HomeMy WebLinkAboutMINUTES - 12192000 - C99 TO. BOARD OF SUPERVISORS
FROM: Barton j. Gilbert, Director of General Services Contra
r Costa
DATE: December 19, 2000
County
SUBJECT: APPROVE PURCHASE OF TWO CNG VANS ANIS ONE
DUMP TRUCK Ili SUPPORT OF THE DOWNTOWN
PARKING PLAN
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION:
1. APPROVE and AUTHORIZE the Fleet Manager to purchase two CNG 15-passenger vans, partially
funded with grants from Bay Area Air Quality Management District. (BAAQMD) and City of San
Ramon Transportation Services Department, in to be used in support of the Downtown Parking Plan.
2. APPROVE and AUTHORIZE the Fleet Manager to purchase one used dump truck in place of the
dumpster located at 1215 Main Street, Martinez, in support of the Downtown Parking Plan.
3. APPROVE appropriation adjustment in the amount of$94,474.
II. FISCAL IMPACT:
An application for BAAQMI7 Vehicle Incentive Program (VIP) funds in the amount of$4, 500 per CNG
vehicle has ween made. Additionally, S 10,000 is available on a "reimbursement" basis from the City of San
Ramon Transportation. Services which manages the Clean Fuel Vehicle Project for the Contra Costa
Transportation Authority. This total of $19,000 will be used towards purchasing the two CNG 15-
passenger, which are estimated to cost S26,237 each.
The balance of the funds for the CNG vehicles and the funding for the used dump truck, estimated to be
17,000, will be funded from general fund and ERAF return monies. It is estimated that using a dump truck
in place of the dumpster will free up 5-10 parking places and will result in approximately $7000 per year
savings in garbage service fees.
III. BACKGROUND:
In accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and
Replacement Policy with Guidelines," approval is requested for the purchase of the above-referenced
vehicles and equipment. Based on a review of the need for the new vehicles and consideration of
alternative fueled vehicles, the Fleet Manager recommends approval of this request. This request has been
reviewed by the County Administrator for consideration by the Boarof Supervisors.
CONTINUED ON ATTACHMEN i: X YES SIGNATURE: aw A&4�
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTON OF BOARD ON DECEMBER 197 2000 APPROVED AS RECOMMENDED x OTHER
VOTE OF SUPERVISORS
x UNANWOUS(ABSENT more-,, )
AYES: NOES:
ABSENTS: ABSTAIN:
d`Cl astr-ct V Seat is vacant.
MEDIA CONTACT.
CC: Genera!Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Administration AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN,
Leet
County Administrator ATTESTED DICER 19 2000
Auditor Controiier PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY DEPUTY
Page 9 of 2 M382(10!98)
APPROVE PURCHASE OF TWO CNC VANS AND ONE DUMP
TRUCK IN SL7PPOR T Oa HE DOWNTOWN PARKING= PLAN December 19, 2000
The acquisition of these vehicles will support the Downtown Parking Plan by providing ridesharing capability,
as well as making additional parking spots available.
Page 2 of 2 M382(90/88)
VEHICLE AND EQUIPMENT REQUEST FORM
Use a separate request for each vehicle request)
Department: Date 1 R E
Authorized Signatory
1. Description of vehicle or piece of equipment requested:
. Reason for vehicle requests
3. Funding Source: fE� -_ iAf-
is an appropriation adjustment needed and attached? Yes '� leo
4. is an alternative fueled vehicle acceptable? Yes Nrs y, y
ff answer is nes, reason clean air vehicle will not work: - e l e C�J6
` - '� 'yv
6, if replacement vehicle, please shove the following for vehicle to be replaced:
vehicle number
odometer reeding
6. Reason purchase can not wait until next budget circle: 1? s'
j
FOR FLEET MANAGEMENT COMPLETION:
1. Inspectionlevaluation by Fleet Management as to condition of vehicle:
® Date of Inspection:
# Make: Model:
+ Year:
Depreciation:
+ Salvage:
Estimated cost of request: t V6
Condition of vehicle/equipment and life expectancy:
2. Fleet Management Signatory: /
3. GAO Signatory Approved Not Approved
4.. Date for Board Order
VEHICLE AND EQUIPMENT REQUEST FORM
"Use a separate request for each vehicle request)
Department: ��h-. �� �����`c✓� Cute _ 't
Authorized Signatory
1, Description of vehicle or piece of equipment requested:
2. Reason for vehicle request:
E
3, Funding Source:
Is ars appropriation adjustment needed and attached? Yea No
4. Is ars alternative fueled vehicle acceptable? Yes v,� No
If answer is no, reason clean air vehicle will not work:
5. if replacement vehicle, please show the following for vehicle to be replaced;
vehicle number
odometer reading
6. Reason purchase can not wait until next budget cycle: ¢` � E�E,ILA
o ,� OELS
FOR FLEET MANAGEMENT COMPLETION:
1. Inspection/evaluation by Fleet Management as to condition of vehicle:
Date of Inspection: - - --- - - -- -
Make: Model:
# Years ;
Depreciation:
f.�z
Salvage:
Estimated cost of requestLZ4 2
+ Condition of vehicle/equipment and life expectancy --
1 Fleet Management Signatory:
3. CAO Signatory: i Approved Not Approved
4e tete for Board Order
VEHICLE AND EQUIPMENT REQUEST FORM
(Use a separate request for each vehicle request)
Department: .��r `-��'�; Date i i 1 I2,
Authorized Signatory
1, Description of vehicle or piece of equipment requested;
L32 C U L-7-
2. Reason for vehicle request:
3e Funding Source:
Is an appropriation adjustment needed and attached? Yes No
4. Is an alternative fueled vehicle acceptable? Yes �,-' No
If answer is no, reason clean air vehicle will not work:
5. If replacement vehicle, please show the following for vehicle to be replaced:
+ vehicle number
+ odometer reading
a Reason purchase can not wait until next budget cycle:
FOR FLEET MANAGEMENT COMPLETION:
1. Inspection/evaluation by Meet Management as to condition of vehicle:
Date of Inspection:
Make: Model:
Year:
Depreciation;
Salvage:
Estimated cost of request:
Condition of vehicle/equipment and life expectancy:
1 deet Management Signatory:
3. CAO Signatory: Approved Not Approved
4. Date for Board Order
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY m,3 FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT r BOAR OF SUPERVISORS
TCC 27 COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT: VARIOUS
EXP ENDITY UCCE
ORGANZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> � INCREASE
4233 4953 Autos&Trucks 64,474 00
6
0630 2310 Professional/Specialized Services 30,000 00
0990 6301 Deserve for Contingencies 94,474 00
0990 6301 Appropriable New Revenue 94,474 00
I
e
I
94,474 188,948
APPROVED EXPLANATION OF REQUEST
E
AUDITOR-CONTROLLER: Increase appropriations to fund the purchase of vehicles for the Civic
BY: f=5j—
Center Parking Plan and to fund the Countywide Youth Commission and
}
environmental education program nun out of UC Cooperative Extension. 3
COUNTYADM} �m $
BY: ELATE_
BOARD OF SUPERVISORS:
YES: SUPERVISORS G101A,UILKEMA,
GERBER,DEMMER, and bfitrict V Seat is
vacant.
.
I
Mgmt.Analyst 11f30/00
PhD Batchelor,Clerk of the Board of SIGNATURE TITLE BATE
Supervisors and Goth Administrator
APPROPRIATION APOO,
BY: DATE l�✓" ADJ.JOURNA'L NO.
'4#129 Rev 20)
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
TfC 24
ACCOUNT CODING BUDGET UNIT: VARIOUS
REVENUE
OROAN!7ATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE>
9639 9967 Contribution from Either Funds 5,000 00
0005 9435 Miscellaneous State Revenue 89,474 09
TOTALS 94,474 00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CON'TROI_LER:
BY: DATE To appropriate revenue received from the Lard Dev Fuad to fund
a portion of the environmental education contract run out of Cooperative
COUNTY ADMINISTT OR:
Extension and to appropriate additional revenue received from ERAF,
BY:— DATE ../
BOARD OF SUPERVISORS:
YES: ePERMORS G101A,UILI
9EREER,DE kVILNIER, • . ..District V Seat is
vacant. A(MC4
ivlgtnt Analyst 11/30100
Plitt Batchelor,Clan of the Board of SIGNATURE T ITLE DATE
Supervisors and County Administrator
p� REVENUE ADJ. RAOO L
BY: DATE 6 JOURNAL NO.
(M 8134 Rev.2186)