HomeMy WebLinkAboutMINUTES - 12192000 - C75-C79 225-9909/C.5.2
TO: BOARD OF SUPERVISORS
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICESon ra
x
Costa
DK7E: December 19, 2000 County
SUBJECT: APPROVING AND AUTHORIZING EXECUTION OF CHANGE CARDER NO. 3
TO CONTRACT FOR ADDITION AND REMODEL AT 10334 OAK GROVE
CONCORD FOR HEALTH SERVICES
DEPARTMENT �WH142B}
SPEC!RI REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTiFICATiON
APPROVE Change Order No. 3 to the Contract dated Juane 27, 2000 for construction of Remodel and
New Addition at 1034 Oak Grove Road, Concord with P. J. Atkinson Construction, Walnut Creek,
California and AUTHORIZE the Director of General Services to execute the Change Order, which
provides revisions required for Group I-3 Occupancy and incorporates County wilding Department and
Fire Protection District requirements, and increases the Contract Price by $45,242.71 for a total Contract
Price of$1,968,307.21.
II, FINANCIAL_RVIP CT
There are sufficient funds in the plant acquisition account to cover the Change Carder,
III. REASONS FOR_RECO�I EINZ3ATIONS(BACKGROL`ND
Daring the County Building Permit approval process, it was determined that the service Building
rcr. ode. was not designed to a Group I-3 Occupancy and therefore could not be lacked as required by
the State for Community Treatment Facilities (CTF). Change Order No. 3 provides drawing revisions
incorporating Group I-3 Occupancy requirements as well as additional County Building Department and
Fire Protection requirements. Building Permit approval was not available until after the Construction
Contract was awarded and therefore these changes were not reflected in the original bid and award.
CONTINUED ON ATTACHMENT: Y SIGNATURE: A&�awfl
_1� RECOMNIENDATION OF COUNTY ADM!NISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
--APPROVE OTHER
t ! p
SIGNATURE(S):
ACTION OF BOA 0 Decemb6r 19, 2000 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT_' }
AYES: NOES:
ABSENTS: ABSTAIN:
K (District V seat is vacant)
MEDIA CONTACT: BARTON J.G13ERT(813-7400)
CC: Genet al s DeDepartment I HEREBY CERTIFY THAT AN CORRECT COPY OF ANIS IS A ACTIONRUE
TAKEN
Architectural DivisionANO
ENTERED ON THE MINUTES OF TETE BOARD
Accounting OF SUPERVISORS ON THE[SATE SHOWN.
File: 225-9909/A.5
County Administrators Office ATTESTED J)EC beer _, 2Q OQ
County Counsel PHIL BATCHELOR,CLERK OF THE BOARD OF
Auditor-Controller SU1P RVISORS AND COUNTY ADMINISTRATOR
Contractor(Via A/D)
BY %s' r DEPUTY
H:\1999\2259909\9GO0982b.doc T,;:bg REV.12114100 Page 1 of i M382(101/88)
TO: BOARD OF SUPERVISORS
Contr-,_
FROM: Phil Batchelor, County Administrator
Costa
DATE: December 4, 2000 oun�
SUBJECT: Consulting Services with Soft Link, Inc.
SPEC!FIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUST WICAT
1. RECOMMENDED ACTION:
Approve and authorize the Chair of the Board of Supervisors to execute on behalf of the
County an agreement, amendment with Soft Link extending the termination date from
December 31, 2000 to June 30, 2001 and increasing the payment limit from $250,000 to
$500,000.
If. FINANCIAL INVACT:
None. Funding is already approved.
Ill. REASON FOR RECOMMENDATION AND BACKGROUND:
In March 1.996 the Board of Supervisors approved funding for a computer system to
replace the Human Resources, Payroll and Employee Benefits systems. The Board also
directed the Project Steering Committee and the Department of"Information Technology
to secure the necessary technical expertise to implement the system.
The Project Steering Committee, composed of the Auditor-Controller.. Director of Human
Resources, Director of"Information Technology and the County Budget Officer conducted
a search for a consulting firm who could train and provide technical support to County
staff in implementing the new system. In ]une 1996 Softlink, Inc. was selected to provide
the 4 necessary technical services and to insure the successful installation and operation of
the new system.
The Softlink agreement needs to be renewed so they can continue to assist with the
installation of the most current, version of the PeopleSoft software.
ATTACHMENT: YES SIGNATURE:
�e�COMMF.N�DAT�ON�OFCOU�4TYADM�INtSTRAT�OR �_RECOMME�NOATION7OF80=140 COMMIT TEE
-_'APPROVE OTHER
SIGNATURE'S)-
ACTIONOFBOARDON Dpvedher_13,
-20QQ_ APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERV;SORS
I HEREBY CERTIFY THAT THIS 13 A TRUE
X UNANIMOUS(ASSENT AND CORRECT COPY OF AN ACTION TAKEN
AYE$- NOES: AND ENTERED ON THE MINUTES OF T HE BOARD
ABSENTa ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN,
(District V seat is vacan
ATTESTED Dpcpr..her 19. 200,w. Q-,
Deparmient of Inforimition Technology(all copies) PHIL BATCHELOR CLERK OF THE BOARD OF
CAn SUPERVISORS AND COUNTY ADMINISTRATOR
sy.__=_LL-71 61 14_z_:�____
DEC-11-2000 -10-51 DEPT.0-P INP00 "l`3A::Hn#s:LOGY 19253171459 P.02
�CONTRA�t q CMA COUP NumW-. 47M
',Jrrt 2.310
Number; 7W&,'00
Eftavo Of: Few t,"MW
SU*d Human Ramonan Payroll Syst"ft
T T uiof Cwtm ccVS,c0bwia(ccumyj; °its Demvwt narw mow,and the l �r;g 115rtract�r M,uWa0°y
agme and MMISO as bws:
rrdwtor. Soft Urk lrr
psW, DXPOWCA Ta*aw so#4".1733683
Adan: 2375 Mal St.
ad,MN 65109
Amtq4M*Nj*q, Theeffedvadftof
4 .&Hr's ft#_%& - - -n*, The Contid 1 ftd above is hweby wrmded as set ford in the 6AIWift Wf SpW toW aftched
hmto €ice€ h r:by mfewm
5. €m, fts. 'New s r'04ms aftest ft pe agrwmmt hemi-to:
BOARD OF'S PE eMR r'a W,.' c fl .. "fig,Clerkof the
Board SuW4som and mrf mhstrabr
i
Deputy
Ry „,;:� J e ;. j., 4P�•�•-f'�i' 'l ' � {tee-.-..=C.....
al Ujslr s
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tas°. > For wrpraiiws(prdjur p, ant),t*connamust k brad by two officars. SignaWrec A mus':be fW of the pmsideiitor
` rpt and S rna rrs S mut bo that of ft t*y or asigrit wastaty MW Code Sm I I SW and
Contra Costa County Standard Form(Rev. 1!95)
Number: 45748
APPRO ALWACKNOWLEDGEMENT
APPROVALS
RECOMMENDED BY DEPARTIvtENT FORM APPROVE
COUNTY COUNSEL
APPROVED: COUNTY ADMINISTRATOR
signee
ACKNOWLEDGEMENT
STATE OF CALIFORNIA )
)ss.
COUNTY OF CONTRA COSTA )
OnaC -- before rye, (insert name and title of the officer),
personnaiiyappeared
personally known to me(or paved to me on the basis of s4tisfactory evidence)to be the persons)whose name(s)is/are subscribed to the within
Instrument and aclrnowiedged to me that he/she/they executed the same In hislhe~?their authorized capaclty(ies),and that by his/her/their
signature(s)on the instrument the person(s),or the entity upon:behalf of which the person(s)acted,executed the instrument.
WITNESS ICY HAND ANIS OFFICIAL SEAL.
KRISTEN A. HUSBY
y B.LIC
ps
ovo
ACKNOWLEDGEMENT(by Corporation,Partnership,or Individual)
(Civil Code§1189)
4
DEC-11-2WO 10152 DEVIaWO "TEC40 OCY 192'S3131459- P.03
,
Comm fiosw county Swn"'Ird,F (Rev.11 )
Nuim45748
PRAM, t.St KIS_-_
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
af
C1�1 .E
STATS OF 'IA 1
COUNTY -C A �
c�
beforeM
per
perslo me(or pvved to of w )b be ft (s)whow rams)€stare subsaibed to dv vftiln
ir.*. t to rrte They amoAed ft=N in Wwftir WWized capi ),aid M by hMwNw
s $)On ft hstmffmt tt ( )f Or its amity uW Whalf of Vhdth ft perswis)90K amaded ft hstruMML
WNESS MY KAXD
ACKWWLEDIGEMEN'T Corpormfon,Pattembip,or Individual)
(cm code 549 1 l
DEC-11-2000 10:52 DEPT.OF INFO TeCHNOLOGY 19253131459 P.04
AM—PCIF19ATION
Number,45748
In OwWderaton for CmtacWs willingness to continue Providing Consulting servim for ft Human Iesou ll FM*t County agr to
wend cotract as ftbw
I. Imease pent limit to$5W:000 whkh is an rn=M of$260,000
2. end the**kstlon date of conVi4 front December 31,2000 to.lure 30,2001
3. The County motes ate right tO terrKmata WS COM&Pdor to June 30,2001 it the contractors Urites are no long mired.
County Wd Contra agree,then0lore,to amend the Cont kWU46 Ibareln as set tM above We all others parM of 2io Contract rarairt
unchSAW and in full 1brm and offea
&01t yy to)t
TOTAL P.04
17
BOARD OF SUPERVISORS
VISORS
FROM: Darton J. Gilbert, Director of General Services Contra
E. Costa
DATE: December 19, 2000 County
SUBJECT: APPROVE CONTRACT EXTENSION/AMENDMENT
AGREEMENT WITH DAVID SILVA, PROPERTY
MANAGEMENT CONSULTANT
SPECIFIC REQUESTS OR RECOMMENDATIONS)&BACKGROUND AND JUSTEr"ICATION
1. RECOMMENDATION:
:
APPROVE and AIS T 110 IZN the Director of General Services, or designee, to execute a contract
extensionlarnendment agreement, with David Silva, Property Management Consultant, to increase the
payment limit to $75,000 and to extend the terns of the contract through April 30, 2001.
II. FISCAL IMPACT:
These services are requested and paid for by customer departments, and the costs for the contract are
I
00% charged. out. Much of the wort being performed by David Silva is for the Community Services
Department, and the staff in that department is very satisfied with the work he is doing for thein.
111. BACKGROUND:
The Lease Management Division of General Services is currently being reorganized. In the interim, the
Department is utilizing contract consultants to perforin management of lease projects, including the
preparation of:ease documents and renewal of leases. This contract would provide continuation of the
services of one of the consultants, David Silva. it is expected that the reorganization would be
completed in approximately six months.
CONTINUED ON ATTACHMENT: X YES SEtsNAT 1RE �"� ' > "� ��d X;, .
_RECOMMENDATION OF COUNTY ADMINISTRATOR �RECOMMENDATION OF BOARD COMMi*YpE
�--`}CPROVE OTHER
SIGNATURE S':
ACTION OF BC1Ar2 APPROVED AS RECOMMENDE€? OT}lER_
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT � _)
AYES: NOES:
ABSENTS: ABSTAIN:
* {District V seat is v7acart)
MEDIA CONTACT:
c: Generai Services Department i HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPT'OF AN ACTION TAKEN
ACfr�ittl5L4`BtiClT� AND ENTERED ON THE MINUTES OF THE BOARD
Arnitectural OF SUPERVISORS ON THE DATE SHOWN.
Accounting
Contractor ATTESTED_DPnP,: sir
PHIV!-SATCHE LOR CLE RK O F THE BOARO t'S.F
` } SUPERV!SORS AND COUNTY ADMIMSTRATOR
Rye' 2' DEPUTY
Page 1 of" MM2(10188)
Contra Costa County Number:
Standard Form 5/95 SHORT PERM SERVICE CONTRACT Fund/Org#: 4012
AMENDMENT/EXTENSION AGREEMENT Account#: 2310
Other#:
1. Identification of Contract to be Amended.
Number:
Effective Date: July 24,2000
Department: General Services-Lease Management Division
Subject: Property Management Consultant
2. Parties. The County of Contra Costa,California(County),for its Department named above,and the following named Contractor
mutually agree and promise as follows:
Contractor: David L. Silva Taxpayer ID#559-76-2339
Capacity: Contract Employee
Address: 5123 Feller Ridge Rd.
Clayton, CA 94517
3. Amendment Date. The effective date of this Contract Amendment Agreement is:November 28,2000
4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the Amendment Specification
attached hereto which are incorporated herein by reference.(No amendment--additions;provisions and special conditions remain
as written in initial contract.)
5. Extension of Terms. The term of the above described contract between the parties hereto is hereby extended from January 31,
2001 to April 30,2001,unless sooner terminated as provided in said contract.
b. Payment Limit Increase. The payment limit of the above described Contract between the parties hereto is hereby increased by
$50,000 from$25,040 to a new total Contract Payment Limit of$75,00€7.
7. Signatures. There signatures attest the parties' agreement hereto:
COUNTY GE CONTRA COSTA,CALIFORNIA CONTRACTOR
By Designee By
Approved: County Administrator
(Designate Business Capacity)
By Designee
Recommended by Department
By Designee
(Form approved by County Counsel)
I
TO: BOARD OF SUPERVISORS
.4.: CONTRA
FROM: Leslie T. Knight, Director of Human Resources
Jw, COSTA
DATE: December 19, 2000
COUNTY
SUBJECT: Vision Service Plan (VSP) Contract Renewal
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
AUTHORIZE THE DIRECTOR OF HUMAN RESOURCES to execute a contract
amendment and renewal with Vision Service Plan for the period January 1, 2001 through
December 31, 2002 for the purpose of providing video display terminal (VDT) eye
examinations to certain eligible employees who use a VDT a minimum of two hours per day.
Through agreements with various bargaining units, certain court and management
classifications, it is necessary to execute a contract agreement with the elision Service Flan in
order to continue providing uninterrupted video display eye examinations to certain eligible
employees.
FISCAL IMPACT:
Program costs depend upon program utilization and are funded by participating County
Departments. Due to claims experience, VSP will reduce the administrative fee rate of$3.99 to
$3.73 per eligible employee per month to reflect a 6.4% rate reduction.
H:VSP.BJ
CONTINUED ON ATTACHMENT' Y SIGNATURE:
T_ce<'RECOId MFNDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CCDItAIN 1 E
`APPROVE OTHER
4� IiF 0 p®p�
ACTION OF BOARD o4 December 19, 2000 APPROVED AS RECOMMENDED X OTHER
r'
_F
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT � I HEREBYCERTIFY THAT THIS IS A TRUE AND CORRECT
COPY OF AN ACTION TAKEN AND ENTERED ON THE
AYES: NOES: _ MINUTES OF THE BOARD OF SUPERVISORS ON THE BATE
ABSENT: ABSTAIN: SFIC7WNe
* (District V seat is vacant)
Orig.Dept: Human Resources Department 15-4756) ATTESTED cember 1 9 n
cc: County Administrator PHIL BATCHELOR, RK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMIMSTRATOR
BY E ,a` C s DEPUTY
M382 q'I C/88)
Contra
Costare
County
TO- BOARD GF SUPERVISORS
FROM: Dennis M. Parry, AICP
Community Development- Director
DATE. December 19, 2000
SUBJECT: CONTRACT AMENDMENT TlVI`I"H BALLOFFET-ENTRANCO, INC. FOR CONTINUING
COMPLIANCE MONITORING CONTRACT SERVICES (Contract-- 4 C47172-00)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND ANIS JUSTIFICATION
REC0MMENDA.T l ONS
Authorize the Community Development Director or his designee to execute a contract
an. with Balloffet-Bntranco, Inc. for continuing compliance monitoring services
through May 31, 2001. This amendment, effective November 1, 2000 changes the contractor
name to reflect the recent merger between Balloffet &Assoc. Inc. and Bntranco, Inc.
FISCAL TMFAC`R
The cost is covered by revenue received by developers.
BACKGRO-UNTD/IEASGNS FOR -RECOMMENDATIONS
The Community Development Department has contracted with Balloffet &Assoc. since,Tune
30,2000 for compliance monitoring services. This contract amendment would allow the
services to continue under their new name ofBalloffet-Entranco, Inc. through May 31, 2001.
CONTINUED ON ATTACHMENT: S SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
APPROVE OTHER
SIGNATURE (S)
r
ACTION OF BO.XRL7/ON 12/1.9/2000 APPROVED AS RECOMMENDED X OTHER.
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS I'S A
X UNANIMOUS (ABSENT * TRUE AND CORRECT COPY OF AN
AYES- NOES- ACTION TAKEN AND ENTERED ON THE
ABSENT. ABSTAIN: MINUTES OF THE HARD OF
* (District V seat is vacant) SUPERVISORS ON THE DATE SHOWN.
Orig s Judy Coons (92 5) 335-1287 ATTESTED Deceiiiber 19, 2000
cc® Community Development Department
Carol Ramirez, A iditor-Controller PHIL BATCHELOR, CLERK OR
County Administrator THE BOARD OR SUPERVISORS
Judy Coon: (CDL)) AND COUNTY ADMINISTRA`T`OR
DEPUTY