HomeMy WebLinkAboutMINUTES - 12052000 - C141 TO BOARD OF SUPERVISORS C17!
FROM: TONY COLON, DIRECTOR
COMMUNITY SERVICES DEPARTMENT
DATE: December 5, 2000
SUBJECT-
APPROVAL OF EMPLOYEE RECOGNITION EXPENDITURES.
SPWMC MUESTM OR RECOMMENDATIONO&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE payment by the Auditor Controller of sponsored and authorized events for the recognition of
employees by the Community Services Department.
AUTHORIZE the Community Services Department to expend funds approved by the Community
Services Department Director in support of the Department's effort to recognize outstanding
accomplishments by Department staff. Authorized expenditures will include awards and other purchases
aimed at building employee morale and will comply with the Department's policies governing such
actions.
AUTHORIZE the Community Services Department Director or designee to make payment for these
authorized expenditures through established purchasing systems, or from petty cash when appropriate.
II. FINANCIAL IMPACT:
These expenditures are coded to the appropriate funding source and reimbursed with federal, state and
county funding. Expenditures of county funds will be limited to $5,000 each fiscal year. Expenditures of
federal and state funding will be limited to $15,000 in total for each fiscal year. All costs are normally
claimed as allowable to federal and state funding sources.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
Currently, the Auditor Controller does not have authority to pay for expenditures made in recognition of
the achievement and efforts of Community Services Department employees.
Please see the attached Department Policy for safeguards and a list of authorized items of expense.
ATTACHMENT:�YES SIGNATURE
RFC WIIENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
OVE OTHER
ACTION OFONS/ /moi E '3 '9 6k'-: APPROVED AS
RECOMMEVDE D A
-- y `
VOTE OF SUPERVISORS
�l I HEREBY CE FITY THAT THIS IS A TRUE
_UNANIMOUS t/iBSENT IiLf�iS G* ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES AND ENIME D ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
*(District V seat is vacant)
CONTACr: TONY COL6N,313-735a ATTESTED
BATCHELOR CLERK OF THE
BOARD OF
t C GAO SUPERVISORS AND COUNTY
AMNISTRATOR
CSD ,
i
r DEPUTY
MSS do/B8) BY
L. AW
AP
Community Services Department
Policy for Purchasing Items for Recognitions and Morale
Pu pose: To explain the County's rules and our Department's policies relating to
purchasing of items for recognition and improvement of morale of Department
employees.
Procedure: The Community Services Department is authorized by our funding
sources to incur costs to improve working conditions, employer-employee relations, and
employee morale. Attachment(1) is a list of the items that maybe purchased for
recognition and for improvement of employee morale. No item purchased shall cost
more than$50 and will only be distributed upon the specific approval of the Director of
the Community Services Department.
Sauards: Any request for purchase of these items will be submitted on the
Community Services Department's Requisition form and submitted via the appropriate
division director to the Community Services Department Director for approval.
If approved the requisition will be forwarded to the fiscal unit for purchase action. The
fiscal unit technician will verify that the proper approvals were obtained,prior to
submission to the Head of the Fiscal Unit for approval. The Head of the Fiscal Unit will
verify that the approvals have been obtained prior to final approval for purchase.
erg
Expense Items Authorized for Employee Recognition
and Morale Improvement:
Not to Exceed
Item Per Item Per Year
Items of Apparel(T-Shirts, $ 30 $3,000
Writing Instruments 20 800
Notebooks/Binders 20 900
Backpacks 40 1,500
Tot Bags 15 800
Plaques/Trophies 50 1,300
Flowers 50 600
Stickers 3 500
Food, (Snacks at Retreats, etc,) 30 1,800
Pins 15 900
Books 30 900
Manipulative(Educational Toys, etc) 50 1,000
Other Items of Employee Recognition
with a per unit cost of$50 or less 50 1,000
Total $15,000