tuesday, February 01, 2000 SUBJECT: APPROVE THE HOUSING AUTHORITY AGENCY PLAN AND APPROVE THE "PHA CERTFICATIONS OF COMPLIANCE WITH THE PHA PLANS AND RELATED REGULATIONS BOARD RESOLUTION TO ACCOMPANY THE PHA PLAN" SPECIFIC REQUEST(S) OR RECOMMENDATION(S) AND BACKGROUND AND JUSTIFICATION 1. RECOMMENDED ACTION: APPROVE the Housing Authority Agency Plan, APPROVE the "PHA Certifications of Compliance with the PHA Plans and Related Regulations Board Resolution to Accompany the PHA Plan" (Resolution No. 4080, and AUTHORIZE the Chair to sign the above mentioned Board Resolution, and AUTHORIZE the Executive Director to sign any other required documentation related to the Agency Plan. 11. FINANCIAL IMPACT: None. III. REASONS FOR RECOMMENDATION/BACKGROUND The federal Quality Housing and Work Responsibility Act of 1998 (QHWRA) requires public housing authorities to submit to HUD an Agency Plan (Plan). HUD has prescribed a template format for this Plan and requires its use. The Agency Plan, in the prescribed format, along with an Executive Summary is included herewith. The Plan includes a five-year and a one-year plan. The Agency Plan is intended to advise HUD, the public, and users of Housing Authority program about the Housing Authority's mission for serving low-income household and its strategies for addressing the housing and related needs for those households. Additionally, HUD requires the "PHA Certifications of Compliance with the PHA Plans and Related Regulations Board Resolution to Accompany the PHA Plan"to be approved and signed by the Chair of the Board of Commissioners. This form is attached. An extensive process has been conducted to develop the Agency Plan. In August 1999, the Advisory Housing Commission, in concert with key Authority staff formulated a Strategic Plan, including a Mission Statement, Goals, and Objectives. In October 1999, a Resident Advisory Board was formed and has met several times to review and comment on the development of the Agency Plan. In November, a Draft Agency Plan was published and in December 1999 public notice was given regarding the plan and its availability for review by interested parties. The Draft Agency Pian was reviewed by the Advisory Housing Commission and a staff briefing was given at the Commission's regular meeting in December. A briefing on the Plan was given at a Joint Workshop of the Board of Commissioners and the Advisory Housing Commission on January 11, 2000. A Public Hearing was conducted by the Board of Commissioners at their regular meeting on January 18, 2000. A representative for Battered Women's Alternative (BWA) requested that a preference be given for victims of domestic violence. Staff reported that BWA's request CONTINUED ON ATTACHMENT: YES SIGNATURE ____ki� _ __ RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON ;` ' APPROVED AS RECOMMENDED OTHER VOTE OF COMMISSIONERS UNANIMOUS (ABSENT l ) I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND AYES: NOES: ENTERED ON THE MINUTES OF THE BOARD OF ABSENT: ABSTAIN: COMMISSIONERS ON THE DATE SHOWN. ATTESTED PHIL BATCHEL , CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR RptS01 2000-16 BY , `� ,��.�✓+; r �.-�.�....�DEPUTY r � t4 had been incorporated into the final Plan. The final Pian, as submitted herewith, was reviewed and approved by the Advisory Housing Commission at its regular meeting on January 24, 2000. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect approve the Agency Plan it may jeopardize staffs ability to meet HUD submittal dates. The Housing Authority could be found to be out of compliance with HUD regulations and future funding could be jeopardized if timely submittal is not made. RptB01 2000.18 J /W/ RESOLUTION NO. 4086 _/_,,x? U.S.Department of Housing and Urban Development Office of Public and Indian Housing PHA Certifications of Compliance with the PHA Plans and Related Regulations Board Resolution to Accompany the PHA Plan Acting on behalf of the Board of Commissioners of the Public Housing Agency(PHA) listed below.as its Chairman or other authorized PHA official if there is no Board of Commissioners, I approve the submission of the 5-Year Plan and Annual Plan for PHA fiscal year beginning 4/1/00 hereinafter referred to as the Plan of which this document is a part and make the following certifications and agreements with the Department of Housing Development(HUD)in connection with the submission of the Plan and implementation thereof 1. The Plan is consistent with the applicable comprehensive housing affordability strategy(or any plan incorporating such strategy)for the jurisdiction in which the PHA is located. 2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan,which includes a certification that requires the preparation of an Analysis of Impediments to Pair Housing Choice,for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan. 3, The PHA has established a Resident Advisory Board or Boards,the membership of which represents the residents assisted by the PHA,consulted with this Board or Boards in developing the Plan,and considered the recommendations of the Board or Boards(24 CPR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations. 4. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing,published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. 5. The PHA will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964,the Fair Housing Act,section 504 of the Rehabilitation Act of 1973,and title 11 of the Americans with Disabilities Act of I990. 6, The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any impediments to fair housing choice within those programs,address those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and maintain records reflecting these analyses and actions. 7. For PHA Plan that'includes a policy for site based waiting lists: • The PHA regularly submits required data to HUD's MTCS in an accurate,complete and timely mariner(as specified in PIH Notice 99-2); • The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside,including basic information about available sites;and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; • Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; • The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing; • The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications,as specified in 24 CFR part 903.7(c)(1). PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Pagel of 3 RESOLUTION NO. 4086 Page 2 U.S.Department of Housing and Urban Development Office of Public and Indian Housing S. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41,Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968,Employment Opportunities for Low-or Very-Low Income Persons,and with its implementing regulation at 24 CFR Part 135. 11. The PHA has submitted with the Plan a certification with regard to a drug free workplace required by 24 CFR Part 24,Subpart F. 12. The PHA has submitted with the Plan a certification with regard to compliance with restrictions on lobbying required by 24 CFR Part 87,together with disclosure forms if required by this Part,and with restrictions on payments to influence Federal Transactions,in accordance with the Byrd Amendment and implementing regulations at 49 CFR Part 24. 13. For PHA Plan that includes a PHDEP Plan as specified in 24 CFR 761.21:The PHDEP Plan is consistent with and conforms to the"Plan Requirements"and"Grantee Performance Requirements"as specified in 24 CFR 761.21 and 761.23 respectively and the PHA will maintain and have available for review/inspection(at all times),records or documentation of the following: • Baseline law enforcement services for public housing developments assisted under the PHDEP plan; • Consortium agreements between the PHAs participating in the consortium and a copy of the payment agreement between the consortium and HUD(applicable only to PHAs participating in a consortium as specified under 24 CFR 761.15); • Partnership agreements(indicating specific leveraged support)with agencies/organizations providing funding,services or other in-kind resources for PHDEP-funded activities; • Coordination with other law enforcement efforts; • Written agreement(s)with local law enforcement agencies(receiving any PHDEP funds);and • All crime statistics and other relevant data(including Part I and specified Part II crimes)that establish need for the public housing sites assisted under the PHDEP Plan. 14. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 15. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 16. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58. 17. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 18. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 19. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35. 20. The PHA will comply with the policies,guidelines,and requirements of OMB Circular No.A-87(Cost Principles for State,Local and Indian Tribal Governments)and 24 CFR Part 85(Administrative Requirements for Grants and Cooperative Agreements to State,Local and Federally Recognized Indian Tribal Governments.). 21. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 2 of 3 RESOLUTION NO. 4086 j G� Pagp 3 U.S.Department of Housing and Urban Development Office of Public and Indian Housing 22. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and attachments at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA. Contra Costa CA011 PHA Name PHA Number Signed/Dated by PHA Board Chair or other authorized PITA official PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 3 of 3 { u c�. V . CCCHA AGENCY PLAN EXECUTIVE SUMMARY Overview New federal legislation, the Quality Housing and Work Responsibility Act of 1998 (QHWRA), mandated many significant changes affecting the programs generally managed by public housing agencies (PHAs), specifically the HUD-funded Section 8 rental subsidy program and the Public Housing programs. Also new is the requirement that PHAs develop and adopt a Five-Year Pian and an Annual Plan, collectively referred to as the Agency Plan. The Agency Plan is intended to advise HUD, the public and the clients about individual PHAs' adopted mission for serving its jurisdiction's low-income households, and its strategies for addressing the housing and related needs identified for those households. According to its published Final Rule regarding the Agency Plan, HUD describes the Five-Year Plan as the part that describes the mission of the PHA along with its goals and objectives for achieving its mission over the next five years. The Annual Plan, on the other hand, provides details on the PHAs' immediate operations, programs and services, participant characteristics, strategies for handling any operational concerns, residents' needs, and planned programs and services for the upcoming fiscal year. Both of these planning mechanisms (the Five-Year and the Annual Plans) require the PHA to examine its existing operations and needs and to design long and short-range strategies to address the needs. Adoption of the Agency Plan follows an analysis and public review process that incorporates input from a Resident Advisory Board (RAB), representing both public housing tenants and Section 8 participants, and final Agency Plan adoption by the PHAs' governing board after a public hearing. In the Contra Costa Housing Authority, (CCCHA) all Resident Council officials and Section 8 board members were invited to volunteer for service on the RAB. During meetings, the RAB members recommended several changes to the draft Agency Plan initially prepared by the staff of the Housing Authority of the County of Contra Costa, and the review draft was made available to the public for the mandatory 45-day public review period. The Board of Commissioners for the Housing Authority of the County of Contra Costa conducted a public hearing on the Agency Plan, considered the RAB and other comments, and may now approve the final Agency Plan on January 25, 2000 for submittal to HUD in February 2000. Note that the major changes to the draft plan based on the comments received or further plan refinement were as follows: C7 Adding one (of seven total) Public Housing waiting list preference for documented `victims of domestic violence'. This is in response to verbal and written comments from `Battered Women's Alternatives `, a county advocacy group. (Ref. Section 3 (A) and (B)) 0 Adding same for Section 8 plus a preference for `lottery selection' for future mass waiting list openings. ❑ No PHA discretionary rent policies to be utilized. (Ref. Section 4 (A)) AAAgencyPlan tdoc �i Agency Pian Summary Because the Contra Costa Housing Authority is rated by HUD as a "High Performer", QHWRA allows the CCCHA to submit a "streamlined" or shortened version of the complete Agency Plan. The following components are mandatory inclusions for all PHA agency plans and are included in the attached review draft of the CCCHA Agency Plan: Five-'Year Plan Mission Statement: "Providing high quality affordable housing solutions and promoting self-sufficiency for low income people of Contra Costa County." Goals: Statements describing the goals of the Agency and HUD over the coming five years including expanding availability of affordable housing, improving quality of life for residents, promoting resident economic independence and ensuring equal opportunity for all citizens. Annual Plan: Statement of Local Housing Needs: general numbers of households by ethnicity and income levels; needs of households on waiting lists; strategies to increase housing opportunities, such as local preferences. Statement of Financial Resources: current and anticipated funding sources and budgets. PHA Policies Governing Eligibility, Selection and Admissions: Public Housing and Section 8 waiting lists, selection and screening policies; deconcentrabon plan. PHA Rent Determination Policies: HACCC determination of flat rents for Public Housing; selection of Payment Standards for the new Section 8 Housing Choice Voucher Program; setting of$50 minimum rent payments for both programs. Capital Improvement Needs: Inclusion of the Capital Fund Program statements. Demolition and Disposition: Statement that the CCCHA does not intend to demolish or dispose of Public Housing units in the coming year. Designation of Public Housing by Elderly Families or Families with Disabilities: statement that the CCCHA will retain developments as family or as elderly/disabled. Conversion of Public Housing to Tenant-Based Assistance: statement that HUD has not identified any properties under mandatory conversion from Public Housing project to Section 8 assisted units. A1AgencyPien tdoc 2 61 X, f �A (Annual Plan — continued) Homeownership Programs Administered by the CCCHA currently has no formal homeownership programs, and does not intend to implement the Section 8 Homeownership Program during the upcoming fiscal year but will do so in the future if HUD regulations allow. Civil Rights Certifications: inclusion of mandatory statements that the CCCHA complies with the applicable civil rights provisions. Fiscal Audit: Last independent auditor's report (FY 1998-1999) available for public review. Other Mandatory Information: Description of Resident Advisory Board selection and review process; statement that Consolidated Plan was considered when drafting the Agency Plan to ensure consistency. Major Policy Direction : Low income residents continue to be served and targeted; waiting list includes advantages for certain critical hardships; senior developments continue to be available to non-senior disabled; rent structures allow residents to save as they move towards economic self sufficiency; minimum rents set at $50 in Public Housing; landlord payments and Section 8 rents set at maximum allowable levels; residents continue to have major voice in decision making. Conclusion: The CCCHA Agency Plan updates major policies and furthers the goals of improved housing quality, increased choices for program participants, healthier communities and fair, consistent program practices. Template Attached 1/25/00 k AgencyPlan 1.doc 3 ID _..... ......... ......... ......... ......... ............. __.... ......... . ......... ........ ......... ..................._.............................._......._............_........................ is AGENCY:PLA TEAQ'EATE CCHA.Agaicy.PLAN �1 U.S. Department of Housing and Urban Development Office of Public and Indian Housing PHA Plans 5 Year Plan for Fiscal Years 2000 - 2004 Annual Plan for Fiscal Year 2000 Final 1 /24/00 Housing Authority of the County of Contra Costa NOTE ;THIS IS A HUD REQUIRED TEMPLATE. MANY SECTIONS LEFT BLANK ARE NOT REQUIRED OF HIGH-PERFORMING PDAs NOTE: THIS PHA PLANS TEMPLATE(HUD 50075)IS TO BE COMPLETED IN ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES HUD 50075 OMB Approval No:2577-0226 Expires:03/3112002 PHA Plan Agency Identification PITA Name: Housing Authority of the County of Contra Costa PHA Number: CA 011 PHA Fiscal Year Beginning: (411/2000) Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply) Main administrative office of the PHA PHA development management offices ® PHA local offices Display Locations For PHA Plans and Supporting Documents The PHA Plans(including attachments) are available for public inspection at: (select all that apply) Main administrative office of the PHA ❑ PHA development management offices PHA local offices Main administrative office of the local government M Main administrative office of the County government ❑ Main administrative office of the State government ❑ Public library ❑ PHA website ❑ Other (list below) PHA Plan Supporting Documents are available for inspection at: (select all that apply) Main business office of the PHA ❑ PHA development management offices ❑ Other(list below) PHA Identification Section, Page 1 xua 50075 OMB Approval No:2577-0226 Expim:03/31/2002 l� 5-YEAR PLAN PHA FISCAL YEARS 2000 - 2004 [24 CFR Part 903.5] A. Mission State the PHA's mission for serving the needs of low-inc7ame,very low income,and extremely low-income families in the PHA's jurisdiction. (select one of the choices below) 0 The mission of the PHA is the same as that of the Department of Housing and Urban Development: To promote adequate and affordable housing, economic opportunity and a suitable living environment free from discrimination. El The mission of the Housing Authority of Contra Costa County is to provide high quality affordable housing solutions and promote self-sufficiency for low income people of Contra Costa County. Adopted 9116199 I3�Goals The goals and objectives listed below are derived from HUD's strategic Goals and Objectives and those emphasized in recent legislation. PHAs may select any of these goals and objectives as their own,or identify other goals and/or objectives. Whether selecting the HUD-suggested objectives or their own, PHAS ARE STRONGLY ENCOURAGED TO IDENTIFY QUANTIFIABLE MEASURES OF SUCCESS IN REACH ENG THEIR OBJECTIVES OVER THE COURSE OF THE 5 YEARS. (Quantifiable measures would include targets such as:numbers of families served or PHAS scores achieved.)PHAs should identify these measures in the spaces to the right of or below the stated objectives. HUD Strategic Goal: Increase the availability of decent, safe, and affordable housing. I PHA Goal: Expand the supply of assisted housing Objectives: ( Apply for additional rental vouchers: ® Reduce public housing vacancies: O Leverage private or other public funds to create additional housing opportunities: I Acquire or build units or developments Other (list below) Move residents through housing to create continuing opportunities for others. Enforce positive image for affordable housing industry while dispelling stereotypes. PHA Goal: Improve the quality of assisted housing Objectives: 5 Year Plan Page 1 HUD 50073 OMB Approval No:2577-0226 Expires:03/31/2002 ,a Improve public housing management: (PHAS score) Improve voucher management: (SEMAP score) Increase customer satisfaction: ® Concentrate on efforts to improve specific management functions: (organizational efficiency and effectiveness through equitable and productive staffing; policy and procedure updating; personnel system formation and new technology integration.) ® Renovate or modernize public housing units: ❑ Demolish or dispose of obsolete public housing: ❑ Provide replacement public housing: Provide replacement vouchers: ® Other: (list below) Increase viability of existing stock through redevelopment or significant physical changes. PHA(coal: Increase assisted housing choices (Objectives: ❑ Provide voucher mobility counseling: Conduct outreach efforts to potential voucher landlords Increase voucher payment standards ® Implement voucher homeownership program: Implement public housing or other homeownership programs: ❑ Implement public housing site-based waiting lists: ❑ Convert public housing to vouchers: D Other: (list below) Aggressively pursue "opt-out" and special program vouchers. Allow maximum flexibility regarding rental search timelines. HUD Strategic Goal: Improve community quality of life and economic vitality D PHA Goal: Provide an improved living environment Objectives: Implement measures to deconcentrate poverty by bringing higher income public housing households into lower income developments: [] Implement measures to promote income mixing in public housing by assuring access for lower income families into higher income developments: d Implement public housing security improvements: ❑ Designate developments or buildings for particular resident groups (elderly, persons with disabilities) Other: (list below) Implement measures to prevent imbalance of higher income and lower income households in particular developments. 5 Year Plan Page 2 HUD 50075 OMB Approval No:2577-0226 Bxpirm:03/3112002 r l� Implement measures to insulate newly employed or other newly higher income households from negative effects such as sudden rent increases or program disqualification. HUD Strategic Goal: Promote self-sufficiency and asset development of families and individuals ® PHA Goal: Promote self-sufficiency and asset development of assisted households Objectives: E7 Increase the number and percentage of employed persons in assisted families: O Provide or attract supportive services to improve assistance recipients' employability: Provide or attract supportive services to increase independence for the elderly or families with disabilities. M Other: (list below) Implement measures to provide systems for accumulation of household savings and economic empowerment. HUD Strategic Goal: Ensure Equal Opportunity in Housing for all Americans PITA Goal: Ensure equal opportunity and affirmatively further fair housing Objectives: Undertake affirmative measures to ensure access to assisted housing regardless of race, color, religion national origin, sex, familial status, and disability: F-1 Undertake affirmative measures to provide a suitable living environment for families living in assisted housing, regardless of race, color, religion national origin, sex, familial status, and disability: Undertake affirmative measures to ensure accessible housing to persons with all varieties of disabilities regardless of unit size required: [] Other: (list below) Other PHA Goals and Objectives: (list below) M Increase staff effectiveness through team building . Formally assess customer feedback and make affirmative improvements. ® Continue increasing the sufficiency and self-empowerment of residents. Develop formal plan for revitalizing, acquiring,developing or stimulating affordable housing properties. Strengthen Resident Councils 5 Year Plan Page 3 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2002 r� Annual PISA Flan PHA Fiscal Year 2000 [24 CFR Part 903.7] i. _Annual Plan Tyne. Select which type of Annual Plan the PHA will submit. ® Standard Plan Streamlined Plan: El High Performing PHA ❑ Small Agency (C250 Public Housing Units) ❑ Administering Section 8 Only Troubled Agency Plan ii. Executive Summary of the Annual PHA Plan [24 CFR Part 903.7 9(r)] An Executive Summary is not required.PHA's may provide an Executive Summary at their option, however. This annual plan includes a newly updated and significantly changed SECTION 8 ADMINISTRATIVE PLAN and PUBLIC HOUSING PLAN to be adopted within 60 days of submittal. The general direction of the new policies is as follows: • Quality Housing and Work Responsibility Act (QHWRA) conformance . • Improved housing quality. • Increasing choices and flexibility for households. • Providing vehicles for greater income mixes and balances. • Creating safer and healthier communities. • Maintaining fair and consistent practices and systems. Housing assessments, financial status, capital needs, deconcentration plans, rent strategy, and other planning information is included herein. Some information not required of high performing Agencies is also included as a prudent measure. FY 2000 Annual Plan Page I HUD 50075 OMB Approval No.2577-0226 Expires:03/31/2002 Vii! Annum Plan Table of Contents [24 CFR Part 903.7 9(r)] Provide a table of contents for the Annual Plan, including attachments,and a list of supporting documents available for public inspection. Table of Contents i. Executive Summary H. Table of Contents 1. Housing Needs 2. Financial Resources 3. Policies on Eligibility, Selection and Admissions 4. Rent Determination Policies 5. Operations and Management Policies NOT REQUIRED 6. Grievance Procedures NOT REQUIRED 7. Capital Improvement Needs 8. Demolition and Disposition 9. Designation of Housing NOT REQUIRED 10. Conversions of Public Housing NOT REQUIRED 11. Homeownership NOT REQUIRED 12. Community Service Programs NOT REQUIREED 13. Crime and Safety PHDEP 14. Pets (INACTIVE UNTIL FINAL REGULATION ISSUED) 15. Civil Rights Certifications(included with PHA Plan Certifications) 16. Audit 17. Asset Management NOT REQUIRED 18. Other Information PHA Plan Certifications Certificate of Consistency with the Consolidated Plan Attachments Indicate which attachments are provided by selecting all that apply.Provide the attachment's name(A, B,etc.)in the space to the left of the name of the attachment. Note: If the attachment is provided as a SEPARATE file submission from the PHA Plans file,provide the file name in parentheses in the space to the right of the title. Required Attachments: D Admissions Policy for Deconcentration FY 2000 Capital Fund Program Annual Statement [� Most recent board-approved operating budget(Required Attachment for PHAs that are troubled or at risk of being designated troubled ONLY) Optional Attachments: F-1 PHA Management Organizational Chart FY 2000 Annual Plan Page 2 HUD 50075 OMB Approval No:2577-0226 Expire:03/31/2002 t� FY 2000 Capital Fund Program 5 Year Action Plan Public Housing .Drug Elimination Program(PHC3EP) Plan Comments of Resident Advisory Board or Boards (must be attached if not included in PHA Plan text) [� Other(List below, providing each attachment name) Supporting Documents Available for Review Indicate which documents are available for public review by placing a mark in the"Applicable&On Display"column in the appropriate rows. All listed documents must be on display if applicable to the program activities conducted by the PHA. List of Supporting Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Dis la X PHA Plan Certifications of Compliance with the PHA Plans 5 Year and Annual Plans and Related Regulations X State/Local Government Certification of Consistency with S Year and Annual Plans the Consolidated Plan X Fair Housing Documentation: 5 Year and Annual Plans Records reflecting that the PHA has examined its programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked or is working with local jurisdictions to implement any of the jurisdictions' initiatives to affirmatively further fair housing that require the PHA's involvement. X Consolidated Plan for the jurisdictions in which the PHA is Annual Plan: located(which includes the Analysis of Impediments to Pair Housing Needs Housing Choice(Al)))and any additional backup data to support statement of housing needs in the jurisdiction X Most recent board-approved operating budget for the public Annual Plan: housing program Financial Resources; X Public Housing Admissions and(Continued)Occupancy Annual Plan: Eligibility, Policy(A&O),which includes the Tenant Selection and Selection,and Admissions Assignment Plan [TSAP] Policies X Section 8 Administrative Plan Annual Plan: Eligibility, Selection,and Admissions Policies X Public Housing Deconcentration and Income Mixing Annual Plan: Eligibility, Documentation: Selection,and Admissions 1. PHA board certifications of compliance with Policies deconcentration requirements(section 16(a)of the US Housing Act of 1937,as implemented in the 2118199 Quality Housing and Work Responsibility Act Initial Guidance,Notice and any further HUD guidance)and 2. Documentation of the required deconcentration and income mixing anal is FY 2000 Annual flan Page 3 HUD 50075 OMB Approval No:2577-0226 Expires:03/3112002 t� List of Supporting Documents Available for review Applicable Supporting Document Applicable Plan & Component On Display X Public housing rent determination policies, including the Annual Plan: Rent methodology for setting public housing flat rents Determination check here if included in the public housing A&0Poli X Schedule of flat rents offered at each public housing Annual Plan: Rent development Determination check here if included in the public housing A&,OPoli X Section 8 rent determination(payment standard)policies Annual Plan: Rent check here if included in Section 8 Determination Administrative Plan NA Public housing management and maintenance policy Annual Plan: Operations documents, including policies for the prevention or and Maintenance eradication of pest infestation(including cockroach infestation NA Public housing grievance procedures Annual Plan: Grievance check here if included in the public housing Procedures PoliSy NA Section 8 informal review and hearing procedures Annual Plan: Grievance check here if included in Section 8 Procedures Administrative Plan X The HUD-approved Capital Fund/Comprehensive Grant Annual Plan: Capital Needs Program Annual Statement(HUD 52837)for the active ant year X Most recent CLAP BudgettProgress Report(HUD 52825)for Annual Plan: Capital Needs any active CIAP opt X Most recent,approved 5 Year Action Plan for the Capital Annual Plan: Capital Needs Fund/Comprehensive Grant Program,if not included as an attachment rovided at PHA qpti2n NA Approved HOPE VI applications or,if more recent, Annual Plan: Capital Needs approved or submitted HOPE VI Revitalization Plans or any other approved proposal for development of pulklichousing X Approved or submitted applications for demolition and/or Annual Plan: Demolition disposition of REblic housing and Dis position NA Approved or submitted applications for designation of Annual Plan:Designation of ublic housing(Designated Housin Plans Public Housing NA Approved or submitted assessments of reasonable Annual Plan: Conversion of revitalization of public housing and approved or submitted Public Housing conversion plans prepared pursuant to section 202 of the 1996 HUD Appr2priations Act NA Approved or submitted public housing homeownership Annual Plan: programs/plans Homeownership NA Policies governing any Section 8 Homeownership program Annual Plan: El check here if included in the Section 8 Homeownership Administrative Plan FY 2000 Annual Plan Page 4 HUD 50075 OMB Approval No:2577-0226 Expires:0313112002 ;�c List of Supporting Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Display NA Any cooperative agreement between the PHA and the TANF Annual Plan: Community agency Service&Sel€Sufficien X FSS Action Plan/s for public housing and/or Section 8 Annual Plan: Community Service&Self-Sufficiency X Most recent self-sufficiency(> D/SS, TOP or ROSS or other Annual Plan: Community resident services ant)Slant ro am rEeorts Service&Self-Sufficienc X The most recent Public Housing Drug Elimination Program Annual Plan: Safety and (PHEDEP)semi-annual performance report for any open Crime Prevention grant and most recently submitted PHDEP application PHDEP Plan x The most recent fiscal year audit of the PHA conducted Annual Plan: Annual Audit under section 5(h)(2)of the U.S. Housing Act of 1937(42 U. S.C. 1437c(h)),the results of that audit and the PHA's response to any findings NA Troubled PHAs: MOA/Recovery Plan Troubled PHAs X Other supporting documents(optional) (specify as needed) list individually;use as many lines as necessary) Detached Executive Summary 1. Statement of Housine Needs [24 CFR Part 903.7 9(a)] A. Housing Needs of Families in the Jurisdiction/s Served by the PHA Based upon the information contained in the Consolidated Plans applicable to the jurisdiction,and/or other data available to the PHA.,provide a statement of the housing needs in the jurisdiction by completing the following table.In the"Overall" Needs column,provide the estimated number of renter families that have housing needs. For the remaining characteristics, rate the impact of that factor on the housing needs for each family type,from I to 5,with 1 being"no impact"and 5 being "severe impact." Use N/A to indicate that no information is available upon which the PHA can make this assessment. Housing Needs of Families in the Jurisdiction by Family T pe Family Type overfill Afford- supply Quality A=ew size - ability ibility tion Income <= 30% 12,884 5 5 3 2 5 5 of AMI Income >30% but 10,192 5 5 3 2 4 5 <=50% of AMI Income>50°Jo but 12,034 15 1 5 3 2 3 4 FY 2000 Annual Plan Page 5 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2002 eye Housing Housing Needs of Families in the Jurisdiction by Family Type Family Type C VMn Afford- Supply Quality Access- size Lova- ability ibili tion Elderly 9,020 5 5 3 4 2 4 Families with 7,376 5 4 4 4 3 3 Disabilities Race/Ethnicity 15,688 4 3 3 2 2 2 White Race/Ethnicity 2,379 5 5 4 3 5 4 His anic Race/Ethnicity 1,166 2 2 2 2 2 2 Asian/Pac. Island Race/Ethnicity 3,059 5 5 4 3 4 4 Black What sources of information did the PHA use to conduct this analysis?(Check all that apply,all materials must be made available for public inspection.) Consolidated Plan of the Jurisdiction/s Indicate year: 1995-99 U.S. Census data: the Comprehensive Housing Affordability Strategy ("CHAS") dataset [] American Housing Survey data Indicate year: Other housing market study Indicate year: C7 Other sources: (list and indicate year of information) Consultant - 1999 B. Housing Needs of Families on the Public Housing and Section 8 Tenant- Based Assistance Waiting Lists State the housing needs of the families on the PHA's waiting lists.Complete one table for each type of PRA-wide waiting list administered by the PRA. PHAs may provide separate tables for site- based or sub-jurisdictional public housing waiting lists at their option. FY 2000 Annual Plan Page 6 HUD 50075 OMB Approval No:2577-0226 Expim:03/31/2002 jr ;2_ e0d Housing heeds of Families on the Waiting List Waiting list type: d Section 8 tenant-based assistance Public Housing Combined Section 8 and Public Housing (l Public Housing Site-Based or sub jurisdictional waiting list (optional) If used, identify which develo mens/sub`urisdiction: # of families % of total families Annual Turnover Waiting list total 3,158 1,079 Extremely low NA NA income <=30% AMI Very low income NA NA (>30% but <-50% AMI Low income NA NA (>50% but <80% AMI Families with 2,815 89% children Elderly families 0 0°l0 Families with NA NA Disabilities Race/ethnicity NA NA Race/ethnicity NA NA Race/ethnicity NA NA Race/ethnicity NA NA FY 2000 Annual Plan Page 7 HUD 50075 OMB Approval No:2577-0226 Expires:03/31!2002 6` .............. ........... Housing Needs of Families on the Waiting List Waiting list type: Section 8 tenant-based assistance X Public Housing [� Combined Section 8 and Public Housing Q Public Housing Site-Based or sub jurisdictional waiting list (optional) If used. identi.fv which develo mentlsubjurisdiction: # of families %of total families Annual Turnover Waiting list total 5.426 1.324 Extremely low NA NA income<=30% AMI Very low income NA NA (>30% but <v50% AM) Low income NA NA (>50% but {80% AM) Families with 3.852 71% children Elderly families 148 3% Families with 760 14% Disabilities Racelethr&itylWht.. 1.958 36% RacelethnicitvlBlck. 2,461 45% RacelethnicitylHis 694 13% RacefethnicitvlAsian 312 6% Characteristics by Bedroom Size (Public Housing pni } IBR 1845 34% 373 2 BR 2095 39% 178 3 BR 1348 25% 11 4 BR 91 2% 112 5 BR 16 .01% 3 5+BR NA NA NA FY 2000 Annual Plan Page 8 HUD 50075 OMB Approval No:2577-0226 Expires:0313112002 C. Strategy for Addressing Needs Provide a brief description of the PHA's strategy for addressing the housing needs of families in the jurisdiction and on the waiting list IN THE UPCOMING YEAR,and the Agency's reasons for choosing this strategy. (1) Strateili:es Need: Shortage of affordable housing for all eligible populations Strategy 1. Maximize the number of affordable units available to the PHA within its current resources by: Select all that apply Employ effective maintenance and management policies to minimize the number of public housing units off-line Reduce turnover time for vacated public housing units ® Reduce time to renovate public housing units ❑ Seek replacement of public housing units lost to the inventory through mixed finance development El Seek replacement of public housing units lost to the inventory through section 8 replacement housing resources IM Maintain or increase section 8 lease-up rates by establishing payment standards that will enable families to rent throughout the jurisdiction ® Undertake measures to ensure access to affordable housing among families assisted by the PHA., regardless of unit size required El Maintain or increase section 8 lease-up rates by marketing the program to owners, particularly those outside of areas of minority and poverty concentration Maintain or increase section 8 lease-up rates by effectively screening Section 8 applicants to increase owner acceptance of program CSI Participate in the Consolidated Plan development process to ensure coordination with broader community strategies Other (list below) Strategy 2: Increase the number of affordable housing units by: Select all that apply El Apply for additional section 8 units should they become available 0 Leverage affordable housing resources in the community through the creation of mixed - finance housing Pursue housing resources other than public housing or Section 8 tenant-based assistance. ❑ Other: (list below) FY 2000 Annual Plan Page 9 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2002 G' Need: Specific Family Types: Families at or below 30% of median Strategy 1: Target available assistance to families at or below 30 % of AMI Select all that apply 0 Exceed HUD federal targeting requirements for families at or below 30% of AMI in public housing Exceed HUD federal targeting requirements for families at or below 30% of AMI in tenant-based section 8 assistance ❑ Employ admissions preferences aimed at families with economic hardships Adopt rent policies to support and encourage work Other: (list below) Need: Specific Family Types: Families at or below 50% of median Strategy l: Target available assistance to families at or below 50% of AMI Select all that apply ❑ Employ admissions preferences aimed at families who are working ® Adopt rent policies to support and encourage work ❑ Other: (list below) Need: Specific Family Types: The Elderly Strategy 1: Target available assistance to the elderly: Select all that apply 0 Seek designation of public housing for the elderly Apply for special-purpose vouchers targeted to the elderly, should they become available Other: (list below) Consider near elderly outreach in fixture. Need: Specific Family Types: Families with Disabilities Strategy 1: Target available assistance to Families with Disabilities: Select all that apply FY 2000 Annual flan Page 10 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2002 IV14-/ [] Seek designation of public housing for families with disabilities 0 Carry out the modifications needed in public housing based on the section 504 Needs Assessment for Public Housing ® Apply for special-purpose vouchers targeted to families with disabilities, should they become available 0 Affirmatively market to local non-profit agencies that assist families with disabilities Other: dist below) Need: Specific Family Types: Races or ethnicities with disproportionate housing needs Strategy 1: Increase awareness of PHA resources among families of races and ethnicities with disproportionate needs: Select if applicable IF] Affirmatively market to races/ethnicities shown to have disproportionate housing needs [] Other: (list below) Strategy 2: Conduct activities to affirmatively further fair housing Select all that apply El Counsel section 8 tenants as to location of units outside of areas of poverty or minority concentration and assist them to locate those units ® Market the section 8 program to owners outside of areas of poverty/minority concentrations ❑ Cather: (list below) Other Housing Needs &e Strategies: (list needs and strategies below) (2) Reasons for Selecting Strategies Of the factors listed below, select all that influenced the PHA's selection of the strategies it will pursue: El Funding constraints IM Staffing constraints O Limited availability of sites for assisted housing El Extent to which particular housing needs are met by other organizations in the community El Evidence of housing needs as demonstrated in the Consolidated Plan and other information available to the PHA FY 2000 Annual Plan Page l 1 HU©50075 OMB Approval No:2577-0226 Expires:03/31/2002 2. Statement of Financial Resources l24 CFR Part 903.7 9(b)] List the financial resources that are anticipated to be available to the PHA for the support of Federal public housing and tenant-based Section 8 assistance programs administered by the PHA during the Plan year. Mote: the table assumes that Federal public housing or tenant based Section 8 assistance grant finds are expended on eligible purposes;therefore,uses of these funds need not be stated. For other finds, indicate the use for those funds as one of the following categories:public housing operations,public housing capital improvements,public housing safety/security,public housing supportive services, Section 8 tenant-based assistance,Section 8 supportive services or other. Financial Resources: Planned Sources and Uses Sources Planned S Planned Uses i. Federal Grants FY 2000 rants a Public Housing Operating Fund 2,600,000 b Public Housing Ca ital Fund 3,000,000 c HOPE VI Revitalization 0 d HOPE VI Demolition 0 e) Annual Contributions for Section 48,532,050 8 Tenant-Based Assistance f) Public Housing Drug Elimination 282,000 Program(including any Technical Assistance fiends g) Resident Opportunity and Self- 350,000 Sufficiency Grants h) Community Development Block NA Grant i HOME NA Other Federal Grants list below U.S. Dept. of Justice 275,000 PH Safety/Security 2. Prior Year Federal Grants (unobligated funds only) (list below See above 0 0 0 3. Public Housing Dwelling Rental 3,200,000 PH Operations Income 4. Other income list below Char es 50,000 PH 2perations Management Fees 130,00-0 Other FY 2000 Annual Plan Page 12 HUD 30075 OMB Approval No:2377-0226 Expires:03131!1002 -2-f Financial Resources: Planned Sources and Uses Sources Planned S Planned Uses 4. !Yon-federal sources list below) County Headstart Facilities 805,000 Other County Homeless Facilities 143,000 Other Total resources 59,476,050 3. PHA Policies Governine Eliaibility� Selection, and Admissions [24 CFR Part 903.7 9(c)] A. Public Housing Exemptions: PHAs that do not administer public housing are not required to complete subcomponent 3A. (1) Eligibility a. When does the PHA verify eligibility for admission to public housing?(select all that apply) When families are within a certain number of being offered a unit: (state number) ❑ When families are within a certain time of being offered a unit: (state time) Other: (describe) At initial application and re-verified when admitted. b. Which non-income (screening) factors does the PHA use to establish eligibility for admission to public housing (select all that apply)? Criminal or Drug-related activity ® Rental history ❑ Housekeeping ❑ Other(describe) c. O Yes ® No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? d. ❑ Yes D No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? e. ❑ Yes ® No: Does the PHA access FBI criminal records from the FBI for screening purposes?(either directly or through an NCIC- authorized source) FY 2000 Annual Plan Page 13 HUD 50075 OMB Approval No:2577-7226 Expires:03/31/2002 (2)Waiting List Organization a. Which methods does the PHA plan to use to organize its public housing waiting list (select all that apply) D Community-wide list © Sub-jurisdictional lists ❑ Site-based waiting lists Other(describe) Special disability list—public housing to voucher b. Where may interested persons apply for admission to public housing? PHA main administrative office ❑ PHA development site management office Other (list below) Central waiting list office. c. If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each of the following questions; if not, strip to subsection(3) Assignment 1. How many site-based waiting lists will the PHA operate in the coming year? 2. ❑ Yes ❑ No: Are any or all of the PHA's site-based waiting lists new for the upcoming year(that is, they are not part of a previously-HUD- approved site based waiting list plan)? If yes, how many lists? 3. ❑ Yes ❑ No. May families be on more than one list simultaneously If yes, how many lists? 4. Where can interested persons obtain more information about and sign up to be on the site-based waiting lists(select all that apply)? ❑ PHA main administrative office [1 All PHA development management offices ❑ Management offices at developments with site-based waiting lists ❑ At the development to which they would like to apply ❑ Other(list below) FY 2000 Annual Plan Page 14 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2002 (3) Assignment a. How many vacant unit choices are applicants ordinarily given before they fall to the bottom of or are removed from the waiting list?(select one) 0 One [� Two [� Three or more b. X Yes ❑ No: Is this policy consistent across all waiting list types? c. If answer to b is no, list variations for any other than the primary public housing waiting listls for the PHA: (4) Admissions Preferences a. Income targeting: 0 Yes 0 No: Roes the PHA plan to exceed the federal targeting requirements by targeting more than 40% of all new admissions to public housing to families at or below 30%of median area income? b. Transfer policies: In what circumstances will transfers take precedence over new admissions?(list below) d Emergencies (� Overhoused (� Underhoused IM Medical justification 0 Administrative reasons determined by the PHA(e.g.,to permit modernization work) Resident choice: (state circumstances below) Other: (list below) Witness Protection c. Preferences 1. ® Yes M No: Has the PHA established preferences for admission to public housing(other than date and time of application)?(If"no" is selected, skip to subsection(5) Occupancy) 2. Which of the following admission preferences does the PHA plan to employ in the coming year?(select all that apply from either former Federal preferences or other preferences) FY 2400 Annual Plan Page 15 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2002 .�1 Former Federal preferences: ® Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Victims of domestic violence E] Substandard housing ❑ Homelessness ❑ High rent burden(rent is > 50 percent of income) Other preferences: (select below) ❑ Working families and those unable to work because of age or disability Veterans and veterans' families Residents who live and/or work in the jurisdiction ❑ Those enrolled currently in educational,training, or upward mobility programs ❑ Households that contribute to meeting income goals (broad range of incomes) ❑ Households that contribute to meeting income requirements(targeting) ❑ Those previously enrolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes Other preference(s) (list below) Terminally ill. Witness Protection Issues 3. If the PHA will employ admissions preferences, please prioritize by placing a"I" in the space that represents your first priority, a"2" in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use"I"more than once, "2"more than once, etc. I Date and Time Former Federal preferences: Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) 2 Victims of domestic violence Substandard housing Homelessness High rent burden Other preferences(select all that apply) ❑ Working families and those unable to work because of age or disability 3 Veterans and veterans' families 1 Residents who live and/or work in the jurisdiction FY 2000 Annual Plan Page lb HUD 50075 OMB Approval No:2577.0226 Expires:03/31/2002 ❑ Those enrolled currently in educational, training, or upward mobility programs ❑ Households that contribute to meeting income goals(broad range of incomes) ❑ Households that contribute to meeting income requirements(targeting) ❑ Those previously enrolled in educational, training, or upward mobility programs 2 Victims of reprisals or hate crimes 2 Other preference(s) (list below) Terminally ill. Witness Protection 4. Relationship of preferences to income targeting requirements: F❑ The PHA applies preferences within income tiers d Not applicable: the pool of applicant families ensures that the PHA will meet income-targeting requirements (5) Occupancy a. What reference materials can applicants and residents use to obtain information about the rules of occupancy of public housing ?(select all that apply) 0 The PHA-resident lease El The PHA's Admissions and (Continued) Occupancy policy FKI PHA briefing seminars or written materials Other source (list) Family Obligations document One— Strike document b. How often must residents notify the PHA of changes in family composition? (select all that apply) El At an annual reexamination and lease renewal ® Any time family composition changes At family request for revision ❑ Other(list) (6) Deconeentration and Income Mixing a. ❑ Yes [91 No: Did the PHA's analysis of its family(general occupancy) developments to determine concentrations of poverty indicate the need for measures to promote deconcentration of poverty or income mixing? FY 2000 Annual Plan Page 17 HUD 50075 OMB Approval No:2577.0226 Expires:03/3112002 -,1 de` b. M Yes ❑ No: Did the PHA adopt any changes to its admissions policies based on the results of the required analysis of the need to promote deconcentration of poverty or to assure income mixing? c. If the answer to b was yes, what changes were adopted?(select all that apply) Adoption of site-based waiting lists If selected, list targeted developments below: Employing waiting list "skipping'to achieve deconcentration of poverty or income mixing goals at targeted developments If selected, list targeted developments below: ❑ Employing new admission preferences at targeted developments If selected, list targeted developments below: Other(list policies and developments targeted below) Safeguard policies for correction of possible future imbalances. Affrnnative actions adopted to attract higher income households. d. l Yes ❑ No: Did the PHA adopt any changes to other policies based on the results of the required analysis of the need for deconcentration of poverty and income mixing? e. If the answer to d was yes, how would you describe these changes?(select all that apply) LX Additional affirmative marketing Actions to improve the marketability of certain developments ❑ Adoption or adjustment of ceiling rents for certain developments M Adoption of rent incentives to encourage deconcentration of poverty and income mixing El Other (list below) Adoption of reasonable flat rents in highly inflationary rental market. f. Based on the results of the required analysis, in which developments will the PHA make special efforts to attract or retain higher-income families?(select all that apply) ❑ Not applicable: results of analysis did not indicate a need for such efforts El List (any applicable) developments below: All. g. Based on the results of the required analysis, in which developments will the PHA make special efforts to assure access for lower-income families?(select all that apply) Not applicable: results of analysis did not indicate a need for such efforts List (any applicable) developments below: FY 2000 Annual Plan Page 18 HUD 500'75 OMB Approval No:2577-0226 Expires:03/31/2002 9� B. Section 8 Exemptions: PHAs that do not administer section 8 are not required to complete sub-component 3B. Unless otherwise specified,all questions in this section apply only to the tenant-based section 8 assistance program(vouchers,and until completely merged into the voucher program, certificates). (1) Eligibility a. What is the extent of screening conducted by the PHA?(select all that apply) Criminal or drug-related activity only to the extent required by law or regulation ❑ Criminal and drug-related activity, more extensively than required by law or regulation ❑ More general screening than criminal and drug-related activity(list factors below) ❑ Other(list below) b. ® Yes ❑ No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? c. ❑ Yes No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? d. ❑ Yes No: Does the PHA access FBI criminal records from the FBI for screening purposes?(either directly or through an NCIC- authorized source) e. Indicate what kinds of information you share with prospective landlords?(select all that apply) ❑ Criminal or drug-related activity El Other(describe below) Rental history and related lease compliance. (2) Waiting List Organization a. With which of the following program waiting lists is the section 8 tenant-based assistance waiting list merged?(select all that apply) ❑ None ❑ Federal public housing Federal moderate rehabilitation ❑ Federal project-based certificate program ❑ Other federal or local program(list below) b. Where may interested persons apply for admission to section 8 tenant-based assistance?(select all that apply) FY 2000 Annual Plan Page 19 HUD 50075 OMB Approval No:2577-0226 Expires:03/3112002 El PHA main administrative office GX1 Other(list below) Central waiting list office. Development management offices for special admissions program (3) Search Time a. IT Yes 7 No: Does the PHA give extensions on standard 60-day period to search for a unit? If yes, state circumstances below: Extensions of 120 day and beyond often given if applicant demonstrates extensive but unfruitful efforts. (4) Admissions Preferences a. Income targeting [] Yes 0 No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 75% of all new admissions to the section 8 program to families at or below 30% of median area income? b. Preferences 1. El Yes El No: Has the PHA established preferences for admission to section 8 tenant-based assistance?(other than date and time of application) (if no, skip to subcomponent (5) Special purpose section 8 assistance programs) 2. Which of the following admission preferences does the PHA plan to employ in the coming year?(select all that apply from either former Federal preferences or other preferences) Former Federal preferences [� Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Victims of domestic violence ® Substandard housing 7 Homelessness Ej High rent burden(rent is> 50 percent of income) Other preferences(select all that apply) �} Working families and those unable to work because of age or disability FY 2000 Annual Plan Page 20 HUD 50075 OM13 Approval No:2577-0226 Expires:03/3112002 ® Veterans and veterans' families Residents who live and/or work in your jurisdiction Those enrolled currently in educational, training, or upward mobility programs El Households that contribute to meeting income goals(broad range of incomes) [� Households that contribute to meeting income requirements (targeting) [ Those previously enrolled in educational, training, or upward mobility programs d Victims of reprisals or hate crimes Other preference(s) (list below) Terminally ill. Witness Protection Lottery Selections(if utilized) 3. If the PHA will employ admissions preferences, please prioritize by placing a"1" in the space that represents your first priority, a"2" in the box representing your second priority, and so on. If you give equal weight to one or more of these choices(either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use "1"more than once, `2"more than once, etc. 1 Date and Time Former Federal preferences Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) 2 Victims of domestic violence Substandard housing Homelessness High rent burden Other preferences(select all that apply) Working families and those unable to work because of age or disability 3 Veterans and veterans' families I Residents who five and/or work in your jurisdiction [] Those enrolled currently in educational, training, or upward mobility programs [� Households that contribute to meeting income goals(broad range of incomes) [� Households that contribute to meeting income requirements(targeting) E] Those previously enrolled in educational, training, or upward mobility programs 2 Victims of reprisals or hate crimes ED Other preference(s) (list below) Terminally Ill- 2 Witness Protection- 2 FY 2000 Annual flan Page 21 HUD 50075 OMB Approval No:2577.0226 Expires:03/31/2002 Lottery Selections(if utilized) - 1 4. Among applicants on the waiting list with equal preference status, how are applicants selected' (select one) MX Date and time of application ❑ .Drawing (lottery) or other random choice technique 5. if the PIT IA plans to employ preferences for"residents who live and/or work in the jurisdiction" (select one) ❑ This preference has previously been reviewed and approved by HUD IM The PHA requests approval for this preference through this PHA.Plan b. Relationship of preferences to income targeting requirements: (select one) ❑ The PHA applies preferences within income tiers Not applicable: the pool of applicant families ensures that the PHA will meet income-targeting requirements (5) Special Purpose Section 8 Assistance Programs a. In which documents or other reference materials are the policies governing eligibility, selection, and admissions to any special-purpose section 8 program administered by the PHA contained?(select all that apply) 0 The Section 8 Administrative Plan ❑ Briefing sessions and written materials ❑ Other (list below) b. How does the PHA announce the availability of any special-purpose section 8 programs to the public? Through published notices El Other (list below) Through direct service providers. 4. PHA Ment Determination Policies [24 CFR Part 903.7 9(d)] A. Public Housing FY 2000 Annual Flan Page 22 HUD 50073 OMS Approval No:2577-0226 Expires:03/311200; Exemptions: PHAs that do not administer public housing are not required to complete sub-component 4A. (1) Income Based Rent Policies Describe the PHA's income based rent setting policy/ies for public housing using, including discretionary(that is,not required by statute or regulation)income disregards and exclusions,in the appropriate spaces below. a. Use of discretionary policies: (select one) El The PHA will not employ any discretionary rent-setting policies for income based rent in public housing. Income-based rents are set at the higher of 30% of adjusted monthly income, 10% of unadjusted monthly income,the welfare rent, or minimum rent (less HUD mandatory deductions and exclusions). (If selected, skip to sub-component (2)) ---or--- The PHA employs discretionary policies for determining income based rent (If selected, continue to question b.) b. Minimum hent 1. What amount best reflects the PHA's minimum rent?(select one) [ $o [ $1-$25 El $26-$50 2. 0 Yes M] No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? 3. If yes to question 2, list these policies below: c. Rents set at less than 30%than adjusted income 1. 7 Yes 0 No: Does the PHA plan to charge rents at a fixed amount or percentage less than 30% of adjusted income? 2. If yes to above, list the amounts or percentages charged and the circumstances under which these will be used below: FY 2000 Annual Plan Page 23 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2002 A all d. Which of the discretionary(optional) deductions and/or exclusions policies does the PHA plan to employ ?(select all that apply) ❑ For the earned income of a previously unemployed household member ❑ For increases in earned income ® Fixed amount (other than general rent-setting policy) If yes, state amount/s and circumstances below: ❑ Fixed percentage (other than general rent-setting policy) If yes, state percentage/s and circumstances below: ❑ For household heads [] For other family members For transportation expenses �] For the non-reimbursed medical expenses of non-disabled or non-elderly families ❑ Other(describe below) 1. Do you have ceiling rents?(rents set at a level lower than 30% of adjusted income) (select one) ® Yes for all developments ❑ Yes but only for some developments ❑ No 2. For which kinds of developments are ceiling rents in place?(select all that apply) El For all developments ❑ For all general occupancy developments(not elderly or disabled or elderly only) F] For specified general occupancy developments ❑ For certain parts of developments; e.g., the high-rise portion ❑ For certain size units; e.g., larger bedroom sizes ❑ Other(list below) 3. Select the space or spaces that best describe how you arrive at ceiling rents(select all that apply) ❑ Market comparability study Fair market rents(FMR) FY 2000 Annual Plan Page 24 Hilt)50075 OMB Approval No:2577.8226 Expires:03/31/2002 ❑ 95`h percentile rents 0 75 percent of operating costs �7 100 percent of operating costs for general occupancy(family) developments ❑ Operating costs plus debt service ❑ The "rental value" of the unit ❑ Other (list below) f. hent re-determinations: 1. Between income reexaminations, how often must tenants report changes in income or family composition to the PHA such that the changes result in an adjustment to rent?(select all that apply) ❑ Never ❑ At family option ❑ Any time the family experiences an income increase ❑ Any time a family experiences an income increase above a threshold amount or percentage: (if selected, specify threshold) 0 Other(list below) Any time the family experiences an income decrease. g. ❑ Yes X No: Does the PHA plan to implement individual savings accounts for residents(ISAs) as an alternative to the required 12 month disallowance of earned income and phasing in of rent increases in the next year? (21 Plat Rents 1. In setting the market-based flat rents, what sources of information did the PHA use to establish comparability?(select all that apply.) ❑ The section 8 rent reasonableness study of comparable housing ❑ Survey of rents listed in local newspaper ❑ Survey of similar unassisted units in the neighborhood LN Other (list/describe below) Rental market and operating costs plus reasonable reserve.. B. Section 8 Tenant-Based Assistance Exemptions: PHAs that do not administer Section 8 tenant-based assistance are not required to complete sub-component 413.Unless otherwise specified,all questions in this section apply only to the tenant-based section 8 assistance program(vouchers,and until completely merged into the voucher program,certificates). FY 2000 Annual Plan Page 25 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2002 ,�f ,A)A-/ ,(1)Payment Staff Describe the voucher payment standards and policies. a. What is the PHA's payment standard?(select the category that best describes your standard) F] At or above 90%but below 100% of FMR ❑ 100% of FMR L Above 100% but at or below 110% of FMR ❑ Above 110% of FMR(if HUD approved; describe circumstances below) b. If the payment standard is lower than FMR, why has the PHA selected this standard?(select all that apply) ❑ FMPs are adequate to ensure success among assisted families in the FHA's segment of the FMR area ❑ The PHA has chosen to serve additional families by lowering the payment standard ❑ Reflects market or submarket ❑ Other(list below) c. If the payment standard is higher than FMR,why has the FHA chosen this level? (select all that apply) ® FMRs are not adequate to ensure success among assisted fitmilies in the FHA's segment of the FMR area Reflects market or submarket LSI To increase housing options for families ® Other(list below) Preserve high lease-up rate. Maintain landlord interest and participation. Rent burden of households. d. How often are payment standards reevaluated for adequacy?(select one) ❑ Annually Other(list below) Regularly as needed; requesting administrative authority to revise 90%- 110% as conditions change. May also ask HUD approval for 110%- 120%. e. 'Khat factors will the PHA consider in its assessment of the adequacy of its payment standard? (select all that apply) Success rates of assisted f6lmilies ® Rent burdens of assisted families Other(list below) FY 2000 Annual Plan Page 26 HUD 50075 OMB Approval No:2577.0226 Expires:03/31/2002 Mix of market pressure, landlord participation, lease-up rate, and greatest number of households served. (2) Minimum Dent a. What amount best reflects the PHA's minimum rent?(select one) $0 ® $1-$25 [R] $26-$50 b. 0Yes [:] No: Has the PHA adopted any discretionary minimum rent hardship exemption policies?(if yes, list below) If hardship claimed PHA will consider waiver through informal hearing process. 5. Onerations and Management (NOT REQUIRED) [24 CFR Part 903.7 9(e)] Exemptions from Component 5: High performing and small PHAs are not required to complete this section. Section 8 only PHAs must complete parts A,13,and C(2) A. PHA Management Structure Describe the PHA's management structure and organization. (select one) [� An organization chart showing the PHA's management structure and organization is attached. ❑ A brief description of the management structure and organization of the PHA follows: D. HUD Programs Under PHA Management List Federal programs administered by the PHA,nunnber of families served at the beginning of the upcoming fiscal year,and expected turnover in each. (Use"NA"to indicate that the PHA does not operate any of the s listed below. Program Flame Units or Families Expected Served at Year Turnover Beginning Public Hous!RS Section 8 Vouchers FY 2000 Annual Plan Page 27 HUD 50075 OMB Approval No:2577-0226 Expires:03131/2002 Section 8 Certificates Section 8 Mod Rehab Special Purpose Section 8 CertificatesNouchers list individuaff Public Housing Drug Elimination Program PHDEP Other Federal Programs(list individuall C. Management and Maintenance Policies List the PHA's public housing management and maintenance policy documents,manuals and handbooks that contain the Agency's rules,standards,and policies that govern maintenance and management of public housing,including a description of any measures necessary for the prevention or eradication of pest infestation(which includes cockroach infestation)and the policies governing Section 8 management. (1) Public Dousing Maintenance and Management: (list below) (2) Section 8 Management: (list below) 6. PHA Grievance Procedures (NUT RE IUMED) [24 CFR Fart 943.7 9(f)] Exemptions from component 6: High performing PHAs are not required to complete component 6. Section 8-Only PHAs are exempt from sub-component 6A. A. Public Housing 1. D Yes 0 No: Has the PHA established any written grievance procedures in addition to federal requirements found at 24 CFR Part 966, Subpart 13, for residents of public housing? FY 2000 Annual Plan Page 28 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2002 If yes, list additions to federal requirements below: 2. Which PHA office should residents or applicants to public housing contact to initiate the PHA grievance process?(select all that apply) El PHA main administrative office PHA development management offices 0 Other(list below) B. Section 8 Tenant-Based Assistance 1. 0 Yes © No: Has the PHA established informal review procedures for applicants to the Section 8 tenant-based assistance program and informal hearing procedures for families assisted by the Section 8 tenant- based assistance program in addition to federal requirements found at 24 CFR 982? If yes, list additions to federal requirements below: 2. Which PHA office should applicants or assisted families contact to initiate the informal review and informal hearing processes?(select all that apply) El PHA main administrative office Other(list below) 7. Capital Improvement Needs [24 CFR Part 903.7 9(g)] Exemptions from Component 7: Section 8 only PDAs are not required to complete this component and may skip to Component 8. A. Capital Fund Activities Exemptions from sub-component 7A: PHAs that will not participate in the Capital Fund Program may skip to component 7B. All other PHAs must complete 7A as instructed. (1) Capital Fund Program Annual Statement Using parts 1,II,and III of the Annual Statement for the Capital Fund Program(CFP),identify capital activities the PHA is proposing for the upcoming year to ensure long-term physical and social viability of its public housing developments. This statement can be completed by using the CFP Annual Statement tables provided in the table library at the end of the PHA Plan template OR,at the PHA's option,by completing and attaching a properly updated HUD-52837. Select one: FY 2000 Annual Plan Page 29 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2002 �2—f-Ocl The Capital Fund Program Annual Statement is provided as an attachment to the PHA Plan at Attachment (HUD - 52837) -or- [] The Capital Fund Program Annual Statement is provided below: (if selected, copy the CFP Annual Statement from the Table Library and insert here) M Option"l 5-Year Action Plan Agencies are encouraged to include a 5-Year Action Plan covering capital work items.This statement can be completed by using the 5 Year Action Plan table provided in the table library at the end of the PHA.Plan template OR by completing and attaching a properly updated HUD-52834. a. IM Yes [] No: Is the PHA providing an optional 5-Year Action Plan for the Capital Fund?(if no, skip to sub-component 7B) b. If yes to question a, select one: El The Capital Fund Program 5-Year Action Plan is provided as an attachment to the PHA Plan at Attachment HUD 52834 -or- [� The Capital Fund Program 5-Year Action Plan is provided below: (if selected, copy the CFP optional 5 Year Action Plan from the Table Library and insert here) B. HOPE VI and Public Housing Development and Replacement Activities (Non-Capital Fund) Applicability of sub-component`l'B: All PHAs administering public housing. Identify any approved HDPE VI and/or public housing development or replacement activities not described in the Capital Fund Program Annual Statement. �] Yes No: a) Has the PHA received a HOPE VI revitalization grant?(if no, skip to question c; if yes, provide responses to question b for each grant, copying and completing as many times as necessary) b) Status of HOPE VI revitalization grant (complete one set of questions for each grant) 1. Development name: 2. Development (project) number: 3. Status of grant: (select the statement that best describes the current status) FY 2000 Annual Plan Page 30 HUD 30075 OMB Approval No:2577-0226 Expires:03/31/2002 ❑ Revitalization Plan under development Revitalization Plan submitted, pending approval ❑ Revitalization Plan approved ❑ Activities pursuant to an approved Revitalization Plan underway Yes [] No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant in the Plan year? If yes, list development name/s below: Possible - Las Deltas (CAO 11006; 011009A;011009B) and/or Bayo Vista(CAO 11010) ❑ Yes d No: d) Will the PHA be engaging in any mixed-finance development activities for public housing in the Plan year? If yes, list developments or activities below: ❑ Yes d No: e) Will the PHA be conducting any other public housing development or replacement activities not discussed in the Capital Fund Program Annual Statement? If yes, list developments or activities below: 8. Demolition and .Disposition [24 CFR Part 903.7 9(h)] Applicability of component 8: Section 8 only PHAs are not required to complete this section. 1. ❑ Yes El No: Does the PHA plan to conduct any demolition or disposition activities (pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.C. 1437p)) in the plan Fiscal Year? (If`No", skip to component 9; if"yes", complete one activity description for each development.) 2. Activity Description ❑ Yes 0 No: Has the PHA provided the activities description information in the optional Public Housing Asset Management Fable?(If "yes", skip to component 9. If"No", complete the Activity Description table below.) Demolition/Disposition Activity Description FY 2000 Annual Plan Page 31 HUD 50075 OMB Approval No:2577-0226 Expires:03/3112002 i-� Ia. Development name: 1 b. Development(project) number: 2. Activity type: Demolition Disposition 3. Application status (select one) Approved Submitted, pending approval Planned_application ❑ 4. Date application a roved, submitted, or planned for submission: DD/NaVY 5. Number of units affected: 6. Coverage of action(select one) ❑ Part of the development Total development 7. Timeline for activity: a. Actual or projected start date of activity: b. Projected end date of activity: 9. Desiarnation of Public Housing for Occunancv by Elderly Families or Families with Disabilities or Elderly Families and Families with Disabilities [24 CFR Part 903.7 9(i)] Exemptions from Component 9; Section 8 only PHAs are not required to complete this section. 1. ❑ "Yes El No: Has the PHA designated or applied for approval to designate or does the PHA plan to apply to designate any public housing for occupancy only by the elderly families or only by families with disabilities, or by elderly families and families with disabilities or will apply for designation for occupancy by only elderly families or only families with disabilities, or by elderly families and families with disabilities as provided by section 7 of the U.S. Housing Act of 1937 (42 U.S.C. 1437e) in the upcoming fiscal year? (If"No", skip to component 10. If"yes", complete one activity description for each development, unless the PHA is eligible to complete a streamlined submission;PHAs completing streamlined submissions may skip to component 10.) 2. Activity Description ❑ Yes ❑ No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table?If"yes", skip to component 10. If "No", complete the Activity Description table below. Designation of Public Housing Activity Description FY 2000 Annual Plan Page 32 HUD 50475 OMB Approval No:2577-0226 Expires:03/31/2002 I a. Development name: 1 b. Development (project) number: 2. Designation type: Occupancy by only the elderly Occupancy by families with disabilities [] Occupancy by onlLelderly families and families with disabilities EJ 3. Application status (select one) Approved; included in the PHA's Designation Plan D Submitted, pending approval Planned application 4. Date this designation approved, submitted, or planned for submission: DD/MM YY 5. If approved, will this designation constitute a(select one) New Designation Plan Revision of a previously approved Designation Plan? 6. Number of units affected: 7. Coverage of action(select one) ® Part of the development Total development 10. Conversion of Public Housing to-Tenant-Based Assistance [24 CFR Fart 903.7 9 0)] Exemptions from Component 10; section 8 only PHAs are not required to complete this section. A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD FY 1996 HUD Appropriations Act 1. F] Yes El No: Have any of the PHA's developments or portions of developments been identified by HUD or the PHA as covered under section 202 of the HUD FY 1996 HUD Appropriations Act?(If"No", skip to component 11;if`yes",complete one activity description for each identified development, unless eligible to complete a streamlined submission. PHAs completing streamlined submissions may skip to component 11.) 2. Activity Description Yes 0 No: Has the PHA.provided all required activity description information for this component in the optional Public Housing Asset Management Table?If"yes", skip to component 11. If "No", complete the Activity Description table below. Conversion of Public Housing Activity Description 1 a. Development name: FY 2000 Annual Plan Page 33 HUD 50075 GMB Approval No:2577-0226 Expim:0313112002 I b. Development (project) number: 2. What is the status of the required assessment? Assessment underway Assessment results submitted to HUD [] Assessment results approved by HUD (if marked, proceed to next question) E] Other (explain below) 3. M Yes M No: Is a Conversion Plan required?(If yes, go to block 4; if no, go to block 5. 4. Status of Conversion Plan(select the statement that best describes the current status) Conversion Plan in development D Conversion Plan submitted to HUD on: (DD/11NM/YYYY) [� Conversion Plan approved by HUD on: (DD/MM/YYYY) ® Activities pursuant to HUD-approved Conversion Plan underway 5. Description of how requirements of Section 202 are being satisfied by means other than conversion(select one) D Units addressed in a pending or approved demolition application(date submitted or approved: [] Units addressed in a pending or approved HOPE VI demolition application (date submitted or approved: ) Fj Units addressed in a pending or approved HOPE VI Revitalization Plan (date submitted or approved: ) E] Requirements no longer applicable: vacancy rates are less than 10 percent ® Requirements no longer applicable: site now has less than 300 units Ej Other: (describe below) B. Reserved for Conversions pursuant to Section 22 of the U.S. Housing Act of 1937 C. Reserved for Conversions pursuant to Section 33 of the U.S. Housing Act of 1937 11. Homeownership Programs Administered by the PHA [24 CFR Part 903.7 9(k)] A. Public Housing Exemptions from Component 11A: Section 8 only PHAs are not required to complete 1 lA. FY 2000 Annual Plan Page 34 HUD 50075 OMB Approval No:2577-0226 1 xpirm:03/31/2002 A/14 1 ,19 1. 0 Yes 0 No: Does the PHA administer any homeownership programs administered by the PHA under an approved section 5(h) homeownership program(42 U.S.C. 1437c(h)), or an approved HOPE I program(42 U.S.C. 1437aaa) or has the PHA applied or plan to apply to administer any homeownership programs under section 5(h), the HOPE I program, or section 32 of the U.S. Housing Act of 1937 (42 U.S.C. 14372-4). (If"No", skip to component 11 B, if"yes", complete one activity description for each applicable program/plan, unless eligible to complete a streamlined submission due to small PHA or high performing PHA status. PHAs completing streamlined submissions may skip to component 11B.) 2. Activity Description Yes M No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table?(If"yes", skip to component 12. If "No", complete the Activity Description table below.) Public Housing Homeownership Activity Description (Complete one for each development affected 1 a. Development name: 1 b. Develo mentro'ect number: 2. Federal Program authority: [� HOPE I 5(h) Turnkey III Ej Section 32 of the USHA of 1937 effective 1011/99 3. Application status: (select one) M Approved; included in the PHA's Homeownership Plan/Program ® Submitted,pending approval Ej Planned a lication 4. Date Homeownership Plan/Program approved, submitted, or planned for submission: DD/NIM/YYYY 5. Number of units affected: f. Coverage of action: (select one) El Part of the development Total development B. Section 8 Tenant Based Assistance FY 2000 Annual Plan Page 35 HUD 54075 OMB Approval No:2577-0226 Expires:03/3112002 rJt 1. ❑ Yes No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 7(If"No", skip to component 12; if`Yes", describe each program using the table below(copy and complete questions for each program identified), unless the PHA is eligible to complete a streamlined submission due to high performer status. High performing PDAs may skip to component 12.) 2. Program Description: a. Size of Program ❑ Yes ❑ No: Will the PHA limit the number of families participating in the section 8 homeownership option? If the answer to the question above was yes, which statement best describes the number of participants?(select one) ❑ 25 or fewer participants ❑ 26 - 50 participants ❑ 51 to 100 participants ❑ more than 100 participants b. PHA-established eligibility criteria Yes ❑ No: Will the PHA's program have eligibility criteria for participation in its Section 8 Homeownership Option program in addition to HUD criteria? If yes, list criteria below: 12. PHA Community Service and Self-sufficiency Programs NOT REQUIRED [24 CFR Part 903.7 9(1)] Exemptions from Component 12: High performing and small PHAs are not required to complete this component. Section$-Only PHAs are not required to complete sub-component C. A. PHA Coordination with the Welfare (TANF) Agency 1. Cooperative agreements: ❑ Yes ❑ No: Has the PHA has entered into a cooperative agreement with the TANF Agency, to share information and/or target supportive services (as contemplated by section 12(d)(7) of the Housing Act of 1937)? If yes, what was the date that agreement was signed?DD/NIM/YY FY 2000 Annual Plan Page 36 HUD 54075 OMB approval No:2577-0226 Expires:03/31/2002 '1� 2. Other coordination efforts between the PHA and TANF agency(select all that apply) ❑ Client referrals ❑ Information sharing regarding mutual clients(for rent determinations and otherwise) ❑ Coordinate the provision of specific social and self-sufficiency services and programs to eligible families ❑ Jointly administer programs ❑ Partner to administer a HUD Welfare-to-Work voucher program ❑ Joint administration of other demonstration program ❑ Other(describe) B. Services and programs offered to residents and participants (1) General a. Self-Sufficiency Policies Which, if any of the following discretionary policies will the PHA employ to enhance the economic and social self-sufficiency of assisted families in the following areas?(select all that apply) Public housing rent determination policies ❑ Public housing admissions policies ❑ Section 8 admissions policies Preference in admission to section 8 for certain public housing families ❑ Preferences for families working or engaging in training or education programs for non-housing programs operated or coordinated by the PHA ❑ Preference/eligibility for public housing homeownership option participation ❑ Preference/eligibility for section 8 homeownership option participation ❑ Other policies(list below) b. Economic and Social self-sufficiency programs ❑ Yes ❑ No: Does the PMA coordinate, promote or provide any programs to enhance the economic and social self- sufficiency of residents?(If`yes", complete the following FY 2000 Annual Plan Page 37 HUD 50075 OMB Approved No:2577.0226 Expires:03/31/2002 table, if"no" skip to sub-component 2, Family Self Sufficiency Programs. The position of the table may be altered to facilitate its use. ) Services and Programs Program Name&Description Estimated Allocation Access Eligibility (including location, if Size Method (development office/ (public housing or appropriate) (waiting PHA maim office/ section 8 list/random other provider name) participants or selection/specific both) criteria/other f2) Family Self Sufficiency program/s a. Participation Description Farmbr Self Salficien Partici tion Program Required Number of Participants Actual Number of Participants start of FY 2000 Estimate As of DD Public Housing Section 8 b. 0 YesEl No: If the PHA is not maintaining the minimum program size required by HUD, does the most recent FSS Action Plan address the steps the PHA.plans to take to achieve at least the minimum program size? If no, list steps the PHA will take below: C. 'Welfare Benefit Reductions FY 2000 Annual Plan Page 38 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2002 1. The PHA is complying with the statutory requirements of section 12(d) of the U.S. Housing Act of 1937 (relating to the treatment of income changes resulting from welfare program requirements) by: (select all that apply) [] Adopting appropriate changes to the PHA's public housing rent determination policies and train staff to carry out those policies ® Informing residents of new policy on admission and reexamination Actively notifying residents of new policy at times in addition to admission and reexamination. Establishing or pursuing a cooperative agreement with all appropriate TANF agencies regarding the exchange of information and coordination of services [] Establishing a protocol for exchange of information with all appropriate TANF agencies Other: (list below) D. Reserved for Community Service Requirement pursuant to section 12(c)of the U.S. Housing Act of 1937 13. PHA Safety and Crime Prevention Measures NOT REQUIRED [24 GFR Part 903.7 9(m)] Exemptions from Component 13: High performing and small PHAs not participating in PHDEP and Section 8 Only PHAs may skip to component 15. High Performing and small PHAs that are participating in PHDEP and are submitting a PHDEP Plan with this PHA Plan may skip to sub- component D. A. Need for measures to ensure the safety of public housing residents 1. Describe the need for measures to ensure the safety of public housing residents (select all that apply) High incidence of violent and/or drug-related crime in some or all of the PHA's developments High incidence of violent and/or drug-related crime in the areas surrounding or adjacent to the PHA's developments D Residents fearful for their safety and/or the safety of their children 0 Observed lower-level crime, vandalism and/or graffiti ® People on waiting list unwilling to move into one or more developments due to perceived and/or actual levels of violent and/or drug-related crime Other(describe below) 2. What information or data did the PHA used to determine the need for PHA actions to improve safety of residents(select all that apply). FY 2000 Annual Plan Page 39 HUD 50075 ©MB Approval No:2577.0226 Expires:03/31 t2002 [� Safety and security survey of residents �] Analysis of crime statistics over time for crimes committed"in and around" public housing authority Analysis of cost trends over time for repair of vandalism and removal of graffiti Resident reports [� PHA employee reports [] Police reports [� Demonstrable, quantifiable success with previous or ongoing anticrime/anti drug programs ® Other(describe below) 3. Which developments are most affected?(list below) B. Crime and Drug Prevention activities the PHA has undertaken or plans to undertake in the next PHA fiscal year 1. List the crime prevention activities the PITA has undertaken or plans to undertake: (select all that apply) Contracting with outside and/or resident organizations for the provision of crime- and/or drug-prevention activities ® Crime Prevention'Through Environmental Resign D Activities targeted to at-risk youth, adults, or seniors [1 Volunteer Resident Patrol/Block Watchers Program F-1 Other(describe below) 2. Which developments are most affected"?(list below) C. Coordination between PHA and the police 1. Describe the coordination between the PHA and the appropriate police precincts for carrying out crime prevention measures and activities: (select all that apply) ® Police involvement in development, implementation,and/or ongoing evaluation of drug-elimination plan �] Police provide crime data to housing authority staff for analysis and action Police have established a physical presence on housing authority property(e.g., community policing office, officer in residence) ❑ Police regularly testify in and otherwise support eviction cases [� Police regularly meet with the PHA management and residents (� Agreement between PHA and local law enforcement agency for provision of above-baseline law enforcement services FY 2000 Annual Plan Page 40 HUD 50075 OMB Approval No:2577.0226 Expires:03/31/2002 ❑ Other activities (list below) 2. Which developments are most affected?(Inst below) D. Additional information as required by PHDEP/PHDEP Plan PHAs eligible for FY 2000 PHDEP funds must provide a PHDEP Plan meeting specified requirements prior to receipt of PHDEP fimds. Yes ® No: Is the PHA eligible to participate in the PHDEP in the fiscal year covered by this PHA Plan? Yes ❑ No: Has the PHA included the PHDEP Plan for FY 2000 in this PHA Plan? ® Yes ❑ No: This PHDEP Plan is an Attachment. (Attachment PHDEP Template) 14. RESERVED FOR PET EOLICY Q. [24 CFR Part 903.7 9(n)] 15. Civil Riahts Certifications [24 CFR Part 903.7 9(o)] Civil rights certifications are included in the PHA Plan Certifications of Compliance with the PHA Plans and Related Regulations. 16. Fiscal Audit [24 CFR Part 903.7 9(p)] 1. 0 Yes ❑ No: Is the PHA required to have an audit conducted under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))? (If no, skip to component 17.) 2. ® Yes ❑ No: Was the most recent fiscal audit submitted to HUD? 3. ❑ Yes 0 No: Were there any findings as the result of that audit"? 4. ❑ Yes❑ No: If there were any findings, do any remain unresolved? If yes, how many unresolved findings remain? 5. ❑ Yes❑ No: Have responses to any unresolved findings been submitted to HUD? If not, when are they due(state below)? 17. PHA Asset Management NOT REQUIRED FY 2000 Annual Plan Page 41 HIM 50075 OMB Approval No.2577.0226 Expba:03/31/2002 —/-0e, [24 CFR Part 903.7 9(q)] Exemptions from component 17: Section 8 Only PHAs are not required to complete this component. High performing and small PHAs are not required to complete this component. 1. ❑ Yes ❑ No: Is the PHA engaging in any activities that will contribute to the long-term asset management of its public housing stock , including how the Agency will plan for long-term operating, capital investment, rehabilitation, modernization, disposition, and other needs that have not been addressed elsewhere in this PHA Plan? 2. What types of asset management activities will the PHA undertake?(select all that apply) ❑ Not applicable ❑ Private management ❑ Development-based accounting ❑ Comprehensive stock assessment ❑ Other: (list below) 3. ❑ Yes ❑ No: Has the PHA included descriptions of asset management activities in the optional Public Housing Asset Management Table? 18. Other Information [24 CFR Part 903.7 9(r)] A. Resident Advisory Board Recommendations 1. 191 Yes ® No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Boards? 2. If yes, the comments are: (if comments were received, the PHA MUST select one) ❑ Attached at Attachment (AA) C7. Provided below: Simple and fair waiting list practices Preferences to include local and great needs only Senior only in future Better voucher success 3. In what manner did the PHA address those comments?(select all that apply) ❑ Considered comments, but determined that no changes to the PHA Plan were necessary. The PHA changed portions of the PHA Plan in response to comments FY 2000 Annual Plan Page 42 HUD 50073 OMB Approval No:2577-0226 Expires:03/31/2002 'J� -1- ev List changes below: Waiting list management. Transfer policy Future consideration of`elderly only' sites. One offer policy flexibility for hardships. Maximum payment standard ❑ Other: (list below) B. Description of Election process for Residents on the PHA Board 1. ❑ Yes El No: Does the PHA meet the exemption criteria provided section 2(b)(2) of the U.S. Housing Act of 1937?(If no, continue to question 2; if yes, skip to sub-component C.) 2. ❑ Yes ® No: Was the resident who serves on the PHA Board elected by the residents` (If yes, continue to question 3; if no, skip to sub- component C.) 3. Description of Resident Election Process a. Nomination of candidates for place on the ballot: (select all that apply) ❑ Candidates were nominated by resident and assisted family organizations ❑ Candidates could be nominated by any adult recipient of PHA assistance El Self-nomination: Candidates registered with the PHA and requested a place on ballot IM Other: (describe) Elected council or board officers invited and appointed b. Eligible candidates: (select one) ❑ Any recipient of PHA assistance ❑ Any head of household receiving PHA assistance ❑ Any adult recipient of PHA assistance © Any adult member of a resident or assisted family organization ❑ Other(list) c. Eligible voters: (select all that apply) ❑ All adult recipients of PHA assistance (public housing and section 8 tenant- based assistance) Representatives of all PHA resident and assisted family organizations ❑ Other (list) C. Statement of Consistency with the Consolidated Plan FY 2000 Annual Plan Page 43 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/2002 /' For each applicable Consolidated Plan,make the following statement(copy questions as many times as necessary), 1. Consolidated Plan jurisdiction. Contra Costa County excluding the City of Richmond 2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction. (select all that apply) ® The PHA has based its statement of needs of families in the jurisdiction on the needs expressed in the Consolidated Plans. The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. ❑ The PHA.has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below) Full utilization of assisted housing programs Rental Rehabilitation program ❑ Other: (list below) D. Other Information Required by HUD Use this section to provide any additional information requested by HUD. FY 2000 Annual Plan Page 44 HUD 50075 OMB Approval No:2577-0226 Expires:03/31/1002 END OF TEMPLATE FY 2000 Annual Plan Page 45 HUD 50075 OMl3 Approval tufo:2577.0226 Expires:03/31/2002 . . .............................. x . �f JSDN _ POLICY F r%" DECON ENTRATION CCHA AGENCYPLAN HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA INCOME MIX AND DECONCENTRATiON POLICY Introduction This policy has been prepared in compliance with Section 513 of the Quality Housing and Work Responsibility Act of 1998 (QRWHA) which amends sections of the United States Housing Act of 1937 applicable to the operations of public housing. Statement of Policy Our policy and process for managing income mix and deconcentration efforts in our communities is founded on the premise that there are distinct social and agency benefits for promoting and maintaining public housing developments occupied by families that have a range of incomes and that are not concentrated with only very low income families. This premise is recognized not only as an agency policy and goal, but also as a requirement of law. The benefits of management of income mix and deconcentration for the Housing Authority of the County of Contra Costa are increased access to varied client bases, the formation of stronger, more stable and cohesive communities, and the reduction of financial dependence on the federal government. This policy was formulated after review of both the existing policies and procedures of this housing authority, the composition of the waiting list, and a comprehensive analysis of the current residency of each public housing development. Consideration also was given to each project's amenities along with its location within a particular community, since the HA's jurisdiction encompasses an unusually large geographic area with much economic diversity. Although this analysis resulted in the finding that there are, at this time, no major variances between the economic levels of the public housing residents and the communities in which the individual developments are located, a more balanced composition within each development is sought for the future. Continued analysis will be undertaken, particularly necessary since a nationwide Welfare to Work program is effe-cting mcome leveis air 'famfiy status in every commuriity,-including th'e c©mrriu"hities of Contra Costa County. It is within this context that the Income Mix and Deconcentration efforts as presented herr: were formulates and, in conformance with QHWRA, the Housing Authority of the County of Contra Costa Public Housing Policies and Procedures Manual and related policies will be amenced as necessary to implement the efforts presented in this document. October 14, 1999 1 income Mix New Admissions In conformance with the new QHWRA provisions. the HACCC will lease within each fiscal year at least 40 (forty) percent of its total available units to households whose incomes do not exceed 30 (thirty) percent of the area median income (AMI). The AMI is determined annually for Contra Costa County by the U.S. department of Housing and Urban Development and is currently based upon time estimated City of Oakland MSA median income. Deconcentration The HACCC will not willfully concentrate very low-income families (or other families with relatively low incomes) in public housing dwelling units in certain public housing development or certain buildings within developments, even though the income mix requirements for the agency are met overall. In compliance with the above, the following efforts towards deconcentration may be made, including the targeted offering of incentives. However, in no instance will any adverse action be taken against a family which chooses to either decline an offered incentive or occupancy in an offered development. New Admissions Aggressive marketing and special outreach efforts will continue on the part of the HA in order to reach the wide variety of applicants needed to balance the admissions within each development. In compliance with this deconcentration policy, the HA will consider the resident composition of each project as vacancies occur. If a particular development has a significant imbalance of either extremely low or higher income families, the HA will take affirmative actions to take appropriate steps to better balance the project's composition. These affirmative actions will not include passing over a low- income family whose name has risen to the top of the waiting list in favor of a family of higher income. This policy will not be used when an overall violation of the HA's annual income mix requirements established by HUD will result. The HA may also make efforts in the future to market public housing to worsting families and individuals in order to correct possible imbalances. __Existing_Resident _ Because the goal of the HA will be to both achieve and to maintain its balance of diverse residency within each development, incentives also will be offered to existing resident families to encourage their continued occupancy. The stability provided a development by maintaining committed tenants who know their neighbors and have a sense of community is a valuable HA management asset. Their presence also can serve as role models to the newer and perhaps more disadvantaged families. October 14. 1399 aAoccna income mix-aecon10-14-99.doc LX particularly after the efforts of these families toward economic self-sufficiency begin to produce tangible improvements in their own lives that are visible to others. As an incentive toward encouraging in-place families to stay in their developments, the HA will utilize the HUD-allowed system of ceilingtflat rents. These rents will be established at very reasonable levels compared with the surrounding market rents, allowing the increasingly independent families to increase their personal financial stability while protecting the development's stability. Other incentives already offered by the HA to current participants include the following: • Provision of and cooperation with education and employment training programs; • Scholarships for residents going back to school, as well as new high school graduates continuing on to college; Internships for the teens of resident families, often resulting in full-time employment and training after high school graduation. Since the HA will continue to analyze each housing development's composition on a periodic basis, additional incentives may be established as needed to reach the deconcentration levels required of this policy. These incentives will be incorporated into the HA's Admissions and Continued Occupancy Policy as well as related policies and rocedures. October 14, 1999 3 . _ __ .._....... _. ........ ....__.. _.. _. .. . ._. _ _...... ._._..... ...._..__.......__. ... ........... ......... _........ ............... ......... .....__ w * x .....: ..: ...::. ._ l CAPUAL FUND PLANS CCHA-AC LENCYPLAN. COMPREHENSIVE GRANT PROGRAM � y FIVE YEAR STRATEGIC PLANNING for 1999-2003 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA In its most recent Five Year Physical Needs Assessment(1998-2002). the Housing Authority of the Countv of Contra Costa(Authority) identified approximately 514.3 million in physical improvement needs throughout its 14 housing developments. The Comprehensive Grant Program(CGP) funding for FFY 1999 will be$2,655,394. Although this level of funding varies somewhat from year to year. it is reasonable to assume that approximately a similar amount will be allocated for the next five years. Hence,the Authority anticipates receiving a total of$13.276.970 during the upcoming five-year planning period to address some of these needs. Of that amourtt a maximum of 20%,or $2.655.000, may be spent for management improvements and a maximum of 1'0%, or$1,327,000 may be spent for administration. 1 Yr Ly-ear-119W PHYSICAL IMPROVEMENTS $1,859.394 $9.294.970 MANAGEMENT IMPROVEMENTS $531,000 $2.655.000 ADMINISTRATIONIAUDIT $265,000 $1,327.000 ESTIMATED GRANT AMOUNT $2.655.3941 $13,276.970 The Authority's philosophy regarding modernization is to use the majority of the hands for the year to comprehensively modernize all of the units and buildings in one development at a time. This enables the agency to most efficiently and effectively leverage the funding available each year for modernization. Over the Last fourteen vears the Authority has comprehensively modernized each of its family and senior developments under the CIAP and the Comprehensive Grant Plan(CGP). During this cturent five year period.the Authority will begin modernization programs for two San Pablo developments which are to be acquired by this agency, and make a considerable number of necessary upgrades to our 14 other developments. I. PHYSICAL IMPROVEMENTS Current CGP Activity. Following is a list of the most current CGP physical improvement activities. 1. The comprehensive modernization of the Hacienda senior development(CAOI 10 11)in downtown Martinez is now complete. The work involved renovation of kitchens and bathrooms. repainting the intenors. new flooring, lighting improvements. replacement of hardware, upgrading the elevator for handicap accessibility, landscaping, converting two units for handicap accessibility compliance and other rniscellaneous needed repairs. 2. The Housing Authority established a Preventive Maintenance Painting Program four years ago to focus on the exteriors of buildings in the developments. The program has already made a positive impact on both the appearance and the longevity of the buildings in the developments completed to date. One of the paint crew positions is designated as a Section 3 Program position. promoting the employment of low income residents. The paint crew has recently completed work in the Los Nogales and 13avo Vista developments. Page I CNN Documents CGPSt'RAT.doc 3: The renovation of Casa de Manana.a 40 unit senior development in Oakley is nearing completion. Included in the work is the remodeling of all unit kitchens and bathrooms. installation of new HVAC systems.interior painting and flooring,two units converted for handicap accessibility compliance.privatization of all rear yards with fencing,patio extensions.and concrete walkways,and remodeling of the administration office and community building, including compliance with handicap accessibility standards. 4. The Police Activities LeaguelResident Council facility in the Alhambra Terrace development in Martinez is now complete. This facility provides computer training opportunities for neighborhood youth through the Police Activities League. and a new meeting room for the Alhambra Terrace Resident Council. The facility also increases police presence in the neighborhood. 5. Repairs to a landslide at the Central Office in Martinez have begun. The landslide,due primarily to the"El Nino" rains, threatens both the administration building and our maintenance building. 6. Several dwelling units in the Las Deltas Annexes (CAO 11009A/B)which have sustained excessive damage due to major vandalism problems have undergone extensive repair. The units are returned to occupancy once repairs are complete. 7. Two units in the Bayo Vista(CA0011010)development are nearing completion of repairs of fire damage. Planned Activities: Several major projects will be undertaken using CGP funds during the upcoming 5 year period including: I. Structural problems. including foundation work, on several dwelling units at Alhambra Terrace(CAO 11001) in Martinez need to be corrected. Approximately$575,000 will be expended on improvements to this development during the period. 2. A modernization program for the Ladd Manor senior development in San Pablo will begin,once the acquisition process is complete. While not currently budgeted preliminary expectations are for expenditures of nearly $350,000 in the 5-year cycle. 3. The Vista del Camino public housing development in San Pablo will undergo approximately$300,000 in modernization activities.pending acquisition. While not currently budgeted.. improvements will include electrical upgrades. kitchen and bathroom repairs. and site modification. 4. Approximately$400.000 will be used to construct a new central warehouseladministration facility at Los Medanos(CA011002) in flay Point in order to better assist in the maintenance of the agency`s 14 developments which are scattered throughout the 50 mile wide Counts. 5. Several dwelling units in the Las Deltas Annexes(CAOI 1009A/13)which have sustained excessive damage due to major vandalism problems will require extensive repair in order to be re-rented and help increase the occupancy level at the development. While the number of units in need of repair cannot be projected for the period. the repair cost averages $45.000 per unit. 6. Over$650,000 have been budgeted to continue the Preventive Maintenance Painting Program'established two years ago to address the continued deterioration of the exterior paint surfaces. during the 5-year period.The "force account"painting crew will be assigned to paint the highest priority sites first and, in subsequent years to paint the other sites as necessary. During inclement weather.this crew will be used to do needed interior painting of dwelling units and administrative facilities. Page 2 C:My DocumenwCGPSTRAT.doc 3� 7. The roofing at three developments is at the end of its economic life and%,.ill require replacement. Nearly $780.000 will be expended to replace roofing at the Bridgemont. Los Nogales.and Los Medanos developments. 8. An existing building at the Bayo Vista(CAO 11011)public housing development in Rodeo will be converted to a computer learning center.through the Tenant Opportunities Program. The building will also include the Bayo Vista Resident Council meeting room. The building will also be improved to meet current handicap accessibility standards. Over$45.000 will be available to make these improvements. 9. The storage sheds at selected units in several developments are deteriorated. Approximately$50,000 will be expended for shed replacement. 10. Screen doors at.Elder Winds(CAO 11015)are deteriorating. $50,000 will be expended for replacements. 11. The electric distribution systems at two developments. Bavo Vista(CAO 11011) in Rodeo and El Pueblo (CAO 11005)in Pittsburg are owned and maintained by the Housing Authority. These systems have been difficult and costly to maintain. Additionally,administrative costs have been significant because the Authority must read the meters and bill each resident family on a monthly basis. The Housing Authority plans to expend nearly$640,000 to contract with the local utility company to upgrade the systems to their standards and turn the systems over to them to maintain. Long term.the Authority will no longer be responsible for maintaining the system, reading the meters. and billing the resident families. 12. Ergonomic upgrades for the Housing Authority's administrative and clerical staff are needed. $20,000 will be used to provide safe and ergonomically correct workspaces. 13. In addition to the above, other replacement will be made for deteriorated or dysfunctional physical components at our public housing developments. U. MANAGEMENT IMPROVEMENTS The Housing Authority has three major objectives in its proposed use of CGP Management Improvement funds: 1) to provide needed physical and personal security at various developments. 2) to strengthen our internal management and fiscal controls.and 3) to continue to upgrade our computer systems in order to gain operational efficiencies and controls and better access to management information. l. For CGP Program Year 1999 of the$531,000 earmarked for management improvements. nearly$232,000 will be used to provide security guards and Deputy Sheriffs. This will provide the flexibility to address specific security situations. as needed at each development. 2. Funds are again being allocated to provide a Resident Services Coordinator/Programs Officer to help develop and coordinate resident services and capacity as well as help implement programs. The Authority has also allocated funds to provide an Assistant Director of Facilities Management to direct the Public Housing Maintenance division. A Resident Services Coordinator will provide staffing for individual Resident Councils. and the Board of Resident Council Presidents. A more coordinated and focused management of the maintenance division is needed given the large investment in the capital stock that the agency has made in recent years and the need to maintain the units at the highest standard in order to compete in the housing market. Page 3 C:wly Documaw,CUSTRAT.doc 3. In order to more efficiently process the administrative and accounting workload, upgrades to the computer systems are will continue to be made for the field offices. To date, the three largest field offices have been equipped with new PC's.the remaining offices are scheduled to receive these hardware upgrades in the next year. The Authority is contemplating moving from its existing computer systems, one for accounting and one for operations.to a new"integrated""computer system which will run on a Wide Area Network(WAN), connecting all of our offices. This new system will integrate both fiscal and operations functions. M. ADDITIONAL NEEDS Accrual of additional needs during the five-year period may also cause some shifting of the priorities as the Authority updates its five-year Actioa Plan each year and may result in additional unfunded need at the end of the period. Urgetrt repair needs which occur during the five-year period will be factored into the annual update of the Action Plan. Emergency work will be done immediately. 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C O w o d16u s R w � W ro Kg w carr h � v, c c c ui m cn CD ccs r• _ 1.6 I eq �. W ri q d W 0000 CS C3 CS a C a' w w c . C Kg a C 5 ui 0 8 0 ® 200 ® �. 0000ni � CDaor•. Csc� c, cscsc� oa� r.� s o •� � eo ao ea as aa� a� a� m cv vi acs © c� escsr� ac CL ea 13 ea m y A v M C cm 41 Co RT 11 H 'y g ! W d ' t0 C = j5 C 4S y CL C a acm ca ¢ ¢ c5ca d 4.0 rs c 'S W 4T $ C 0. u Y w An Ni PHDEP PLANfrEMYLATE CCH. AGENCY Assistance Award/Amens ant U.S. Department of H sing and Urban Development , Office of Administration 1. Assistance Instrument: 2. Type of Action: ® Cooperative Agreement Grant Award Amendment 3. Instrument Number: CA39DEP0110199 4. Amenttment Number: 5. Effective Date of Action: 6. Control Number: 7. Name and Address of Recipient: 8. HUD Administering Office: Office of Public Housing County of Contra Costa Housing Authority San Francisco 3133 Estudillo Street, P. O. Box 2759 8a. Name of Administrator: 8b. Telephone Number: Martinez, CA 94553 9. Recipient Project Manager 10. HUD Government Technical Representative 11. Assistance Arrangement 12. Payment Method 13. HUD Payment Office ®Cost Reimbursement 0 Treasury Check Reimbursement 0 Cost Sharing 0 Advance Check L©CCS VRS Fixed Price Automated Clearinghouse 14. Assistance Amount: 15. HUD Accounting and Appropriation Data Previous HUD Amount: $ 15a. Appropriation Number: 15b. Reservation Number: 86X019'7' HUD Amount this action: $250.292.00 Amount Previously Obligated $ Total HUD Amount: $250.292.00 Obligated by this action $250,292.00 Recipient Amount: $ Total Obli ation $250.292.00 Total instrument Amount: $250.292.00 16. Description: Fiscal Year 1999 Public Housing Drug Elimination Program (PHDEP) Grant Awards. 17. Recipient is required to sign and return three(3) 18. (] Recipient is not required to sign this copies to the HUD administering office. I document. 18. Recipient(By Name): 19. HUD (By Name): Robert McEwan Signature. Executive Director Date(mnvddlyyyy) Signature.Director of Public Housing Date(mnvdd/yyyy) 01/12/2000 Previous editions are obsolete. Form HUD-1044(8/90) ref. Handbook 2210.17 .'�erlxv 3, U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WASHINGTON.D.C.20410-5000 '�ttN Clrw� OFFICE OF THE ASSISTANT SECUTARY FOR PUBLIC AND INDIAN HOUSING November 19, 1999 Executive Director County of Contra Costa Housing Authority 3133 Estudillo Street, P. 0. Box 2759 Martinez, CA 94553 Dear Executive Director: Section 586 of the Quality Housing and Work Responsibility Act of 1998 (Public Housing Reform Act) makes certain amendments to the Public and Assisted Housing Drug Elimination Act of 1990,including authorizing HUD to make renewable grants to continue or expand eligible drug elimination activities. The Public Housing Reform Act also provides for the transition of public housing drug grants from competitive funding to a formula-based distribution of Bands. The Department of Housing and Urban Development(HUD) published a proposed rule amending the Public and Indian Housing Drug Elimination Program(PHDEP) in the Feder_ g%rtej on May 12, 1999,announcing HUD's intent to allocate the PHDEP funds on the basis of a formula to Public Housing Agencies(PHAs), and provided a 60 day comment period. HUD received 26 comments on the proposed rule. which were considered in the publication of the final rule on September 14, 1999 in the Federal Rigister. The final rule provides for the distribution of PHDEP funds to public housing agencies on the basis of the following eligibility factors; (1) PHAs that received funding under at least one of the PHDEP NOFAs for FFY 1996, FFY 1997 or FFY 1998, (2) PHAs that met the top 50%of the unit-weighted distribution of an index of a rolling average rate of violent crimes of the community,and(3) PHAs that qualified for funding under one of the PHDEP NO)FAs for FFY 1996, FFY 1997, or FFY 1998,but were not funded because of the unavailability of funds. The final rule became effective October 14, 1999. Notification of formula amounts could not occur before the final rule became effective. Your PHA was determined eligible based on one of the factors mentioned above. Based on the FFY 1999 PHDEP formula, your PHA is eligible for the following amount. FFY 1999 PHDEP PHA Code PHA Name Total Units Dollar Amount CA011 County of Contra 1138 $250.292 Costa Housing Authority .yam °c> Enclosed is an original and three copies of HUD-Form 1044 and the PHDEP grant agreement. It has been determined that the grant agreement will be executed prior to approval of the PHDEP plan in order to expedite the obligation of funds. The grant agreement indicates that it is contingent upon approval of the PHDEP plan. The Agreement may need to be modified once the PHDEP plan has been approved to include any special conditions or reduction in the formula amount. The amount shown in the grant agreement is the formula eligibility amount. At the top of the grant agreement. please write the Housing Authority's tax identification number in order to link this PHDEP grant with established banking information already in the Line of Credit Control System (LOCCS). If a bank account is not set up to receive the grant funds. a"Direct Deposit Sign-up Form"'. SF-i 199A must be completed. Where permitted by State law and the Housing Authority's own by-laws. the Executive Director may sign and return the original and copies of the grant agreement without Board Resolution. Where not permitted. the Board of Commissioners shall authorize. through Board Resolution. the Board Chairman or the Executive Director to sign the PHDEP grant agreement. You are requested to return the signed grant agreement as quickly as possible to your local field office so that you may begin program implementation. No PHDEP funds willbedisbursed until the grant agreement has been executed and the PHDEP Plan is approved by the Field Office. The grant will be reallocated if you fail to return the signed grant agreement as directed. Your local field office will be contacting you regarding your formula amount and any issues that may need to be resolved prior to approval of your PHDEP application. Funds that are not committed in this FFY are carried over to the subsequent FFY and not held for the PHA. If you have any questions or need technical assistance. you may contact the local Field Office. Virgie Harris or Carol Gilliland. of my staff. on (202) 358-0221 extensions 108 and 115. respectively. Harold Lucas Assistant secretary Enclosures v1 Attiac�smaat A BUDGET LSCS ITZK ACTrMIRS FMMS NO. APER VE ARPROVED 9110 Reimbursement of Lawn Enforcement $ 9120 Employment of Security Personnel 9130 Employment of Investigators $ 9140 Voluntary Tenant Patrol $ 9150 Physical Improvements $ 9160 Drug Prevention $ 9170 Drug Intervention $ 9150 Drug Treatment $ 9190 Other Program Cost Total. Approved Amount � -)USING AUTHORTr Y of the COUNTY OF CONTRA COSTA 3133 Estudiiio Street•P.O. Box 2759•Martinez.Caiitomia 94553 Fax(925)372-0236 January r, 2000 ® Central Administration Ms. Sue Platania (925)372-0791 Q tsaweioamanvModerntzat;anPublic Housing Revitalization Specialist . t9z5}372 7308 Office of Public Housing 0 Fatuity sett Sutltctency U.S. Department of Housing and Urban Development (925)372-9426 Pacific Hawaii Office 450 Golden Gate Avenue [3 Fiseai Account a Financial Sero ces San Francisco,CA 94102 (925)372.8134 ® Housing operations Dear \Is. Platania: {92„5}372-7400 Rental RehsbtTachnieai This letter is in reference to the attached letter dated October 8, 1999 (925)372.7391 requesting additional 1999 PHDEP funding in the amount of S31,020 for an additional 141 units added to our inventory from the San Pablo Housing Authority effective August 15, 1999. 1 am requesting HUD's disposition on this matter since this additional funding Swill have an impact on an already diminished funding source due to the non-competitive formula utilized in 1999. Your help and assistance in this matter will be greatly appreciated. Should you need additional information please do not hesitate to contact Ralph Rosario, Assistant Director of Housing Operations at (923) 372-7400 Extension 2032. Sincerely, ROBERT'.%IcE%VA.NL Executive Director RM/RR/las Attachment